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HomeMy WebLinkAbout12-09-1981 CITY COUNCIL AGENDACI`T'Y OF SARAI IMN A Initial: AGENDA BILL NO. Dept. lid. LATE: December 9, 1981 C. Att DEP .:'TENT: City Manager C. Mgr. SUBJECT: Renewal of Contract for City Attorney's Services Issue Summary In July, 1980, the City Council entered into a one -year contract for provision of City Attorney's services with the firm of Atkinson - Farasyn. That contract expired June 30, 1981, and has continued on a month to month basis since -then. A new contract covering the period January 1 to December 31, 1.982, has been prepared and submitted for your consideration. The new contract is, in substance, identical to the previous one with minor changes in language to clarify certain provisions. There is no change in rates from the prior agreement. Reccmnendation Approve the agreement as submitted for attorney's services for the period January 1 through December 31, 1982.. Fiscal Impacts No increase in rates for attorney's services; Council has provided budget appro- priations for the remainder of the current fiscal year at the level of 45 Fours per month. E:.hibits /Attachm`nts #1. City Manager memo to Council dated December 2, 1981 #2. Proposed contract with Atkinson - Farasyn dated Council Action 12/16: Mallory /Clevenger moved to approve contract for one year. Passed 5 -0; NE�2i1OO RAADt1,tiil / Z_ // ( , uguw @:T 0&U&&'9Q)0& 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867 -3438 TO: City Council DATE: December 2, 1981 FROM: City Manager SUBJECT: Contract for City Attorney Services The City's contract for Attorney Services with Atkinson - Farasyn ran for &.one year term expiring June 30, 1981. Because the City at that time was confronted by a number of critical issues, the matter was not brought up. Paul has submitted a new proposed contract to cover the period January 1 to June 30, 1982. The terms and conditions of the new contract are essentially the same as our current interpretation of the previous contract. There have been some changes in language to clarify the uncertainty over the application of the 35 hour minimum to the work performed. Section 4 of this draft makes clear that the retainer covers only the first 35 hours each month for all covered services. If the Council desires to continue the services we have been receiving from Atkinson - Farasyn, I recommend you consider requesting the agree- ment be set for a full year rather than six months. Renewal of the agreement on a calendar year basis rather than fiscal year would be more convenient for the City. U J . wYhe Derr tz ck . .. PAUL B. SMITH ERIC L. FARASYN DUNHAM B. SHERER LEONARD 1. SIEGAL HAROLD S.TOPPEL FRANK E. MAYO STEVEN G. BAIRD ATKINSON • FARASYN ATTORNEYS AT LAW 660 WEST DANA STREET P. O. BOX 279 MOUNTAIN VIEW, CALIFORNIA 94042 ( 415) 967-6941 November 12, 1981 Mr. J. Wayne Dernetz City Manager 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Wayne: I. M. ATKINSON, (nenneD) L. M. FARASYN, (1915-1979) The enclosed letter is a new proposed arrangement which helps to clarify the areas the Council is concerned about. Please read it over and give me any comments you might have before you submit it to the Council. PBS /d Enc. VerWB.mith urs, Pau Saratoga City Attorney / CITY OF SARATOGA Initial: AGENDA BILL NO Dept. Hd. DATE: December 9, 1981 C. Att DEPARTMENT City Man age r C. Mg -------------------------------------------------------------------------- /I,/ ------------ SUBJECT: Committee on Financial Concerns Issue Suffmary City Council has directed staff to prepare an outline for the formation of a citizens committee to investigate financial concerns now facing the City government. These concerns deal essentially with an examination of our present revenue base and determination of future revenue opportunities as well as a look at our present expenditure patterns with the view toward establishment of priorities and areas for possible savings. Pursuant to your direction, the City Manager presented a report on December 2, 1981, which outlined the purposes and organization of such a committee, and provided the draft resolution for your consideration that would establish the committee. Recommendation Consider the report and recommendations; if desired establishing the committee. If adopted, designate' as chairman of the committee and work with Council other interested citizens. Fiscal Impacts adopt the resolution an individual to serve in recruiting and selecting An allocation of staff time by the City Manager and Finance Director will be required to coordinate the activities of the committee and provide necessary information. Additional time from clerical assistance may also be required. Depending on the areas of interest for the committee, some professional techni- cal advice may also be needed. No estimate of the cost available, at this time. Exhibits /Attachments Report of City Manager dated December 2, 1981 Draft resolution Council Action 12/16: Jensen/Mallory moved to adopt resolution 1048. Passed 5 -0. ��1 E N1 OO R A N D �1 NI 09'KW @:T O&UMEXOM& 13777 FRUITVALE "AVENUE • SARATOGA, CALIFORNIA 95070 (408) 867 -3438 . TO: The honorable City Council FROM: J. W. Dernetz, City Manager DATE: December 2, 1981 SUBJECT: Formation of a Citizens Committee on the City's Financial Concerns The attached resolution for your consideration would establish a Citizens Task Committee to explore the City's financial concerns. You have directed me to provide this document by this date. I recommend you review this document and consider its adoption at your next meeting. The proposed resolution outlines the mission or purpose of the Committee, which is to investigate the current prospects for maintaining the long term fiscal soundness of the City government while meeting its service requirements. Specific tasks are also listed, among which is that of identifying opportunities for new or additional revenues. The organization of the Committee is suggested to follow that of the 25th Anniversary Committee; i.e. the Council would first appoint a Chairperson who would be capable of organizing and carrying out the committee purpose. The number and selection of additional members also would be determined by the Council following consultation with the Chairperson and your recruitment and selection efforts. In forming the Committee, it is suggested that the Council adhere to two precepts: 1) Keep the number of members to a reasonably small number; actually, not more than the number needed to carry out the tasks. 2) Solicit individuals with the necessary skills and knowledge; people who have business, financial, legal and government backgrounds. It is likely you will have to contact such people individually and urge them to respond. The scope of the work is broad and complex. Information is not readily available in one convenient source. Assembling and compiling data and determining available opportunities within present constraints will be a demanding challenge. The nature of what you may expect to be accomp- lished calls for a committee that will work effectively and deliberately toward the objectives. I look forward to working closely with such a committee. i 4� RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ESTABLISHING CITIZEN TASK FORCES FOR THE INVESTIGATION AND RECOMMENDATION OF ALTEP.NP_TIVE POLICIES TO MAINTAIN THE LONG TERM. FISCAL SOUNDNESS OF THE CITY GOVERNMENT WHEREAS, there have occurred over the past few years significant changes in the financial capabilities of local governments in California; and WHEREAS, there is concern that revenues for the City of Saratoga may no longer be adequate to support the levels of service that are desired or needed by Saratoga citizens; and WHEREAS, a comprehensive and thorough review of the fiscal adequacy and reliability of the City revenue base and expenditure requirements is needed to help determine future policy directions; and WHEREAS, there are among the residents and citizens of Saratoga many individuals whose skills and knowledge in the field of financial management and analysis are needed by the City to evaluate the present and long term financial adequacy of the City financial resources; NOW, THEREFORE BE IT RESOLVED THAT: 1. There is hereby established an ad hoc Citizens Task Committee, the mission of which is to investigate and report upon the current prospects for the City government to maintain a fiscally sound condition while continuing to meet its service requirements and responsibilities. 2. In carrying out its mission, it is the desire of the City Council that this Citizens Committee accomplish the following tasks: (i) Examine the current revenue structure of City government, together with applicable powers and limitations, to determine the adequacy of available revenues to meet future needs; (ii) Identify available opportunities for adding new or increasing present revenues, if needed, and outline steps necessary to accomplish these opportunities. (iii) Examine current expenditure allocations of the City government and project future requirements for maintaining adequate levels of service in each of the principal service functions. (iv) Identify and recon•Jnend priorities that would be followed by the City government for meeting service responsibilities and obligations, in- cluding consideration of service areas that are presently not being adequately addressed. 3. It shall be the responsibility of the City Council to select a Chairperson of the Citizens Committee based upon the suggestion and nomination of its members. Such additional members of the Committee and the appointment of each shall be determined by the City Council following an appropriate period for the soli- citation and evaluation of candidates. The designated Chairperson of the Committee shall advise and assist the City Council in this process. • ter- _-'�.l 4. Once established, the Committee will endeavor to complete its tasks within four months. The Chairperson shall provide the City Council with monthly progress reports during the course of the Committee's efforts. All reasonable expenses of the Committee members shall be re- imbursed by the City, upon the approval of the City Council. The City ?tanager shall provide coordination of effort and any available staff assistance, as needed to the Committee. 5. It is the further intent of the City Council that the findings and recommendations of the Citizens Committee regarding the financial structure of the City government be as broadly descriptive and explanatory as feasible to better inform Saratoga's residents and citizens on this issue. The above and foregoing resolution was passed and adopted at a regular meeting of the City Council of the City of Saratoga held on the day of 1981, by the following vote: s ,�sv';z+�a,,r _ Y _.i= ....+fi'.:3r ate, f. •'..,. Cf AYES: NOES: ABSENT: MAYOR ATTEST: CITY CLERK AGENDA BILL NO. DATE: 12/9/81 CITY OF SARATOGA Initial: Dept. Hd C. Atty. DEPARTMENT:--Planning --------------------------------------------------------------------------------------- & Policy Analysis C. Mgr. SUBJECr. Authorization for City Manager to Sign for State Subvention Funds Issue Summary Under the provision of the California Administrative Code, and E overnment Code, the City is required to approve a Resolution giving one person the authority to sign for State subvention funds for Williamson Act Lands. The position of City Manager has traditionally signed for all subvention funds for Williamson Act Lands. Recommendation Approve the attached Resolution giving the position of City Manager authority to sign for State subvention funds. Fiscal Impacts None Exhibits /Attachments Council Action Resolution 12/16: Mallory/ Watson moved approval. Passed 5 -0. RESOLUTION NO. RESOLUTION AUTHORIZING THE CITY MANAGER OF THE CITY OF SARATOGA TO SIGN FOR STATE SUBVENTION FUNDS WHEREAS, the State of California requires that each City entitled to Williamson Act subvention funds, appoint one person with the authority to sign all subvention fund applications and WHEREAS, the City Council finds it appropriate to authorize the City Manager to sign for State subvention funds, NOW, THEREFORE BE IT RESOLVED that the City Council does hereby ordain by the following vote: AYES: NOES: ABSTAIN: MAYOR ATTEST: CITY CLERK 1 • CITY OF SARATOGA J AGENDA BILL No. r -74 Initial: Dept. Hd.. DATE: 12/9/81 C. Atty. DEPARTMENT. Planning & Policy Analysis C. Mgr. --------------------------------------------------------------------------------------- SUBJECT: 19 81- 82 Capital Improvement Budget Issue Summary The Council reviewed the Capital Improvement Program (projects for 1 -3 years) at a study session and indicated those projects which they wished to see completed this year. Staff reviewed the projects and then completed a Needs Assessment for each major item. In accord with State law, the Planning Commission has reviewed the Capital Improvement Program and has found it consistent with the General Plan. ` Reconmendation Approve the attached Resolution 1. after reviewing the Capital Improvement Budget. The total Capital Improvement Budget is $1,608,943. Fiscal Impacts $1,608,943 Exhibits /Attachments 1. Capital Improvement Budget FY 1981 -82 2. Resolution adopting above Council Action 12/16: Continued to 1/6. Qq 1X0& kk� i �' 4 w84 •':ir o REPORT TO MAYOR AND CITY COUNCIL DATE: 12/30/81 COUNCIL MEETING: 1/6/82 SUBJECT Capital Improvement Budget - FY 81 -82 The total Capital Improvement Budget is $10,000 higher than originally submitted due to the following changes: 1. Deletion of $4,000 for Santa Clara County Information Referral Service. 2. The addition of $14,000 for a 1 Ton Dump Truck. The County of Santa Clara is not funding Information Referral, therefore, the program will not need local support. The additional $14,000 is to replace a 1 Ton Dump Truck which was damaged as a result of a theft. (Please see Director of Maintenance Service Report, page 26 of the Capital Improvement Budget.) 4S.Rlbinson, Jr. Director of Planning & Policy Analysis INDEX Page Resolution No. - Approving Capital Improvement Budget 1 Current Revenues as of 6/30/81 2 Projected Revenues vs. Proposed Expenditure 3 Park Projects 4 Street and Drainage Projects 5 Civic Building Projects 6 Capital Purchases 7-8 Community Activity Support 9 City -wide Projects 9 NEEDS ASSESSMENT ANALYSIS Park Projects 10 Street and Drainage Projects 11 -13 Civic Building 14 -16 Capital Purchases 17-22 Community Activity Support 23 -24 City -wide 25 CHART 1 - CURRENT REVENUES The following is a list of fund balances utilized to support the Capital Improvement and Capital Outlay Budget. These figures are as of June 30, 1981 plus estimated projections. Fund 30 Revenue Sharing 45 -46 Gas Tax Matching 87 Storm Drainage 55 Park Development 55 Roberti- Z'Berg State Bond Act (Parks) 50 Replacement Fund 35 HCDA TDA Sunland Park TOTAL Total fund dependent on development activity for the remainder of this fiscal year. 9 81 -82 6/30/81 Projected Balance Revenue Total 487,701 $ 146,779 $ 634,480 739,224 357,300 1,096,524 344,041 70,000 414,041 364,085 100,000 4641085* 7,434 7,434 131,000 131,000 216,110 216,110 14,195 348,222 362,417 623 52,800 53,423 27,000 27,000 2,192,979 1,213,535 3,406,514 Total fund dependent on development activity for the remainder of this fiscal year. 9 CHART II - PROJECTED REVENUES VS. PROPOSED CAPITAL EXPENDITURES The following is a comparison by fund . of revenues and proposed expenditures. Fund Proposed Capital Improvement Projects 30 Revenue Sharing 45 -45 Gas Tax Matching 87 Storm Drainage 55 Park Development 55 Roberti- Z'Berg 131,000 State Bond Act (Parks) 50 Replacement Fund 35 HCDA 53,423 TDA 27,000 Sunland Park TOTAL Projected Fund Balance Proposed Capital Improvement Projects $ 634,480 $ 269,221 1,096,524 511,500 414,041 27,000 464,085 .242,000 7,434 131,000 131,000 216,110 362,417 348,422 53,423 52,800 27,000 27,000 $ 3,406,514 $ 1,608,943 I -. 1981-82 PRELIMINARY CAPITAL IMPROVEMENT BUDGET FUND ACCOUNT AMDUNi' REVENUE PARK STATE RMERTI STORM GAS TAX P%UECP DESCRIPTION PRIORITY REQUESTED SHARING DEVELOPP2W PARK BOND Z -BERG DRAIN MATCHING I. Park Projects Blaney Lights - - Conversion 3,000 3,000 E1 Quito Park Acquisition (Partial 320;000 189,000 131,000 Only) Hakone Driveway 50,000 .50,000 TOTAL $ 373,000 $ 242, 000 $ 131,000 HCDA SCNLAND PARK Cat i� L � {L . n v 5i r`r - 4 . •rs rY HCDA SCNLAND PARK Cat i� L � {L . n v 5i r`r - tY HCDA SCNLAND PARK Cat i� L � {L . n v 5i r`r - • to 1981 -82 PRELIMINARY CAPITAL IMPROVEMENT BUDGET FUND ACCOUNT MUUNT REVENUE PARK STATE RBERTI STORM GAS TAX SPECIAL PRC1JECP DESCRIPTION PRIORITY REQUESTED SHARING DEVELOPtENT PARK BCND Z -BERG DRAIN MATCHING TDA HCDA SUNIAND PAW II. Streets Bike Lanes 1. Fruitvale Ave.- 32,800 2. Quito Road 20,000 Storn Drain System 1. Bank Mill (completed) 15,000 .2. Cordwood Court 12,000 Street Improvement 1, Prospect - Scully to Plumas 30,000 2. Prospect - Jamestown to Saratoga- Sunnyvale Rd. 5,500 3. Annual Resurfacing 250,000 4. Allendale /Cox Reconstruction 200,000 5. City Hall /Allendale Ave. 18,000 6. Prospect /Miller Traffic Control 8,000 7. McCoy /Quito (underway) 27,000 8. Paul Street. 94,700 Improvements TOTAL $ 713,000 15,000 12,000 30,000 5,500 250,000 200,000 18,000 8,000 32,800 20,000 94,700 27,000 $27,000 511,500 52,800 94,700 27,000 mr)UNT PROJECT DESCRIPTION - III.Buildings Civic Theatre & Community Center 1981 -82 PRELIMINARY CAPITAL IMPROVEMENT BUDGET FUND ACCOUNT REVENUE PARK STATE RCBERTI STORM GAS TAX SPECIAL SHARING DEVEIAPDIIW PARK BCND Z -BERG DRAIN MATCHING TDA HCDA SLN11ND PARK Carpet Replacement 3,700 3,700 rJ k c �- Civic Theatre Water Jbi�,�iLevl�u�� Cooling Tower 2,500 2,500 <y Repaint McWilliams a House 2,000 2 000 ✓�" C "G "i�/l /��' "v City Hall Remodel 5 2, 722 40 , 000 '��'�' l/ " 12,722 Senior Citizen Center (Underway) 241,000 241,000 TOTAL $ 301,922 $.48,200 $ 253,722 re C r ti: ^ Z, Y Nd PROJECT DESCRIPTION ik A; J. fi C 1981 -82 PRELIMINARY CAPITAL IMPROVEMENT BUDGET FUND ACCOUNT ADDUNT REVEN[JE PARK STATE RMERTI STOMI GAS TAX SPECIAL EOUESTED SHARING DEVELOP= PARK BCND Z -BERG DRAIN MATCHING TDA HCDA SUNIAND PARK IV. Capital Purchases Radio for Truck 1,300 1,300 Gas Power Hedge Trimmer, Snapper Mower: Echo Blower Purchase of Three (3) 1,285 18,000 1,285 18,000 �ry —ke-f 0 Admin. Vehicles Saratoga Village Sign 2,500 2,500 Blaney Plaza Purchase of Two (2) Speed Buffers 1,200 1,200 Replace 1/2 Ton Pickup 8,500 8,500 Purchase of New Power Street Sweep 25,000 25,000 Replacement of 8 Ton Dump Truck (Patch Truck) 30,000 30,000 Computer/Word Processor P 25,000 25,000 07./ Discharge Deck for Toro Motor 2,150 2,150 1 Ton Dump Truck 14,000 14,000 Total $128,935 $128,935 *See Report Director of Maintenance Service, page 26. 7 � l 7. 4 t{ t, , 41 try 1981 -82 PRELIMINARY CAPITAL IMPROVEMENT BUDGET FUND ACCOUNT AMJUNT REVENUE PARK STATE ROBERTI STORM GAS TAX SPECIAL PPDJECr DESCRIPTION PRIORITY REQUESTED SHARING DEVELOPMENT PARK BOND Z -BERG DRAIN MATCHING TDA HCDA SUNLAND PARK IBM Typewriter- Commununitit Center Community 995 995 / Purchase of Twelve . (12) New Tables (Community Center) 350 350 Replacement of 1,450 1,450 Regulation Pool Table (Senior Citizen Request) TOTAL $ 2,795 $ 2,795 8 :t PROJECT DESCRIPTION PRIORITY V. Community Activity Support Saratoga Chamber of Commerce Civic Theatre Lighting Booth (Saratoga Drama Group) Saratoga Community Garden Sustaining Saratoga Community Garden, Irr. System Santa Clara County Information & Referral Service Youth Science Institute Central Counties Safety Catholic Social Service VI.City Wide Project MIDUNT 1,000 2,700 1,000 1,500 4.7699 1,500 1,000 1,691 981-82 PRELIMINARY CAPITAL I?4PROVEPIENT BUDGET L FUND ACCOUNT REVENUE PAI'd< STATE PCEERTI STORM GAS TAX SPECIAL SHARING DEVELOP= PAW BOND Z-BERG DRAIN MATCHING TDA HCDA SUNLAND PARK 1,000 Oro 2,700 (NotOunded by County 1,000 0 1,500 Program 47959 (NotOunded by County 1,500 0 Program 14 Yt 1,000 Financial Forecast Committee 1,691 1) 0 Community Service Officer 30,000 30,000 Program 14 Yt Financial Forecast Committee 2,500 2,500 Solar Utilities Study 1,400 1,400 Purchase of City Phone M-/Ij System 45,000 45,000 41?jji.1" TOTAL $ 9,291 89,291 9 14 Yt NEEDS ASSESSMENT ANALYSIS FOR CAPITAL IMPROVEMENT BUDGET PROJECTS 1981 - 1982 PARK PROJECTS Conversion of Lights at Blaney Plaza 1. Description: Convert the lights at Blaney Plaza from gas to electrical source of power. Cost - $3,000, recommended Revenue Sharing Funds. 2. Need: The project is necessary if we are to maintain lighting in Blaney Plaza, P,G & E has notified us that effective January 1st, 1982, gas may not be used for decorative lighting, and the gas will be cut to these lights. If we do not re -wire electrically, there will be no lighting in Blaney Plaza. 3. Cost of Operation: It is not anticipated there will be any increased cost of operation. 4. Cost of Maintenance: It is anticipated the cost of electricity for the lights will be similiar to that of the cost of gas. El Quito Park Acquisition 1. Description: Acquistion of E1 Quito Park from Moreland School District. Estimated cost - unknown, request funds to be reserved $131,000 from 1976 and 1980 State Park Bond Funds, $189,00 from Park Development Fees, for downpayment. 2. Need: The City currently leases approximately seven acres from the Moreland School District, the lease does not expire until 1992 and the City has first right of purchase. The School District Board of Directors has not yet recommended sale, but may declare the property surplus if the County lease for the building portion ends. The City should consider this purchase to protect approximately $250,000 of developed park, which currently is the only open space in the entire residential area. The Council has authorized the City Manager to begin negotiations. 3. Cost of Operation: No increase in cost of operation is to be expected. 4. Cost of Maintenance: No increase in cost of maintenance is to be expected above and beyond what currently.exists. Hakone Driveway 1. Description: Major repair to'slope and support of upper one -third of Hakone roadway going into Hakone Gardens. Non - engineers estimate $50,000, recommended from Park Development Fees. 2. Need: This portion of the access road to Hakone is in very bad condition. The hillside below the road must have additional support for erosion and to prevent cave -in, the roadway itself should be widened to eliminate the almost hairpin curve and the road surface re -done. 3. Cost of Operation: It is anticipated there will be no increased cost but it is likely there could be a decrease in annual cost of constantly trying to patch this area of roadway. 4. Cost of Maintenance: No change. A STREET AND DRAINAGE PROJECTS Cordwood Court Drainage Improvement 1. Description: Repave the intersection of Cordwood Court and Old Wood Road and install storm drains to properly dispose of storm water. The project will cost approximately $12,000 which will come from the Storm Drain Fund. 2. Need: Because of an improper design the pavement at this intersection is falling apart. Storm water is allowed to run uncontrolled across the intersection. This not only caused the pavement failure, but is also messy and unsightly. 3. Cost of Current Operation: If pavement deterioration is allowed to continue, structural failure will occur which will be much more costly to correct. Prospect /Miller Traffic Signal Controller Replacement 1. Description: Replace the malfunctioning non - serviceable traffic signal controller. This is a joint project with the City of San Jose San Jose is willing to act as the lead agency. 2. Need: The existing controller is malfunctioning. The controller is no longer in production and the company which manufactured it is no longer making traffic controllers. Parts are not available, therefore, it is not serviceable. Allendale Avenue /City Hall Frontage Improvements 1. Description: This project will complete the improvement of Allendale Avenue between Fruitvale Avenue and the Community Center. Concrete curb, gutters and sidewalks will be constructed on both sides of Allendale with the cost being prorated with the U.S. Postal Service. The project will also provide a left turn lane at the intersection with Fruitvale Avenue and will close the frontage road which runs in front of the Civic Theatre to motor vehicle traffic. The City's share of these improvements is estimated to be $18,000 which will come from Gas Tax. 2. Need: The overall project is required to comply with the mitigation recommendations called for in the Post Office's E.I.R. The City is improving its frontage road in conjunction with the Postal Service's project. Fruitvale Avenue Bike Path /Lane - Quito Road Bike Path /Lane 1. Description: Fruitvale Avenue Bicycle Path /Lane (Saratoga Avenue to Saratoga -Los Gatos Road) Cost $32,800 Quito Road Bicycle Path /Lane (Yorkton Drive to Allendale Avenue) ii Cost $20,000 Source T.D.A. Source T.D.A. Fruitvale Avenue Bike Path /Lane - Quito Road Bike Path /Lane (continued) 2. Need: Both projects are intended to increase bicyclist safety on high volume streets by providing bike lanes or paths. At these locations, both streets are currently and have little or no shoulders on which to ride. 3. Cost of Current Operation: During the past ten or so years, bicycle travel has increased markedly. Along with this increase in travel, bicycle accidents have skyrocketed. To correct this situation, Federal and State Funds have been available to local agencies. 4. Estimated Cost of Maintaining a New System: The only cost involved in the two projects to the City is that of maintenance. To qualify for these funds, the City must agree to maintain the completed improvements. The City presently spends very little money in maintaining its bicycle facilities. These projects will add approximately five miles of bicycle lanes /paths to the City's existing system which should add approximately to our maintenance costs. Prospect Road Improvements, Allendale Avenue and Cox Avenue Improvements, McCoy Avenue Overlay, Annual Street Resurfacing Project 1. Description: 1. Prospect Road Cost $ 30,000 Source Gas Tax (Plumas Drive to Scully Avenue) 2. Allendale Avenue Cost $200,000 Source Gas Tax ( Fruitvale Avenue to East of Dolphin) and Cox Avenue (Northerly side just east of Saratoga Avenue) 3. McCoy Avenue Cost ..$ 27000 Source Special (Quito Road to Villanova) Assessment 4. Annual Street Resurfacing Cost $250,000 Source Gax Tax 2. Needs: These various projects all are needed to either resurface, repair or reconstruct portions of City streets. Streets are designed to have a finite life assuming maintenance procedures are preformed on both a routine and cyclical basis. Without these maintenance procedures the City's streets will soon become unusable and much more costly to re- build. 2. Cost of Current Operation: It is unfortunate that throughout the State, the cost of street maintenance is being underfunded. The current City reserve of unexpended Gas Tax together with its yearly Gas Tax allocation and the additional allocation provided by S.B. 215 (Foran) will allow expenditures at this level for the next two or three years, at the end of which time new revenue sources must be found. i? Paul Avenue Improvement Project 1. Description: Widen, repave and install storm drainage system including A.C. berms along both sides of Paul Avenue. This project is estimated to cost $94,700 which will be funded through the H.C.D.A. 2. Need: Paul Avenue is a narrow, poorly defined roadway. Its lack of definition is caused by random width and spot improvements. Storm water is allowed to run off the pavement and onto private property. Lack of storm water control has created puddling and roadside lakes during and after rains. 3. Cost of Maintaining a New System: The proposed improvements will substantially reduce maintenance costs of Paul Avenue. t 13 BUILDINGS CITY HALL REMODEL I. Project Description - Remodeling of City Hall to accommodate the recent City reorganization and to provide adequate conference rooms for Council and Commission. The estimated cost of the project is $40,000. The removal of archi- tectual barriers, enlarging public bathrooms, providing hand rails and some improved signage is estimated at $12,722. II. Needs Assessment - The current design of City Hall is inadequate to meet the City's needs. There is sufficient area within the structure to accommodate all employees, Council and staff conference rooms and a large Community Development counter if the interior spaces were redesigned. This current arrangement results in a loss of productive hours due to inadequate design. In summary, the interior spaces must be changed to meet the needs of the City. III. Cost of Current Operation - There will be no change in costs associated with the remodeling. There could be some savings due to the redesign, by making the structure more energy efficient. IV. Estimated Cost of Maintaining a New System - Maintenance for the building would not increase. The most significant savings would be dependent upon how many of energy conserva- tion measures were added to the building. The return on the initial investment would vary with each piece of equip- ment. The most significant cost savings is the increase in productivity of the employees through the creation of an acceptable environment. Removal of architectural barriers, involves larger bathrooms, and does represent a new cost. Civic Theatre Water Cooling Tower 1. Description: Replace the water cooling tower for the Civic Theatre air conditioning unit, estimated cost - $4,500, suggested source of funds Revenue Sharing. 2. Need: The tower which cools the water which eventually provides air conditioning for the Civic Theatre is malfunctioning and cannot be repaired. The motor which operates the fan is on its last legs, the water cooling tower base which contains the water is leaking, which causes new water to come into the unit constantly which 14 Civic Theatre Water Coolinq Tower (continued) constant use of chemicals to eliminate the hardness of the water and therefore eliminate build -up in the pipes. This malfunction is due primarily due old age and the beating that the water cooling tower has taken since it was installed in 1968. We cannot operate the air conditioning of the Civic Theatre at normal cooling capacity, there is a tremendous increase in energy used in order to operate what cooling we have, and it is very likely with the next high level of need that the water cooling tower will completely shut down and we will have no air conditioning whatsoever. The air conditioning for the Civic Theatre is needed all year long because of the use of the Theatre and the number of people who use it, and therefore it is not strictly a summer or warm weather need. 3. Cost of Operation: We are currently expending good money after bad in attempting to keep the water cooling tower repaired, the constant influx of fresh water is causing hardened chemicals to build up inside the pipes of the entire cooling system, which can cause exceedingly costly major repair. The metal pan which holds the water in the tower cannot be repaired and it is leaking badly. 4. Cost of Maintenance: It is anticipated that cost and time of maintenance will be reduced if a new system is installed. Civic Theatre and Community Center Carpet Replacement 1. Description: Replace the carpet in the aisle ways of the Civic Theatre and the lobby of the Community Center. Estimated cost - $3,700, suggested source of funds Revenue Sharing. 2. Need: The carpet in the Civic Theatre, which was installed when the building was constructed in 1968, can no longer be cleaned because of age and spots. The staff has tried cleaning with steam, shampoo and chemicals to no avail. The carpet in the Community Center lobby is extremely spotty, there are massive tears at the entrance to the multi - purpose room doors and because it was layed over the old carpet it is very difficult to clean because we are still getting dirt from the old carpet. It can no longer be spot treated and the appearance of both carpets is unacceptable. 3. Cost of Operation: We are currently attempting to clean these carpets on an every other month basis in order to keep them in some assemblance of decent appearance. This is very time consuming and costly for the chemicals that we use to clean carpets. The anticipated installation of commercial grade three carpet will reduce the problems tremendously. 4. Cost of Maintenance: The cost of maintaining the commercial grade class three considerably reduces our present cost of maintenance, the commercial carpet can be spot cleaned easily by eliminating the need for complete cleaning, and it is estimated that considerable hours will reduced since the new carpet will be cleaned every three to six months rather than every other month. 15 McWilliams House Repainting 1. Description: Repaint the McWillaims House located in Historical Park. Estimated cost - $2,000, suggested source of funds, Revenue Sharing. 2. Need: The McWillaims House was saved from destruction and placed in Historical Park in 1976, at the same time it was painted by volunteers, with donated paint. The paint has literally worn off in some areas, chipped and peeling in others and bare wood siding is now exposed. Not only does this cause a bad appearance but continual exposure to'inclement weather will create the need to replace the damaged siding. 3. Cost of Operation: The Agreement with the Chamber of Commerce, signed when the building was moved, indicates the Chamber of Commerce will be responsible for minor repair ($100 or less) and the City would be responsible for other repairs. No major expenditures have been made on this building since the placement in 1976. 4. Cost of Maintenance: Maintenance cost could escalate unless surface is properly protected. 16 CAPITAL PURCHASES Power Sweeper for Street Sweeping 1. Description: Acquisition of a new power sweeper for street sweeping, a sweeper is mainly used in the bike lanes, along edges of major thoroughfares, parking lots, etc. Cost - $25,500, with $15,000 to come from replacement and $10,500 from Revenue Sharing. 2. Need: The current power sweeper, vehicle number 24, is a 1971 TenantSweeper. Use of sweeper is recorded in hours not miles and the total number of hours used of this sweeper is unavailable since records were not kept in the early years. This vehicle has required constant repair due to the type of work that it does and the dirt and dust being - ground into the mechanical parts of the unit. The City has spent 62% of the original cost on repair and the down time is causing a considerable problem since parts are available from the East Coast only and it takes more than seven days in order to obtain parts. Also, the present sweeper moves at only five to ten miles per hour and takes a great deal of time to get from place to place, it is anticipated the new sweeper can be driven at a maximum of 20 miles per hour, has a larger box for holding trash and therefore reduces number of trips needed for dumping. 3. Cost of Operation: The present sweeper is costing considerable money for repair as well as extensive down time while parts are being obtained and repairs accomplished. In additional, because the vehicle moves at only five to ten miles per hour, staff time necessary to run the sweeper could be cut in half if the new power sweeper were purchased. 4. Cost of Maintenance: It is estimated that the cost of maintaining a new sweeper would be considerably reduced from our present cost,in addition the new sweeper is designed in such a fashion to eliminate part of the problems that we have been experiencing with dirt and dust-getting in to the mechanical portion of the unit. Replacement Eight Ton Dump Truck (patch truck) 1.. Descrition: Acquistion of a new eight ton dump truck with oiler for asphalt patching projects. Cost - $30,000, with $25,000 from Replacement and $5,000 from Revenue Sharing fund. 2. Need: The current eight ton dump truck with oiler which is used for patching asphalt is a 1973 International, it has 75,000 miles on the odometer and approximately 97,000 on the engine since the engine runs 90% of the time in order to pump the oil and lift the truck bed. This vehicle replacement meets both warrants of the truck being more than five years old with more than 50,000 as well as meeting the warrant of spending more than 75% of the original cost since we have spent 114% of the original cost on repairs. 3. Cost of Operation: In the eight years the City has owned this eight ton dump truck we have spent over $14,000 on repair, the repair is becoming exceedingly costly, down time as a result of need for repair has also posed problems for our patching crews. It is estimated that the cost of operating a new eight ton dump truck will be reduced slightly from the current vehicle because of increased gas mileage, and we would not anticipate major repair within the first several years of owning the vehicle. The initial request made by the Street Supervisor was for a diesel truck at a cost of $47,250, the Street Supervisor has reviewed the needs and determined that we could continue using a gas powered truck for this purpose and the gas powered truck is approximately $17,000 less. Although the diesel truck 17 Replacement of Eight Ton Dump Truck (continued) to operate the number of years to amortize the original additional investment of $17,000 is more than the anticipated life of the vehicle. 4. Cost of Maintenance: It is anticipated that cost of maintenance of a new eight ton dump truck will be considered less than we are currently spending on the eight year old vehicle. Cost of general preventative maintenance will not be any greater than currently. I. Project Description: Replace three (3) 1970 Plymouth Sedans and one (1) 1971 Chevrolet with three (3) late model used compact cars. The estimated cost of these three vehicle including tax is $6,000 each or $18,000. The average resale value of the four (4) we would be selling at public auction should be $400. This will amount to a net cost to the City of approximately $16,500. II. Needs Assessment: The four (4) cars which we will be selling have all long past their scheduled replacement date. They all have high repair to original cost ratios, and they all are of high fuel usage models. Although Number 21 has only 64,500 miles, it is probably in the worst condition and currently in need of repair of its "differential" estimated to cost $600 to $800. Reduction of personnel has allowed us to eliminate one vehicle. III. Cost of Current Operation: The average repair cost for the next three years is estimated at $1,500 each. At $1.45 per gallone, fuel will cost approximately $10,000 over the next three years assuming average of 10,000 miles per year. IV. Estimated Cost of Maintaining a New System: Repair costs for the next three years should be negligible. At $1.45 per gallon, fuel will cost approximately $5,000 over the next three years. W Repair Cost Original Repair to Original Estimat( Number Description Cost Mileage Cost Cost Ratio Miles /G, 19 1970 Plymouth $1,721 87,000 $2,326 135% 11 -13 20 1970 Plymouth $1,721 122,000 $1,940 113% 11 -13 21 1970 Plymouth $1,721 64,500 $1,675 97% 11 -13 23 1971 Chevrolet $3,000 71,000 $1,836 61% 12 -14 Although Number 21 has only 64,500 miles, it is probably in the worst condition and currently in need of repair of its "differential" estimated to cost $600 to $800. Reduction of personnel has allowed us to eliminate one vehicle. III. Cost of Current Operation: The average repair cost for the next three years is estimated at $1,500 each. At $1.45 per gallone, fuel will cost approximately $10,000 over the next three years assuming average of 10,000 miles per year. IV. Estimated Cost of Maintaining a New System: Repair costs for the next three years should be negligible. At $1.45 per gallon, fuel will cost approximately $5,000 over the next three years. W Side Discharge Deck for Toro Mower $2,150 I. Project Description Replacement of the rear discharge deck of the Toro Mower with a side discharge deck for $2,150. 11. Needs Assessment It was throught at the time the rear discharge would be a safety feature and keep the clippings in a confined area. This is not the case. It is creating a window effect that is very unslightly and causes burning of the grass. It also makes it difficult for users to fully utilize fields for athletic purposes safely with these piles of surplus grass. A side discharge distributes the grass evenly and if surplus grass is created, an additional pass of the mower will reduce the volume so it sifts down through the blades of grass. III. Cost of Operating the mower with either deck is the same. There is a possibility we may be able to receive a trade -in but the cost would be amortized over the original replacement scheduled for 1985. Radio for Truck 31 ! $1,300 I. Project Description Installation of a radio in Truck 31, which was transferred from the Inspection Services Department without a radio, by County Communications for the sum of $1,300. H. Needs Assessment Truck 31 is the only vehicle in the Service Yard without a radio and if we are to retain continuity in communications, it should be installed. With it in the truck, should we replace this vehicle, it could be moved to a new truck or replaced. Gas Powered Hedge Trimmer, Snapper Mower & Echo Blower $1,285 I. Project Description Three new and replacement units for the Division to continue to be able to perform our daily routine functions for the amount of $1,285. II. Needs Assessment The gas powered trimmer would give us the versility and ability to perform trimming functions where no electricity is available. The new mower and blower is to replace equipment no longer cost effective due to tremendous usage and down time. 19 Acquisition of Speed Buffers 1. Description: Purchase of two speed floor buffers for use in the Community Center, City Hall, Civic Theatre, Service Yard and Hakone Gardens. Estimated cost of two buffers, $1,200, suggested source of funds, Revenue Sharing. 2. Need: It is recommended that we buy two speed buffers, primarily so they do no have to undergo the potential damage of moving from building to building. One buffer would be located in City Hall - Civic Theatre Complex the other buffer located in the Community Center for use at the Community Center and Service Yard as well as for transportation to use at Hakone Gardens. In the last year we had increased our square footage of floor to be maintained by approximately 4,500 square feet, including the Community Center Addition and the floor of Hakone's Lower House. Our current buffer is a very old - fashioned heavy piece of equipment, does not have a high rate of speed on turning and past the point of repair. The Speed Buffers will turn approximately twice as fast as the current buffer which creates a heat which hardens the wax so that it will last two to three times longer than wax applied with a slow non -heat buffer. The new buffer is needed in order to help the current staff accept the added maintenance of both the floor at Hakone as well as the massive flooring in the Community Center Addition. 3. Cost of Operation: Currently we are using inappropriate methods to keep the buffer operating until new equipment can be purchased. Also because it runs at a very slow speed the staff time used to operate the floor buffer is currently considered to be above that of normal. The new floor buffers will run at a higher rate of speed, the job can be accomplished better and more efficiently time wise. 4. Cost of Maintenance: It is anticipated that the cost of maintaining this equipment will be reduced if new equipment is purchased. It is also estimated that wear and tear on the machines from moving it from building to building will be reduced if we purchase two machines instead of just one. One -Half Ton Pick Up Truck for Signing 1. Description: Replace the one half ton pick up truck which is used predominantly for placement of signs and painting of street markings. Estimated cost - $8,500 with $7,000 from replacement fund and $1,500 from Revenue Sharing. 2. Need: Currently vehicle number 2, which is a one half ton pick up truck being used predominantly for the signing and street painting program, is a 1971 International Truck. It has over 77,000 miles on it and we have at this point spent over 1060 of the original cost on repair. Replacement of this vehicle meets both established guidelines of replacing a vehicle after five years or 50,000 miles or not spending more than 75% of the original cost on repair. 3. Cost of Operation: Not only is the cost of maintaining the current vehicle exceeding the original cost, but the constant repair and down time created by the ? need for repair has shown that the vehicle should be replaced in order to save City funds in the long run. It is anticipated that acquisition of a new vehicle would reduce repair costs considerably, thereby saving City funds. 4. Cost of Maintenance: Cost of maintenance of the new truck would be considerably less than we are spending to maintain the present truck, gas mileage of the new truck is anticipated to be higher than that of the present truck. 20 TYPEWRITER I. Project Description - The typewriter at the Community Center needs to be replaced. The cost is $995. If the old type- writer is traded in, $300 will be credited to the price of a new machine. $990 was in the Replacement Fund for this item and it was scheduled to be replaced this fiscal year. II. Needs Assessment - The present typewriter is almost eight years old. It does not have the correction tape, sporadically skips spaces and has several minor problems. CARD TABLES I. Project Description - Several of the Community Center's card tables need to be replaced. The cost of the new tables is $350. These tables were in the Replacement Fund and scheduled to be replaced this fiscal year. II. Needs Assessment - The Community Center uses card tables for their classes and building rentals. Most of the tables are in very poor condition. The vinyl table tops are torn and many of the card table legs are broken. POOL TABLE I. Project Description - The cost of a new regulation size pool table is $1,550. The Center can trade in one of the old tables for $100. The net cost to the City would be $1,450. II. Needs Assessment - The Community Center has three pool tables and two of them are not regulation size plus being in very poor condition. The senior citizens who use the tables on a regular basis have requested the purchase of at least one new pool table. 21 COMPUTER /WORD PROCESSOR I. Project Description — Purchase of a computer /word — processor. Total amount being requested would include funds for an in— depth analysis of what type of system would be required and benefits of long -term lease vs. outright purchase. The estimated cost of the project is $25,000. II. Needs Assessment - Currently the City is required to retype any draft and any document which is amended or modified by the Council or Commission. The retyping of an entire document is costly and not efficient. A word processor would allow much more effective use of a secretary's position. The computer aspect of a system could be useful for accounting functions, file retrieval system, database and permit control. A complete cost - effectiveness analysis would be completed before any purchase of equipment. Saratoga Village Sign 1. Description: Replace the "Saratoga Village" sign which was in Blaney Plaza estimated cost - $2,500, recommended source of funding being Revenue Sharing. 2. Need: The Rotary Club and the Village Merchants Association approximately three years ago raised $1,500 to buy a Saratoga Village sign to be placed in Blaney Plaza. The sign was approximately 16 feet long, 2 feet high and made out of redwood planking. The sign was destroyed approximately nine months ago by ' an errant vehicle, neither the driver of the vehicle nor the owner of the vehicle had insurance, an although a court case is pending against the driver of the vehicle, no definite action has been taken and no monies received for replacement of the sign and other damage done. The Village Merchants Association and the Rotary Club, as well as various individuals, have requested that the sign be replaced. 3. Cost of Operation: The only cost the City will incur other than purchasing the sign will be its placement on the appropriate redwood posts in Blaney Plaza. The previous posts were taken down for appearance reasons.after the original sign was destroyed. 4. Cost of Maintenance: No additional maintenance costs are anticipated. 22 COMPdUNITY ACTIVITY SUPPORT Civic Theatre Lighting Booth 1. Description: Addition of a light control booth in the upper back wall of the Civic Theatre. Involved in this request are the three major groups who use the Theatre, the Saratoga Drama Group, West Valley Light Opera, and the Saratoga - Los Gatos Community Players. The addition of the rear light control booth would provide the theatre groups with the ability to control stage lighting from the rear of the theatre rather than the temporary booth which is built on the side wings and is frequently in the way of the theatre groups and City meetings as well as difficult for people to use effectively.. The amount requested by the theatre groups is $2,700 for materials and architectural fees, it is recommended they be taken from Revenue Sharing Funds and the theatre groups have volunterred to do the construction according to City Building Codes. 2. Need: The light control booth in the rear of the auditorium would be a tremendous asset to all theatre groups who use the building. Currently the theatre groups are very handicapped by the lighting control unit being directly in the wing of the stage and the controller is unable to see large portions of the stage and the lighting and action taking place during any production. The insurance company of the City has on frequent occasions recommended that the dimmer controls and lighting controls be removed from stage right so that they do not pose an electrical hazard. The affect of the light control booth will remove a great number of the dimmer controls and units which are located separate from the power unit which is installed permanently. Originally the Civic Theatre was designed so that a balcony and /or light control booth could be placed in the rear of the theatre, there is access to this area from the closet space opposite the women's restroom and as stated above the lighting booth will be designed to meet Building and Fire Codes. The only noticable change from the interior of the Civic Theatre will be a window above the seating level, in the back wall of the theatre. 3. Cost of Operation: Following initial capital outlay there will be no change in the cost of operation from the current method but there will be an added value to the theatre by having a standard lighting control booth. As stated, the theatre groups have volunterred to provide labor and Munson Theatrical Supplies will donate the low voltage cable which will run from the stage to the lighting booth. Approximate value of the donated labor is $3,000. 4. Cost of Maintenance: There will be no increased cost of maintenance. 23 Community Garden Irrigation System 1. Description: Purchase of materials and equipment for installation of a spray and drip irrigation system for a portion of the Saratoga Community Garden. Estimated cost of materials and equipment - $1,500, recommmended to be taken from Revenue Sharing Funds. 2. Need: The Community Garden currently has a severe problem in staffing because of the elimination of CETA funding as well as the elimination of considerable support from the City of Saratoga approximately four years ago. Currently, tasks such as hand watering of flower and herb areas and shrub borders cause excessive consumption of time. There are no fixed watering devices. The installation of a spray and drip irrigation system will not only reduce the necessary staff time for handwatering, but will provide a more efficient use of water. The Community Garden has already contacted a landscape contractor, Patrick Ferris, who has donated his time to design the system and the Community Garden has agreed to do the installation. The only cost to the City will be for the materials and supplies necessary. 3. Cost of Operation: It is estimated that the Community Garden staff are - spending approximately 15 hours per week doing this watering alone during the dry months. The installation of the appropriate irrigation system will save approximately 560 work hours per year and it is estimated that it will provide approximately 10% savings of water used over a period of one year. This in turn will save the City money since the City has, since the Community Garden's inception in 1972, supported the Garden by assisting.with the cost of water. 4. Cost of Maintenance: The cost of maintaining the new system will be minimal, i.e., replacement of shrub heads and any broken irrigation lines, but it is estimated that no major repair would be necessary for a minimum of five years. Cost of this maintenance is the responsibility of the Community Garden. 24 CITY WIDE PROJECTS PHONE SYSTEM I. Project Description - Replace the existing phone system with a City -owned system. Total estimated cost of replacing the current system is $45,000. II. Needs Assessment - The City currently rents the phone system at a cost of $800 per month. There are a limited number of lines in and out of the City which often presents a problem for residents and employees. The new system would increase the number of lines and allow the calls to be processed more quickly. III. Cost of Current Operation - The current phone system cost the City approximately $800 in rent per month. It is expected that there will be an increase in rental rates of between 13% - 15% annually. IV. Estimated Cost of New System - The initial cost of establish- ing a new phone system will cost approximately $45,000. The amount is for purchase of a more efficient system. Based on saving $800+ per month in rental fees, the City will pay for the system in four years. COMMUNITY SERVICE OFFICER PROGRAM I. Project Description - Establishment of a program which would utilize Community Service Officers (CSO) within the City to assist with routine traffic accidents, report writing, code enforcement and other services which would not require a deputized sheriff officer. II. Needs Assessment - Currently the City spends approximately . $900,000 for its sheriff's contract. A majority of the routine calls could be answered by a non - deputized officer, thus reducing the cost of the sheriff's contract. There are numerous benefits associated with a CSO Program to include: greater participation within the Community (crime prevention presentations etc.); enforcement of ;Zoning Ordinance parking limits and possible work with the Fire District in terms of Fire Inspections. III. Cost of Current Operation - The current sheriff's contract costs the City approximately $900,000. IV. Estimated Cost of New System - The initial cost of establishing a CSO Program would involve velve purchase of vehicles, uniforms, training, and assistance in recruitment. Once the program is established, salary, auto maintenance and continual training will be a part of the budget. Estimated cost to establish program - $30,000. 25 rrZ. TTr r%V1 Pmr- VrQ7TAV1 -09 FAVr PTMTOM-A REPORT TO MAYOR AND CITY COUNCIL DATE: 12/28/81 COUNCIL MEETING: 1/06/82 SUBJECT: Condition of Park Division International Harvester One Ton Dump Truck The following is 'an outline of the damage to the truck which needs to be repaired as a result of the accident as well as comments on the general condition of the truck. Damaged parts which need to repaired as a result of the accident include: radiator, complete realignment of the bed, sub -bed and sides of the truck bed, repair of frame braces, replacement of exhaust pipe and hangers, front end alignment, front fender, grill and bumper, both doors and left vent window, parking brake cable and linkage, paint and other minor items. The truck is seven years old, was originally due for replacement in 1981, and has been considered a "lemon" since its acquisition. It has been driven over 50,000 miles and in addition to the repair necessitated by the theft and accident the truck was scheduled for major electrical system and carburetor repair at an estimated cost of $550. The truck was purchased for $5,800 in 1974 and the current estimate of complete repair almost equals the original cost of the truck. This is the main reason the staff are recommending that this truck not be repaired and that it be replaced. It is likely the truck has a salvage value of $750 to $1,000 and the bid would request consideration of this salvage value. Staff will be available to answer any questions you might have on this subject. ms 26 5 �1,7 Barbara Sampson, Director Maintenance Services RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA APPROVING THE 1981 -82 CAPITAL IMPROVEMENT BUDGET ice+ CITY OF SARATOGA AGENDA BILL NO. DATE: December 10, 1981 DEPARTMENT: CITY ATTORNEY Initial: Dept. Hd. C. Atty. C. Mgr. SUBJECT: AMENDMENT TO STIPULATION FOR SETTLEMENT BETWEEN FREMONT UNION HIGH SCHOOL DISTRICT AND CITY OF SARATOGA Issue Summary: On June 2, 1981, the City adopted Resolution No. 1013 accepting and approving a settlement agreement between the City and the Fremont Union High School District, the subject matter of which was the school district's property located on Prospect Road within the Measure A area. Since that date concern has been expressed by the District that Paragraph lA on page 4 of the Agreement does not set forth the specific zoning standards by which the property may be developed. In addition, the City may wish to allow the property to be the subject of a transfer of development rights if that con- cept should be included in the implementing ordinances for the Measure A area. The attached Amendment to the said Agreement stipulates that develop- ment of the property shall be in accordance with R -1- 20,000 standards and that the property shall be subject to a transfer of development rights should the Recommendation : /City adopt those by ordinance in the future. Adopt Resolution approving and accepting the Amendment to the Agreement dated May 31, 1981. Fiscal Impacts : None Exhibits /Attachments : Resolution and attached Amendment to Agreement. Council Action 12/16: Watson/Mallory moved to adopt Resolution 1051. Passed 4 -1 (Jensen opposed). .. ti 12/10/81 •. ABSENT: ATTEST: City Clerk Mayor RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA ACCEPTING AND APPROVING AN AMENDMENT TO THAT CERTAIN STIPULATION FOR SETTLEMENT DATED MAY 31, 1981, BY AND BETWEEN THE FREMONT UNION ' HIGH SCHOOL DISTRICT AND THE CITY OF SARATOGA WHEREAS, on May 31, 1981, the City of Saratoga ( "CITY ") and the Fremont Union High School District ( "DISTRICT "). entered into a Stipulation for Settlement settling litigation between the CITY and the DISTRICT; and f WHEREAS, both the CITY and the DISTRICT desire to clarify said Agreement by amending Section lA of said Agreement; x�r3k'ciyrrrta =rF3v U'? NOW, THEREFORE, the City Council of the City of Saratoga ( "Council ") RESOLVES as follows: 1. The City Council hereby accepts and approves the Amendment to Stipulation for Settlement in the form attached hereto marked Exhibit "A" and directs the City Manager to supervise the execution thereof by all necessary persons. 2. The City Council further hereby authorizes and directs that said Amendment to Stipulation for Settlement be recorded with the Office of the Recorder of Santa Clara County. The above and foregoing resolution was passed and adopted at a regular meeting of the City Council of Saratoga held on the day of 1981, by the following vote: AYES: .: >.:,. NOES: ABSENT: ATTEST: City Clerk Mayor v t ` MIENDMENT TO STIPULATION FOR SETTLEMENT THIS AMENDMENT TO STIPULATION FOR SETTLEMENT is made at Saratoga, California, this day of November, 1981, by and between FREMONT UNION HIGH SCHOOL DISTRICT, a School District ( "Fremont "), on the one hand, and J. WAYNE DERNETZ as City Clerk of the City of Saratoga ( "Dernetz "), MAYOR LINDA CALLON, Council - members JOHN MALLORY, CHERIEL JENSEN, MARTHA CLEVENGER and DALE WATSON (each of the last five (5) named individuals will herein- after be referred to collectively as "City Councilmembers "), on the other hand, and is made and entered into with reference to the following recitals: A. On May 31 1981, the parties hereto entered into a Stipulation for Settlement, a copy of which is attached hereto marked Exhibit "A" and incorporated herein by reference as if and as though set out in full. B. Said Stipulation for Settlement was approved by resolution of the City Council of the City of Saratoga on June 2, 1981, and was approved by resolution of the Board of Trustees of the Fremont Union High School District on C. Subsequent to the approval and execution of this Agreement by all the parties hereto, the parties have agreed that Section lA of said Stipulation for Settlement needs further clarification in order to determine with particularity under what residential zoning standards the property will be allowed to develop. -1- 11 /GD /251 D. In an effort to avoid further litigation and allow future implementation of this Agreement, the parties hereto have_ agreed to amend the Stipulation for Settlement as set forth herein- after. WHEREFORE, the parties hereto hereby agree that Section lA of said Stipulation for Settlement shall be and is hereby amended to read as follows: "A. 'The fifty -five dwellings': The fifty -five single family dwellings to be built on Parcel 'A' in accordance with the City's Subdivision Ordinance and, at the City's option, either the planned community district_ ('P -C') provisions of the City Zoning Ordinance or the R -1- 20,000 zoning as per Paragraph 3 below. In addition, one single family dwelling is to be built on Parcel 'B', which is zoned R -1- 10,000 in accordance with the Subdivision Ordinance. It is the understanding of the parties hereto that no more than fifty -five (55) units shall be permitted to develop on,the property except that this Agreement will in no way restrict or affect the ability of either party to exercise transfer of development rights in the future in accordance with City policies or ordinances which might be in effect at such future time of exercise." In all other respects, the Stipulation for Settlement, Exhibit "A" attached hereto, is reaffirmed by the parties. Dated: Dated: FREMONT UNION HIGH SCHOOL DISTRICT, a School District By President By ecretary "Fremont" J. WAYNE DERNETZ, as City Clerk of the City of Saratoga -2- "Dernetz" Dated: Dated: Dated: Dated: Dated: APPROVED AS TO FORM: Dated: Dated: Dated: Mayor Linda Callon Martha Clevenger John Mallory Cheriel Jensen Dale Watson "City Councilmembers" C+RIST, GRIFFITHS, BRYANT, SCHULZ, BIORN & CLOHAN By Frank Lee Crist, Jr. Attorneys for Fremont LAGORIO, HENEKE, MADDEN & TARBOX By Anthony A. Lagorio PAUL B. SMITH Saratoga City Attorney By Paul B. Smith Attorneys for Dernetz and City Councilmembers -3-