HomeMy WebLinkAbout07-05-1990 COUNCIL AGENDA STAFF REPORTSSARATOGA CITY COUNCIL
EXECUTIVE SUMMARY N0. ' ?6F
MEETING DATE: July 5, 1990
ORIGINATING DEPT: City Manager's Office
AGENDA ITEM
CITY MGR. APPROVAL
-
SUBJECT: Plan of Execution - "Law Enforcement Services Contract"
City of Saratoga Fiscal 1990 -91
Recommended Motion: Direct the City Manager to Approve the Plan
as submitted by the Sheriff's Department.
Report Summary: The Sheriff has submitted the annual plan for
service as required by the 1988 Agreement for Law Enforcement Service.
There is no change in service level from Fiscal 1989 -90. Projected
costs for Fiscal 1990 -91 are:
Patrol $1,130,579
Traffic 194,672
Investigation 165,769
DUI 103,185
Reserves 13,386
Building Rent 17,594
TOTAL $1,625,185
Fiscal Impacts: Total Contract Costs are estimated $1,625,185.
$1,647,611 s-budgeted in the 1990 -91 revised budget adopted by
the City Council.
Attachments:
Plan of Execution
Motion and Vote:
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 00 AGENDA ITEM E
MEETING DATE: July 5, 1990 CITY MGR. APPROVAL
ORIGINATING DEPT: C; = Manager's Office
SUBJECT: CAL-ID Contract - Fiscal Year 1990 -91 - Second Amencjment
Recommended Motion:
Authorize the Mayor and City Attorney to execute the amendment on behalf
of the City.
Report Summary:
This agreement extends the provision of CAL -ID services on a joint basis
among all fifteen cities and the County, first entered into in April of
1988. The system provides an automated fingerprint identification system
for tie -in to the State and to link all communities in the County together.
Cost is sharedc.on a per capita basis.
Fiscal Impacts:
Cost for fiscal 1990 -91 is $13,987.52 for Saratoga. This amount is
budgeted in the approved budget.
Attachments:
Letter of Transmittal
Second Amendments to Agreement
Motion and Vote:
CITY CLERK
CITY OF SAN JOSE, CALIFORNIA
801 NORTH FIRST STREET
SAN JOSE, CALIFORNIA 95110
TELEPHONE (408) 277 -4424
FAX (408) 277 -3285
June 14, 1990
City Clerk
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA. 95070
RE: Second Amendment to Agreement to Provide Local Law Enforcement
Agency Access to the California Identification System
Enclosed are two (2) originals of the above - referenced agreement,
which was approved by the San Jose City Council on May 22, 1990. This
amendment extends the term of the original from 7 -1 -90 to 6 -30 -91 and
sets the financial contributions of each city in connection with the
operating costs of the Local ID System for fiscal year 1990 -91.
Please have the agreement approved by your Council and ensure that the
authorized officials execute the documents on behalf of your city.
After execution, return the City of San Jose copy to my attention in
the City Clerk's Office at the above stated address. After approval
and execution by all the cities involved, this office will compile a
master from all the executed counterparts which contain the signatures
of all user cities and provide your office with a copy for your
records.
Thanks for your time and cooperation on this process once again.
Andrea Membreno
City Clerk
ea�A_
By: Sharon K. Pardun
Staff Analyst II
Legal Support Division
Enclosures
J
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITEM: �'--
1 -
MEETING DATE: �li�� _ ` CITY MANAGER:
ORIGINATING DEPARTMENT: �� MAINTENANCE DEPARTMENT
SUBJECT: HAKONE GARDENS IRRIGATION SYSTEM REQUEST FOR PROPOSAL
Recommended Action:
Authorize staff to request proposals from interested parties for
the design of a new irrigation system to replace the present
antiquated water system at Hakone Gardens.
Summary:
The City of Saratoga has the opportunity to access a new source of
water for the Hakone Japanese Gardens. However, the present system
for irrigation and other uses of that water is outdated, incomplete
and in need of replacement.
Fiscal Impacts:
Funds for the design and installation of this project are included
in the fiscal year 90/91 budget.
Attachments:
Request For Proposal
Motion and Vote:
Ir
REQUEST FOR PROPOSAL
INTRODUCTION
The City of Saratoga is notifying interested Landscape Irrigation Consultants
of the need for a proposal to design a domestic water supply system and
irrigation system at Hakone Japanese Gardens of Saratoga. The current system
is old and incomplete, and does not provide the required flow or pressure to
service this beautiful Japanese Garden.
Through an agreement with a developer, the City will have access to a new
source of water to the Garden. Installation was completed on a 127,000
gallon water tank located high above the Garden which can be used for a
distributing water system to the Garden.
SCOPE OF SERVICES TO BE PERFORMED
The primary goal of the proposal must be to design a water system for the
Garden that must include the following:
A) To determine required flow and pressure that are needed to provide a
domestic water supply to:
1) the caretaker's house
2) public restrooms
3) public drinking fountain
4) three (3) unique Japanese -style buildings
B) To determine the required flow and pressure to irrigate the entire
Japanese Garden, which includes the Bamboo Garden.
C) To design a main water supply line to be installed from the water tank to
a location in the garden that will meet both the domestic and irrigation
requirements.
The design should include all necessary domestic connections to three
existing buildings and public restrooms as well as the connection to a new
structure . to be under construction in August of this year.
D) To design an
requirements
Garden.
REQUEST FOR PROPOSAL - PAGE 2
irrigation system that will meet the Garden's current
and would meet the needs of any future additions to the
CONSTRUCTION PLANS
To provide a complete set of construction plans, details and written
specifications for all phases of the water supply installation and an
engineering estimate for installation of all phases by a contractor.
SUBMITTAL REQUIREMENTS
The proposal must contain the following elements:
A) A brief description of your background and capabilities.
B) A detailed statement of direct relevant experience in designing water
supply systems.
C) List of staff assigned to the project and their qualifications.
D) Names and background qualifications of sub - consultants proposed to be
used. Work done by others must be listed and contain all work not
included in the proposal. Any work that is needed to complete the project
which is not contained in this list will be considered part of the work
provided by the consultant and included in the proposal.
E) Description of honors and awards received for work done.
F) A schedule of fees and hourly rate charged.
G) An estimate of the total project cost required to provide the scope of
work outlined above. A detailed cost breakdown for both the design
project and completion of construction drawings.
H) Time schedule for completing the scope of work.
I) Provision of any other information that may assist the City in
ascertaining your or your firm's qualifications.
PRE - PROPOSAL CONFERENCE
A pre - proposal conference is scheduled for Friday, July 20, 1990 at Hakone
Japanese Gardens, 21000 Big Basin Way, Saratoga, starting at 10AM. Staff
will review the request for scope of services and you will be able to tour
the site.
PROPOSAL SUBMISSION DEADLINE
Proposals must be received by 5:00 PM, Friday, August 17, 1990.
Please submit proposals to:
Dan Trinidad, Director of Maintenance
13777 Fruitvale Avenue
Saratoga, California 95070