HomeMy WebLinkAbout06-07-1993 CITY COUNCIL AGENDASARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 2 3.3 % AGENDA ITEM
t
MEETING DATE: July 7, 1993 CITY MGR. APPROVAL 6�A
ORIGINATING DEPT: City Manager
SUBJECT: Proposed Ordinance Prohibiting Targeted Picketing
of Residences in Saratoga
Recommended Motion(s):
Approve ordinance prohibiting the targeted picketing of residences
in Saratoga.
Report Summary:
At the request of Sheriff Gillingham I have asked the City Attorney
to draft an ordinance similar to that adopted by the City of San
Jose and the County of Santa Clara to respond to the threat of
targeted picketing by pro -life groups in this County this summer.
I am not asking that this be an urgency measure at this time as the
Sheriff has no specific intelligence that residents of Saratoga are
potential targets.,- Rather this is a precaution in the event that
the ordinances "-in other jurisdictions make Saratoga a more
attractive target. If it appears a problem is developing, Council
can then consider adopting the ordinance.
Fiscal Impacts:
Unknown at this time.
Follow Up Actions:
Adopt the ordinance after second reading. It would go into effect
in 30 days, or adopt it as an urgency measure when it would go into
effect immediately.
Consequences of Not Acting on the Recommended Motions:
City would only have existing means to limit picketing which the
Sheriff feels would not be adequate.
� SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. Z 3 3
MEETING DATE: July 7, 1993
ORIGINATING DEPT. Public Works
AGENDA ITEM —1 C...,
CITY MGR.
SUBJECT: Warner Hutton House Improvements, Capital Project No. 9301
- Award of Construction Contract
Recommended Motion(s): 1. Move to declare Progressive Pacific of
Scotts Valley to be the lowest responsible bidder on the Warner
Hutton House Improvements. 2. Move to award the attached
construction contract with Progressive 'Pacific in the amount of
$18,975. 3. Move to authorize staff to execute change orders to
the contract up to $3,000.
Report Summary: Sealed bids for the interior remodel work at the
Warner Hutton House, which is part of the Warner Hutton House
Improvements, Capital Project No. 9301,. were opened yesterday
afternoon.. Progressive Pacific of Scotts Valley submitted the only
bid on the project for $18,975 which is 5.1% under the Engineer's
Estimate of $20,000. Although only one bid was received, staff has
carefully checked the bid and the contractor's references, and the
bid appears to be responsive to the Notice Inviting Sealed Bids
dated June 16. Consequently, it is recommended that the Council
declare Progressive Pacific to be the lowest responsible bidder on
the project and award the attached construction contract to them in
the amount of $18,975. Further, it is recommended that the Council
authorize staff to execute change orders to the contract up to
$3, 000 to cover any unforeseen circumstances which may arise during
the construction.
Fiscal Impacts: The adopted FY 93 -94 budget _contains sufficient
funds in Project No. 9301, Account No. 4510 to cover the base
contract amount and the recommended change order authority.
Funding for this project is through the City's CDBG program and
will be reimbursed through the HCDA Fund.
Follow Up Actions: The contracts will be executed and the
contractor will be authorized to begin work. The project should be
complete within 6 -8 weeks.
Consequences of Not Acting on the Recommended Motions: The Council
must either accept or reject the bid. If the bid is rejected,
staff would presumably rebid the project.
r
10
CITY OF SARATOGA
BID SUMMARY
PROJECT: WARNER HUTTON HOUSE IMPROVEMENTS, CAPITAL PROJECT NO. 9301 BID DATE: JULY 6, 1993
ENGINEER'S ESTIMATE PROGRESSIVE PACIFIC
ITEM # ITEM DESCRIPTION QUANTITY UNITS UNIT PRICE TOTAL UNIT PRICE TOTAL
----------------------------------------------------------------------------------------------------------------------------------------
1. CONSTRUCT DISABLED ACCESS MODIFICATIONS 1. LS - $20,000.00 - $18,975.00
AT THE WARNER HUTTON HOUSE
GRAND TOTAL $20,000.00 GRAND TOTAL $18,975.00
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. Z 3 AGENDA ITEM.
MEETING DATE: July 7, 1993 CITY MGR. i
ORIGINATING DEPT. Engineering
SUBJECT: Warner Hutton House Improvements,. Capital Project No. 9301
- Award of Construction Contract
Recommended Motion(s): None at this time.
Report Summary: Sealed bids for the interior remodel work at the
Warner Hutton House will be opened on Tuesday afternoon, July 6.
Depending on the number of bids received and whether clearance from
the County HCDA coordinator can be obtained before your meeting, it
;may be possible to award the construction contract at your meeting.
If a recommendation for contract award is forthcoming, it will be
presented to you at your meeting. Otherwise, the recommendation
will be deferred until your next meeting on August 4.
Fiscal Impacts: Unknown at this time.
Follow Up Actions: N/A
Consequences of Not Acting on the Recommended Motions: N/A
0
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 23 2"` AGENDA ITEM 41:—
MEETING DATE: July 7; 1993 - X,,ITY MGR.
ORIGINATING DEPT. Maintenance t-,-'
SUBJECT: INSTALLATION OF VOICE MAIL
Recommended Motion(s):
Staff recommends that City Council approve the Purchase Order to Advantage
Telecom in the amount of $9,201 for the installation of Voice Mail.
Report Summary:
Due to the recent budget restraints, the resulting reduction in clerical
staff and the increase in workload on those remaining, it is felt that Voice
Mail is needed to assist in attempting to achieve "business as usual. ",
Over the past several months, staff met with three vendors and received two
written proposals and one verbal estimate on the cost of Voice Mail. Our
present telecommunications vendor, Advantage Telecom, was the lowest bidder
as their equipment could be added on, and is compatible with our present
Toshiba Perception II. AT &T and Voice Plus, who quoted $52,815 and $30,000
respectively, both proposed completely new systems and equipment. From our
inquiries, we determined that any system we installed would be comparable to
any other.
Our experience with Advantage Telecom is that they are reliable and less
expensive than their competitors.
Fiscal Impacts:
The total price of $9,201 is under the budgeted amount of $10,000.
Follow Up Actions: None required..
Consequences of Not Acting on the Recommended Motions:
If Voice Mail is not added to our present system, staff will have a more
difficult time in attempting to keep up their duties and responsibilities in
addition to those who have been layed off.
Attachments:
1) Purchase Order to Advantage Telecom
2) Proposal Information
CLAIM ND.
PURCHASE ORDER
CITY OF SARATOGA
PURCHASE
13777 FRUITVALE AVE. PHONE 867 -3438 ORDER NO.
SARATOGA, CALIFORNIA 95070 [ (�
We will not assume responsibility for marterial shipped not. 5 J 5 J
covered by this order or not shipped according to instructions.
DATE June 18,: 1993.
TO r DELIVERY TO CITY OF SARATOGA
Advantage Telecom 13777 FRUITVALE AVE.
683 E. Brokaw Road SARATOGA, CALIFORNIA 95071
San Jose,, CA 95112
L_.
DEPARTMENT NAME ORGANIZATION ACCOUNT NO. PROJECT
Maintenance 8083 4530
QUANTITY ARTICLES AND DESCRIPTION UNIT PRICE AMOUNT
Refurbished AVT'
Voice Mail System per attached.
Capacity 8 ports /4 hours $ 8500.00
Sales Tax 701.00
"TOTAL $ 9201.00
(Reduced budget /manpower necessitates more
efficient clerical staff time.usage)
ORDERED BY THIS ORDER NOT VALID UNLESS APPROVED CITY
- I CERTIFY THAT THERE IS A SUFFICIENT UNENCUMBERED BALANCE IN THE VE �ACCT THE OUNT OF THIS
ORDER. AND THAT ERE I FUNDS A HAVE SUF BEEN SET ASIDE FOR THE PAYMENT THER F.
M. Tate Adm Secretar Harr Peacock City Manager Dan rinidad irector
TITLE FINANCE DIRECTOR
INSTRUCTIONS TO VENDORS
1. SEND TWO COPIES OF INVOICE. 2. ACKNOWLEDGE THIS ORDER PROMPTLY, ADVISING WHEN
SHIPMENT WILL BE MADEOR.WORK PERFORMED.
3. SHOW PURCHASE ORDER NUMBER ON ALL INVOICES, PACKAGES,
DELIVERY SLIPS AND ALL CORRESPONDENCE RELATIVE TO THIS ORDER.
vantage
Advantage Telecom, Inc.
683 E. Brokaw Road
f
Telecom Inc.
San Jose, CA 95112
Phone )
Y
Outside CA 800 7778882
FAX (408) 453 -5447
QUOTE FOR CITY OF SARATOGA
JUNE 4, 1993
CITY OF SARATOGA 13777 FRUITVALE SARATOGA CA 95070
FIRM NAME ADDRESS
DESCRIPTION= Install (1) Refurbished AVT Voice Mail
System capacity is 8 ports and 12 hrs
System is equipped for 8 ports and 4 hours
SYSTEM ITEMIZATION
(1) Call Express AVT 8 ports and 4 hours
(1) DSTU - Analog Card Interfaced with Voice Mail
SYSTEM PRICE..... ....... ............................... 8,500.00
SALES TAX ............. ............................... 701.00
TOTAL PRICE .................... ....................... 9,201.00
Total price includes installation and (1) year warranty on parts
and labor.
ADVANTAGE TELECOM, INC.
I��n /vim
Signature
UV\E -4 -°I3
Date
CITY OF SARATOGA
Signature
Date
Authorized TOSHIBA Dealer
Member: National Association of Telecommunication Dealer, Western Association of Equipment Lessors
June 10, 1993
CITY OF SARATOGA
Marlene Tate
Operations
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Marlene,
AT &T
224 Airport Parkway
Suite 500
San Jose, CA 95110-1018
Thank you for allowing AT &T the opportunity to analyze the
communications needs of your organization. Based on the in-
formation you provided us, we are recommending the Merlin
Legend with Audix Voice Power to best suit the needs of your
business for both now and in the future.
AT &T's recommendation for City of Saratoga provides you with
a solution that covers all.of your concerns that were ex-
pressed in our discussions. Our solution will provide your
company with:
Increased client satisfaction with improved call han-
dling.
Increased employee productivity through better message
handling.
Complete on -site management of your communications sys-
tem with the flexiblity to easily make changes as
needed.
Protection of investment with continued support.
We look forward to the successful implementation of AT &T's
solution for your company.
If you should have any questions after reviewing the attached
communications proposal, please do not hesitate to call me.
0eyy l y,
cPh erson
Account Executive
408 - 452 -6268
MERLIN LEGEND
for
CITY OF SARATOGA
EQUIPMENT CONFIGURATION
( 1) CONTROL UNIT
( 1) EXPANSION UNIT
( 1) ATTENDANT CONSOLE W /ADMINISTRATION CONTROL & BLF
(59) 10 BUTTON DISPLAY SETS WITH BUILT IN SPEAKERPHONE
( 1) INTEGRATED SOLUTION III
- AUDIX VOICE POWER
4 PORTS
4 HOURS STORAGE
- SYSTEM ADMINISTRATION
( 1) MUSIC ON HOLD INTERFACE
(60) RE -USE WIRE RUNS
INSTALLATION
PROGRAMMING
TRAINING
ONE YEAR WARRANTY
OPTIONS
(1) DID CIRCUIT PACK
(1) 4 PORT VOICE BOARD
INSTALLED CAPACITY
(16) 2 WAY TRUNK LINES
(64) DIGITAL TELEPHONES
MAXIMUM CAPACITY
(80) LINES
(144)PHONES
INVESTMENT ANALYSIS
Merlin Legend Equipment
Installation
Shipping
Subtotal
Free Installation
Total Investment
FINANCE OPTIONS
$ 50,776.00
$ 5,245.50
$ 119.88
$ 56,141.38
$< 3,325.50 >
$ 52,815.88
1) Outright Purchase
The City of Saratoga may provide their own financing arrange-
ments or buy the system outright. Upfront cost in this case
would be approximately 35% upfront, 35 % installation, and
balance due net 30. Above prices do not reflect any appli-
cable sales taxes that would apply.
Maintenance (parts and labor) are included in purchase price
for the first year. Multi -year maintenance (parts and labor)
is available for $ 460.39 a month. Coverage is 8 -5 p.m. Mon-
day through Friday. Maintenance price is a guaranteed fixed
rate for 4 years.
2) 3rd Party Financing
The City of Saratoga may finance the Merlin Legend through
AT &T Credit Corporation which provides special pricing and
interest rates for AT &T's Merlin Legend. Upfront cost is one
months payment. Tax is not included.
60 Month FMV Lease $ 1,100.68
CITY OF SARATOGA
MAINTENANCE PURCHASE /REQUISITION ORDER REQUEST
DATE REQUESTED BY: /L% 147£
ORGANIZATION 4093 ACCOUNT # 34r,30 PROJECT#
REASON FOR REQUEST:
VEHICLE /EQUIPMENT#
QUANTITY
DESCRIPTION
UNIT
AMOUNT
.� AvT
Af
70 /-
���,�
yaps-
COMPANY NAME:
ADDRESS:
CITY /STATE /ZIP:
r.�
qs
PHONE NUMBER: FED ID # /SS#
CO dAE�e- "=O e 16 /,p S)
- -j;f3o10oo.60
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SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. AGENDA ITEM
7A-
MEETING DATE: July 7, 1993 CITY MGR.
ORIGINATING DEPT. City Manager 01061
SUBJECT: Parking Citations: Adoption of Schedule for Late Payment
Fees, and Adoption of Procedures for City Adjudication of
Contested Citations and Hearing Officer
Recommended Motion(s):
1. Adopt Schedule for Late Payment Fees
2. Adopt Procedures for City Adjudication of Contested Parking
Citations and Hearing Officer
Report Summary:
Last year the State legislature passed AB408 which decriminalizes
parking violations and passes on responsibility for administering
and collecting parking penalties to cities and other citing
agencies. The law requires that the schedule of penalties for
parking violations, late payment penalties, administrative fees,
and other related charges for parking violations be established by
the governing body of the jurisdiction where the notice of
violation is issued.
The City Council adopted a new bail /fine schedule for Municipal
Code violations in May which went into effect June 1, 1993. New
fees for violations of the City parking regulations were included.
These fees incorporate administrative costs associated with
processing and collection of parking violation penalties. Council
is now requested to adopt the attached schedule for late payment
penalties for citations for City Code and other State Vehicle Code
violation delinquencies.
AB408 also requires that cities establish written procedures to
ensure a fair and impartial review of contested parking violations.
Proposed procedures and a job description for the position of
Hearing Officer are attached.
In anticipation of a small volume of contested citations staff
recommends that the City Manager designate a city management
employee as the hearing officer to conduct administrative reviews.
It is further recommended that the Assistant to the City Manager,
Carolyn King, be designated.
Fiscal Impacts: We have been doing in -house processing of parking
citations issued within the City for several years. Revenue in
1992 was approximately $11,000. It is anticipated that the new
penalty schedule will recover costs for the additional adjudication
requirements of AB408, and provide at least the same level of
revenue.
Follow Up Actions: Implement all phases of AB408 as required.
Consequences of Not Acting on the Recommended Motions: City will
not be in compliance with legislation..
Attachments:
1. Municipal parking penalty schedule adopted in May
2. Proposed late penalty schedule
3. Procedures to ensure a fair and impartial review of
contested parking violations.
4. Job description for Hearing Officer
EFFECTIVE -6 /1/93
SARATOGA, CITY OF- PARKING VIOLATIONS
SECTION
-------- - - - - --
OFFENSE _
----------------------------------------------------------------
BAIL
COURT
JAIL
9- 15.050
- - - - --
Parking where prohibited (red zone or posted signs)
- - --
35
- - - --
2.50
- - --
2.50
9- 15.060
Parking over posted time limit
30
2.50
2.50
.9- 15.090
Parking in a` commercial zone (, yellow zone )
35
2.50
2.50
9- 15.100
Parking in a passenger loading zone ( white zone)
35
2.50-
2.50
9- 15.130
Parking in mail deposit zone
35
2.50
2.50
9- 25.010(a) __
Parking on-public street over 72 hrs
50
2.50
2.50
9- 25.020(a)
Displaying vehicle for sale on public street
35
2.50
2.50
9- 25.020(b)
Repairing vehicle on public street (emergency repair only)
35
2.50
2.50
9- 25.030
Parking com.veh. over 2011ong or over 8' high btwn 2000 -800 on street
50
2.50
2.50
9- 35.010
Drive, stop or park car upon road as to obstruct emergency vehicle
100
2.50
2.50
9- 40.050
Parking a commercial truck over 5 tons on residential street
100
2.50
2.50
15- 12.160(b)l
Parking vehicle /boat /trailer over 120 hrs. within front yard setback
50
µ2.50
2.50
15- 35.110(a)
Parking vehicle for sale on commercial property
40
2.50
2.50
July 7, 1993
Current and Proposed Late Payment Schedule
Parking Citations
Current Proposed
Deliquent after 30 days $10 $15
Deliquent after 60 days 15 35
July 7, 1993
PROCEDURES FOR REVIEW OF CONTESTED PARKING REGULATIONS
AB408 provides for a three -step process for administrative
adjudication of contested parking citations. Requirements of AB408
are included in the following procedures.
1. Within 21 days after issuance 'of a citation, or 10 days from
the mailing of a delinquency notice, the person receiving the
citation may request that City staff conduct an investigative
review. This request may be made in writing, by telephone, or in
person, and must include an explanation of the reasons for
contesting the parking violation.
2. Following a request for an investigative review, City staff
(the Public Services Assistant, Community Service Officer, or other
staff designated by the City Manager) will review the citation, DMV
records if applicable, and the person's explanation to make a
determination. If it is determined that the violation did not
occur, or that the registered owner was not responsible for the
violation, the City will cancel the notice of parking violation,
and clear the records.
3. The Public Services Assistant, or other designated staff, will
then communicate the results of the investigation by mail to.the
person requesting the investigation.
4. If the person contesting the notice of violation or notice of
delinquent parking violation is not satisfied with the results of
the investigative review, the person may, within 15 days of the
mailing of the results of the investigation, pay the City the
amount of the parking penalty and request an administrative review.
5. The person requesting an administrative review shall complete
the Request for Administrative Review form and mail or deliver it
to the City.
6. The Hearing Officer designated by the City Manager will
conduct an administrative review based upon the information
provided by the contestant, and the City's records. If the
contestant specifically requests an in- person hearing, an
appointment will be scheduled at a mutually convenient time.
7. The City's final decision will be sent by first class mail to
the person requesting the hearing. If the decision is in favor of
the contestant, the amount paid for the parking penalty will be
returned.
8. Within 20 days after the mailing of the City's final decision,
the contestant may file an appeal to the municipal court. The fee
paid to the court for filing for an appeal is $25. The appellant
must provide a copy of the notice of appeal to the City, either in
person or by first class mail. If the appellant prevails in the
appeal to the court, the $25 fee and the amount of the harking
penalty paid will be refunded by the City in accordance with the
judgment of the court.
9. Payment for parking penalties may be made by cash, personal
check, or money order. Personal check will only be accepted if
made payable to the City of Saratoga, and submitted along with the
person's address, and other identification as may be required by
City staff.
July 1, 1993
City of Saratoga
Position Description
HEARING OFFICER
The parking hearing officer is designated by the City Manager, and
is a management employee of the City of Saratoga. The hearing
officer's continued employment, performance evaluation,
compensation and benefits are not directly or indirectly linked to
the amount of fines collected by the City.
Qualifications:
Ability to conduct an administrative review in accordance
with established written procedures; ability to understand
and apply rules, regulations, ordinances, statues, policies
and guidelines to the matter at hand; ability to deal in
stressful proceedings while adhering to the adjudicatory
requirements; skill and ability to communicate in writing and
orally in an effective manner and to exercise control over
hearing proceedings.
Experience in dealing with the public and a commitment to
providing a fair opportunity to be heard; experience in
evaluating evidence and using objective thought processes in
rendering decision.
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. 2-334 AGENDA ITEM:
MEETING DATE: July 7, 1993
ORIGINATING DEPT.: Planning CITY MGR. APPROVAL
SUBJECT: St. Archangel Michael Church - Parking Lot Lighting
Response to Council Direction of May 5, 1993
Recommended Motion:
Determine if light standards are to be removed and direct staff to take
appropriate action.
Report Summary:
On May 5, 1993, the City Council received and filed a staff report
recommending delay in removing non - permitted lighting standards located
in the church parking lot. The delay was to allow the Church Board time
to file a development application which would include the parking lot
lighting. The City Council requested this item be tabled to July 7 for
further consideration if an application was not filed. The Council felt
that a directive to remove the light standards should come from the
Council itself and not from staff.
As of June 30, 1993, no application has been filed nor have the light
standards been removed. Staff is requesting Council direction on the
removal of the lighting standards.
Fiscal Impacts•
None
Follow Up Actions:
Dependent upon City Council direction to staff.
Consequences of Not Acting on the Recommended Motions:
The light standards will remain, although not allowed to be used for
parking lot lighting.
cc: Rev. Fr. Rade Stokich
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO.
MEETING DATE: May 5, 1993
ORIGINATING DEPT.: Planning
AGENDA ITEM:
CITY MGR. APPROVAL
SUBJECT: St. Archangel Michael Church - Parking Lot Lighting
Response to Oral Communication of April 7, 1993
Recommended Motion:
Receive and file letter to Reverend Fr. Rade Stokich.
Report Summary:.
The City Council has received complaints regarding the use of parking
lot lights at the church located at 18870 Allendale Avenue. The
Planning Director met with Father Stokich to discuss the use of the
lights and the appropriate process to request their retention. The
attached letter was sent to Father Stokich summarizing our conversation.
Staff feels these agreed -to conditions are reasonable. The primary
objective of not using the lights will be adhered to while the
application process allows the church to request an overall review of
lighting needs for the property.
Fiscal Impacts:
None
Follow Up Actions:
Staff will monitor application process. If application is not submitted
by June 28, 1993, staff will direct light standards to be removed.
Consequences of Not Acting on the Recommended Motions:
If City Council feels that the light standards should be removed
immediately and not considered as part of a new church application
request, staff will direct church to remove standards.
U
4 C�B�4 Qq BOO C�L�
137.77 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867 -3438
COUNCIL MEMBERS:
Karen Anderson
April 28, 1993 Ann Marie Burger
Willem Kohler
Reverend Fr. Rade Stokich Victor Monia
St. Archangel Michael Church Karen Tucker
18870 Allendale Avenue _
Saratoga, CA 95070
Re: Parking Lot Lighting
Dear Father Stokich:
This is to follow up our meeting of April 27, 1993, regarding the
church parking lot lighting. As we discussed, City files do not
indicate approval of the location or height of the light standards
used to illuminate the parking lot. Therefore, the lights must not
be used and the light standards must be removed.
As we discussed, you have the right to request approval of the
lighting by the Planning Commission as part of an application
process. You indicated that the Church Board is finalizing plans
for submittal to the Planning Commission for the construction of a
new church facility. It is anticipated that these plans will be
submitted to the City within the next sixty days.
We agreed to the following:
• The lights will not be turned on for any purpose until
approval by the City or part of a formal review process.
• The light standards can remain provided they are included with
the new application that will be submitted to the City within
the next sixty days.
• If the new application is not submitted within sixty days
(that is, by June 28, 1993), the light standards must be
removed.
If you have any questions regarding this matter, please do not
hesitate to call me.
Sincerely,
PAUL L. URTIS
Planning Director
PLC:cw
Printed on recycled paper.
City Council Minutes 4 May 5, 1993
Mayor Anderson stated it is important to have language in the petition
regarding the up -front costs.
Mr. Perlin stated this topic will be returned to the Council at their
first meeting in June.
2) Report from City Engineer on Status of Hakone
Gardens Water System Project
City Engineer Perlin stated bids will open in June. He noted the
contractor will be working certain hours sous not to interfere with
the rentals.
3) Report from Planning Director on Complaint about
Lighting,at St. Michael Archangel Church
Mayor Anderson stated the Council has to decide if the lights should be
removed or not..
Councilmember Tucker asked if someone put up the lights without a
permit, does the-property owner have- thee.right.to_apply for the permit
without removing the lights.
Planning Director Curtis stated the property owner does have the right
to apply for the permit without removing the lights, noting there may
be some modifications when an application is filed. He stated he feels
confident that the lights will stay off. He noted the review will take
place as part of a new application and modifications may be requested.
He stated if an application is not filed within 60 days, the light
standards should come down.
MONIA /TUCKER MOVED TO TABLE THIS ITEM UNTIL THE FIRST MEETING IN JULY.
PASSED 4 -0 -1 (Kohler absent).
B. ORAL COMMUNICATIONS
Mr. Bert Martel, 14420 Fruitvale, expressed concern about the wildlife
sanctuary at West Valley College. He asked the City Council to look
into this - matter.. Mr. Martel noted he has spoken to the West Valley
College Board, but got no response. Mr. Martel presented his comments
to the Council in- writing. ' -
Mr. Dare Newmark, 19165 Austin Way, stated he is the ASB President
Elect at West Valley College and would like to work with Mr. Martel on
this matter.
Mayor Anderson suggested Mr. Newmark attend the meeting with the Stream
Keepers.
Mr. Peacock stated staff has not set up a meeting at this time. He
stated the major issues for discussion are the protocols and training
basis which have been established.
Councilmember, Monia suggested staff find out what agency, is responsible
for the creek area that goes through the College.
C. WRITTEN COMMUNICATIONS
1) Aaron Katz, P.O. Box 116, concerning legal costs
associated with Public Nuisance near 14272'
Saratoga Avenue.- Receive and file.
TUCKER /BURGER MOVED TO RECEIVE AND FILE. PASSED 4 -0 -1 (Kohler absent) .
2) . Stan Bogosian, 20630 Lomita Ave., resigning from
Planning Commission.
Staff recommends that the City Council accept the resignation and
determine whether to appoint applicants from previous recruitment or
re- advertise.
SARATOGA CITY COUNCIL
EXECUTIVE SUMMARY NO. Z 3 3 S
MEETING DATE:
ORIGINATING DEPT. City Manager
AGENDA ITEM
CITY MGR. .P.�
SUBJECT: Revision to City Lay -Off Policy and Procedures
Recommended Motion(s):
Report Summary:
Adopt policy and procedures
At the June 16, 1993, Council meeting, Council gave direction to
staff to add the extension of two months of medical insurance
benefits to the City's existing policy and procedures statement
regarding work force reduction lay -offs.
The attached statement of policy and procedures makes that change.
Fiscal Impacts:
Impact will vary depending on the existing medical insurance
coverage choice and amount of established City contribution to
premium at the time of lay -off.
Follow Up Actions:
Incorporate policy and procedures statement into City personnel and
administrative manual and employee handbook
Consequences of Not Acting on the Recommended Motions:
Council direction will not be formalized
O:\exec.sum (rev.2 -3 -93)
:r
April 22, 1993
Revised June 17, 1993
CITY OF SARATOGA
Lay -Off Policy and Procedures
Section 2- 40.020 of the Personnel Ordinance defines Lay -Off as:
the separation of employees from the active work force due to lack
of work or funds, or to the abolition of positions by the City'
Council for the above reasons, or due to organization changes.
The City's adopted personnel rules include the following:
10.01 Statement of Intent: Whenever, in the judgment of the City
Council, it becomes necessary to abolish any position or
employment, the employee holding such position or employment may be
laid off or demoted without disciplinary action and without right
of appeal.
10.02 Notification: Employees to be laid off shall be given,
whenever possible, at least fourteen (14) calendar days prior
notice.
Lay offs will be made on a department by department basis. In
addition to elimination of a position, lay off can include
reclassification to a position at a lower rate of pay, and /or
reduction in hours.
The names of employees who are laid off or demoted in accordance
with the personnel rules will be kept on a reemployment list.
Names on this reemployment list will be carried for one year from
the date of the lay off. This list will be used when a vacancy
arises in the same or a lower class of position. Employees who are
offered and refuse reemployment will be dropped from the list.
Employees reemployed in a lower class, or on a temporary basis,
will be continued on the list for the higher position for the one
year.
The customary procedures for termination of employment will be used
for employees who have been laid off, with the following exception:
The City will extend medical insurance benefits for two
months to an employee who has been laid off. During this
two month period, the City will continue to pay the pre-
viously established contribution for the employee's medical
insurance premium.
SARATOGA //CITY COUNCIL /
EXECUTIVE SUMMARY N04 2- AGENDA b AGENDA ITEM � v
MEETING DATE: July 8, 1993 CITY MGR. APPROVAL
ORIGINATING DEPT: City Manger's Office
SUBJECT: Resolution Authorizing Execution of Joint Powers
Agreement for Participating in CDBG Program in Santa
Clara County for Fiscal Years 1994- 1996.
Recommended Motion:
Approve Resolution authorizing. execution of Joint Powers Agreement
for Saratoga to continue participation in the Urban County
Community Development Block�Grant Program for fiscal years 1994 -
1996.
Report Summary:
The purpose of the JPA is to create a legal entity out of smaller
jurisdictions in'Santa Clara County so that these jurisdictions are
eligible for Community Development Block Grant funds under the
Housing and Community Development Act of 1974. Saratoga has
participated in the program as a member of the urban county since
the program's inception. The terms of the Joint Powers Agreement
remain unchanged from the previous. Agreement for fiscal. years 1991-
1993.
Distribution of funds and other related policies and procedures are
not included in the JPA.. These items will be included as part of
the City /County contract for each fiscal year.
Fiscal Impacts:
Saratoga will.receive annual allocations of CDBG funds based upon
distribution formula agreed upon-by the participating agencies.
Follow Up Actions;
Forward Cooperation Agreement for fiscal years 1994- 1996 to the
County of Santa Clara..
Conseauences of Not,Actina on the Recommended.Motions:
The City of Saratoga would be ineligible -to apply directly for CDBG
funds and therefore.would lose these funds.
Attachments:
1. Resolution Authorizing Execution of the JPA
2. Cooperation Agreement for Fiscal Years 1994 -.1996
Motion and Vote: