Loading...
HomeMy WebLinkAbout08-19-1981 CITY COUNCIL AGENDACITY Or S1-T\1d0GA AGENDA BILL NO. DATE: 8/19/81 DEPARTMENT: Public Works Initial: Dept. Hd.� C. Atty. C. Mqr. ------------------------------------------------------------ - - - - -- -------- - - - - -- SUBJECT: AUTHORIZATION TO GO TO BID TO REPAIR AND /OR RECONSTRUCT ALLENDALE AVE., PROSPECT ROAD AND COX AVENUE. --------------------------------------------------------------------------------- - - - - -- Issue Summary $200,000 was included in the Capital Improvement portion of the 1980 -81 budget for the City Annual Street Resurfacing project. The Engineering Design for the expenditure of these funds was not completed in time for them to be expended prior to July 1, 1981. Although the 1981 -82 budget has not yet been adopted, we are requesting authorization, at this time, so that construction can be com- pleted before the winter rains. Recommendation Authorize the City Clerk to call for bids for the Repair and Reconstruction of Allendale Ave., Prospect Road and Cox Avenue. Fiscal Impacts The $200,000.00 estimated cost will have to be included in the 1981 -82 Capital Improvement budget. The funds will be expended in the 2nd quarter of F.Y. 1981 -82. Exhibits /Attachments August 6, 1981 Memo to Director of Public Works Council Action 8/19: Watson /Jensen moved to authorize Manager to call for bids. Passed 5 -0. EIMIOR 3112W R] uguw o0 ° ° `BOO 0& 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 887 -3438 TO: Director of Public Works DATE: 8/6/81 FROM: Asst. Director of Public Works SUBJECT: Repair and Reconstruction of Allendale Ave., Prospect Rd., and Cox Ave. After considerable review and analysis, we have concluded that the best use of the $200,000, which is in the 1980 -81 Capital Improvement Budget, is to repair major arterials, since portions of these high volume streets are deteriorating very quickly. Due to West Valley College traffic and Transit District buses, Allendale Ave. is showing distress along much of the college frontage. Prospect Road has several large local failures and the.portion between Plumas Ct. and Scully Ave. is in need of an A.C. overlay. The northerly half of Cox Ave. along the Grace Methodist Church frontage must be reconstructed before it becomes a hazard to motorists. We have estimated these projects will cost approximately the $200,000 funded. Since these funds were in last years budget and since this years budget has not been adopted, special consideration and approval must be given by the Council so that this project can be completed this calendar year. As you know, constr n is slow this summer and fall and I anticipate cost will increa §�tly next spring. Trinidad, Jr. DT /dsc l.11S VL' Ji1ii:'i1lJV:1 AGEI`DR BILL NO. DATE: 8/17/81 DEpARE, =: Public Works SUE'ECT: SARATOGA AVE. /COX AVE. SIGNAL MODIFICATION Issue SLm To- 1 Initial: Dept. Hd. C. Atty. C. Mgr. ---------------- - - - - -- The City of Saratoga awarded a contract to Stieny and Co., Inc. to modify two traffic signals; Quito Rd. /Allendale Ave. and Saratoga Ave. /Cox Ave. Stieny ran into trouble connecting a pedestrian push button at the intersection of Saratoga Ave. /Cox Ave. Due to an unknown condition to a conduit, it was de- termined an extra work order was justified. The extra work is to install ninety feet of two inch diameter conduit and wire the pedestrian push button. The price for the extra work is $3,028.92. Recorrmendation Approve the extra work and appropriate $3,028.92. Fiscal Impacts $3,208.92 Exhibits /Attachaents 1. Memo to Director of Public Works from Asst. Civil Engineer 2. Contract Change Order Council Action 8/19: Clevenger /Mallory moved to approve extra work and appropriate $3,028.92 for the purpose. Passed 5 -0. IVIEMOO RAND�►M (09uw @:T O&UL&U00"A 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867 -3438 . TO: Director of Public Works FROM: Asst. Civil Engineer SUBJECT: Saratoga Ave. /Cox Ave. Signal Modification DATE: 8/17/81 The traffic signal modification:at the intersection of Saratoga Ave. and Cox Ave. is completed except for the wiring of a pedestrian push button. The contractor, Stieny and Co., Inc. was unable to connect the pedestrian push button because the conduit which runs from the northwest corner east to the median island was jammed with existing wires and Stieny felt the conduit was broken. I called Dave Clelland of Signal Maintenance, Inc. and asked if SMI could verify if the con- duit was broken. SMI conducted.a field study and came to the same conclusion as Stieny. Due to the condition of the conduit, Steiny was asked to prepare an extra work order to install a new conduit across southbound Saratoga Ave. and install the wires to make the pedestrian push buttons oper- ational. Stieny submitted a proposal of $3,028.92 to do the work. I called SMI to check if Stieny's bill was reasonable. SMI stated they were not sure,_but the City of Mountain View was bidding a boring job and SMI would do the City of Mt. View's wiring. SMI said if we had the conduit bored, they would wire the pedestrian push button for $300. I called the City of Mt. View and got the name.df William Cash - Horizontal Earth Boring. I met Mr. Cash in the field and he gave me a bid price of $2,800 to bore the conduit. Therefore, Stieny's price is reasonable and I recommend we issue a purchase order not to exceed $3,028.92 and have Stieny install the conduit and wiring. John Bean JB /dsc Form No. CITY OF SARATOGA CALIFORNIA CONTRACT CHANGE ORDER PROJECT: Saratoga Ave. /Cox Ave. Signal Modification CONTRACTOR: Stieny and Company, Inc.. CHANGE ORDER NO. 1 DATE: 8/11/81 DESCRIPTION OF CHANGE: 2" push from pole on northwest corner to median island. Install conductors and hook up pedestrian push buttons. P.E.ISON FOR CHANGE: Existing conduit is broken TIME CHANGE: 20 days COST OF CH :U1GE: $ Not to exceed $3,028.92 APPROVED: Contractor APPROVED COPY TO: Engineer of Work Inspector Bond Counsel RECOMMENDED: DIRECTOR OF PUBLIC WORKS APPROVED: CITY MANAGER CITY OF SAE [dQGA Initial: A'ENDA BILL NO. Dept. Hd. DATE: 8/19/81 DEPAR`II,=: Public Works C. Attv. C. Mgr: SUBJECT: COOPERATIVE AGREEMENT WITH THE CITY OF SAN JOSE AND AUTHORIZATION TO GO TO BID FOR THE REPAIR AND RECONSTRUCTION OF MC COY AVENUE --------------------------------------------------------------------------------- - - - - -- Issue Summary As a condition of annexation, the owners of the homes in the area known as Sunland Park posted $27,000 with the City to cover the cost of repairing and reconstructing the northern half of McCoy Ave. between Villanova Ave. and Qui£o Road. The southern half of McCoy is within the City of San Jose and is also­in need of repair: A Cooperative Agreement will allow both sides of the street to be repaired in one project. The City of Saratoga will act as "Lead Agency" on this agreement. We would like to have this project completed be- fore the winter rains. Recommendation 1. Authorize Mayor to execute the Cooperative Agreement with the City of San Jose for the repair and reconstruction of McCoy Ave. 2. Authorize the City Clerk to call for bids "For the Repair and Reconstruc- tion of McCoy Ave." Fiscal Impacts Funds will come.from the $27,000 posted at.-the time of annexation. Exhibits /Attachments Council Action 8/19: Clevenger /Mallory moved to approve agreement and authorize Mayor and Manager to to execute; authorize Manager to call for bids. Passed 5 -0. • AGREEMENT BETWEEN THE CITY OF SARATOGA AND THE CITY OF SAN JOSE FOR THE RESURFACING OF THE SOUTHERLY HALF OF MC COY AVENUE BETWEEN QUITO RD. AND VILLANOVA ROAD THIS AGREEMENT, made and entered into this day of , 1981, by and between the CITY OF SARATOGA, a municipal corporation of the State of California, herein- after referred to as "SARATOGA ", and the CITY OF SAN JOSE, a municipal corporation of the State of California, hereinafter referred to as "SAN JOSE ". WITNESSETH: WHEREAS, in 1981, SARATOGA plans to resurface certain public streets with asphalt concrete together with all work necessary to complete the resurfacing, all of which said improvements shall be hereinafter referred to as "PROJECT "; and WHEREAS, McCoy Avenue between Quito Road and Villanova Road is one x, , >.; of the streets considered for resurfacing; and WHEREAS, McCoy Avenue lies within the incorporated boundaries of SARATOGA and the southerly half of said portion of McCoy Avenue lies within the incorporated boundaries of SAN JOSE: and WHEREAS, for the best interest of the public, SARATOGA and SAN JOSE desire to have said portion of McCoy Avenue resurfaced in an orderly and economical manner by having both halves of said portion of said street included in the PROJECT. NOW, THEREFORE, the parties hereto agree as follows: ARTICLE I PROJECT ADMINISTRATION 1. The construction work will be performed by contract. SARATOGA will prepare the plans, specifications and project cost estimate and -- will award and administer the contract pursuant to the laws governing SARATOGA. SARATOGA will make all payments to the contractor, and it will pay all other costs in connection with the PROJECT. 2. No construction contract shall be advertised in advance of exe- cution of this Agreement and approval of the contract plans, specifica- tions and engineer's project cost estimate by both SARATOGA and SAN JOSE. ARTICLE II FINANCE 1. The PROJECT is proposed to be financed by SARATOGA and SAN JOSE. Each party's share of the PROJECT cost will be prorated based on the con- struction cost of the resurfacing improvements within the respective par- ty's jurisdictional boundaries. In addition, SAN JOSE will be charged a PROJECT administration fee as provided herein below. • 2. SAN JOSE'S estimated share of the PROJECT cost, including administration fee, is $10,000. San Jose agrees to deposit $10,000 with SARATOGA on or before September 16, 1981, or upon award of con- tract whichever is earliest. 3. Upon completion of construction, SARATOGA shall determine the actual construction cost and advise SAN JOSE of their share of said cost based on the actual items of work at the respective contract prices con- structed in its jurisdictional boundaries. In addition, a PROJECT admini- stration fee twelve per cent (12 %) of the actual construction cost shall be charged to San Jose. Said PROJECT administration fee shall include preparation of plans and specifications, inspection, contract administra- tion, and incidental expenses of this PROJECT. SAN JOSE'S final cost of the PROJECT shall be determined within 90 days after the completion and acceptance of the PROJECT by SARATOGA. Should SAN JOSE'S final cost exceed the amount deposited with SARATOGA, SAN JOSE shall pay SARATOGA the additional amount within thirty (30) days after billing by SARATOGA. Should SAN JOSE'S final cost be less than the amount deposited with SARATOGA, SARATOGA shall refund the excess amount within 30 days of fi� accounting by SARATOGA. ARTICLE III HOLD HARMLESS /INSURANCE a) Hold Harmless Provision SARATOGA shall include a hold harmless provision in the con- struction contract for the PROJECT which shall read substantially as follows: "Contractor hereby releases and agrees to protect, defend, hold harmless and indemnify the Public Entities from and against all claims, injury, liability, loss cost and ex- pense, or damage, however same may be caused, including all costs and reasonable attorney's fees in providing the defense to any claim arising therefrom, for any loss of or damage to property (real and /or personal) and for personal injury to or death of any person or persons arising out of, occurring by reason of, or in any way connected with the prosecution of the work by the Contractor or a subcontractor under this Contract, or in consequence thereof, regardless of any negligence or alleged negligence on the part of any Public Entity employee to the extent that such is not in conflict with Civil Code Section 2782." b) Insurance • SARATOGA shall require any contractor awarded a contract for any portion of said PROJECT to secure and maintain in full force and effect at all times during construction of said PROJECT and until said -2- • • PROJECT is accepted by SARATOGA public liability and property damage insurance in form and limits of liability acceptable to SAN JOSE, in- suring their officers and employees, from and against loss, cost or expense arising out of or in any way connected with the construction of this PROJECT. The aforementioned insurance shall contain a provision that the insurance afforded thereby to SARATOGA and SAN JOSE, and their respec- tive governing bodies, officers and employees shall be primary insurance to the full limits of liability of the policy, and if SARATOGA and /or SAN JOSE have other insurance coverage that other insurance shall be excess insurance only. ARTICLE IV AMENDMENTS No amendment to this Agreement shall be valid unless made in writing and signed by the parties hereto. ARTICLE V RECORDS AND ACCOUNTS SARATOGA shall keep, maintain and render available for inspection by SAN JOSE or its authorized representatives, records and books which will provide a complete and accurate account of all costs, fees and expenditures made by SARATOGA on said PROJECT. ARTICLE VI TERMINATION If SARATOGA has not awarded a contract for construction of said PROJECT by November 5, 1981, this Agreement shall be null and void, un- less an extension of time is mutually agreed to in writing. The money deposited by SAN JOSE with SARATOGA which is unexpended as of December 31, 1981, shall be returned by SARATOGA. to SAN JOSE without interest. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. APPROVED AS TO FORM: CITY OF SARATOGA By: City Attorney Mayor ATTEST: City Clerk APPROVED AS TO FORM: By: City Manager CITY OF SAN JOSE By: Asst. City Attorney City Clerk -3- CI`I`Y OF SARATOGA Initial: AGENDA BILL NO. Dept. Hd. /DATE: 8/19/81 C. Att DEPARIMENT: Public Works C. r. SUBJECT: FINAL BUILDING SITE APPROVAL, SDR 1465 KLAUS PACHE, BIG BASIN IN WAY ------------------------------------------------------------------ - - - - -- Issue Summary 1. This is an expansion of buildings to existing restaurant. 2. Improvement plans along 4th St. have been completed. 3...-All fees have been paid. Recommendation Adopt Resolution No. 1465 -02, attached, approving the building site for SDR 1465. Authorize execution of Contract for the Improvement Agreement. Fiscal Impacts None E: chibits /Attachments 1. Resolution 1465 -02. Council Action 8/19: Approved �o� 1. RESOLUTION NO. 1465 -02 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING BUILDING SITE OF Klaus Pache The City Council of the City of Saratoga hereby resolves as follows: SECTION 1: The 0.581 Acre Parcel shown as Parcel A on the Parcel Map prepared by Roger Dodge, L.S., and submitted to the City Engineer, City of Saratoga, be approved as one (1) individual building site. The above and foregoing resolution was duly and regularly intro- duced and passed by the City Council of Saratoga at a regular meeting held on the 19th day of August 19 81 , by the following vote AYES: NOES: ABSENT: MAYOR ATTEST: ADDENDA TO CON.TRACT:FOR IMPROVEMENTS (SDR 1465) Reference is made to that certain Contract for Improvements of SDR 1465 Agreement between the CITY OF SARATOGA, a municipal corporation, therein and hereinafter called "City ", and KLAUS PACHE, therein and hereinafter collectively called "Subdivider ", which Contract for Improvements is dated the 19th day of August, 1981, and which is in reference to certain improvements to be furnished and installed by Subdivider and in and contiguous to SDR 1465. Additional provisions and modifications are hereby made to said Contract for Improvements. A. Included among the conditions of Tentative Map Approval, and more specifically by Condition II(L) is the requirement that Subdivider contribute twenty -five percent (25 %) of the cost of installation of traffic signal at the intersection of Big Basin Way and 4th Street. It is the intention of this addenda to defer these particular improvements beyond the standard one (1) year period of time, and to defer them for a period of five (5) years from the date of completion of the remainder of the other offsite improve- ments by Subdivider under the terms of the Contract for Improve- ments. B. Subdivider shall have the obligation to pay to or on behalf of the City not to exceed twenty -five percent (25 %) of the installation costs of an automatic traffic control signal at the intersection of Big Basin Way and 4th Street, Saratoga, California, said obligation to continue for a period of five (5) years from and after the date that Subdivider completed all of the remaining improvements under the Contract for Improvements hereinabove referenced by this addenda. Said obligation shall be bonded in accord with subparagraph (C) hereof. C. In addition to the improvement bonds heretofore required to be furnished and filed with the City in accord with Paragraph 2 of said Contract for Improvement, which bond and bonds relate to improvements other than the within - referred -to traffic con- trol signal and utility undergrounding, and as a condition precedent to recordation thereof, Subdivider shall furnish to City and file with the City Clerk a good and sufficient cash or surety bond or bonds in a form acceptable to the City Attorney, in the amount of $25,000.00 as to Subdivider's obligation to pay 25% of the cost of the installation of the traffic control signal. D. Subdivider's obligation to contribute twenty -five percent (25 %) of the cost of the aforesaid signal installation shall be due and payable at such time as the contract has been let for the -1- installation of said signal, and the Director of Public works notified Subdivider, in writing, of the cost of the same, and Subdivider's twenty -five percent (25 %) share thereof, so long as said notification occurs within the five year period hereinabove referenced. E. This agreement shall constitute an Addenda to the hereinabove referred to Contract for Improvements, and except as modified herein, said Contract for'Improvements shall be and remain in full force and effect. L Dated this ,k/ .I day of ATTEST: City Clerk APPROV AS TO FO Ci y -At t rney e4z'eC2 . , 1981. o" CITY OF SARATOGA, a municipal corporation By 6-C4.,_ - Mayor KLAUS PACHE Subdivider