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HomeMy WebLinkAbout12-07-2011 City Council minutes MINUTES SARATOGA SPECIAL CITY COUNCIL MEETING DECEMBER 7, 2011 The City Council held a Joint Meeting with the Saratoga Heritage Preservation Commission and Saratoga Historical Foundation at 6:00 p.m. in the Administrative Conference Room. SARATOGA REGULAR CITY COUNCIL MEETING DECEMBER 7, 2011 Mayor Miller called the Regular City Council Meeting to order at 7:07 p.m. and invited Boy Scout Troop 535 to lead the Pledge of Allegiance. ROLL CALL PRESENT Council Members Manny Cappello, Emily Lo, Jill Hunter, Vice Mayor Chuck Page, and Mayor Howard Miller ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Catherine Engberg, Acting City Attorney Crystal Morrow, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director James Lindsey, Community Development Director Michael Taylor, Recreation and Facilities Director Monica LaBossiere, Human Resource Manager Michael Fossati, Planner Debbie Bretschneider, Executive Assistant to the City Manager /Deputy City Clerk REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Morrow reported that pursuant to Government Code 54954.2, the agenda for the meeting was properly posted on December 2, 2011. ORAL COMMUNICATIONS ON NON AGENDIZED ITEMS Members of Boy Scout Troop 535 announced that they would be holding an E -Waste Collection on January 7, 2012 from 10:00 am to 5:00 pm at Saratoga Prospect Center. Kathleen Casey addressed the Council and expressed concerns about the availability of parking and the level of noise in the Village. Annette Stransky from the Saratoga Historical Foundation summarized the Foundation's Joint Meeting with the Council, which included discussion on the Foundation's accomplishment. Mayor Miller shared information presented by the Heritage Preservation Commission during the joint meeting, including efforts to catalog historical assets in the City. Scott Anderson, Saratoga Chamber of Commerce President, addressed the Council and thanked Mayor Miller for his leadership and support of the business community as Mayor. Anderson thanked other members of the Council for their support of the business community. COUNCIL DIRECTION TO STAFF None ANNOUNCEMENTS Council Member Lo announced an eReader event at Saratoga Library on December 10, 2011 from 10:00 a.m. to 12:00 p.m. Mayor Miller shared that the City of Saratoga won the Silicon Valley Turkey Trot Mayor's Cup Challenge in the Small City Category. CEREMONIAL ITEMS 1. City Council Reorganization Recommended action: Appoint Mayor and Vice Mayor. Mayor Miller introduced the item, welcomed current and former dignitaries in the audience, and invited public comment on the item. The following person requested to speak on this item: Kathleen Casey No one else requested to speak at this time. Mayor Miller remarked on his term and reviewed some of the achievements and challenges of the past year. He also thanked his wife, family, friends, employers, fellow public officials, and City staff for their support during his term as mayor. Fellow Council Members thanked Mayor Miller for his leadership and hard work. City Clerk Crystal Morrow announced that the Offices of Mayor and Vice Mayor were vacant and opened nominations for Mayor. MILLER/CAPPELLO MOVED TO APPOINT COUNCIL MEMBER CHUCK PAGE AS MAYOR FOR THE YEAR 2012. MOTION PASSED 5 -0 -0. State Senator Joe Simitian administered the Oath of Office to Mayor Chuck Page. Mayor Page thanked State Senator Joe Simitian for attending the City Council Meeting and administering the Oath of Office, his fellow Council Members for selecting him as Mayor, City staff, and his daughters for their support. He then remarked on goals for his term as Mayor. Mayor Page invited nominations for the Office of Vice Mayor. PAGE /CAPPELLO MOVED TO APPOINT JILL HUNTER AS THE VICE MAYOR FOR THE YEAR 2012. MOTION PASSED 5 -0 -0. State Senator Joe Simitian administered the Oath of Office to Vice Mayor Jill Hunter. Mayor Page invited public comment on the item. The following people requested to speak on this item: Kathleen Casey Lori Gaskin, West Valley College President Curtis Wright, Former Monte Sereno City Council Member Debra Cummins, Saratoga Chamber of Commerce No one else requested to speak on this item. Mayor Page called for a short recess and invited those in attendance to join the Council in the lobby for refreshments. Mayor Page reconvened the meeting at 8:23 p.m. CONSENT CALENDAR 2. City Council Regular and Special Meeting Minutes for November 16, 2011 Recommended action: Approve minutes. Vice Mayor Hunter removed this item from the consent calendar to request that the City Clerk correct the minutes on page 20 to reflect that the Saratoga Historical Foundation is seeking ways to generate revenues, not save money. HUNTER/MILLER MOVED TO APPROVE THE MINUTES AS AMENDED. MOTION PASSED 4 -0 -1 WITH MAYOR PAGE ABSTAINING. 3. Review of Accounts Payable Check Registers Recommended action: That the City Council review and accept check registers for the following accounts payable payment cycles: November 9, 2011 November 15, 2011 November 22, 2011 HUNTER/MILLER MOVED TO ACCEPT THE CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: NOVEMBER 9, 2011, NOVEMBER 15, 2011, AND NOVEMBER 22, 2011. MOTION PASSED 5 -0 -0. 4. Treasurer's Report for the Month Ended October 31, 2011 Recommended action: Review and accept the Treasurer's Report for the month ended October 31, 2011. HUNTER/MILLER MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED OCTOBER 31, 2011. MOTION PASSED 5 -0 -0. 5. Fiscal Year 2010/11 Comprehensive Annual Financial Report (CAFR) Recommended action: Review and accept the Fiscal Year 2010/11 Comprehensive Annual Financial Report (CAFR). Council Member Miller removed this item from the Consent Calendar to thank staff for their efforts preparing the CAFR. MILLER/CAPPELLO MOVED TO ACCEPT THE FISCAL YEAR 2010/11 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR). MOTION PASSED 5 -0 -0. 6. Development Impact Fee Report Recommended action: Staff recommends that the Council review and accept the annual AB 1600 Development Impact Fee report for the year ended June 30, 2011. Vice Mayor Hunter removed this item to ask staff for additional information about developer fees. HUNTER/CAPPELLO MOVED TO ACCEPT THE ANNUAL AB1600 DEVELOPMENT IMPACT FEE REPORT FOR THE YEAR ENDED JUNE 30, 2011. MOTION PASSED 5 -0 -0. 7. Records Management Program: Resolution Authorizing Final Disposition of Certain City Records Recommended action: Adopt Resolution Authorizing Final Disposition of Certain City Records. HUNTER/MILLER MOVED TO ADOPT RESOLUTION AUTHORIZING FINAL DISPOSITION OF CERTAIN CITY RECORDS. MOTION PASSED 5- 0-0. 8. Resolution to authorize tax deferral of member paid contributions to California Public Employee Retirement System under Internal Revenue Code Section 414(h) (2) Recommended action: Adopt resolution authorizing tax deferral of member paid contributions to California Public Employee Retirement System (Ca1PERS) under Internal Revenue Code Section 414(h) (2). HUNTER/MILLER MOVED TO ADOPT RESOLUTION AUTHORIZING TAX DEFERRAL OF MEMBER PAID CONTRIBUTIONS TO CALIFORNIA PUBLIC EMPLOYEE RETIREMENT SYSTEM (CALPERS) UNDER INTERNAL REVENUE CODE SECTION 414(H) (2). MOTION PASSED 5 -0 -0. 9. Appointment of Library Commissioner Recommended action: Adopt the attached resolution appointing one (1) member to the Saratoga Library Commission. HUNTER/MILLER MOVED TO ADOPT RESOLUTION APPOINTING ONE MEMBER TO THE SARATOGA LIBRARY COMMISSION. MOTION PASSED 5 -0 -0. NEW BUSINESS 10. 20330 Saratoga -Los Gatos Rd. (Villa Deodara) Mills Act Agreement Recommended action: The Heritage Preservation Commission (HPC) recommends the City Council adopt the attached Resolution and direct the City Manager to enter into a Mills Act Agreement for the property located at 20330 Saratoga -Los Gatos Road. Community Development Department Planner Michael Fossati presented the staff report. Mayor Page invited public comment. No one requested to speak on this item. HUNTER/LO MOVED TO ADOPT THE RESOLUTION APPROVING 20330 SARATOGA -LOS GATOS ROAD PARTICIPATION IN THE MILLS ACT PROPERTY TAX ABATEMENT PROGRAM AND DIRECTED THE CITY MANAGER TO ENTER INTO A MILLS ACT AGREEMENT FOR THE PROPERTY LOCATED AT 20330 SARATOGA -LOS GATOS ROAD. MOTION PASSED 5 -0 -0. At this time, Mayor Page invited government studies students up on stage to be recognized. 11. Request for City Council Agency and Adhoc Assignments for 2012 Recommended action: Accept report and provide direction to staff. Page introduced the item and asked fellow Council Members to submit suggested changes to assignments and additions or removals to the list of agency and adhoc committee assignments to him by 5:00 p.m. on December 13, 2011. ADHOC AGENCY ASSIGNMENT REPORTS Mayor Chuck Page Council Finance Committee the Finance Committee held a meeting on December 7, 2011. West Valley Sanitation District the West Valley Sanitation District is looking for a new District Manager. Page added that he attended a meeting with the Santa Clara County Local Agency Formation Commission (LAFCO) regarding the Garrod property annexation, the City's urban service area boundaries, and the Saratoga Fire District. LAFCO will be conducting an analysis on exact savings expected from consolidation of the Saratoga Fire District with Santa Clara County Fire Protection District. Vice Mayor Jill Hunter KSAR Community Access TV Board the KSAR Board met with Redwood Middle School and will be moving forward with plans to develop a partnership between the two organizations. SASCC The next SASCC Board meeting will be December 20, 2011. The Board will be discussing SASCC's finances. Village AdHoc The Village AdHoc approved a Village Facade Improvement Program application to paint over existing Harmonie Day Spa signage on the awning at 14501 Big Basin Way. Councilmember Emily Lo Carlson House Restoration AdHoc the West Valley College Board of Directors authorized auction of the Carlson House. Council Member Howard Miller None Councilmember Manny Cappello None CITY COUNCIL ITEMS None CITY MANAGER'S REPORT None ADJOURNMENT CAPPELLO /MILLER MOVED TO ADJOURN THE MEETING AT 8:46 P.M. MOTION PASSED 5 -0 -0. spectfully su itted, st.' Morrow City Clerk