HomeMy WebLinkAbout10-05-2011 City Council minutes MINUTES
SARATOGA REGULAR CITY COUNCIL MEETING
OCTOBER 5, 2011
The City Council met in Closed Session at 5:00 p.m. in the Administrative Conference
Room.
ANNOUNCEMENT OF CLOSED SESSION
Conference with Labor Negotiators (Government Code Section 54957.6)
A. Employee Organizations: Saratoga Management Association, Saratoga Employees
Association, and/or the Northern California Carpenters Regional Council, Carpenters
Forty Six Counties Conference Board.
Agency Designated Representatives: Deanna Mouser, Monica LaBossiere,
Dave Anderson
B. Unrepresented Employee: City Manager
Agency Designated Representatives: Richard Taylor, Deanna Mouser
Conference with Legal Counsel (Government Code Section 54956.9(b))
Anticipated Litigation Significant Exposure to Litigation (1 case)
The City Council held a Joint Meeting in the Administrative Conference Room with
members of the Saratoga Traffic Commission.
Mayor Miller called the Regular City Council meeting to order at 7:00 p.m. and lead the
Pledge of Allegiance.
ROLL CALL
PRESENT: Council Members Manny Cappello, Emily Lo, Jill Hunter,
Vice Mayor Chuck Page, and Mayor Howard Miller
ABSENT: None
ALSO Dave Anderson, City Manager
PRESENT: Richard Taylor, City Attorney
Ann Sullivan, City Clerk
John Cherbone, Public Works Director
Michael Taylor, Recreation and Facilities Director
Chris Riordan, Interim Community Development Director
Crystal Morrow, Administrative Analyst II
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Ann Sullivan reported that pursuant to Government Code 54954.2, the agenda
for the meeting of October 5, 2011 was properly posted on September 29, 2011.
MAYOR'S REPORT ON CLOSED SESSION
Mayor Miller noted there was nothing to report from Closed Session and added Council
would adjourn to the Administrative Conference Room after the Regular Meeting to
continue discussion of Closed Session items.
COMMUNICATIONS FROM COMMISSIONS PUBLIC
Corrinne Vita, Chair of the Traffic Safety Commission, provided a brief report on the
Joint Meeting held with the Council prior to the Regular Meeting. She noted several
traffic concerns the Commission has addressed over the past year including: crosswalk
safety issues; discussion to narrow down the crosswalk at Fruitvale Allendale Avenues
and restriping this area for pedestrian safety; and the scheduled removal of the crosswalk
at Prospect Avenue Titus Avenue.
COUNCIL DIRECTION TO STAFF
None
ORAL COMMUNICATIONS ON NON AGENDIZED ITEMS
Faye Rachford addressed the Council regarding "Energy Upgrade California a
statewide program aimed at helping people make informed decisions about reducing their
energy consumption and how to be more energy efficient. She noted there will be a free
Homeowners Energy Savings and Rebates Workshop from 7:00 p.m. to 8:30 p.m. on
Thursday, October 20 at the Joan Pisani Community Center. She added this is a
federal /state local utility program designed to help home owners understand the many
steps they can take to reduce their energy consumption.
Ernie Kraule addressed the Council as a representative of the Saratoga Historical
Museum Board. He asked the Council to consider waiving the building fees associated
with converting a storage building located at the Saratoga Historical Park Museum site
into an 1890 school house. He added the building is owned by the City.
COUNCIL DIRECTION TO STAFF
Council Member Hunter asked to agendize the request to waive the fees associated with
the conversion of the storage building at the Saratoga Historical Museum site. The
request was seconded by Vice Mayor Page.
ANNOUNCEMENTS
Vice Mayor Page noted that the Valley Transportation Authority has scheduled a public
meeting on October 19, 2011, to discuss the SR 85 Express Lanes Project. The meeting
will be held in the Senior Center from 4:00 p.m. to 7:00 p.m.
In addition, he noted that Redwood Middle School would be hosting the Saratoga Dandia
Dance on Friday, October 7, 2011.
Council Member Hunter announced the Witchy Walk -A -Bout event on October 28, 2011,
from 1:00 p.m. to 4:00 p.m. in the Village.
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Mayor Miller announced that there are many activities, including free workshops,
available in the Saratoga Recreation Activity Guide.
In addition, he noted that he, along with Council Member Lo, attended the Santa Clara
County Board of Supervisors meeting on October 27 and the Board did vote to fund
their portion of the Quarry property that the City recently purchased. He added the
acquisition of this property will enable the City to begin the process for creating The
Saratoga to the Sea Trail; a trail starting at Hakone Gardens and ending at Waddell
Beach. He noted the Santa Clara County Board of Supervisors and the Mid Peninsula
Open Space District assisted the City of Saratoga in the acquisition of this property a
total of 64 acres.
CEREMONIAL ITEMS
1. APPOINTMENT OF TWO PARKS AND RECREATION COMMISSIONERS
AND OATHS OF OFFICE
STAFF RECOMMENDATION:
Adopt the attached resolution appointing two (2) members to the Parks and
Recreation Commission and direct the City Clerk to administer the Oaths of Office.
RESOLUTION NO: 11— 064
PAGE /HUNTER MOVED TO ADOPT THE RESOLUTION APPOINTING
TWO (2) MEMBERS TO THE PARKS AND RECREATION COMMISSION
AND DIRECTED THE CITY CLERK TO ADMINISTER THE OATHS OF
OFFICE. MOTION PASSED 5 -0 -0.
City Clerk Ann Sullivan administered the Oath of Office to newly appointed
commissioner Terence Ward. Newly appointed commissioner, Christine Zak, was
unable to attend this meeting.
2. COMMENDATION HONORING THE ECHO SHOP
STAFF RECOMMENDATION:
Read and present commendation.
Mayor Miller invited representatives of the Echo Shop up on the Dais. He asked
Council Member Hunter to join him for the presentation of the commendation.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
3. CITY COUNCIL REGULAR MEETING MINUTES SEPTEMBER 21, 2011
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STAFF RECOMMENDATION:
Approve minutes.
PAGE/HUNTER MOVED TO APPROVE THE REGULAR MEETING
MINUTES SEPTEMBER 21, 2011. MOTION PASSED 5 -0 -0.
4. REVIEW OF ACCOUNTS PAYABLE REGISTERS
STAFF RECOMMENDATION:
That the City Council review and accept the Check Registers for the following
Accounts Payable payment cycles:
September 26, 2011
September 28, 2011
PAGE/HUNTER MOVED TO ACCEPT THE CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: SEPTEMBER
26, 2011 AND SEPTEMBER 28, 2011. MOTION PASSED 5 -0 -0.
5. TREASURER'S REPORT FOR THE MONTH ENDED AUGUST 31, 2011
STAFF RECOMMENDATION:
Review and accept the Treasurer's Report for the month ended August 31, 2011.
PAGE /HUNTER MOVED TO ACCEPT THE TREASURER'S REPORT FOR
THE MONTH ENDED AUGUST 31, 2011. MOTION PASSED 5 -0 -0.
6. FY 2011— 2012 CDBG COUNTY /CITY CONTRACT
STAFF RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to execute a $150,769.96 contract
with Santa Clara County for the FY 2011 -2012 CDBG Program.
RESOLUTION NO: 11- 065
PAGE /HUNTER MOVED TO ADOPT A RESOLUTION AUTHORIZING THE
CITY MANAGER TO EXECUTE A $150,769.96 CONTRACT WITH SANTA
CLARA COUNTY FOR THE FY 2011 -2012 CDBG PROGRAM. MOTION
PASSED 5 -0 -0.
7. ADMINISTRATIVE POLICY GOVERNING ENVIRONMENTALLY
PREFERABLE PURCHASING AND USE
STAFF RECOMMENDATION:
Approve Administrative Policy Governing Environmentally Preferable Purchasing
and Use.
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PAGE/HUNTER MOVED TO APPROVE ADMINISTRATIVE POLICY
GOVERNING ENVIRONMENTALLY PREFERABLE PURCHASING AND
USE. MOTION PASSED 5 -0 -0.
8. DECLARATION OF SURPLUS VEHICLES AND AUTHORIZE THEIR
DISPOSAL
STAFF RECOMMENDATION:
Move to declare the following vehicles as surplus and authorize their disposal:
Vehicle 100, 2002 Ford F -150
Vehicle #93, 1996 Dodge Van 1500
E005, 1995 Kustom Signals Radar Trailer
Council Member Cappello removed this item for clarification.
Public Works Director John Cherbone was present to answer questions asked by
Council Members.
CAPPELLO/PAGE MOVED TO DECLARE THE FOLLOWING VEHICLES
AS SURPLUS AND AUTHORIZE THEIR DISPOSAL: VEHICLE 100, 2002
FORD F -150; VEHICLE #93, 1996 DODGE VAN 1500; AND E005, 1995
KUSTOM SIGNALS RADAR TRAILER. MOTION PASSED 5 -0 -0.
PUBLIC HEARINGS
None
OLD BUSINESS
9. APPLICATION TO LAFCO TO AMEND CITY OF SARATOGA URBAN
SERVICE AREA BOUNDARY
STAFF RECOMMENDATION:
Adopt Resolution for Application to LAFCO to amend City of Saratoga Urban
Service Area Boundary.
City Attorney Richard Taylor presented the staff report.
Peggy O'Laughlin, legal counsel for Garrod Trust, addressed the Council and spoke
in support of the application to LAFCO to amend City of Saratoga Urban Service
Area Boundary.
RESOLUTION NO: 11— 066
PAGE /HUNTER MOVED TO ADOPT RESOLUTION FOR APPLICATION TO
LAFCO TO AMEND CITY OF SARATOGA URBAN SERVICE AREA
BOUNDARY. MOTION PASSED 5 -0 -0.
10. WINTER/SPRING ISSUE OF THE SARATOGAN
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STAFF RECOMMENDATION:
Accept report and direct staff accordingly.
Administrative Analyst II Crystal Morrow presented the staff report.
Ms. Morrow asked Council to provide input regarding articles they would like to see
in the winter /spring issue.
Council Members provided the following suggestions for articles that could be
included in the winter /spring issue of The Saratogan or in future issues:
o Saratogan Readership Drawing
o Alert SCC program and how to sign up for Alert SCC notifications
o A replacement of the "Ask Jana" column with "Ask Staff' or "Ask Kate" etc.
o The appointment of the Community Development Director
o Article introducing members of the different City commissions accompanied
by a photograph
o Use of more pictures and graphics to communicate messages
o "Healthy Saratoga" as a theme for a future issue, including articles on what
the City has implemented to promote a healthy city and what individuals can
do to live a healthy life style
At this time Mayor Miller invited the high school and college students that were in
the audience for government class assignments up on stage.
NEW BUSINESS
None
ADHOC AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller reported:
West Valley Mayors and Managers Association met and the members appointed Los
Gatos Council Member Joe Pirzynski to serve on the Valley Transportation Authority
Board as the West Valley Mayor and Managers Association representative. He will serve
a two -year term.
Vice Mayor Chuck Page no updates to report.
Councilmember Jill Hunter reported:
Historical Foundation she attended a BBQ hosted by the Foundation at Saratoga
Springs, and noted Vice Mayor Page did a magnificent job as the auctioneer.
SASCC has partnered with local restaurants to provide lunches to its Wednesday lunch
program for seniors. The cost for the Wednesday lunch will be increasing from $6 to $8.
The Senior Center still has concerns regarding their financial status and they are planning
a fund raiser event with Summerwinds Nursery in early December.
Village AdHoc noted there would be a public meeting on October 24 to discuss
parking signage at Blaney Plaza and kiosk signs in the Village.
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Councilmember Emily Lo reported:
Highway 9 AdHoc there will be a public meeting on October 24 at Monte Sereno City
Hall regarding the status of the proposed Highway 9 pedestrian improvement project
within Saratoga, Monte Sereno, and Los Gatos.
Village AdHoc there will be a meeting open to the public on October 26 regarding
improvements to Blaney Plaza parking.
Carlson House Restoration AdHoc noted that it would be up to the West Valley Board
of Trustees to make the final decision regarding the future of the Carlson House.
Councilmember Manny Cappello reported:
Carlson House Restoration AdHoc met and the Adhoc members concurred to end the
project. He noted a citizen expressed an interest in moving the house to private property,
adding that it would be up to the citizen/s to work out the necessary details if they decide
to move forward with that idea.
CITY COUNCIL ITEMS
Vice Mayor Page requested to Agendize the continuation of the Facade Program for
Council discussion. Council Member Cappello seconded the request.
Council Member Hunter inquired about restoring some of the wooden benches in the
Village.
City Manager Dave Anderson noted the wooden benches in the Village will be restored
or replaced during the next phase of the Village Beautification Program.
CITY MANAGER'S REPORT
City Manager Dave Anderson noted he had nothing to report.
City Attorney Richard Taylor noted that this would be his last Saratoga Council meeting
for the remainder of year as he will be going on a sabbatical leave. Attorney Taylor
introduced his assistant, Catherine Engberg, noting she will be the Acting City Attorney
during his absence.
ADJOURNMENT
At 8:28 p.m. Mayor Miller announced the Council would adjourn to the Administrative
Conference room to continue discussion of Closed Session items and the Closed Session
Report would be done at that location.
Respectfully submitted,
Aim Sullivan, -CMC
City Clerk
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