HomeMy WebLinkAbout09-01-1982 CITY COUNCIL AGENDACITY OF SARATOGA
Initial:
ACiNDA BILL NO. Dept. Hd.
DATE: September 1, 1982 C. Atty._
DEPARIMWr: City Manager C. Mgr.
SUBJECT: Resolution Approving a Grant Deed to Floyd F. and Arvilla J. Gaines
Issue Summary
Several years ago, the City took eminent domain proceedings against the Gaines
property behind.the "Village Square" development and constructed a parking lot
as part of Parking Improvement District No. 4. The Gaines sued the city over -
the value of the taking.
A jury rendered a decision in favor of the Gaines claim. The City's attorney
proposed an alternate settlement, approved by.the Council, which involved
transfer of surplus city property in lieu of additional payment to Gaines. The
Gaines accepted the alternate settlement. This recommendation is pursuant to
the alternate settlement.
Recommendation
Approve the Resolution Authorizing Execution of a Grant Deed
Fiscal Impacts
As a 750 sq. ft. parcel, the property by itself is not developable. Transfer
of the property to Gaines as part of the agreed settlement avoids the necessity
for the,.City to further assess participants in the Parking District No. 4.
Exhibits /Attachments
1. Resolution
2. Letter from Faber L. Johnston, 8/20/82
Council Action
9/1: Clevenger./Moyles moved.to approve resolution 2011. Passed 3 -1 (Mallory opposed).
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPRDVDIG A
GRANT DEED FOR A PORTION OF LOT 7, BLOCK 6, BOOK A, MAP PAGE 43,
SANTA CLARA COUNTY RECORDS TO FLOYD F. AND ARVILLA J. GAINES
WHEREAS, the City Council previously has approved settlement of litigation with
Floyd F. and Arvilla J. Gaines concerning agreement for use of lands owned by
Gaines for Parking Improvement District No. 4; and
WHEREAS, said settlement included transfer of title for City-owned property
described as a portion of Lot 7, Block 6, Book A, Map Page 43, Santa Clara County
Records, more particularly described in the Grant Deed attached hereto as Exhibit A.
NOW, THEREFORE, BE IT RESOLVED, that a Grant Deed, a copy of which is attached
hereto marked Exhibit A, be and hereby is approved and that the Mayor is hereby
authorized to execute said Grant Deed on behalf of the City of Saratoga.
The above and foregoing resolution was passed and adopted at a regular meeting
of the City Council of the City of Saratoga on the
day of
1982, by the following vote:
AYES:
ATTEST:
Deputy City Clerk
jr
Mayor
A
FABER L.JOHNSTON (1888 -1968)
FABER L. JOHNSTON, JR.
GLENN E.MILLER
GARY V. GIANNI NI
JOHN H. BLAKE
August 20, 1982
JOHNSTON, MILLER & GIANNINI
ATTORNEYS AT LAW
CROCKER PLAZA,SUITF 800
84 WEST SANTA CLARA STREET
SAN JOSE, CALIFORNIA 95113
City of Saratoga
13777 Fruitvale Avenue
Saratoga, California 95070
Attention: Wayne Dernetz, City Manager
Re: City of Saratoga v. Gaines, et al
Dear Mr. Dernetz:
TELEPHONE
294 -9046
In winding up our settlement of the above captioned, enclosed
herewith please find a grant deed running from the City in
favor of the Gaineses to the 750 square foot postage stamp
parcel which the City is going to grant them from its surplusage,
so that they may add to their site area for density purposes.
Finally, have the Council adopt an amended minute order
authorizing the Mayor to execute the same, then have it
executed and attested by the City Clerk, and acknowledged,
and return it to our offices for delivery to escrow.
Thank you for o
You ver truly
FAUR L /./ JO
FLJ /DR
Enclosure
r cooperation.
o�
,1
•
�s s,
RECORDING REQUESTED BY
JOHNSTON, MILLER & GIANNINI
ORDER a
APN
WHEN RECORDED MAIL TO
r- JOHNSTON, MILLER & GIANNIN17'i
Name 84 West Santa Clara Street 1)
S „.. San Jose, CA 95113
Add..ss
City 8
J Z
J !-
a
:11
SPACE ABOVE THIS LINE F09 RECORDER'S USE
Grant Deed
The undersigned grantor(s) declare(s):
Documentary transfer tax is $ .........................
(XX) computed on full value of property conveyed, or
( ) computed on full value less value of liens and encumbrances remaining at time of sale.
( ) Unincorporated area: ( ) City of............................... ...... ............................... ..........................., and
( ) Realty not sold.
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
THE CITY OF SARATOGA, a municipal corporation, Grantor
hereby GRANT(S) to
FLOYD F.,GAINES and ARVILLA J. GAINES, Grantees
the following described real property in the City of Saratoga
County of Santa Clara , state of California:
Beginning at the point of intersection of the north-
easterly line of Fourth Street and the northwesterly line
of Oak Street, said point of intersection is also the most
southerly corner of Lot 7 of Block 6 as shown upon the
Map of McCartysville, recorded in Book A of Maps at Page 43
Santa Clara County Records; Thence from said point, running
along the southwesterly line of said Lot 7 and the north-
easterly line of said Fourth Street a distance of 75 feet
to the TRUE POINT OF,BEGINNING; Thence from said TRUE POINT
OF BEGINNING running along said southwesterly line of Lot
7 and northeasterly line of Fourth Street, northwesterly
15 feet to a point that is 75 feet southeasterly from the
most westerly corner of said Lot 7; Thence northeasterly
along a line parallel to the northwesterly line of said
Lot.7 for a. distance of 50 feet to a point on the north-
easterly line of said Lot 7; Thence running southeasterly
along said northeasterly line of Lot 7 for a distance of
15 feet; Thence running southwesterly along a line parallel
the northwesterly line of said Lot 7 for distance of 50
feet to the TRUE POINT OF BEGINNING.
Containing 750 square feet, more or less.
FLOYD F. GAII4ES and ARVILLA J. GAINES
Mail tax statements to
STATE OF CALIFORNIA
SS.
COUNTY OF
On before me, the under.
signed, a Notary Public in and for said State, personally appeared
. known to me
to be the person_whose name subscribed to the within
instrument and acknowledged that executed the same.
WITNESS my hand and official seal.
Name ITyped or Printed)
iCCC:..tLJ�
i
(This area for official notorial seal)'
1005- OFC -74C MAIL TAX STATEMENTS AS DIRECTED ABOVE
CITY OF SiUZiYPOGA
Initial:
AGENDA BILL NO. Dept. Fid.
DATE: September 1, 1982 C. Att
Y•
DEPARr,=: Community Development C. Mgr.
SUBJECT: Dr. Alan Joe, 14296 Taos Drive, Waiver of Fees for Design
--- - - - - -- Review Approval -of Fence
Issue SLnary
Dr. Joe built fencing on his lot in the P -C zoning district which encloses
an excess of 1Sa of the lot and without obtaining Design Review Approval.
The Planning Commission deleted the condition requiring that the CC &Rs
restrict the fencing on each lot to 1So because it was moot in the case
of the Joes'.-subdivision, since no CC &Rs were recorded for the 4 lots.
However, the rezoning for the 4 lots requires Design Review for interior
and perimeter fencing. The Planning Commission, after determining that
the process requires Design Review for the Joes' fence, recommended that
the City Council waive the fees.
Recommendation
The Planning Commission recommends that the Council waive the fees.
Fiscal Impacts
The fee for a modification to a Design Review application is $ISO.
E:-:h ibits /Attachments
1. Report to City Council dated August 20, 1982
2. Unapproved Minutes of August 11, 1982
3. Memorandum to Planning Commission dated August 6, 1982
4 -. ---- L- ett-er -from Mr. Joe dated August 24, 19 82
Council Action
9/2: MALIORY/MUYLES MOVED TO REQUIRE PAYMENT OF FEES. Passed 4 -0.
e
o� SAIR�9
95� Qy
REPORT TO MAYOR AND
CITY COUNCIL
DATE: 8 -20 -82
COUNCIL MEETING: 9-01-82
SUBJECT Dr. Alan Joe, 14296 Taos Drive,
Design Review Approval for Fence
---------------------------------------------------------------------- - - - - --
The Planning Commission, at their August 11, 1982 meeting,
moved to delete the condition relating to the CC &Rs from the
SDR -1164 (Condition II.V.) and set a time for a design review
hearing on the fence which has been constructed by Dr. Alan
Joe at the above address.
The Commission also moved to recommend to the City Council that
the fees be waived for the design review required of Dr. Joe.
The unapproved minutes of that meeting are enclosed for your
information.
RSS:cd
Enclosure
R t S. Shook
Director of Community Development
Planning Commission
Meeting minutes 3/11/82
Capital Improvement Pr�m (cont.)
that other projects should be listed.
Page 8
•
Commissioner Siegfried mov�,d to find that the Capital Improvement
Program, as proposed, is consistent with the General Plan. Commissioner
Bolger seconded the motion, �{hich was carried 4 -1, with Commissioner
Crowther dissenting. \
Commissioner Siegfried moved that the Commission recommend to the City
Council that it would be appropriate to give the repair of Bohlman Road
priority and list it in the Capital Improvement Program, for the health,
safety and welfare of present and future residents of that area. Com-
missioner Crowther seconded the motion, which was carried unanimously 5 -0
12. Dr. Alan Joe, 14296 Taos Drive, Status of Fence
Staff described the history and status of the fence. They reported that
the CC$Rs have never been recorded, and they are recommending that the
Commission delete Condition II.V. from the SDR -1164 Staff Report which
pertains to them. They added that they were also recommending at this
time that the Commission set a design review hearing on the fence.
Mr. John Klein, 14328 Taos Drive, inquired about the conditions of -the
SDR. Staff explained the options available to the Commission at this
time.
Commissioner Nellis moved to delete the condition relating to the CC&Rs
from the SDR Staff Report and set a time for a design review hearing on
the fence. Commissioner King seconded the motion.
Dr. Alan Joe addressed the Commission, stating that he had the necessary
signatures to modify the CC$Rs, but had discovered that they were ne
recorded. He added that at least 850 of the homeowners in that area
have built more than 15% fencing. He stated that he did not believe
they had gone through design review, and inquired as to why he would have
to d'o so. Staff indicated that they believed that most of the homes
had design review for the homes and fences. They added that the reason
for this discussion at this time is because there has been a complaint.
The vote was taken on the motion to delete Condition II.V. from SDR -1164
and set a hearing on the design review for the fence at a future time.
The motion was carried 3 -2, with Commissioners Bolger and Crowther
dissenting.
Commissioner Bolger stated that he objected to Dr. Joe having to pay fees
to go through this process, considering the fact that there are a number
of other nonconforming fences that have been built in this area.
Commissioner Nellis moved to recommend to the City Council that the fees
be waived for the design review. Commissioner Crowther seconded the
motion. Commissioner King stated that he would vote against the motion,
because it will encourage people to construct things without permits or
without design review, rather than go through the process. Commissioner
Nellis explained that he had made the motion because he feels that Dr.
Joe thought he was complying with what was required. Commissioner
Crowther stated that he would vote for it because of the large number
of homes in the adjacent neighborhood that are in a similar situation.
Commissioner Siegfried added that, because of that fact, he did not
feel it would set a dangerous precedent.
The vote was taken on the motion, which was carried 4 -1, with Commis-
sioner King dissenting.
COMMUNICATIONS
Written
1. Letter from J. Butler re Status of UP -9, Toyon Lodge Hotel. •�f
reported that t ey gad inspected tTe site and di not ind that it was
maintained in a subs andard fashion, and the Health Department has concurred.
They explained that the only problem found with the use permit was that the
number of kitchens was \o longer SO% of the units; there are 18 rental units
and 11 of them now have kitchens. They added that Mr. Montgomery has stated
- 8 -
Planning Commission
Meeting Minutes 8/11/82
Page 7
GF -339 (cont.)
residential p`foperties, the restriction would also have to be placed
on C -N districc�\tts, as well as P -D.
Commissioner Ne111is stated that he had no problem with the ordinance
as proposed. H% indicated that he is satisfied that the Commission has
sufficient means to control and regulate the use of any applications
that come before t, and the specifics should be taken up at that time.
He moved to recom end Resolution GF -339, as proposed by Staff, to the
- City Council. Com issioner Siegfried seconded the motion.
Commissioner Crowth r stated that he was concerned about the ordinance
because he feels it •s too general. He moved to amend the motion to
add the condition th t "Outdoor facilities which are adjacent to resi-
dential areas shall b enclosed by appropriate walls or shrubbery to
minimize noise or othr adverse impacts on adjacent neighbors."
Commissioner Nellis staed that he could not accept that amendment, since
he does not feel it is necessary to have it in this ordinance, and feels
that aspect can be controlled when a particular application comes before
the Commission.
Commissioner Bolger stated that he would not be voting in favor of the
ordinance, since he feels *�t is inappropriate to put outdoor restaurants
adjacent to residential facilities. The vote was taken on the motion,
which was carried 3 -2, withi ommissioners Bolger and Crowther dissenting.
l0a.Negative Declaration - GF -34- City of Saratoga
10b.GF -340 - City of Saratoga, Amend the Zoning Ordinance by adding Mini
Storage Facilities to the list of conditional uses allowed in
the C -V (Visitor - Commercial) District (Section 7.3(c))
The proposed amendment was descr }bed by Staff. Discussion followed on
the. storage of hazardous materials.
The public hearing was opened at 1:00 P.M.
John Reinhart, representing Public�Storage, Inc., addressed the use of
mini- storage and the storing of hazardous materials. The operation and
security system were discussed.
Commissioner Crowther moved to close the public hearing. Commissioner
Nellis seconded the motion, which was carried unanimously.
Commissioner Crowther moved to approve the Negative Declaration for
GF -340. Commisioner Nellis seconded t11 motion, which was carried
unanimously 5 -0.
Commissioner Crowther moved to adopt Resolution GF -340, making the
findings per the Staff Report dated July1�22, 1982. Commissioner Nellis
seconded the motion, which was carried unanimously 5 -0.
MISCELLANEOUS ��,
11. Consideration of 1982 -85 Capital Improvement Program; continued from
July 14, 1982
Staff indicated that what is before the Commission at this time is the
determination that this program is consistent with the General Plan.
Commissioner Crowther expressed concern thatthe program shows that
all of the present streets needing repair cannot be taken care of in
one year, yet the General Plan shows even mor�, streets being built
through high risk areas. He questioned if this is consistent with the
General Plan in view of the fact that no funds
�� are budgeted for new
streets. He added that he was also concerned �hat repair of Bolilman
Road was not mentioned in the program.
n
Staff explained that the program indicates items, tliat had the highest
priority. It was determined that the projects that are listed in the
program should be considered at this time, and a•.,separate memorandum
could be sent to the City Council, indicating th ,�t the Commission feels
- 7 -
0919T oa §&M&90(5&
13777 FRUITVALE AVENUE • SARATOGA. CALIFORNIA 95070
(408) 867 -3438
MENIOO RANDUNI
TO: Planning Commission
FROM: Kathy Kerdus
SUBJECT: Dr. Alan Joe, 14296 Taos Drive
Status of Fence
DATE: 8/6/82
In August, 1981, Dr. & Mrs. Alan Joe's application for design review for
fencing an area greater than 15% was heard by the Planning Commission.
(Design Review was required for fencing as a condition of the rezoning for
the site.) The Planning Commission instructed them to obtain the approval
of the homeowners in the several subdivisions in the'area if they wished to
pursue this. Instead, the Joes have built the fence and the neighbors next
door notified the City of this occurrence. In June, 1982, the City Council
held a Nuisance Abatement Hearing on this violation (minutes attached) and
requested that "the Joe's obtain the signatures of 75% of the property owners
in their subdivision to permit their CC &R's to be changed and then obtain the
recommendation of the Planning Commission (on the Design Review application)
through the normal process."
The Joe's had obtained the approval of many of the neighbors with respect to
the concept of revising the fencing condition prior to the Nuisance Hearing.
After the meeting, during consultation with attorneys, they discovered that
the CC& R's which restrict fencing.to only 15% of the lot, had never been re-
corded. Therefore, according to the City Attorney, the 15% fencing condition
is moot in the case of the Joe's subdivision.
Staff recommends that the Planning Commission delete Condition II.V. from
SDR -1164 to clarify the issue.
The Joe's fence still requires design review by the rezoning condition. However,
given that Staff believes design review for interior and perimeter fencing was
required in order to enforce the 15% provision, Staff is requesting the Commis-
sion to determine whether they wish to hear the Joe's application for design
review for the fence or to hold hearings on a recommendation to the Council to
modify the conditions of rezoning.
Recommended Action: Delete Condition II.V. from SDR -1164 and, given the time
and expense to the City a modification to the rezoning would entail, set the
time for a design review hearing on the Joe's fence.
Kathy erdus
Planner P.C. Agenda 8/11/82
Attachments
• `,#
RMCFOVED
AUG 2 61981
14296 Taos Drive
Saratoga, CA 95070
August 24, 1982
Dear Madam Mayor & Members of the City Council:
This is to request your support for our fence and waiver
of the fees for Design Review Approval.
The reasons and need for our fence were previously sub-
mitted to the Planning Commission and are reiterated here:
1. Neighbors' dogs roam unleashed about our backyard and
leave excrement for us to pick up, and the owners of the
dogs deny it.
2. Members of our family are highly allergic to dogs and
their excrement. These members would develop hives due
to the dogs coming over to our backyard.
3. Neighbors' children ride their bikes in our backyard
without permission or supervision. They damage the ground
covers, shrubs, and sprinkler heads in our backyard.
4. Some young children particularly seem to like our pond
and play in and around it without permission or super-
vision, that could be dangerous to their lives.
5. Numerous big dry weeds are blown to our backyard from
the neighbors' unlandscaped portion of their yards.
6. There are incidences of vandalism, and unlawful trespas-
sing in our backyard.
7. Wild animals came and ruined our vegetable garden.
Many neighbors in the same P.C. district have built fence
enclosure without a question being asked by the City.
Especially in our subdivision, thare is no recorded CC&Rs.
We believe we should be allowed to build our fence like
fences are being built elsewhere, and the fees for Design
Review Approval should be waived if a Design Review Approval
is deemed necessary.
Sincerely yours,
Alan Joe
R
CITY OF SARATOGA
AGENDA BILL NO: oiUa_
Initial•
Dept Hd:.
DATE: September 1, 1982 City Atty:
DEPARTMENT: Maintenance Services City Mg
----------------------------------------------------------------------------------------- - - - - --
SUBJECT: Participation in Sister City Program
Issue Summary
Great interest has been expressed in establishing a Sister City Program between Saratoga
and Muko -shi, Japan. This interest was generated as a result of the exchange of learning
and ideas regarding Hakone Japanese Garden and has grown to the point where a cultural
exchange in many forms is possible. In order to promote further activities in this
area, it is recommended Saratoga adopt a formal Sister City Program. A memo giving the
complete background and information is attached for your review.
Recommendation
1. Approve the City of Saratoga participating in a Sister City Program.
2. Adopt Resolution No. inviting Muko -shi; Japan to become Saratoga's Sister City.
3. Adopt the proposal to form a Citizen's Committee to initiate and conduct the Sister
City Program.
4. Appoint a Councilmember to serve as liason to the Sister City Committee.
5. Consider whether Saratoga wishes to join Sister City International.
Fiscal Impact
If the decision is made to join Sister City International, annual dues must be paid
and these may be as high as $300 a year. Costs may also be incurred unless a community
organization is established to raise funds in order to support the activities of the
Sister City Program.
Attachments- -Exhibits
Background memo.
Resolution No.
Brochures of Sister City International (3)
Council Action
9/2: MALLORY /CLEVENGER MDVED TO ADOPT RES. 2012 WITH CHANGES. Passed 4 -0.
REPORT TO MAYOR AND
CITY COUNCIL
DATE: 8/23/82.
COUNCIL MEETING: 9/01/82
SUBJECT- SISTER C I TY PROGRAM
Background
The interest in the concept of the Sister City Program has grown from the
exchange of learning and ideas with Japan regarding Hakone Japanese Garden.
Many individuals in the community feel this exchange of cultural activities
could be enhanced through the City's participation in a formal Sister City.
A great deal of the interest has been promoted by Mr. Kiyoshi Yasui who is
a resident of Muko -shi, Japan and he is currently serving as the primary
contact to set -up the program. Initial interest has already been expressed
by the Saratoga City Council and the Mayor of Muko -shi and Mr. Yasui are
proceeding to present the concept to the Muko -shi City Council.
Setection.of City
The selection of a city for this program has evolved because of Mr. Yasui.
Muko -shi is Mr. Yasui's hometown, it is a city outside of Kyoto, similar to
Saratoga geographical relationship to San Jose. It is also similar in the
fact that it is a bedroom community and an area of high cultural interest.
A joint relationship has already been established between the Saratoga and
Muko -shi Rotary Clubs and it is likely that Rotarians will become involved
with the Sister City Committee if established. There has already been
a preliminary relationship established between the Saratoga Bamboo Society
and individuals in both Muko -shi and Kyoto because this area of Japan is
well known for the growing of bamboo and the production of bamboo products.
More information regarding the actual city of Muko -shi will be obtained
after the initial commitments are made to the Sister City Program.
Sister City Program
Page Two
Formation of a Citizens Committee
The information received from Sister City International and the ensuing
discussion with Mrs. Donna Harris, a Sister City International State
Representative who resides in Cupertino, indicates the recommendation that
a Citizen's Committee should be established to activity conduct the
Sister City Program. This recommendation is made for two basic purposes,
first the Sister City Program is a community program which can be far reaching.
in:the: areas of cultural and educational exchanges and therefore, residents
should be involved and secondly both City staff and City Council can change
and the continuity must be maintained in the program if it is to be successful.
It is felt that the intent of our Sister City Program would be primarily
cultural exchanges with activities not only relating to the Japanese Garden
but in the area of arts, pottery and other cultural activities. It'.i.s also
feasible for the visitations and exchanges to be made in the educational
area. -_
Sister City International highly recommends that a separate non - profit
corporation be formed to conduct the Sister City Program so that they have
the right to raise funds to support the program and its activities as well
as involving individuals in the community who are interested in furthering
the relationships between their city and the city of another country.
It would be suggested that if a Citizens Committee is to be formed, the Council
should appoint an initial ad hoc committee in order to begin plans and
preparations for advertising the formation of the Citizens Committee. This
ad hoc committee could consist of a Councilmember, a members of the Parks
and Recreation Commission, possibly a member of Saratoga Rotary Club and
a staff member as appointed. This ad hoc committee could then proceed to
solicit interest from the residents of the community in order to form a non-
profit organization.
Mrs. Donna Harris,.the Sister City International State Representative
who resides in Cupertino, has volunteered to assist the City in anyway
possible in establishing.a Sister City Committee. She has been involved
with a Sister City Program for over 25 years and is currently President
of Pacific Neighbors the San Jose Sister City Community Organization, as well
as a State Representative of SCI. Mrs: Harris will be leading a group to
Japan in October as a cultural exchange from-':the San Jose Sister City program
and has stated that there are several Saratoga residents who are already
signed up for this trip. Itis possible that these people would be interested
in making an initial visit to Muko -shi since they will be in Kyoto,*Japan
for approximately four days of their trip.
1
Sister City Program
Page Three
Staff highly recommend that a non - profit citizen committee be formed
to perpetrate the concept of the Sister City Program.
Appointment of a Councilmember As Liason
Throughout the information this staff member has reviewed in order to prepare
for the establishment of a Sister City Program, constant reference is not
only made to establishing a Citizens Committee but'-.to having an official
representative of the elected City Council to serve as a part of that
Committee or as a liason to the Committee. The City Council has the right
to designate that the Mayor serve in this role or they would have the pre -
rogative- of appointing any member of the City Council. This inter-
relationship between'-.the Committee and the City Council must be maintained
not only for purposes of communication but because many of the exchanges
may be of.high ranking political individuals and appropriate acknowledgement
of that must be made by the made by the City Council. In addition, since the
City Councilmembers in Saratoga do serve a four year term if the same person
were interested in serving.as the liason or representative, a continuity of
communications between the Committee and the Council would exist.
Joining Sister City International
The active participation of joining Sister City International is an obtion
the City Council may.wish to consider. The primary purpose of SCI is to
provide the opportunity for people of nations to learn about each other
through exchanges and activities of common interest. One of their main
programs is working with a City to select a like City in order to establish
a Sister City relationship and.to provide other information as needed for
a continuing relationship. The SCI program also involves a formal Board
of Directors, State Representatives, a Special Youth Particiation Committee,
they offer educational programs, technical assistance and the National
Association maintains a working liason with international community
agency of the National League of Cities.
Membership benefits are outlined in their brochure and they basically include
a publication service, technical assistance program, educational program,
training, research and information, assistance in formalizing new affil:iations
and a national awards program. The brochures attached can give you a complete
overview of the SCI program and its function.
Since the selection of Muko -shi as a Sister City for Saratoga has already
evolved, SCI would not be needed for this purpose. In my discussions with
Sister City Program
Page Four
SCI representative Donna Harris, she feels that the option to join SCI
should be up to the City Council, that joining this organization would not
be mandatory to have a successful Sister City Program. If the City were to
join SCI, it would be insured that we would receive official recognition
of our Sister City Program with Muko -shi and we would be able to benefit
from all of the services offered by SCI.
The dues of SCI are based on population of a city, they currently range
from $50 to $650, but the exact amount of dues for Saratoga with it's
population of 30,000 people is unknown.
Staff will be available at the meeting to answer any questions you might
have on the Sister City Program and would recommend that you approve
Saratoga establishing a Sister City Program, adopt the resolution to
enter into a Sister City relationship with Muko -shi, Japan, and consider
appointing an ad hoc committee in order to formulate a Citizens Committee.
O-47
Barbara Sampson, Di recto' i; j
Maintenance Services Department
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SARATOGA ESTABLISHING A COMMISSION TO
REVIEW THE PROPOSAL TO ESTABLISH A SISTER CITY
RELATION WITH MUKO -SHI, JAPAN
WHEREAS, the Sister City program was initiated in 1956
to foster people -to- people friendship and promote peace and
understanding among all nations; and
WHEREAS, because of its many similarities in size,
economy and interests, as well as mutual interests of its people
in Saratoga Hakone Garden, the people of Muko -shi, Japan, have
proposed a Sister City relation with the people of the City of
Saratoga; and
WHEREAS, the City Council of Saratoga recently was honored
to receive official delegates on behalf of Muko -Shi; and
WHEREAS, The City Council wishes the people of Saratoga
to be fully informed on the significance And responsibilities of
entering into a Sister City relationship and to be given every
opportunity to accept the invitation of-the people of Muko -Shi
in fully open and unreserved manner.
NOW, THEREFORE BE IT RESOLVED, that the City Council
hereby establishes a Sister City Commission whose i itial purposes
shall be:
1. To review and recommend to the City Council the
establishment of a Sister City Relation with
Muko -shi;
2. The procedures to be followed in establishing
such a relationship, including the further organi-
zation of a Sister City Commission for the City
of Saratoga.
The Commission shall report its findings and recommendations
to the City Council within 45 days.
The above and foregoing resolution was passed and adopted
at a regular meeting of the City Council of the City of Saratoga
held on the day of 1982, by the
following vote:
AYES:
NOES:
ABSENT:
ATTEST:
City Clerk
Mayor
CITY OF SARATOGA
3
/1 Initial:
A=DA BILL NO 4;7 Dept. Hd.
DATE: C. Att
DEPARTMENT: Administrative Services C. Mgr.
SUB Modification of the Saratoga Community Center Lounge Area
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Issue Summary
The sum of $6,123.33 in Housing and Community Development Act monies
remain from a total allocation of $244,370.00 for construction of the
Saratoga Senior Citizens Center Addition to the Community Center. It
is proposed that this balance be utilized to modify the existing lounge
area of the Community Center to accommodate a.) a Senior Center Office
and b.) a Volunteer Center - Office. It is estimated ' that total project
cost, as proposed, would not exceed $5,500.00.
Recommendation
Approve project as proposed and authorize call for bids.
Fiscal Impacts
It is estimated that planned work can be accomplished well within the
remaining fund balance, no further fiscal impacts are anticipated.
Exhibits /Attachments
Council Action
W2: Mallory. /Clevenger moved.to authorize call for bids. Passed 4 -0.
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CITY OF SARATOGA
Initial:
AGENDA BILL NO. Dept. Hd.
DATE: C. Atty.
DEPARTMENT: City Manager C. Mgr.
SUBJECT: School Crossing Guard Contract
Issue Summary
In 1978, local school districts discontinued school busing services for neigh-
borhood children. Residents called upon the City to initiate school crossing
guard services at certain intersections to protect children now walking to
school. For 3 years, the City maintained these services at minimal levels of
support.
Last fall, in response to parents' complaints of the poor quality of service and
declining revenues, the City proposed efforts to revitalize the program by
sharing the cost with school districts and placing supervision of the program
under West Valley Community College Police Department. Arrangements"for.,carrying
out these proposals have now been completed. A contract among the parties has
been approved by the School Districts and West Valley, and is ready for approval
by the City.
Recommendation
Approve the agreement entitled "School Crossing Guards" with West Valley Joint
Community College District and various school districts.
Authorize the City Manager to execute the agreement on behalf of the City.
Fiscal Impacts
Approval of this agreement will result in a ne'.t',saving to the City for each
crossing guard station of approximately $1,000 per year. The savings results
from a 50 -50 sharing of program costs with each school district receiving
benefit of the service. Some savings are partially offset by ari administration
fee paid to WVJCCD. However, the contract also relieves the City of the "hidden"
costs for administering the program. The Saratoga School District has requested
two additional crossing guard locations in the coming year. The City's cost in
matching this expansion may exceed the $10,000 budgeted by as much as 20 %, the
resultant will still be less than that paid directly by the City in the previous
year.
Attachments
1. Manager's memo dated 9/3/82
2. School Crossing Guard Contracts
Council Action.
9/7: Approved agreements 4 -0. .(Fanelli absent)
REPORT
TO MAYOR AND
CITY COUNCIL
DATE: 9/3/82
COUNCIL MEETING: 9/7/82
SUBJECT • School Crossing Guard Contract
BACKGROUND
In 1978, because of shortage of money, local school districts discontinued
local school busing services. As a result many school children found it
necessary to cross potentially hazardous intersections in order to get to
school. Parents demanded the City, provide a school crossing guard program
to protect children at these intersections.
The City initiated a program and continued providing services through the
1981 -82 school year. However, the City's efforts were minimal, resulting
in inadequate equipment, training, supervision and backup for the services.
Many complaints were received regarding the quality of services. Even so,.
costs continued to rise. In 1981 -1982, more than $13,000 was expended.
Further, parents and school officials were requesting additional crossings
be served while the City was experiencing its own tightening of resources.
As an alternative to simply abandoning the program, the City proposed to
correct the problems:
first, by sharing costs of the program 50:50 with school
districts, in order to provide additional funding; and
second, by proposing that West Valley Joint Community College
District Police Department administer the program under con-
tract to the City and the school districts.
During this past late spring and summer, arrangements for these efforts
were completed; a contract . has been drafted for execution among the City,
WVJCCD, and school districts involved. The contract now is ready for
approval by the City.
School Crossing Guard Contract
September 3, 1982
Page two
CONTRACT TERMS
Under the terms of the contract, WVJCCD assumes full responsibility for
the administration and supervision of the crossing guard program. The
school district benefiting from each.of the crossing guard stations
shares in program costs.with the City on a 50:50 basis. The WVJCCD is
reimbursed for administrative costs by a fee of 25% of total expenditures.
This fee covers not only the cost of supervision, record keeping, equip-
ment purchasing and backup, but also liability and any workers compensation.
Further, the City is relieved from the unemployment benefits during the
summer months.
WVJCCD will be reimbursed.for all program.costs by the City and schools
in May of each-contract year, upon the preparation of an annual report by
WVJCCD.
PROGRAM COSTS
Under the program as. administered by the City, the amount paid for each
crossing guard varied from.$3,000 to $3,300 for a half- time.guard during
the 1981 -1982 fiscal year. These costs did not.include the cost to the
City for supervision, administration and liability. Total costs in 1981 -
1982 exceeded $13,000.
Under the program to be administered by WVJCCD, costs per crossing guard
are expected to rise to about $4,400, including the administration fee.
However, with the 50:50 cost sharing, City costs (full cost!) will be
reduced to about $2,200, or at about $1,000 below last year.
Both Saratoga and Campbell School Districts and Sacred Heart School have
agreed to the contract arrangement. Saratoga School District has requested
two additional crossing guards along Saratoga - .Sunnyvale Road at Reid, and
at Big'. Basin.
Total costs to the City for the year are expected not to exceed $12,000,
including the additional guard locations.
RECOMMENDED ACTION
It is recommended that the City Council approve the contract program. The
program will reduce the unit costs to the City; relieve the City of liability
risk, and result in significant program improvements.
VJ A4
J. ayne Dernetz
ck
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WEST VALLEY )OINT COMMUNITY COLLEGE DISTRICT
August 31, 1982
Mr. Wayne Dernetz
City Manager
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
Dear Mr. Dernetz
It is our understanding that Sacred Heart School wishes to become
a part of the School Crossing Guard Program. In order to ease the
logistics of this matter, we have drawn up a separate contract with
the City, Sacred Heart and the District which is identical to con-
tracts entered into with Saratoga and Campbell.
Attached are three copies of the contract which I have signed and
should be signed by yourself and forwarded to the appropriate official
at Sacred Heart for signature. We need to have one copy back for our
files upon completion. The exhibit on the school calendar will be
attached as soon as the officials at Sacred Heart return to their
duties.
Thank you for your cooperation in these matters.
Sincerely
Ilk
Michael R. Bra dy
Vice President — Business Services
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Attachments
District Offices / 14000 Fruitvale Avenue / Saratoga, California 95070 / (408) 867 -2200
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WEST VALLEY JOLT COMU"TY COLLEGE DKTRKT
August 20, 1982
("rv-'
Mr. Glen McNich as
Saratoga Un School District
14675_A a Avenue
Sa oga, CA 95070
Subject: Cross Guard Program
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Attached are four copies of the School Crossing Guard Contract
with the additional two sites requested by Saratoga. Please
sign all copies and forward to Mr. Rescigno and Mr. Dernetz for
their signatures. If the last person to sign would send each of
us a fully executed copy of the contract, we should be ready to
go for the opening of school.
If there are any questions, please give me a call.
Sincerely
Michael R. Bra dy
Vice President - Business Services
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Attachments
CC Mr. Ronald Rescigno, Campbell Elementary School District
Mr. Wayne Dernetz, City Manager, Saratoga
Mr. Tom Mitchell, WVC Police Department