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HomeMy WebLinkAbout02-01-2012 City Council minutes MINUTES SARATOGA SPECIAL CITY COUNCIL MEETING FEBRUARY 1, 2012 The City Council held a special City Council Meeting with the Santa Clara County Sheriff's Office and Santa Clara County Fire Department in the Administrative Conference Room. SARATOGA REGULAR CITY COUNCIL MEETING FEBRUARY 1, 2012 Mayor Page called the meeting to order at 7:08 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT Council Members Manny Cappello, Howard Miller, Emily Lo, Vice Mayor Hunter, Mayor Chuck Page ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Crystal Morrow, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director James Lindsey, Community Development Director Michael Taylor, Recreation and Facilities Director Adam Henig, Recreation Supervisor REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Morrow reported that pursuant to Gov't. Code 54954.2, the agenda for the meeting was properly posted on January 27, 2012. ORAL COMMUNICATIONS ON NON AGENDIZED ITEMS Santa Clara County Fire Chief Ken Kehmna reported on the Joint Meeting with the City Council, including updates on the Santa Clara County Fire Department's performance measures, Annual Report, Wildfire Protection Plan, the Explorer Post at Saratoga Fire Station, and efforts to make fire services in Santa Clara County more economical and effective. Council Member Miller shared that the City has been awarded a grant to update the Safety Element of the General Plan and invited Fire Chief Kehmna to participate in the update. Santa Clara County Sheriff's Office Acting West Valley Division Captain Frank Damiano reviewed items discussed during the Joint Meeting. Captain Damiano shared information on response times to calls for service, efforts to reduce the cost of law enforcement services to the West Valley, and provided an update on the City's School Resource Officer. Mayor Page and Council Member Miller thanked the Sheriff's Office for the high quality of services provided to the Saratoga community. ANNOUNCEMENTS Vice Mayor Hunter made an announcement regarding Saratoga Love Notes and encouraged members of the public to look for love notes on the store fronts of Village businesses. Vice Mayor Hunter also wished Saratoga News Assistant Editor Brian Babcock a happy birthday. Council Member Miller shared information about dance classes, arts and crafts, and winter and spring break camps offered by the Saratoga Recreation and Facilities Department. Council Member Lo noted that Saratoga Relay for Life will take place on July 21, 2012 at St. Andrews and the Chamber's Classic Car Show will be the following day. More information about Relay for Life is available online at www.cancer.org. Mayor Page reported that the California Public Utilities Commission voted to allow Pacific Gas Electric (PG &E) customers to opt out of the SmartMeter Program. Customers have until May 1, 2012 to request an analog meter. The analog meters cost $75 to set up and customers with analog meters must also pay a monthly charge of $10. Information about the SmartMeter Opt Out Program is available online at http:// www. pge. com/ myhome/ customerservice /smartmeter /optout/, CEREMONIAL ITEMS None SPECIAL PRESENTATIONS 1. Stroke Awareness Presentation Recommended action: Watch presentation on stroke awareness presented by Sherry Houston, Executive Director of the Stroke Awareness Foundation. Sherry Houston, Stroke Awareness Foundation Executive Director, presented on the development of the Stroke Awareness Foundation, the Foundation's efforts to get hospitals in the area certified as stroke centers, and symptoms of stroke. CONSENT CALENDAR 2. City Council Meeting Minutes for January 18, 2012 Recommended action: Approve minutes. Mayor Page removed this item from the Consent Calendar for comment and asked the City Clerk to correct the position of public speakers on Item 10: Appeal of New Wireless Antenna and Associated Equipment Installation Highway 9, North of Farwell. Speakers were noted as being in favor of denial of the appeal, but should have been listed as supporting the appeal. PAGE/MILLER MOVED TO APPROVE THE MINUTES AS AMENDED. MOTION PASSED 5 -0 -0. 3. Review of Accounts Payable Check Registers Recommended action: That the City Council review and accept check registers for the following accounts payable payment cycles: January 11, 2012 January 19, 2012 HUNTER/LO MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES JANUARY 11, 2012 AND JANUARY 19, 2012. MOTION PASSED 5 -0 -0. 4. Treasurer's Report for the Month Ended December 31, 2011 Recommended action: Review and accept the Treasurer's Report for the month ended December 31, 2011. HUNTER/LO MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED DECEMBER 31, 2011. MOTION PASSED 5 -0 -0. 5. Motor Vehicle (MV) Resolution restricting parking on Springer Avenue Recommended action: Move to adopt MV Resolution restricting parking on a portion of Springer Avenue. RESOLUTION NO. MV 12 -005 HUNTER/LO MOVED TO ADOPT MV RESOLUTION RESTRICTING PARKING ON A PORTION OF SPRINGER AVENUE. MOTION PASSED 5 -0- 0. 6. 2012 Pavement Management Program Award of Construction Contract Recommended action: 1. Move to declare G. Bortolotto Co. Inc. to be the lowest responsible bidder on the project. 2. Move to award a construction contract to G. Bortolotto Co. Inc. in the amount of $539,539.39 3. Move to authorize staff to execute change orders to the contract up to $53,000. Council Member Miller removed this item from the Consent Calendar to request additional information. No one requested to speak on this item. MILLER/CAPPELLO MOVED TO: 1. DECLARE G. BORTOLOTTO CO. INC. TO BE THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT. 2. AWARD A CONSTRUCTION CONTRACT TO G. BORTOLOTTO CO. INC. IN THE AMOUNT OF $539,539.39; AND 3. AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $53,000. MOTION PASSED 5 -0 -0. 7. Approval of Sport User Agreements 2012 Recommended action: Approve Sport User Agreements with American Youth Soccer Organization, Saratoga Little League, Quito Little League, De Anza Youth Soccer League, West Valley Lacrosse Club, West Valley Youth Soccer League, and Saratoga Pony League for the use of Saratoga City parks, West Valley College, and Prospect High School for organized sport use, and authorize the City Manager to execute the same. Council Member Cappello removed this item from the Consent Calendar for clarification. No one requested to speak on this item. CAPPELLO /MILLER MOVED APPROVE SPORT USER AGREEMENTS WITH AMERICAN YOUTH SOCCER ORGANIZATION, SARATOGA LITTLE LEAGUE, QUITO LITTLE LEAGUE, DE ANZA YOUTH SOCCER LEAGUE, WEST VALLEY LACROSSE CLUB, WEST VALLEY YOUTH SOCCER LEAGUE, AND SARATOGA PONY LEAGUE FOR THE USE OF SARATOGA CITY PARKS, WEST VALLEY COLLEGE, AND PROSPECT HIGH SCHOOL FOR ORGANIZED SPORT USE, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5 -0 -0. 8. Traffic Safety Commission Meeting Schedule Recommended action: Move to adopt the resolution approving a revised meeting schedule. RESOLUTOIN NO. 12 -006 HUNTER/LO MOVED TO ADOPT THE RESOLUTION APPROVING A REVISED MEETING SCHEDULE. MOTION PASSED 5 -0 -0. PUBLIC HEARINGS None OLD BUSINESS 9. FY 2011/12 Mid -Year Budget Status Report and Budget Adjustment Resolution Recommended action: Review FY 2011/12 budget status report and proposed budget adjustments, and adopt resolution approving the City's FY 2011/12 Operating Budget amendments. Finance and Administrative Services Mary Furey presented the staff report. Mayor Page invited public comment on the item. No one requested to speak on the item. RESOLUTION NO. 12 -007 MILLER/CAPPELLO MOVED TO ADOPT RESOLUTION APPROVING THE CITY'S FY 2011/12 OPERATING BUDGET AMENDMENTS. MOTION PASSED 5 -0 -0. 10. Spring /Summer Issue of The Saratogan Recommended action: Accept report and direct staff accordingly. City Clerk Crystal Morrow presented the staff report. Vice Mayor Hunter suggested including another article on the Parks and Recreation Commission's bird nesting boxes project in a future issue and proposed an article on the second phase of the Village Pedestrian Enhancement Project to take place during the summer. Council Member Lo asked if another Saratogan readership drawing would be included. The Council agreed that the drawing would not be needed in the Spring/Summer Saratogan. Mayor Page suggested that the Saratogan include information about stroke symptoms and local certified stroke centers. Council Member Cappello recommended including an article on the Village Farmers Market and other local Farmers Markets, as well as walking routes to the markets. Council Member Cappello also suggested providing information on how residents can avoid vehicle break -ins. No one requested to speak on this item. NEW BUSINESS 11. Amendment to Resolution 542.2 Regarding Youth Commission Vacancies Recommended action: Review report and adopt resolution revising Resolution 542 -2 to increase the number of allowed absences and leave mid -term vacancies on the Youth Commission unfilled. At this time, Mayor Page invited students in the audience to join him on the stage and introduce themselves. Recreation Supervisor Adam Henig presented the staff report. Mayor Page invited public comment on the item. No one requested to speak. Mayor Page closed the public comment period. MILLER/HUNTER MOVED TO ACCEPT THE PROPOSED RESOLUTION TO LEAVE MID -TERM VACANCIES ON THE YOUTH COMMISSION UNFILLED. MILLER/HUNTER ACCEPTED A FRIENDLY AMENDMENT TO THE MOTION TO CLARIFY THAT THE MOTION WOULD NOT INCLUDE PROPOSED CHANGES TO THE ATTENDANCE POLICY. MOTION PASSED 5- 0-0. CAPPELLO /HUNTER MOVED TO INCREASE THE NUMBER OF ALLOWED YOUTH COMMISSION ABSENCES TO 3. Mayor Page called for the vote and then withdrew the call for the vote with the Council's permission. Mayor Page reopened the public comment period. The following people requested to speak on this item: Dana, De Anza College Student No one else requested to speak. RESOLUTION NO. 12 -008 CAPPELLO /MILLER MOVED TO REVISE RESOLUTION 542.2 TO READ THAT IF A YOUTH COMMISSIONER IS ABSENT FROM 2 REGULAR MEETINGS, THE OFFICE OF THAT COMMISSIONER BECOMES VACANT AND WILL NOT BE FILLED UNTIL THE END OF THE YEAR UNLESS THE CITY COUNCIL APPROVES THE ABSENCE. MOTION PASSED 4 -1 -0 WITH HUNTER VOTING NO. DIRECTION TO STAFF: Council directed to staff to implement the changes with the start of the 2012 /13 fiscal year and indicated that requests for Council approval of absences should be made during Special Meetings or other open sessions held in the Administrative Conference Room. ADHOC AGENCY ASSIGNMENT REPORTS Mayor Chuck Page Hakone Foundation Board Mayor Page reported that the Board will be reviewing its role and is planning to develop strategies to guide the Board. Santa Clara County Cities Association Mayor Page indicated that he was unable to attend the last meeting, but was appointed to the Santa Clara County Cities Association Cal ID Board. Vice Mayor Jill Hunter SASCC Vice Mayor Hunter noted that representatives of SASCC met with County Supervisor Liz Kniss to discuss the loss of Community Development Block Grant funding. West Valley Flood Control Watershed Advisory Committee Vice Mayor Hunter shared that a parcel tax to fund seismic renovations to Anderson Reservoir is being considered. Council Member Emily Lo Library Joint Powers Authority Council Member Lo was unable to attend the last Library Joint Powers Authority (JPA) meeting due to the City Council Retreat, but reported that the JPA Board has asked the Santa Clara County City Manager's Association to review the funding formula for the different County library branches. Council Member Lo also shared information on waiver of non resident card fees for County library volunteers that contribute 60 hours or more per year. Council Member Howard Miller Santa Clara Valley Water District Commission Council Member Miller attended a Water District Commission meeting as an audience member. The Commission discussed seismic renovations required for dams and reservoirs in the area and the amount of rain received during the month of January. Council Member Manny Cappello Saratoga Ministerial Association The sign ordinance update was discussed during the meeting of the Saratoga Ministerial Association last week. The group also discussed plans for Saratoga Serves. CITY COUNCIL ITEMS Mayor Page asked City Manager Dave Anderson to identify opportunities to make City operations more customer friendly by unifying processes and providing the public with information on all required procedures at the beginning of the process. Council Member Miller asked about the City of Saratoga's American Lung Associations tobacco report card and staff was directed to include information on the report in the weekly Council newsletter. CITY MANAGER'S REPORT None ADJOURNMENT MILLER/CAPPELLO MOVED TO ADJOURN THE MEETING AT 9:50 P.M. MOTION PASSED 5 -0 -0. Minutes respectfully submitted: 0 1 T 74 4 Crystal Morrow, City Clerk