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Home My WebLink About10-20-1993 CITY COUNCIL AGENDASARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. 13 MEETING DATE: October 20, 1993 %%/. ORIGINATING DEPT.: Public Works 1.� . . AGENDA ITEM CITY MGR. B� SUBJECT: Award of construction contract to Solectric to install photovoltaic lighting system for Greenbriar monument sign Recommended Motion(s) : Move to approve the proposal from Solectric of Redwood City to install a photovoltaic lighting system for the Greenbriar monument sign and authorize staff to execute a standard construction contract for the work in the amount of $8',582. Report Summary: Among the many Landscaping and Lighting District improvements programmed for FY 93 -94 is the renovation of the lighting system to the Greenbriar HOA's monument sign on Cox Avenue. This year, the property owners in the Greenbriar Lighting District, LLA Zone 3, have been assessed a total of $8,500 to do- this work. Staff has recently met with P.G. &E. to discuss the project. Because the nearest power source is located on Veronica Drive approximately 150 feet from the monument sign, it was suggested that the City pursue a solar powered installation as an affordable way to energize the lights. The collector is proposed to be located at the corner of Cox Ave. and Seagull Way behind the corner landscaping. This has been reviewed with the HOA's President who finds the proposal acceptable. Informal bids were solicited from firms specializing in this work using the procedures contained in Article 12 -15 of the City Code. Only one firm, Solectric of Redwood City, responded with a bid of $8,582, a copy of which is attached. However, since this firm has successfully done this type of work for the City in the past, and since their bid is very close to the amount of funds budgeted for the project, it is recommended that the Council accept the bid and authorize staff to award a standard construction contract to Solectric in the amount of the bid. If the Council approves these recommendations, the work can be completed by the end of November. Fiscal Impacts: Up to $8,500 of the project costs will be funded through Activity 56 (LLA -1) , Account No. 6715. The remaining costs will be funded through Activity 56, Account No. 4510, where sufficient funds exist to cover the minor cost overrun. All of the project costs will be assessed against LLA -1 Zone 3 and the current year's assessments should be adequate to cover these costs. Follow Up Actions: Staff will execute a standard construction contract with Solectric in the amount of $8,582 and will then issue a Notice to Proceed with the work. Consequences of Not Acting on the Recommended Motions: The Council can either accept or reject the proposal from Solectric. If the proposal is rejected, staff will solicit new proposals unless Council directs otherwise. JUL 21 '93 22:55 SOLECTRIC P. 2:/2 SOLectric (415)388 -0322 Electrical Contractor Llc. No. 316246 FAX (415) 368 -0476 PROPOSAL Pagel of Submitted to: . _ , Parks Super, City of Saratoga_ 13777 Fruitvale Ave. Saratoga, CA 95070 Phone: (408) 8673438 Date: 7/21/93 Job NamajlVor: Median Strip PV lighting system In the State of California; Contractors are required by law to be licensed and regulated by the Contractor's State License Board. Any questions concerning a contractor may be referred to the Registrar of the Board whose address is: Contractors' State License Board, P.O. Box 26000, Sacramento, CA 95826, Job Location: Corner of Cox and Seagull, on Seagull median strip, Architect: N/A Date of Plane_1_1 Pages: eG�T hereby submit specifications 1, Saw cut street, sidewalk, core hole in base of block wail, repour curbs and sidewalk, backfill, compact, repave, Lay 1" PVC conduit, sand backfill, 2. Mount polio for Photovoltaic (PV) array on concrete base. Pole to be 3" square X 15 ft, X .125" wail thickness. 3. Mount 4 ea, PV modules, wire to fusible disconnect switch, charge controller, and battery. 4, Install battery in plastic insulated enclosure in concrete Cristy, box at base of PV pole. Battery to be a flooded lead - acid', type, 350 amp -hour capacity. 5. Wire lights: 4 ea. 18W. fluorescents, one on either side of sign. light timer set to operate lights 7 hours maximum per night. PV array is sized to provide 1.5 night of light if one full dat of sun is available. Extra work invoiced at X60 /labor hour + materials. Permits, if required, invoiced at cost + time to obtain. Weo ®e hereby to furnish material and labor complete In eccordanco with the above spoolfkrytions, for the sum of. Cighty five hundred and ealghty two and 00 /100 _ _ dollars ($8582,00) Payment to be made as follows: in full upon completion All materinl Is guarantoad tc• ha as ttpenliGO, Any deviation 4rml abovnopaallIon lone invodvina axir.i ewit 1v it! Ito, eneatied,nAy upon wriflwi ordw% and vnli bac:xno an oixn; oitar@e 6vtlr and atnvs A aotfrnow. All cgreamenrs adntlnaern won atilkes, accidsnia, or doleye beyond our co al, If any let=e) d0rin a broughl for lhq 0ofofTinl rd ihly ygrewom, the prMaiiinp partyanull ba ammod to recover reaeonem!e eftomeya funs and other? aasta inou"ed In that eauon, to addit at to any other to mil m which It or 0ey mey de smiltlea, +� 1ulhofit +d 41yn81Ula. �r+ ��. teditiM props dl may us wi;itdritk:t by OF If rjCI aCOapled wlrlrn X30 oeva. Acceptance of Proposal -The. above prices, specifications and condltlorvr are satisfactory ttnd are hereby aeeeptad, You are authorized to do the work as specitled. Payment will he made as outllned above. 31�netwe Date __signature Date 30B Stein Am Rhein Ct. • Redwood City, CA 04063 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. v2 3 %b AGENDA ITEM T MEETING DATE: October 20, 1993 CITY MGR. ORIGINATING DEPT. City Manager SUBJECT: Change of Job Title from Administrative Assistant to Administrative Analyst Recommended Motion(s): Approve title change Report Summary: Staff recommends changing the title of the position of Administrative Assistant in the City Manager's Office to Administrative Analyst. Although historically government has used the Administrative Assistant title for a professional administrative position, it is now widely used in the private sector for clerical positions. This creates confusion, and most cities are moving away from the use of the administrative assistant title. The title Administrative Analyst is appropriate for the educational requirement and professional work required in this position. The position will remain in Range 114, with no change in the salary range. Fiscal Impacts None Follow Up Actions: Change title on job description Conseguences of Not Acting on the Recommended Motions: Title will not be changed. Attachment: Copy of job description O: \exec.sum (rev.2 -3 -93) City of Saratoga February, 1991 ADMINISTRATIVE ASSISTANT DEFINITION Under the general supervision of the Assistant to the City Manager, performs a variety of general administrative functions which include administering programs, monitoring budgets, conducting studies, and undertaking special projects. Administer the City's personnel functions including recruit- ment, salary and benefit administration, development and administration of personnel policies and procedures, and employee relations programs. Administer City's Housing and Community Development program and other grants programs. Coordinate publication of City newsletters. Coordinate various special projects and community events as required. Serve as staff liaison to the Library Commission, and as the City representative at meetings involving other government agencies as necessary. Receive and 'resolve questions and complaints from the public. Knowledge of: Principles and practices of public administration and personnel management. Ability to: Work effectively with a wide variety of individuals and groups; communicate effectively in writing and verbally, comprehend projects and issues and effectively administer assigned programs. Education and Experience: Possession of a bachelor's degree from an accredited college or university in public administration, business administration, or related field, and three years of progressively responsible administrative or staff experience in municipal government; or a master's degree and two years of experience. Driver's License: Possession of a valid, appropriate State of California Driver's License. pppp� SARATOGA CITY COUNCIL EXECUTIVE SUMMARY N0. AGENDA ITEM 4+,S(s) ee-9 —A&004 MEETING DATE: October 20, 1993 CITY MGR. APPROVAL ORIGINATING DEPT: City Manager's Office SUBJECT: Adoption of CDBG County /City Contract for FY 1993/1994 Recommended Motion: Adopt Contract and Authorize City Manager to execute. Report Summary: Through a Joint Powers Agreement the City of Saratoga participates with nine other small cities and Santa Clara County as Urban County recipients of Community Development Block Grant funding. The federal government requires each participating jurisdiction to annually execute a contract specifying each party's responsiblities and obligations. Attached to the contract are descriptions, work plans and budgets for each project which will be active during the year. The contract formalizes the existing operation of the program and does not impose any new obligations on the City. The City's balance as of July 1, 1993, for FY 1993/1994 is $600,404.84. Fiscal Impacts: None Follow -Up Actions: Staff will send signed CDBG County /City Contract for 1993/1994 to County. Consequences of Not Acting on the Recommended Motions: City will not be reimbursed for projects eligible for CDBG funding. Attachments: CDBG County /City Contract for 1993/1994 Motion and Vote: out of harmony with the standards of properties in the vicinity so as to cause substantial diminution of the enjoyment, use, or property values of such properties. 7- 45.0-36;00 Supplement To Other Laws This Article is intended to supplement and not to supplant or conflict with any other provisions of this Code or of Federal or State laws. 7- 45- 0.6'0 Violations as constituting infraction offense; penalties The violation of any provision contained in this Article is hereby declared to be unlawful and shall constitute an infr etien >s sceine r and a public nuisance subject to the penalties as .................. ......................:........ prescribed in Chapter 3 of this Code provided, however, vielatien Section 2. This Ordinance shall be in full force and effect thirty (30) days after its passage and adoption. The above and foregoing Ordinance was regularly introduced and after the waiting time required by law, was thereafter passed and adopted at a regular meeting of the City Council of Saratoga held on the day of , 1993, by the following vote. AYES: NOES: ABSENT: ATTEST: City Cler October 4, 1993 273 \ord \DraftCPO.msr 7 WIN M