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HomeMy WebLinkAbout1996 Parks workshop resultsvex a4- I rn �t 1 m ro Ve nncn4s r .0 t1 r i Zr ctoar Jam' r s V;' Cei r r,,;) Com un r de 0n r0 m "45 s m u /i V- P`t�b e� �'o/1 C cue 5 re- le... Te ey rl ee ,f Li A ell F COW ���i'�� 5� I� �f_����c.4rl�� �i'.! ,�i at l� ce��� all ;I I. 0 m; I Cominan JV Center cr 1j a m' PI a C; e -r' 10.3 n►,� I Par- i to S n u I use S,O[� r �5 t� r, ct Par k I Tee� �a ,gyp a �t FACILITATOR: •Mary Lynn Bernald RECORDER: •Monique Drumm *Chuck Corr Jerry Daniel" Anthony Hoffman- Sally Johnsen Carolyn King Mark Linsky -B 0& Gary Pastre *Roma Rieker 13 Elaine Roth V Stephanie Weiderti,/ Bill Weller VAAV" FACILITATOR: *John Mallory RECORDER: *Barbara Dutra Al Abshire Marcia Block v Laurel Eulerv/ Pam Hoffman H att- c s I -Wayne Kao •R.G. Lawson✓ Debbie Lito 1Y •Sofia Poulla4a Cindy Ruby 1 y *Beth Wyman •Chri t' e Gulrich FACILITATOR: *Kay Whitney RECORDER: •Larry Perlin b Sarah Adolphson Steve Benzing�/ •far i s t T(�,A Frank Dutro Tom Green{ Gary Lord L/ .Catherine Quinonez Robert Strayer Z.I/ •Venise Taaffe *Barbara Takahashi+✓ Sally Towse L./ v/ 1 Pau/ Aq4 j3L." E FACILITATOR: *Kathy Weiner RECORDER: Beverly Tucker Gladys Armstrong, -Connie Birdsall✓ Mary Gardner -Laurie Girand *Patricia Ann Johnstone •Sandy Lewis C- Sally McElr^vey Dave Mounts/ Dick PetersonlV •Greig Rose JiiR-9b.aw *Rosanne W deczak FACILITATOR: *Jenny Crotty RECORDER: John Clark Ron Adolphson�� *Angel Cheng 'Barbara D'Angelo C. Holly Davies L Judy Jimenez r:- Pam Kenady Anne Kolb Dave Lazares Craig Northrup Brian RobertsonL/ Steve Yuen I- FACILITATOR: Gillian Moran RECORDER: -Kim Heinrichs Reiko Iwanaga Nancy Jamello Nadine Redding bonA/�e_ Yaxaok(L v" dad t evez u 13 6 a �i L_ u s Ice i File 92060 Adopted on: August 7, 1996 POLICY ON USE OF PARKS AND RECREATION DEVELOPMENT FUND BACKGROUND: In March, 1996, the Saratoga City Council requested that a Community Task Force be developed in order to recommend what needs should be addressed by the Parks and Recreation Development Fund. The task force was comprised of two Parks and Recreation Commissioners, Jenny Crotty (Chair), and Kay Whitney; one Council Member, Gillian Moran; two community members, Jack Mallory and Fran Franklin and one alternative member who served as secretary, Monique Drumm. In addition, Rich Hughes was contracted by the City of Saratoga as a consultant. On June 8, 1996, approximately 70 members from the community attended a workshop to help determine and prioritize the needs of the City. Based on the results of that meeting, the Task Force makes the following recommendations. RECOMMENDATIONS: 1. Community Center Expansion $100,000 for the initial phase This expansion is based on a concept that there is a need to have a community hub which would meet the needs of all the community and would include a variety of facilities. Create a master plan for a Community Center Hub $100,000 to hire an architect /consultant to consider A new or expanded Community Center and its location Possible relocation of the corporation yard Possibility of including an indoor sports center Joint use /joint development of gym with Redwood School Possibility of partnering with private organizations to develop joint use agreement for facility use for Seniors "Just- for Teens" facility Method for funding the development or operation of this new facility (tax /bond issue). 2. The Community emphasized a strong interest in meeting the needs of youth This included a concern about teen programs, development of new fields `znd' upgrade o exjt.ing field usage:. at school sites. :Although the workshop .did not discuss location for these recozpzne �da.tions,: the task looked at existing resources and is makiziq.. the 'following recommendation: Playing fields for youth sports: 3 new and 4.renovated '$i„000,.000 a. Joint use playing fields at school sites $700,000 -(There are 7 fields for possible renovation listed alphabetically) Argonaut School Blue Hills Sch. /Azule Foothill School Marshall Lane School Saratoga School McAuliffe School 1 field Pk.l new, 1 renovated 2 renovated fields 1 or more field 1 renovated field 1 renovated field multi -use •11 if softball multi -use multi -use multi -use b. Sports fields at City parks $300,000 This would expand the number of fields currently available Azule Pk. /Blue Hills Sch. 1 2 new fields multi -use C. Teen programs and needs were strongly emphasized by the Workshop. The City should continue to make the Warner Hutton House available for teen programs and find a way to fund low cost activities for teens. 3. Improvements to existing parks $500,000 Because of possible development of sports fields at Blue Hills and Azule, special considerations should be given to those areas. a. Azule Park (undeveloped) Trees, picnic tables, BBQ playground area, paths Landscaped, off street parking area b. Kevin Moran Park Trees and benches Picnic benches, BBQ Playground equipment for older children Community garden or garden•plo,ts•, off Street parking area (to support both.,.Kevin Moran .a .d, A le users) c. Gardiner Park New Playground equipment d. Hakone:Garden Replace hand rails if existing are unsafe Replace restrooms 4. Reserve Fund $400,000 a. Use to complete projects 1 through 3 above (if under funded) b. Create a long term plan for developing and funding parks, recreation areas, trails and open space. Park and open space acquisition e.g. Mountain Winery, school sites, etc. Trail improvements. 5. The above projects are not stated in priority order. See attached minutes of 7/17/96 and 7/23/96 for discussion on priorities. 2 JLL -16 -1998 17:11 CITY'OF SARATOGA /P])MIN. 408 868 1280 P.02/02 City Council xinutes July 22, 1997 A. Discussion of Use of Interest from Parts Development Tend Mr. Perlin introduced Paula Reeve as the new staff liaison for the Parks and Recreation Commission. Mr. Fil explained the use of the Parks Development Fund interest for Parks maintenance in the past and its expected use in the future. In response to Mayor Moran, he explained the increase in park maintenance costs, much of which was due to a revised procedure for allocating indirect costs. He and Mr. Perlin answered further questions from the Commissioners and Councilmembers. S. Discussion of Revised Park Priorities as recommended by the Commission Mr. Perlin reviewed the materials provided in the information packet. Darwin Barrett, 14050 Marilyn Lane, opposed spending money for a pool as proposed by Principal Skelly of Saratoga High School. A resident of McCullough Ave. objected to such a pool because presumably she would not get full access to it if it were restricted to use by those within the current boundaries of the school district. Phil Newlin, 12425 Woodside Dr., concurred. Debbie Lillo, 12054 Christie Lane, favored the recommendations of the Commission, as did Carolyn Drozdiak, 19353 Melinda Circle, who also urged that the money be spent for children's needs quickly. Rob Piper, 20901 Old Santa Cruz Highway, Los Gatos, spoke as president of a girls' softball association. He felt the playing fields needed work by the City and stated his association had done some maintenance work. Jill Hunter, 20606 Lomita, addressed the school district boundary question, saying that there were no cities in Santa Clara County whose boundaries coincided with school boundaries except Palo Alto. Commissioner Crotty stated it was difficult for Saratogans in the Campbell School District to work with and get the support they need from Campbell institutions. Councilmembers then discussed the park project priorities with the Commissioners. There was consensus to amend the priority list. In priority order, the projects will be Playfield Improvements at Existing School Sites, Wildwood Park Restrooms, Heritage orchard Improvements, Warner Hutton House Improvements, Kevin Moran Park /Gardiner Park Play Areas, Trail Improvements, and Community Center Facility Renovation. Hakone Restroom and Hakone Handrail System were removed from the list because they are already being done. Mayor Moran felt the list should be approved without specific dollar amounts. She noted that the Council may want to revisit the list later. Concerning the playfields, Mr. Perlin pointed out that the staff would have the resources to work on only one field at one site at one time. In response to Chairperson Whitney, Mayor Moran said that the Commission need not work on the pool proposed by Principal Skelly. Any work on the pool would be done by (staff, and the Commission should work on the other priorities. C. Other None. S. Discussion of Possible change of Location of City council Neetings Mr. Perlin noted that using the Multi Purpose Room of the Community TOTAL P.02 File 92060 Adopted on: July 22, 1997 (Supersedes policy adopted August 7, 1996) i POLICY ON USE OF PARKS AND RECREATION DEVELOPMENT FUND The following projects are listed in priority order: Playfield Improvements at Existing School Sites Wildwood Park Restrooms Heritage Orchard Improvements Warner Hutton House Improvements Kevin Moran Park /Gardiner Park Play Areas Trail Improvements Community Center Facility Renovation Study n f, TO: City Council FROM: Parks and Recreation Commission DATE: May 9, 1997 SUBJECT: Priority Revision and Proposed Future Scheduling of the use of the Park and Recreation Development Fund. At the April 7, 1997 Saratoga Parks and Recreation Commission meeting, by direction of City Council to reorder the priorities and scheduling for use of the Park and Recreation Development Fund, the Commission considered all listed projects and new projects that were submitted as possible candidates to be funded by the Park and Recreation Development Fund. The Commission stated that first priority projects would be projects that did not increase current maintenance cost centers in the budget or would even reduce the current level of effort. The Commission recommends that the playfield improvements -at, existing school sites be given the highest priority and to direct staff to negotiate with the interested school districts and potential user groups of each improved school site. The purpose of these negotiations will be to determine and develop a'maintenance and use agreement, in which all parties will agree to share in the cost of the annual maintenance of the improved playfield. The` Commission recommends that a negotiated maintenance and use agreement be finalized before the City makes any request to have any site designed and developed. lA Community Center Facility Renovation $500,000 FY 97/98 A) Feasibility Study FY 97/98 A) 1. To determine and idenify the need for renovation and renovate play areas and maintenance upgrades for this facility. at both 2. If this facility is meeting the leisure needs of the community now and in the future. 3. The study could determine if expansion of the facility will increase revenue for the City and pay for the expansion over a period of time. B) Design Phase as determined by study FY 97/98 C) Construction Documents FY 97/98 D) Construction FY 97/98 1B Kevin Moran Park /Gardiner Park $160,000 FY 97/98 A) Design and renovate play areas and play equipment at both park sites 1C Wildwood Park Restrooms $100,000 FY 97/98 A) Design and construct a new restroom facility to meet ADA standards. 1D Heritage Orchard Improvements 50,000 FY 97/98 A) Installation of a water well system and planting of 500 to 600 new fruit trees. The purpose of this project is to .reduce maintenance cost of the orchard and in time allow the contract orchardist to agree to take over the total maintenance operation, thus ending the annual $25,000 budget for maintenance of the orchard. lE Improvements to the Warner Hutton House 5,000 PY 97/98 The Commission is recommending that this is a whorthwhile project to service the teens of the community. Recommends $5,000 be spent for improvements to the Warner Hutton`. House. Teen-Center. 2. Playfield Improvements at.Existing School Sites $1,000,000 :Determine in FY 97/98 if the schools and the user group of the facilities would enter into a long term maintenance agreement with the City to pay for the annual maintenance cost after the fields are improved and /or constructed by the City. Only after a completed maintenance agreement, then the City would proceed with the following: A) Design Phase for possible sites: FY 97/98 Foothill School and /or Blue Hills School /Azule Park Site B) Construction Phase FY 98/99 C) Design Phase for possible sites: FY 98/99 Argonaut, Saratoga, Marshall Lane and McAuliffe Schools D) Construction 3. Trail Improvements FY 2000/2001 100,000 Over two years ago, the City ended funding for trail maintenance, currently all maintenance of the existing trail systems have been done through volunteer efforts. The Park and Recreation Commission considers use and maintenance of the existing trail system to be a valuable recreational asset to the community. The Commission feels there should be a level of effort to maintain existing trails segments and an attempt to construct new segments as listed in the Trails Master Plan, especially segments that will link to County Park and Open Space Preserves. 4. The Commission realizes that only means that this will be accomplished without additional financial burdens will be to continue with the volunteer efforts. To accomplish this, the Commission is proposing establishing a City Grant Program to aid volunteer groups to maintain existing trails segments and the possibility of constructing new segments. The program would consist of volunteer groups submitting applications to the Parks and Recreation Commission for review and final recommendations for funding be submitted to council for final approval. A) Have a consultant update the Trails Master Plan and develop a map to show all existing segments and proposed segments that will link to County Parks and Open Space Preserves. 10,000 FY 97/98 Projects that were listed on the Parks and Recreation Development Fund but are recommended to be tabled at this time for the following reasons: A. Civic Theater Improvements The Commission stated that the theater is in need of remodeling but felt that at this time the many needed improvements should be funded from the established ticket surcharge. B. Saratoga Hiqh School Swimmina Pool The Commission felt that although this may be a needed project, it was not ranked high on the priority list recommended by the community task force and the original use policy adopted by Council. SUMMARY OF RECOMMENDED PROJECTS 1. Community Center Facility Renovation 500,000 2. Kevin Moran Park /Gardiner Park Play Areas 160,000 3. Wildwood Park Restrooms 100,000 4. Heritage Orchard Improvements 50,000 5. Improvements to the Warner Hutton House 5,000 6. Playfield Improvements at Existing School Sits 1,000,000 7. Trail Improvements 100,000 8. Hakone Restroom (currently in design phase) 100,000 9. Hakone Handrail System (under construction) 4,000 TOTAL $2,019,000 File 92060 Adopted on: July 22, 1997 (Supersedes policy adopted August 7, 1996) 15- C POLICY ON USE OF PARKS AND RECREATION DEVELOPMENT FUND The following projects are listed in priority order: Playfield Improvements at Existing School Sites Wildwood Park Restrooms Heritage Orchard Improvements Warner Hutton House Improvements Kevin Moran Park /Gardiner Park Play Areas Trail Improvements Community Center Facility Renovation Study TO: City Council FROM: Parks and Recreation Commission DATE: May 9, 1997 SUBJECT: Priority Revision and Proposed Future Scheduling of the use of the Park and Recreation Development Fund. At the April 7, 1997 Saratoga Parks and Recreation Commission meeting, by direction of City Council to reorder the priorities and scheduling for use of the Park and Recreation Development Fund, the Commission considered all listed projects and new projects that were submitted as possible candidates to be funded by the Park and Recreation Development Fund. The Commission stated that first priority projects would be projects that did not increase current maintenance cost centers in the budget or would even reduce the current level of effort. The Commission recommends that the playfield improvements at existing school sites be given the highest priority and to direct staff to negotiate with the interested school districts and potential user groups of each improved school site. The purpose of these negotiations will be to determine and develop a maintenance and use agreement, in which all parties will agree to share in the cost of the annual maintenance of the improved playfield. The Commission recommends that a negotiated maintenance and use agreement be finalized before the City makes any request to have any site designed and developed. lA Community Center Facility Renovation $500,000 FY 97/98 A) Feasibility Study FY 97/98 A) 1. To determine and idenify the need for renovation and renovate play areas and play equipment and maintenance upgrades for this facility. 2. If this facility is meeting the leisure needs of the community now and in the future. 3. The study could determine if expansion of the facility will increase revenue for the City and pay for the expansion over a period of time. B) Design Phase as determined by study FY 97/98 C) Construction Documents FY 97/98 D) Construction FY 97/98 1B Kevin Moran Park /Gardiner Park $160,000 FY 97/98 A) Design and renovate play areas and play equipment at both park sites 1C Wildwood Park Restrooms $100,00 FY 97/98 A) Design and construct a new restroom facility to meet ADA standards. 1D Heritage Orchard Improvements 50,000 FY 97/98 A) Installation of a water well system and planting of 500 to 600 new fruit trees. The purpose of this project is to reduce maintenance cost of the orchard and in time allow the contract orchardist to agree to take over the total maintenance operation, thus ending the annual $25,000 budget for maintenance of the orchard. lE Improvements to the Warner Hutton House 5,000 FY 97/98 The Commission is recommending that this is a whorthwhile project to service the teens of the community. Recommends $5,000 be spent for improvements to the Warner Hutton House Teen Center. 2. Playfield Improvements at Existing School Sites $1,000,000 Determine in FY 97/98 if the schools and the user group of the facilities would enter into a long term maintenance agreement with the City to pay for the annual maintenance cost after the fields are improved and /or constructed by the City. Only after a completed maintenance agreement, then the City would proceed with the following: A) Design Phase for possible sites: FY 97/98 Foothill School and /or Blue Hills School /Azule Park Site B) Construction Phase FY 98/99 C) Design Phase for possible sites: FY 98/99 Argonaut, Saratoga, Marshall Lane and McAuliffe Schools D) Construction FY 2000/2001 3. Trail Improvements 100,000 Over two years ago, the City ended funding for trail maintenance, currently all maintenance of the existing trail systems have been done through volunteer efforts. The Park and Recreation Commission considers use and maintenance of the existing trail system to be a valuable recreational asset to the community. The Commission feels there should be a level of effort to maintain existing trails segments and an attempt to construct new segments as listed in the Trails Master Plan, especially segments that will link to County Park and Open Space Preserves. The Commission realizes that only means that this will be accomplished without additional financial burdens will be to continue with the volunteer efforts. To accomplish this, the Commission is proposing establishing a City Grant Program to aid volunteer groups to maintain existing trails segments and the possibility of constructing new segments. The program would consist of volunteer groups submitting applications to the Parks and Recreation Commission for review and final recommendations for funding be submitted to council for final approval. A) Have a consultant update the Trails Master Plan and develop a map to show all existing segments and proposed segments that will link to County Parks and Open Space Preserves. 10,000 FY 97/98 4. Projects that were listed on the Parks and Recreation Development Fund but are recommended to be tabled at this time for the following reasons: A. Civic Theater Improvements The Commission stated that remodeling but felt that at improvements should be funded surcharge. the theater is in need of this time the many needed from the established ticket B. Saratoga High School S wimmina Pool The Commission felt that although this may be a needed project, it was not ranked high on the priority list recommended by the community task force and the original use policy adopted by Council. SUMMARY OF RECOMMENDED PROJECTS 1. Community Center Facility Renovation 500,000 2. Kevin Moran Park /Gardiner Park Play Areas 160,000 3. Wildwood Park Restrooms 100,000 4. Heritage Orchard Improvements 50,000 5. Improvements to the Warner Hutton House 5,000 6. Playfield Improvements at Existing School Sits 1,000,000 7. Trail Improvements 100,000 8. Hakone Restroom (currently in design phase) 100,000 9. Hakone Handrail System (under construction) 4,000 TOTAL $2,019,000 File 92060 Adopted on: August 7, 1996 POLICY ON USE OF PARKS AND RECREATION DEVELOPMENT FUND BACKGROUND: In March, 1996, the Saratoga City Council requested that a Community Task Force be developed in order to recommend what needs should be addressed by the Parks and Recreation Development Fund. The task force was comprised of two Parks and Recreation Commissioners, Jenny Crotty (Chair), and Kay Whitney; one Council Member, Gillian Moran; two community members, Jack Mallory and Fran Franklin and one alternative member who served as secretary, Monique Drumm. In addition, Rich Hughes was contracted by the City of Saratoga as a consultant. On June 8, 1996, approximately 70 members from the community attended a workshop to help determine and prioritize the needs of the City. Based on the results of that meeting, the Task Force makes the following recommendations. RECOMMENDATIONS: 1. 'Community Center Expansion $100,000 for the initial phase This expansion is based on a concept that there is a need to have a community hub which would meet the needs of all the community and would include a variety of facilities. Create a master plan for a Community Center Hub $100,000 to hire an architect /consultant to consider A new or expanded Community Center and its location Possible relocation of the corporation yard Possibility of including an indoor sports center Joint use /joint development of gym with Redwood School Possibility of partnering with private organizations to develop joint use agreement for facility use for Seniors "Just- for Teens" facility Method for funding the development or operation of this new facility (tax /bond issue). 2. The Community emphasized a strong interest in meeting the needs of __.___youth This included a concern about teen programs, development of new s `and upgrade oi" exiting f ield usage:. at school sites. Although. the workshop did not discuss location for these recomme: dations,, the task force looked at existing resources and is makiner. the following recommendation: Playing fields for youth sports: 3 new and 4 renovated a. Joint use playing fields at school sites $700,000 -(There are 7 fields for possible renovation listed alphabetically) ?argonaut School 1 renovated field multi -use Blue Hills Sch. /Azule Pk.l new, 1 renovated Foothill School 2 renovated fields softball Marshall Lane School 1 or more field multi -use Saratoga School 1 renovated field multi -use McAuliffe School 1 renovated field multi -use b. Sports fields at City parks $300,000 This would expand the number of fields currently available Azule Pk. /Blue Hills Sch. 1 2 new fields multi -use C. Teen programs and needs were strongly emphasized by the Workshop. The City should continue to make the Warner Hutton House available for teen programs and find a way to fund low cost activities for teens. 3. Improvements to existing parks $500,000 Because of possible development of sports fields at Blue Hills and Azule, special considerations should be given to those areas. a. Azule Park (undeveloped) Trees, picnic tables, BBQ playground area, paths Landscaped, off street parking area b. Kevin Moran Park Trees and benches Picnic benches, BBQ Playground equipment for older children Community garden or garden plots Landscaped off Street parking area (to support both Kevin Moran and Azule users) C. Gardiner Park New Playground equipment d. Hakone Garden Replace hand rails if existing are unsafe Replace restrooms 4. Reserve Fund $400,000 a. Use to complete projects 1 through 3 above (if under funded) b. Create a long term plan for developing and funding parks, recreation areas, trails and open space. Park and open space acquisition e.g. Mountain Winery, school sites, etc. Trail improvements. 5. The above projects are not stated in priority order. See attached minutes of 7/17/96 and 7/23/96 for discussion on priorities. 2 4 0� SAlq� O tz 9 Ll FORA 0917T Me 0&iaZ 13777 FRUITVALE AVENUE SARATOGA, CALIFORNIA 95070 (408) 868 -1200 COUNCIL MEMBERS: Stan Bogosian Paul E. Jacobs Gillian Moran Jim Shaw Donald L. Wolfe July 15, 1997 Dear Task Force Participant: A little over a year ago, you and other interested community members spent part of your Saturday developing a priority list for Saratoga's Park Development Fund. At the conclusion of that day, we had reached a consensus on the needs of our community. Those needs were entrusted to the Parks and Recreation Commission to act upon as soon as the City Council approved the list. Unfortunately, we have been in a holding position while other City issues have been addressed. (This included the defeat of Measure L which resulted in City reorganization and budget restructure) On July 22 at 7:30 PM, the Park and Recreation Commission and the City Council will have a joint meeting at the Adult Care Room of the Senior Center. We are hopeful that the City Council will give the Commission a green light to begin making the Park Development fund priority list a reality. There is concern, however, that some groups may ask the City Council to reconsider how the $2,000,000 fund is spent and ask that funding be provided for other projects. We need you at that meeting to reenforce the importance of the priority list that was developed by you and other community members. We appreciate your patience, support and your commitment in working on this project and we hope to see you on Tuesday, July 22. Sincerely, Saratoga Parks and Recreation Commission Attachment; C: City Council Printed on recycled paper.