HomeMy WebLinkAbout06-01-2011 City Council minutes MINUTES
SARATOGA REGULAR CITY COUNCIL MEETING
JUNE 1, 2011
The City Council met in Closed Session in the Administrative Conference Room at
4:30PM.
The City Council held a Joint Meeting in the Saunders Room at 5:30 p.m. with members
of the Home Owners Associations (HOA).
Mayor Miller called the Regular City Council meeting to order at 7:00 p.m. lead the
Pledge of Allegiance.
ROLL CALL
PRESENT: Councilmembers Manny Cappello, Emily Lo, Jill Hunter,
Vice Mayor Chuck Page, and Mayor Howard Miller
ABSENT: None
ALSO Dave Anderson, City Manager
PRESENT: Richard Taylor, City Attorney
Ann Sullivan, City Clerk
Chris Riordan, Interim Community Development Director
Mary Furey, Administrative Services Director
Michael Taylor, Recreation and Facilities Director
John Cherbone, Public Works Director
Crystal Morrow, Administrative Analyst II
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Aim Sullivan reported that pursuant to Government Code 54954.2, the agenda
for the meeting of June 1, 2011, was properly posted on May 26, 2011.
MAYOR'S REPORT ON CLOSED SESSION
Mayor Miller noted there was nothing to report form Closed Session.
COMMUNICATIONS FROM COMMISSIONS PUBLIC
Adam Henig, Staff Liaison for the Saratoga Youth Commission, and members of the
Youth Commission noted that the commissioners recently conducted a fund raiser to raise
money for a new school in Nicaragua. The commissioners presented a check in the
amount of $415.75 to Robert Friedman, founder and president of ODFL (One Dollar for
Life) and a teacher at Los Altos High School. The Youth Commission conducted
COUNCIL DIRECTION TO STAFF
Council thanked the Youth Commissioners for their fund raising efforts to support a good
cause.
ORAL COMMUNICATIONS ON NON AGENDIZED ITEMS
George Mageles, incoming chair for Relay for Life for Saratoga, addressed the Council
regarding the Relay for Life event at Crestbook Field in Saratoga from 10:00 a.m. on
Saturday, July 23 through 10:00 a.m. on Sunday, July 24`".
Sid Faulkner also addressed the Council on the Relay for Life event in Saratoga.
Debra Cummins, representative of the Saratoga Chamber of Commerce, addressed the
Council regarding a Chamber Mixer on June 2 at the Fox Center located at West Valley
College (WVC). The event is scheduled from 5:30 to 7:00 p.m. In addition, she noted
the Chamber has scheduled a Chamber Mixer BBQ on July 7 at Wildwood Park from
5:30 p.m. to 7:00 p.m. and asked the Council to consider waiving the park fee for this
event.
COUNCIL DIRECTION TO STAFF
Council directed staff to agendize for discussion the Chamber's request for a fee waiver
for the July 7 BBQ Mixer.
ANNOUNCEMENTS
Councilmember Lo announced the American Red Cross would be holding a blood drive
at the Saratoga Federated Church on Sunday, June 10 from 10:00 a.m. to 4:00 p.m.
Mayor Miller announced that there are a number of summer programs available through
the Saratoga Recreation Guide for children and adults.
CEREMONIAL ITEMS
1. COMMENDATIONS HONORING REDWOOD MIDDLE SCHOOL MATH
CLUB STUDENTS
STAFF RECOMMENDATION:
Present commendation.
Mayor Miller and Vice Mayor Page read and presented the commendation to math
club students Sean Shi, Landon Chow, Kristine Zhang, Kevin Chiang and their coach,
Mr. Yim.
2. MEN'S HEALTH MONTH PROCLAMATION
STAFF RECOMMENDATION:
Read and present the proclamation declaring June 2011 as Men's Health Month in the
City of Saratoga.
Mayor Miller, Vice Mayor Page, and Councilmember Cappello took turns reading the
proclamation and Mayor Miller presented the proclamation to Bido Baines, Executive
Director of Urology Services the Men's Health Program at El Camino Hospital
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Los Gatos; Dr. Patrick Wherry, Co- Medical Director of the Men's Health Program at
El Camino Hospital Los Gatos; and Dr. Edward Karpman, Co- Medical Director of
the Men's Health Program at El Camino Hospital Los Gatos.
3. COMMENDATIONS HONORING NINE OUTGOING YOUTH
COMMISSIONERS
STAFF RECOMMENDATION:
Present commendations.
Mayor Miller read and presented the commendations to the outgoing Youth
Commissioners and thanked them for their service to the community.
4. APPOINTMENT OF FOUR YOUTH COMMISSIONERS AND OATH OF
OFFICE
STAFF RECOMMENDATION:
Adopt the attached resolution appointing four (4) members to the Youth Commission
and direct the City Clerk to administer the Oath of Office.
RESOLUTION NO. 11— 037
PAGE /CAPPELLO MOVED TO ADOPT RESOLUTION APPOINTING FOUR
(4) MEMBERS TO THE YOUTH COMMISSION AND DIRECT THE CITY
CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION PASSED 5 -0-
0.
City Clerk Ann Sullivan administered the Oaths of Office to three of the four newly
appointed commissioners.
CONSENT CALENDAR
5. CITY COUNCIL REGULAR MEETING MINUTES MAY 18, 2011
STAFF RECOMMENDATION:
Approve minutes.
PAGE /CAPPELLO MOVED TO APPROVE CITY COUNCIL REGULAR
MEETING MINUTES MAY 18, 2011. MOTION PASSED 5 -0 -0.
6. REVIEW OF ACCOUNTS PAYABLE CHECK REGISTERS
STAFF RECOMMENDATION:
That the City Council review and accept the check registers for the following
Accounts Payable payment cycles:
May 12, 2011
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May 20, 2011
PAGE /CAPPELLO MOVED TO ACCEPT THE CHECK REGISTERS FOR
THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES:
MAY 12, 2011 AND MAY 20, 2011. MOTION PASSED 5 -0 -0.
7. TREASURER'S REPORT FOR THE MONTH ENDED APRIL 30, 2011
STAFF RECOMMENDATION:
Review and accept the Treasurer's Report for the month dnded April 30, 2011.
PAGE /CAPPELLO MOVED TO ACCEPT THE TREASURER'S REPORT FOR
THE MONTH ENDED APRIL 30, 2011. MOTION PASSED 5 -0 -0.
8. FISCAL YEAR 2011/12 GANN APPROPRIATION LIMIT
STAFF RECOMMENDATION:
Review report and adopt resolution approving the Gann Appropriations Limit for FY
2011/12.
RESOLUTION NO. 11— 033
PAGE /CAPPELLO MOVED TO ADOPT RESOLUTION APPROVING THE
GANN APPROPRIATIONS LIMIT FOR FY 2011/12. MOTION PASSED 5 -0 -0.
9. ADOPTION OF FISCAL YEAR 2011/12 OPERATING CAPITAL BUDGET
AND THE ENVIRONMENTAL IMPACT ASSESSMENT FOR NEW CIP
PROJECTS
STAFF RECOMMENDATION:
1. Adopt resolution approving the Proposed FY 2011/12 Operating and Capital
Budgets, directing staff to incorporate within the final adopted budget any changes
related to minor corrections, carryforward appropriations, refined estimates, grant
approvals, claim reimbursements, pass through appropriations, or additional direction
from Council upon adoption of the budget.
2. Adopt attached Environmental Impact Assessment for new projects included in the
FY 2011/12 CIP update.
RESOLUTION NO. 11— 034
PAGE /CAPPELLO MOVED TO 1. ADOPT RESOLUTION APPROVING THE
PROPOSED FY 2011/12 OPERATING AND CAPITAL BUDGETS,
DIRECTING STAFF TO INCORPORATE WITHIN THE FINAL ADOPTED
BUDGET ANY CHANGES RELATED TO MINOR CORRECTIONS,
CARRYFORWARD APPROPRIATIONS, REFINED ESTIMATES, GRANT
APPROVALS, CLAIM REIMBURSEMENTS, PASS THROUGH
APPROPRIATIONS, OR ADDITIONAL DIRECTION FROM COUNCIL
UPON ADOPTION OF THE BUDGET.
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2. ADOPT ATTACHED ENVIRONMENTAL IMPACT ASSESSMENT FOR
NEW PROJECTS INCLUDED IN THE FY 2011/12 CIP UPDATE. MOTION
PASSED 5 -0 -0.
10. GOVERNMENT FINANCIAL OFFICERS ASSOCIATION AWARDS
STAFF RECOMMENDATION:
That Council review report and accept the Governmental Finance Officers
Association awards for the City of Saratoga's Fiscal Year 2009/10 Comprehensive
Annual Financial Report (CAFR) and Fiscal Year 2010/11 Operating and Capital
Budget.
Mayor Miller removed this item to commend Administrative Services and Finance
Director Mary Furey and her staff for their outstanding financial service to the
community.
PAGE /CAPPELLO MOVED TO ACCEPT THE GOVERNMENTAL FINANCE
OFFICERS ASSOCIATION AWARDS FOR THE CITY OF SARATOGA'S
FISCAL YEAR 2009/10 COMPREHENSIVE ANNUAL FINANCIAL REPORT
(CAFR) AND FISCAL YEAR 2010/11 OPERATING AND CAPITAL
BUDGET. MOTION PASSED 5 -0 -0.
11. RESOLUTION NAMING CITY REPRESENTATIVES TO THE ABAG PLAN
BOARD
STAFF RECOMMENDATION:
Adopt Resolution designating employees to the Association of Bay Area Government
(ABAG) Pooled Liability Assurance Network (PLAN) Corporation Board of
Directors.
RESOLUTION NO. 11— 035
PAGE /CAPPELLO MOVED TO ADOPT RESOLUTION DESIGNATING
EMPLOYEES TO THE ASSOCIATION OF BAY AREA GOVERNMENT
(ABAG) POOLED LIABILITY ASSURANCE NETWORK (PLAN)
CORPORATION BOARD OF DIRECTORS. MOTION PASSED 5 -0 -0.
12. UPDATED EXTENSION OF JOINT USE AGREEMENT WITH LOS GATOS
SARATOGA UNION HIGH SCHOOL DISTRICT
STAFF RECOMMENDATION:
Accept report and authorize City Manager to sign and execute the Agreement for
Cooperative Program Planning and Use of Facilities with Los Gatos Saratoga Joint
Union High School District.
Councilmember Lo removed this item for clarification.
Michael Taylor, Recreation and Facilities Director, was present to address questions.
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LO/PAGE MOVED TO ACCEPT REPORT AND AUTHORIZE CITY
MANAGER TO SIGN AND EXECUTE THE AGREEMENT FOR
COOPERATIVE PROGRAM PLANNING AND USE OF FACILITIES WITH
LOS GATOS SARATOGA JOINT UNION HIGH SCHOOL DISTRICT.
MOTION PASSED 5 -0 -0.
13. CONTRACT RENEWAL FOR GEOTECHNICAL CONSULTING SERVICES
STAFF RECOMMENDATION:
Approve a two -year contract renewal with Cotton, Shires, and Associates, Inc. for
Geotechnical Engineering Services and authorize City Manager to execute the same.
PAGE /CAPPELLO MOVED TO APPROVE A TWO -YEAR CONTRACT
RENEWAL WITH COTTON, SHIRES, AND ASSOCIATES, INC. FOR
GEOTECHNICAL ENGINEERING SERVICES AND AUTHORIZE CITY
MANAGER TO EXECUTE THE SAME. MOTION PASSED 5 -0 -0.
14. CONTRACT RENEWAL FOR MUNICIPAL TRAFFIC ENGINEERING
STAFF RECOMMENDATION:
Approve a two -year contract with Fehr Peers Associates, Inc. for on -call Traffic
Engineering Services and authorize City Manager to execute the same.
PAGE /CAPPELLO MOVED TO APPROVE A TWO -YEAR CONTRACT WITH
FEHR PEERS ASSOCIATES, INC. FOR ON -CALL TRAFFIC
ENGINEERING SERVICES AND AUTHORIZE CITY MANAGER TO
EXECUTE THE SAME. MOTION PASSED 5 -0 -0.
PUBLIC HEARINGS
15. GENERAL PLAN AMENDMENT CLARIFYING SCOPE OF THE
COMMERCIAL RESIDENTIAL LAND USE DESIGNATION AND
AMENDING THE LAND USE MAP TO DESIGNATE THE PROPERTY AT
22480 22490 MT. EDEN ROAD AS RESIDENTIAL HILLSIDE
CONSERVATION (RHC)
STAFF RECOMMENDATION:
Staff recommends that the City Council accept the recommendations of the Planning
Commission, waive the first reading, and approve the attached resolution amending
the General Plan Land Use Element to:
1) Clarify the permitted locations of high density mixed -use projects in the
Commercial Residential land use designation;
2) Adopt the General Plan amendment amending the Land Use Map to designate the
property at 22480 and 22490 Mt. Eden Road as Residential Hillside Conservation
(RHC) as directed by Council at its April 20, 2011 meeting;
3) Make no change to the shared parking regulations for mixed -use developments;
and
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4) Make no change to the allowable percentage of residential floor area in mixed -use
developments.
Chris Riordan, Interim Community Development Director, presented the staff report.
Doug Robertson, Chair of the Saratoga Planning Commission, was present to answer
Council member's questions.
Mayor Miller opened the Public Hearing for comment.
The following people requested to speak on this item:
Bill Ford
David Sorensen read a letter written by Bob Busse and
Marcia Fariss
Jim Foley
Stan Bogosian
Jeff Schwartz
Ms. Ziegler
No one else requested to speak on this item.
Mayor Miller closed the public hearing for comment.
RESOLUTION NO. 11— 036
PAGE /CAPPELLO MOVED TO ACCEPT THE RECOMMENDATIONS OF
THE PLANNING COMMISSION, WAIVE THE FIRST READING, AND
APPROVE THE ATTACHED RESOLUTION AMENDING THE GENERAL
PLAN LAND USE ELEMENT TO:
1) CLARIFY THE PERMITTED LOCATIONS OF HIGH DENSITY MIXED
USE PROJECTS IN THE COMMERCIAL RESIDENTIAL LAND USE
DESIGNATION;
2) ADOPT THE GENERAL PLAN AMENDMENT AMENDING THE LAND
USE MAP TO DESIGNATE THE PROPERTY AT 22480 AND 22490 MT.
EDEN ROAD AS RESIDENTIAL HILLSIDE CONSERVATION (RHC) AS
DIRECTED BY COUNCIL AT ITS APRIL 20, 2011 MEETING;
3) MAKE NO CHANGE TO THE SHARED PARKING REGULATIONS FOR
MIXED -USE DEVELOPMENTS; AND
4) MAKE NO CHANGE TO THE ALLOWABLE PERCENTAGE OF
RESIDENTIAL FLOOR AREA IN MIXED -USE DEVELOPMENTS.
MOTION PASSED 5 -0 -0.
OLD BUSINESS
16. EXTENSION OF THE CONDITIONAL USE PERMIT (CUP)
REIMBURSEMENT INCENTIVE PROGRAM
STAFF RECOMMENDATION:
Staff recommends that the City Council extend the Conditional Use Permit
Reimbursement Incentive Program to June 30, 2012.
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Chris Riordan, Interim Community Development Director, presented the staff report.
Mayor Miller invited public comment.
No one requested to speak on this item.
Mayor Miller closed the public comment period.
CAPPELLO /LO MOVED TO EXTEND THE CONDITIONAL USE PERMIT
REIMBURSEMENT INCENTIVE PROGRAM TO JUNE 30, 2012 FOR
"UNDESIGNATED USE" ONLY. MOTION PASSED 5 -0 -0.
17. COUNCIL AUTHORIZATION TO REFUND THE CITY OF SARATOGA'S
2001 GENERAL OBLIGATION BONDS
STAFF RECOMMENDATION:
Council to review report and consider adopting the attached resolution to authorize
the refunding of the 2001 General Obligation (GO) Bonds.
Mary Furey, Finance and Administrative Services Director, presented the staff report.
Sarah Hollenbeck, Senior Management Consultant with Public Financial
Management (PFM) was present to provide additional information and answer
questions.
RESOLUTION NO. 11— 038
PAGE /LO MOVED TO ADOPT RESOLUTION AUTHORIZING THE
REFUNDING OF THE 2001 GENERAL OBLIGATION (GO) BONDS.
MOTION PASSED 5 -0 -0.
At this time Mayor Miller invited a member of the public, a student from DeAnza
College, up on the Dais for comment.
Janis Gamper thanked the Council and staff for all they do for the community.
18. FALL ISSUE OF THE SARATOGAN
STAFF RECOMMENDATION:
Accept report and direct staff accordingly.
Crystal Morrow, Administrative Analyst II, presented the staff report.
Mayor Miller invited public comment.
No one requested to speak on this item.
Mayor Miller closed the public comment period.
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DIRECTION TO STAFF:
Council provided the following article suggestions for future Saratogan issues:
o Finance Awards the City has received.
o Home Owner Association improvements including tree planting and signage.
o Curbside recycling reminder.
o Composting suggestions.
o PEP (Personal Emergency Preparedness)
o Saratoga's new fire chief and 911 calls pertaining to fires.
o General Obligation Bond (GO) refunding.
o A second readership poll contest.
o Promote on -line Saratogan subscription in Home Owner Associations.
NEW BUSINESS
19. LET'S MOVE CITY AD HOC COMMITTEE
STAFF RECOMMENDATION:
Accept report and develop a Let's Move City Ad Hoc Committee to prepare and
recommend a plan that meets the objectives of the Let's Move! initiative.
Crystal Morrow, Administrative Analyst II, presented the staff report.
Mayor Miller invited public comment.
No one requested to speak on this item.
Mayor Miller closed the public comment period.
CAPPELLO/PAGE MOVED TO DEVELOP A LET'S MOVE CITY AD HOC
COMMITTEE COMPRISED OF CHUCK PAGE AND MANNY CAPPELLO
TO PREPARE AND RECOMMEND A PLAN THAT MEETS THE
OBJECTIVES OF THE LET'S MOVE! INITIATIVE. MOTION PASSED 5 -0 -0.
ADHOC AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller reported:
West Valley Mayors and Managers Association met and they discussed the City of San
Jose's single use bag ordinance that will be effective January 2012. He added, the West
Valley Cities will bring the single use bag issue to the Solid Waste JPA in the middle of
2012 and the JPA will make a recommendation towards the latter part of 2012. This item
will may be brought back for Council discussion at the end of 2012.
Vice Mayor Chuck Page had nothing to report.
Councilmember Jill Hunter reported:
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SASCC will be holding their annual retreat at the Warner Hutton House on Thursday,
June 2 at 5:30 p.m. They will be discussing SASCC's goals and plans on how to move
forward.
Village Adhoc Councilmember Hunter commented about the new road construction
work on Big Basin in the Village and recommended staff post road construction
information on the City Website, record an announcement on the TIS Radio regarding
road construction plans on Big Basin, and provide road construction plans to the Saratoga
Union School District superintendent and school principals of the schools that are
affected by the road construction work on Big Basin.
Councilmember Emily Lo reported:
Library Joint Powers Association meets Thursday, June 2.
Sister City Liaison meets next week.
Councilmember Manny Cappello reported:
Chamber of Commerce noted the Mixer event at West Valley College is tomorrow,
June 2nd and the Board meeting is scheduled for next week.
CITY COUNCIL ITEMS
Mayor Miller noted staff will be making improvements to the Over the Counter (OTC)
permit application and building permit process, and added this item will be agendized at a
later date for Council discussion.
CITY MANAGER'S REPORT
None
ADJOURNMENT
There being no additional business Mayor Miller asked for a motion to adjourn the
Regular Meeting.
PAGE /CAPPELLO MOVED TO ADJOURN THE REGULAR MEETING AT 10:21
P.M. 5 -0 -0. MOTION PASSED 5 -0 -0.
Respectfully submitted,
Ann Sullivan, CMC
City Clerk
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