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HomeMy WebLinkAbout06-20-1990 COUNCIL AGENDA STAFF REPORTS (2)I EXECUTIVE SUMMARY NO. MEETING DATE: SARATOGA CITY COUNCIL /0 AGENDA ITEM: { CITY MANAGER: ORIGINATING DEPARTMENT: MAINTENANCE DEPARTMENT SUBJECT: TRAFFIC SIGNAL MAINTENANCE AGREEMENT Recommended Action: �N Authorize extension of Signal Maintenance Inc. traffic signal maintenance contract for Fiscal Year 1990/91 and continuing through June 30, 1991. Agree to 4% rate adjustment effective July 1, 1990. The cost is adjusted to become $86.77 + $4.81 (insurance adjustment) per intersection, per month. Summary: In accordance with the contract with Signal Maintenance, Inc. and the City of Saratoga, Paragraph Nine states that the price of Signal Maintenance's service may be negotiated each year following the anniversary date of this agreement. Negotiations are based on the Consumer Price Index. They are requesting a 4% rate adjustment effective July 1, 1990. Since the February 1989 to February 1990 C.P.I. increased 4.2 %, this adjustment of $3.34 per month per intersection is justified. Fiscal Impacts: Six intersections @ $91.58 per month for 12 months = $6593.76 per year. These funds are included in the FY 90/91 budget. Attachments: Letter from Signal Maintenance, Inc. Labor and Equipment Schedule Motion and Vote: Printed on recycled paper. J��1 SIGNAL MAINTENANCE INC. City of Saratoga 13777 Fruitvale Ave. Saratoga, CA 95070 Attn: Dan Trinadad RE: Traffic Signal Maintenance Agreement Dear Mr. Trinadad, April 16, 1990 This writing is to acknowledge our concurrence to extend our Agreement through June 30, 1991. At this time I hereby respectfully request a rate adjustment. According to the C.P.I., the.percentage of increase from February 1989 to February 1990 is 4.2 %. Currently the monthly cost per intersection is $83.43. Therefore at this time I must ask for a rate adjustment of 4% increase ($ 3.34), increasing the cost per intersection to $ 86.77. A Revised labor and Equipment Schedule is enclosed for your convenience. I will appreciate your advisement on this matter at your earliest convenience. I would like this adjustment go into effect on July 1, 1990. Thank you. Very truly yours, Robert R. Hudson Vice President Enclosures Main Office: Regional Office: 2720 E. Regal Park Dr., Anaheim. CA 92806 3395 Viso Ct.. Santa Clara, CA 95054 (714) 630 -4900 (408) 988 -5541 PREVENTATIVE MAINTENANCE: intersection per month INSURANCE ADJUSTMENT 4/1/8 • intersection per month ADJUSTED LABOR SCHEDULE Ill repair work, both field and lab, subject Go his approval and direction. Available for Advice and opinion as covered by specifications `.plans,'job inspection, etc.) 'rovides liaison, assists traffic Engineer ?n systems and provides technical data. 'rimary responsibility to guide and assist 'field technicians and signalmen in the iesignated section area. SCHEDULE "A" STRAIGHT TIME 3AFFIC SIGNAL TECHNICIAN - FTELIL 28 22 I 'rimary duties are to field troubleshoot and •epair field wiring, cabinet wiring,,controllers, find perform routine duties of preventative main- tenance. 'erforms complete repair and maintenance of all !ontrollers, detectors and associated devices ihich are brought from.the field for repair. 'rimary duties are as directed . by lead man in kssisting field technician and accomplishing ) reventative maintenance procedures as directed. Iraffic signalman assists field technicians as temand is made and assists with knockdowns and kssociated repairs. OVERTIME TIME 'Most of the work performed under extraordinary maintenance will be, >een in the past, performed at traffic signalman rate and /or traffic . ignalman apprentice. TOTE: Straight time rate applies for the hours between 8:00 A.M. to loon Friday. as has 12:00 i SCHEDULE "B" HOUR DAY BATS RATE PERSONNEL VEHICLE $ 7.61 $57.10 PICKUP TRUCK 7.61 57.10 SERVICE TRUCK 7.61 57.10 SERVICE LADDER TRUCK 7.61 57.10 CRANE TRUCK 22.84 152.25 HYDRAULIC MAN -LIFT 22.84 152.25 AIR COMPRESSOR 22.84 142.74 ANY EQUIPMENT ITEMS USED, BUT NOT ON THE ABOVE LIST, WILL BE AT THE LOCAL PREVAILING RATE SCHEDULE. A e 8 ao�svr>�� z�zics IHI7E]�S PACIFIC CITIE!:S AND D _ S. C=Z'Y AVHFtAaH AL.L XIXIZ S ImIDF mm; (1982- 84-100 unless otherwise rated) F UZQARY 1000 ALL ,URBAN CONSUMERS URBAN WAGE EARNERS AND CLERICAL WORKERS PERCENT CHANGE PERCENT CHANGE Year I Month Year 1 Month INDEXES ending ending INDEXES ending ending MONTHLY DATA FEB. JAN. FEB. JAN. FEB. FEB. FEB. JAN. FEB. JAN. FEB. FEB. 1989 1990 1990 1990 1990 1990 i 1989 1990 1990 1990 1990 1990 U. S. City Average ............. 121.6 127.4 128.0- 5.2 5.3 0.5 120.2 125.9 126.4 5.2 5.2 0.4 (1967 = 100) ................ 364.1 381.5 383.3 - - - 358.0 375.0 376.6 - - - Los Angeles- Anaheis- Riverside.. 125.5 132.1 133.6 6.0 6.5 1.1 122.3 128.5 129.8 5.8 6.1 1.0 (1967 = 100) ................ 370.7 390.3 394.8 - - - 361.4 379.7 383.6 - - San Francisco- Oakland -San Jose. 124.0 128.5 129.2 3.6 4.2 0.5 ; 122.9 127.6 128.2 3.9 4.3 0.5 (1967=100).. 381.3. 395.1 397.1 - - - 374.2 388.6 390.3 - - West ............................ 122.3 127.8 128.8 5.0 5.3 0.8 ; 120.9 126.3 127.2 5.0 5.2 0.7. (Dec. 1977'= 100) ........ 197.7 206:6 208.2 - - - 194.6 203.3 204.7 - - - west - A ..................... 123.7 129.5 130.6 5.0 5.6 0.8 121.0 126.6 127.6 5.1 5.5 0.6 (Dec. 1977 = 100) ........ 201.8 211.2 213.0 - - - ( 195.8 204.9 206.5 - - west - C ..................... 120.5 125.4 125.8 4.7 4.4 0.3 119.9 124.6 125.0 4.4 4.3 0.3 (Dec. 1977 = 100) ........ 186.9 194.5 195.1 - - 184.9 192.1 192.8 - - Size classes: A = 1,250,000 and over, B = Not available for-;Went, C = 50,000 to 330,000, D = Not available for west. Release date March 20, 1990. Next release April 17, 1990. For more information call (415) 744 -6600 or (213) 252 -7521. CPI 24 hour hotline numbers for the pacific cities are as follows: San Francisco (415) 744 -6605 Anchorage. (907) 271 -2770 Portland (503) 326 -4132 Seattle (206) 442 -0645 Los Angeles (213) 252 -7528 Honolulu (808) 541 -2808 San Diego (619) 557 -6538 OrAVP = AR SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. AGENDA ITEM: MEETING DATE: CITY MANAGER: ORIGINATING DEPARTMENT: MAINTENANCE DEPAR SUBJECT: REQUEST FOR PROPOSAL - YEARLY MAINTENANCE AGREEMENT CITY OF SARATOGA TYPEWRITERS Recommended Action: Authorize staff to request proposals from interested parties to provide yearly maintenance for the City's typewriters. Summary: The maintenance agreement for the City -owned typewriters has expired and a new one is required to avoid lengthy down time and expensive, as needed, repair costs. A multiplicity of manufacturers were utilized when purchasing the equipment; therefore, maintenance is necessary from a company able to provide full service to all brand names. Fiscal Impacts: Funds for the maintenance of the City's typewriters has been budgeted for in the fiscal year 1990/91 budget. Attachments: Request For Proposal Motion and Vote: Printed on recycled paper. REQUEST FOR PROPOSAL The City of Saratoga is notifying interested typewriter maintenance firms of its need for a proposal to provide yearly maintenance on the City's typewriters. SCOPE OF SERVICES TO BE PERFORMED 1) Provide for on -site repair (including parts) for all typewriters located at the City of Saratoga offices (see attached list). 2) Labor and travel charges to be included. 3) Unlimited calls. 4) Quotations with and without preventative maintenance program. 5) No longer than an 8 hour response time. July 12, 1990 CITY OF SARATOGA TYPEWRITER INVENTORY IBM SELECTRIC II 5 IBM SELECTRIC III 3 SWINTEC 8016 2 SWINTEC 1186 1 SWINTEC 1886 1 ERICKSON 8001 1 OLIVETTI 900X 2 XEROX 6016 2 At SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. {' - -� -- / ------- - - - - -- AGENDA ITEM: MEETING DATE: CITY MANAGER:- �1.��.r£- ORIGINATING DEPARTMENT: MAINTENANCE DEPARTMENT` SUBJECT: REQUEST FOR PROPOSAL YEARLY MAINTENANCE AGREEMENT FOR CITY COMPUTERS /PERIPHERALS Recommended Action: Authorize staff to request proposals from interested parties to provide yearly maintenance for the City's office computers /peripherals. Summary During the past year, the City has upgraded the majority of its computer equipment due to advances in technology and the fact that the old equipment was not meeting the demands of the business. Consequently, the first year warranties are expiring and there is a critical need for continued coverage. A multiplicity of manufacturers are concerned and maintenance is required from a company that can provide full service to all brand names. Fiscal Impacts: Funds for the maintenance of the City's computer /peripheral equipment has been budgeted for in the fiscal year 1990/91 budget. Attachments: Request For Proposal Motion and Vote: Printed on recycled paper REQUEST FOR PROPOSAL �► � �i� �l i L�711 � � i l � � The City of Saratoga is notifying interested Computer Maintenance firms of the need for a proposal to provide a yearly maintenance contract for its computers /peripherals. Term of the contract is to be from date of contract award to June 30, 1991. FULL SERVICE AGREEMENT /TIME & MATERIALS AS NEEDED It is requested that two proposals be provided: 1) A full service proposal, and 2) Time and materials only, as needed, on -site, to be paid monthly as invoiced. SCOPE OF SERVICES TO BE PERFORMED: 1) Provide for on -site maintenance /repair (including parts) for all computers /peripherals in use at the City offices (see attached list). Any equipment requiring off -site service or repair shall be picked up and delivered, and if feasible and requested by the user, a loaner be provided. 2) Labor and travel charges included in both proposals. 3) Response time shall occur within 24 hours of receiving the City's service request. That is, Monday through Thursday. Friday calls would expect Monday service. City's hours of operation are 8:OOAM to 5:OOPM. 4) Unlimited calls /limited calls included in both proposals. 5) With /without a Preventative Maintenance Program. COMPUTERS /PERIPHERALS - CITY OF SARATOGA To verify . numbers, condition and setup of equipment, contact: Director of Maintenance, Dan Trinidad 13777 Fruitvale Avenue, Saratoga, CA 95070. PROPOSAL SUBMISSION: Proposals must be submitted to Dan Trinidad, Director of Maintenance, prior to 5:00 PM, August 17, 1990. NOTE'S: STANDARD CONFIGURATIONS df ffffffffffffffffffff fffffffffffffffffffffffr + +fffff + +f+f ++f + +ff ++f +ffff , EACH EVEREX STEP 286 SYSTEM WILL INCLUDE: DISK 40MB HARDRDISKR,,101SKB# CASE WITHSZOOW�POWER2 FLOPPY DiSK DRIVE SUPPLY OTY DESCRIPTION asa. laaasaaaasasassiaaasasasaiasa:: aas aaasasaaasa :asassasiassa.saa :asssiaa RESKTOP PUBLISHING MASTER STATION 1 EVEREX STEP 286 /20MNz, 2MB DRAM, WYSE 700 HIRES MONITOR 1 MS-DOS 1 TALL TREE JLASER 2MB CARD W/LASERJET II & SCANNER INTERFACES 1 CANON iX-12 SCANNER W /CABLE i JSX HP LASERJET 11 INTERFACE CARD & CABLE 1 AxBxCxD HP LASERJET SWITCH W /CABLES 1 MOUSE DIGITIZER ■s■at■iatasaasa.sAaa ;a oasts..f■■ss.t.aas sat ss■s■sasaasa■■■a= as :sasaaiaai DESKTOP PUBLISHING TERMINAL STATION (PLANNING ■3, COMM. SRVS ■2) 5 IEVEREX STEP-286 /12MNz, INS DRAM; EGA MONITOR /CARD 5 MS-DOS 3 EPSON LO -2550 LETTER QUALITY /HIGH SPEED DOT MATRIX PRINTER 1 HP DESKJET PRINT 3 HOUSE DIGITIZER aasaslisasasaa. astaaissslasssaasssasas. asassasaao :asasas.isssaassaasasaa UTILITtl FT WARE 1 AtVOMEMU - MENU S/W 1 NORTON UTILITIES 4.5 ADVANCED 1 XTREEPRO 6 GOLDRUr,BOW VCACHE - DISK CACHING S/W 1 VENTURA\PUBLiSHER 2.0 DESKTOP YSLISHERIS GRAPHICS 1 RA 1'D-RIGNT`OPTICAL CHARACTER READER S/W pptiattttiat isiit�itiitittisit ttttiitiasatiiissii .aaaaaasaaaaiaiaaafaf 1 SERIAL PONT, 1 PARALLEL PORT 101 -KB, CAE WITH 23OW POWER SUPPLY QTY DESCRIPTION paiaaaiapaiiiaiilttiiitltattlaiaiiaia .ia....... .....alai ■aat..iaaiiiaalailiY,� FINANCE DEPARTMENT 1 EVEREX STEP 386/25NOz SYSTEM (SEE CONFIGURATION) . 1 VOLTRON WA PAPER WHITE MONITOR & CARD 1 STORAGE DIMENSIONS NI- REL /NI- SPEED, 16OIIB, 14m, ESDI HARD DISK 1 EVEREX DATA BACKUP 60118 TAPE DRIVE ., gammappppttpptiapapattiitiifttptaiifipiittpaiiiiiilapaaaippaita UTILITY SOFTWARE 1 AUTOMENU MENU S/W 1 NORTON UTILITIES 4.5 ,I EVEREX MS -DOS 3.3 1 GOLDEN BOW VCACHE • DISK CACHING S/W 1 GOLDEN BOW VOPT - DISK OPTIMIZING S/W _------- c. z. is: a:s: isas sassasiif■ ffii■ is ■ ■fiiNfffw■NNii■ifNfifNSfif■af� MMIRRNOi DEPARTMENT 'ea/c.0,4 1 EVEREX STEP 286 / 2MHz, WA MONITOR, 30M SYSTEM 1 EVEREX STEP 286 /20MNz,'EGA MONITOR, 72MB HI- REL /NI -SPEED SYSTEM 1 AXB PRINTER SWITCH W/ 1x25' i 1x10' CABLE ■■■■ flfi■■■ �ifffNfi■ ii■■ ifiiiiiiiiifff ■ ■i ■fffNiwfNwfw ■wNNfffiffi . UTILITY SOFTWARE 1 AUTOMENU - MENU S/W V' NORTON UTILITIES 4.5 2 EVEREX MS-DOS 3.3 2 GOLDEN BOW VCACHE -,DISK CACHING S/W 2 GOLDEN BOW VOPT - DISK OPTIMIZING S/W I, D151: CMIl KiJLLtK, I )LNIA, "i ', . 1•+••^ ...... 101-KB, CASE WITH 23OW POWER SUPPLY QTY DESCRIPTION ■ ■ ■ ■■■fwi ■ ■f NffNifififiii■N ■ ■i■ ■f■ tiff■ ■iiifff i■ ■f ■i ■iffif ■f ■iNNNiifi■4, MAINTENANCU DEPARTMENT 1 EVEREX STEP 286/12MNZ, IIGA MONITOR, 30MB SYSTEM M d 1 EVEREX STEP 286 /16MNZ, MGA MONITOR, 40118 N1-SPEED SYSTEM 72-MA 1 EPSOM LO-2550 LETTER QUALITY /NIGH SPEED DOT MATRIX PRINTER 1 1118 ADDITIONAL DRAM (TOTAL 2MB IN SYSTEM) 1 PRINTER AXB SWITCH AND CABLES i■ �i■ fwiiiff■ iiiif ■ti■ii■ ■fi ■fiNNNiffNiiNiiN ■ ■f f ■ ■N ■wi■iifi ■w ■O UTILITY SOFTWARE 1 AUTOMEMU - MENU S/W 1 MORTON UTILITIES 4.5 s 2 EVEREX MS -DOS 3.3 2 GOLDEN BOW VCACNE - DISK CACHING S/W 2 GOLDEN BOW VOPT - DISK OPTIMIZING S/W ; N■ Niiw . ■ifiNwNwiwitiiiN.wN ■ ■ii ■NiwN■ N;iNNf f■iwNi■d; city Manager's Office 1 Quimax monitor Model DM -14+ 1 Quimax monitor Model DM -1400 1. Zenith computer w /keyboard ZF148 -42 1 Zenith computer " w /keyboard SDF- 1211 -Dy 1 Epsom Printer LO2500 P24EA 1 HP Laser Jet Printer " Series II HP33440A. 1 Data Com Modem " 2424CTSSMO6 Ser. S6- 8400795G '-' 05- 1400147C " 638AD0228 800CF1396 12031069 " 2652J88444 26720GEF 14agln-rcsi+ SE- Includes 2MB..RAM, 45MB External Hard Drive Disk and Standard Keyboard Radius Full Page Display Includes Video Interface Card lLaserWriter IINT Printer Includes 50 feet of printer cable 0 Seri,'.�'ql #05 _PCQuimax -Model, DA4 140() Disk Drive Model 7- 0657 -1 Q i I A J Serial #709CH0926 V Disk Drive Model ZDE1211A0 Serial #709CH0589. 1'0 6*9 - d DELV j,4 t Lj i 'r L,E '3 IL" � I F* T G14 E K 6 U A S .1 GMA VOA V i L, E 0 S T X b -S 3150 ST-251-1 4(") MEG HE, DR.LVE j T H F: 'f rwj [,10 p-.j j- -S- T K HF- EE?"i 6A HP E;ESi:.JEI- 6 T K' XbSoOO600 167 I 'IV 0*1- N' ey )ZM 4 '—.7 J .5'n/s SL lit 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867 -3438 MEMORANDUM TO: Planning Commission DATE: 6/13/90 FROM: Stephen Emslie, Planning Director SUBJECT: Review of Compliance with Use Permit Conditions; Permittee: Brookside Club; Location 19127 Cox Ave. overview Because violations were noted by staff earlier this year when Brookside members were observed consuming alcohol contrary to conditions of the use permit, a public hearing to review the Club's compliance with use permit conditions was scheduled. Staff recommended elimination of the alcohol prohibition finding this condition difficult to enforce and not necessarily effective in reducing noise levels emanating from the site. The Planning Commission continued the public hearing to allow the Brookside Club to respond to outstanding conditions of their most recent use permit amendment. Backaround The following conditions were discussed at the Commission's 5/23/90 meeting as having not been complied with: 1. The basketball standard located adjacent to the clubhouse needs to be, a) eliminated; or b) relocated to a suitable location not resulting in adverse noise impact. 2. Completion of fence repairs creating an air tight barrier adjacent to the creek easement. 3. Landscape planting adjacent to the fence to provide a visual barrier between the club and neighbors on the opposite side of the creek. 4. Remove accumulated debris from creek easement. Subsequent to the preceding public hearing, staff was contacted by Brookside stating that fence repairs have been completed, and debris was removed. The club indicated that they were attempting V�* to schedule a sitt- ✓isitation with represent ives of the Santa Clara Valley Water District to review the clean -up and to approve the landscape plan. Because landscape screening will be most effective when located on the creek bank, the club is seeking approval to plant within the easement Once approval is granted, the club will complete this condition. The basketball standard is not in usage. Although the standard is in its original location, the area has been cordoned off to prevent its use. Because staff is concerned that relocation of the basketball standard may result in similar noise impacts to a different neighborhood, it has requested relocation plans subject to approval prior to moving the standard. Staff is awaiting relocation plans from the club. Meanwhile the club has prohibit- ed use of the basketball standard until relocation is resolved. Perimeter fencing exists adjacent to the creek easement. When the club's request for earlier start times for the three swim meets was approved earlier this year, much of the fence was in disrepair or missing sections. Conditions were established to require the club to maintain the fence to achieve a solid air tight barrier. The fence repair in combination with the required landscaping was to visually and acoustically screen the club from its neighbors. At staff's last field inspection, much of the fence had been repaired. However, several sections required further work. Staff is scheduled to inspect the fencing condition prior to the June 13 hearing to determine compliance with this condition and will verbally report its findings. Analysis Staff maintains that no privileges granted under the recent amendment should be conferred until compliance is achieved. Staff finds that landscaping and fence repairs remain outstand- ing. Because suitable alternative locations have not been ex- hausted, staff feels the basketball standard can remain if its use remains restrictive. If a suitable alternative that does not impact other neighbors cannot be achieved, the standard will have to be removed. Staff retains its initial position regarding the alcohol prohibi- tion. The City maintains existing and enforceable ordinances to protect the serenity and safety of the neighborhood without having to also enforce a ban on alcohol. Not only is the ban consumptive of City resources, it is also a convoluted condition to enforce. Direct enforcement of the noise and party ordinance will achieve more effective results than an enforcement of alco- hol prohibition. However, staff feels no action should be taken until compliance with previous conditions can be verified. Specifically, fence repairs and landscaping needs to be completed prior to action by the Planning Commission to modify alcohol restrictions. Further, W. no earlier swim me--s should occur until coml. ance can be veri- fied. Staff Recommendation Staff recommends that the Planning Commission take additional testimony to determine compliance with previous conditions and consider modification to alcohol prohibition if compliance can be verified to the Planning Commission's satisfaction. Stephaii Ems 'e Planning D rector SE /dsc Attachments: 1. Previous staff reports 2. UP -574.2 3. Minutes 4. Correspondence and June schedule PLANNING COMMISSION MINUTES AND STUDY SESSION REPORTS Printed on recycled paper. PLANNING COMMISSION MEETING June 13, 1990 Page 6 PUBLIC HEARINGS Continued THE NEW SIDING WITH THE REMAINDER OF THE HOUSE; THAT THE CONDITION OF THE STAFF REPORT FOR THE *SETBACK ON THE SECOND STORY. BE REMOVED. Passed 6 -1; Commissioner Moran opposed. Mr. Emslie clarified that because the Commission is approving the revised elevation the necessity for conditions 7 and 8 is negated. 8. UP -547.1 Brookside Club, 19127 Cox Ave., review of use of clubhouse and discussion of operating hours in relation to the consideration of relaxing conditions prohibiting alcohol (cont. from 5/23/90). ----------------------------------------------------------- - - - - -- Planning Director Emslie reviewed the staff memorandum dated June 13, 1990. Mr. Steve Randesi, 20340 Argonaut Drive, addressed the Planning Commission as a representative of Brookside regarding compliance with the Commission's conditions which were discussed at the May 23 meeting. He said it was his understanding that Brookside was in compliance with the condition regarding the basketball standard since the understanding was it was their option as to whether they wanted to relocate the basketball standard or not and if they chose not to relocate it they would not be allowed to use it. He indicated they are still looking at places where it might be relocated without causing problems with the neighbors. Regarding the fence repairs, he said Mr. Emslie looked at the fence repairs and his comments indicated it appeared the necessary repairs were made and the Club was in compliance. There was one section of internal fence down because that is where the trucks came in to remove the debris. He said the fence was put up within two days of Mr. Emslie's visit. Mr. Randesi also indicated that Mr. Emslie did suggest the Club plant in the areas where there were gaps in the shrubbery but he said he did not take that to be a requirement and the Club cannot do that without approval of the Santa Clara Valley Water District. Mr. Randesi stated the debris from the creek has been removed. Mr. Bob Salutric, 12635 Saratoga Creek Drive, addressed the Planning Commission regarding the airtight fence and the issue of landscaping to help reduce the noise level. He also expressed concern regarding the use of alcohol at the Club. Ms. Dee Askew, 12651 Saratoga Creek Drive, addressed the Planning Commission regarding the material submitted to the Planning Commission by the homeowners. She said a majority of the PLANNING COMMISSION MEETING June 13, 1990 PUBLIC HEARINGS Continued Page 7 homeowners are opposed to the use of alcohol.- She also addressed the issue of the airtight fence, the use of the basketball standard and landscaping. Mr. Rick Polhemus, 12999 Paramount Drive, addressed the Planning Commission. Mr. Polhemus is a member of Brookside. He said he took exception to,the use of the word alcohol in the context of an abuse in that it has not been directly proven to be a cause of excessive noise. He encouraged the Commission to make sure the rules and regulations in its jurisdiction are applicable to all such facilities. Ms. Jane Bernard, 12601 Brookglen Drive, addressed the Planning Commission and stated she and her family recently joined Brookside. She said they live directly across from the back entrance of the Club and noise has never been a problem. She also indicated there has never been any documented proof of any kind of alcohol problem at the Club. Mr. Gary Chevetta, 19548 Chardonnay Court, addressed the Planning Commission. He said he believed neither a fence nor landscaping will decrease any noise. He stated the Club is being run in the 1990s with a 1960s charter and suggested consideration should be given to bringing the charter up to date. Ms. Dora Krenz, 16451 Old Oak Way, addressed the Planning Commission. She said at one time she lived near Brookside Club and indicated the neighbors of the Club probably do not experience the level of noise she presently experiences in her home near the Paul Masson Winery during its concerts. Mr. Jeff Grundy, 19242 Gunther Court, addressed the Planning Commission. He agreed the Club has been an asset to the community over the years but stated his opposition to the use of alcohol at the Club. Ms. Madeline Chevetta, 19548 Chardonnay Court, addressed the Planning Commission regarding complaints that were made to the police while she was at the Club. A resident of 12634 Saratoga Creek Drive addressed the Planning Commission. He said the neighbors all agree they have nothing against activities for the children but stated his opposition to the use of alcohol at the Club. TAPPAN /BURGER MOVED TO CLOSE THE PUBLIC HEARING AT 9:00 P.M. Passed 7 -0. L!f PLANNING COMMISSION MEETING June 13, 1990 Page 8 PUBLIC HEARINGS Continued Commissioner Siegfried stated there should be landscaping on the other side of the creek. He said the question of the alcohol prohibition should be dealt with and he is now of the view that is something that cannot be effectively monitored by the City. The matter should be handled from the standpoint of the prohibitions and restrictions on noise. He indicated that as long as the basketball backboard is taken down and the fence repair is done he would vote to remove the prohibition on alcohol. He said he would also be in favor of directing staff to work with the Club to get the landscaping finished. Commissioner Burger agreed with Commissioner Siegfried's comments. She said she would suggest that the Commission remove the word "airtight" from the fencing requirements. Commissioner Kolstad agreed with the comments of the previous Commissioners. Commissioner Tappan stated he is sensitive to the landscaping issue and hoped there is a resolution to that issue. He said the backboard should be removed from the basketball standard. Following comments by Commissioners regarding review of the use permit if the alcohol prohibition is removed, Commissioner Burger expressed her opposition to doing so because she felt the Commission would end up being a policing agency. She said she agrees with staff that more reliance should be placed on the noise ordinance to control the problem. Commissioner Tappan reiterated his comments from previous meetings that he believes there is no resolution to this problem as it is a good neighbor policy issue. Commissioner Moran agreed with Commissioner Siegfried's comments concerning the Commission's role regarding the alcohol issue and said she agrees with the staff report on that issue. She indicated she too would like to see the backboard and net taken down from the basketball standard. She said she would be reluctant to see the Club install landscaping that might die from lack of water and suggested that staff work with the Club on the landscaping. Commissioner Caldwell said she too would be reluctant to see landscaping installed if it will die. She indicated she would prefer to see resolution of the remaining conditions handled administratively at the staff level. She also indicated she would be agreeable to Brookside proceeding with early start times if the staff's concerns regarding the remaining conditions can be met. PLANNING COMMISSION MEETING June 13, 1990 Page 9 PUBLIC HEARINGS Continued She felt that the staff recommendation with respect to alcohol is appropriate. Commissioner Caldwell stated she is concerned with the parity issue where there are other clubs in the area that do permit alcohol consumption on their sites and cited a policy used by Saratoga Woods Club where the Board reviews and approves specific functions where alcohol is served. She suggested that policy might be considered by Brookside if the alcohol prohibition is lifted. Chairperson Tucker said she stated she understood the problems with landscaping because of the drought but thought an airtight fence could have been installed. She stated that since the alcohol prohibition was in the use permit initially she felt that removing it will create problems and could not vote in favor of removing the prohibition. BURGER MOVED TO AMEND UP -574.1 TO ALLOW ALCOHOL TO BE SERVED AT THE BROOKSIDE CLUB WITH THE CONDITIONS THAT THE BACKBOARD BE REMOVED FROM THE BASKETBALL STANDARD; THAT THE REPAIR OF THE FENCE BE COMPLETED; THAT THE CLUB WORK WITH STAFF REGARDING INVESTIGATION OF THE COMPLETION OF THE LANDSCAPING ON THE WEST SIDE OF THE FENCE AND COMPLETE DISCUSSIONS WITH THE WATER DISTRICT REGARDING THE POSSIBILITY OF LANDSCAPING ON THE DISTRICT'S SIDE IF IT WILL BE MAINTAINED. City Attorney Toppel indicated it was his understanding that the condition regarding landscaping should be explored by staff but is not a condition for the early start time and that the Commission, would be agreeable to the early start time even though the landscaping issue is still under discussion by the time of the first scheduled meeting. Commissioner Siegfried suggested the following amendment to the motion: AMEND UP -574.1 TO REMOVE THE ALCOHOL PROHIBITION SUBJECT TO THE FOLLOWING CONDITIONS: (1) THAT THE BACKBOARD OF THE BASKETBALL STANDARD BE REMOVED BEFORE THE NEXT SWIM MEET THAT REQUIRES AN EARLY START TIME; (2) THAT THE FENCE REPAIRS, IF NOT COMPLETED, BE CLEARLY SCHEDULED AND STAFF BE ADVISED; AND (3) THAT THE ISSUE OF LANDSCAPING BE LEFT TO STAFF; AND (4) THAT THE WORD "AIRTIGHT" BE REMOVED FROM THE FENCING CONDITION. Commissioner Burger was agreeable to the amendment to the motion; the motion was seconded by Commissioner Moran. Passed 6 -1; Chairperson Tucker was opposed. Break 9:15 p.m. - 9:30 p.m.