HomeMy WebLinkAbout03-21-2012 City Council minutes MINUTES
SARATOGA SPECIAL CITY COUNCIL MEETING
MARCH 21,2012
The City Council held a special meeting at 5:00 p.m. to conduct Commission interviews
in the administrative conference room in the City Manager's Office. The Council then
adjourned to Closed Session at 5:40 p.m.
Announcement of Closed Session
Conference with Legal Counsel—Anticipated Litigation
Significant exposure to litigation(Government Code section 54956.9 (b): 1 case
Closed Session adjourned at 6:00 p.m. and Council held a Joint Meeting with the
Saratoga Area Senior Coordinating Council (SASCC).
SARATOGA REGULAR CITY COUNCIL MEETING
Mayor Page called the Regular City Council meeting to order at 7:01 p.m. and led the
Pledge of Allegiance.
ROLL CALL
PRESENT Council Members Manny Cappello, Howard Miller, Emily Lo,
Vice Mayor Jill Hunter, Mayor Chuck Page
ABSENT: None
ALSO PRESENT: Dave Anderson, City Manager
Richard Taylor, City Attorney
Crystal Morrow, City Clerk
John Cherbone, Public Works Director
Mary Furey, Finance and Administrative Services Director
James Lindsay, Community Development Director
Michael Taylor, Recreation and Facilities Director
Adam Henig, Recreation Supervisor
Cynthia McCormick, Planner
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Crystal Morrow reported that pursuant to Gov't. Code 54954.2, the agenda for
the meeting was properly posted on March 15, 2012.
REPORT FROM CLOSED SESSION
Mayor Page announced that there was nothing to report from Closed Session.
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Daniel Honniball announced the Odd Fellows Annual Easter Egg Hunt on April 7, 2012
at 9:00 a.m. in Wildwood Park. Additionally, Mr. Honniball asked Council to waive park
rental fees for the event.
Emily Risberg of United Studios of Self Defense announced a Safe Kids event on
Saturday, March 24, 2012 at the United Studios of Self Defense on Saratoga-Sunnyvale
Road.
Debra Cummins, Saratoga Chamber of Commerce Member, thanked Ms. Risberg for her
contributions to the Chamber and Saratoga business community.
Susan Huff, Executive Director of SASCC, reported on the City Council's Joint Meeting
with SASCC. She thanked the Council for its ongoing support of SASCC, shared
information about programs offered by SASCC, and announced upcoming SASCC
events.
Mark Chapman, President of the SASCC Board of Directors, thanked the City Council
for supporting SASCC.
Kia Fariba, Chair of the Youth Commission, shared information about the Youth
Commission's participation in YAC Attack and efforts to work with Project Cornerstone
to build youth assets in Saratoga.
COUNCIL DIRECTION TO STAFF
Vice Mayor Hunter asked that the request to waive park rental fees for the Odd Fellows
Annual Easter Egg Hunt be added to the next agenda. Council Member Cappello
seconded the request and added that he would like the report to include a list of event
waiver requests the City has recently received and expects to receive in the future.
ANNOUNCEMENTS
Council Member Miller shared information about summer camps and vocal workshops
listed in the Saratoga Recreation Activity Guide.
Council Member Lo made an announcement about the Muko, Japan Sister City student
exchange program. Students and families interested in participating should call (408)
872-0781.
Vice Mayor Hunter noted that Hakone Gardens was featured in a PBS television program
that aired on March 21, 2012 and can also be viewed on YouTube. Vice Mayor Hunter
added that Hakone Gardens will be holding a Persian New Year event on March 25,
2012.
Mayor Page invited everyone to attend the Saratoga Serves Community Barbeque hosted
by the City on March 25, 2012 from 3:00 p.m. to 5:00 p.m. at Wildwood Park. The event
is free and open to everyone.
Mayor Page announced the passing of Don Coulter and Citizen Ray. He added that the
meeting would be held in their honor.
CONSENT CALENDAR
1. City Council Meeting Minutes
Recommended action:
Approve minutes for the City Council Study Session on February 29, 2012 and City
Council Meeting on March 7, 2012.
MILLER/HUNTER MOVED TO APPROVE MINUTES FOR THE CITY
COUNCIL STUDY SESSION ON FEBRUARY 29, 2012 AND CITY COUNCIL
MEETING ON MARCH 7,2012. MOTION PASSED 5-0-0.
2. Review of Accounts Payable Check Registers
Recommended action:
That the City Council review and accept check registers for the following accounts
payable payment cycles:
March 6, 2012
March 13, 2012
MILLER/HUNTER MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES:
March 6,2012
March 13,2012
MOTION PASSED 5-0-0.
3. Treasurer's Report for the Month Ended February 29, 2012
Recommended action:
Review and accept the Treasurer's Report for the month ended February 29, 2012.
MILLER/HUNTER MOVED TO ACCEPT THE TREASURER'S REPORT FOR
THE MONTH ENDED FEBRUARY 29,2012. MOTION PASSED 5-0-0.
4. Resolution in Support of Assembly Bill 1816
Recommended action:
Approve resolution in support of Assembly Bill 1816.
RESOLUTION NO. 12-016
MILLER/HUNTER MOVED TO APPROVE RESOLUTION IN SUPPORT OF
ASSEMBLY BILL 1816. MOTION PASSED 5-0-0.
5. Electrical Vehicle Charging Stations
Recommended action:
1. Approve Master Service and Subscription Agreement with Coulomb Technologies,
Inc. and authorize the City Manager to execute the same.
2. Approve ChargePoint America Station Award Agreement with Coulomb
Technologies, Inc. and authorize the City Manager to execute the same.
3. Approve Construction Agreement with REJ Electric Company to install the
charging stations in the amount of$30,512.96 and additional $3,000 for unforeseen
circumstances and authorize the City Manager to execute the same.
Council Member Lo and Council Member Cappello asked that this item be removed
from the Consent Calendar to request additional information.
Public Works Director John Cherbone answered questions about the number of
stations, location of the stations, and costs associated with use of the charging
stations.
LO/CAPPELLO MOVED TO:
1. APPROVE MASTER SERVICE AND SUBSCRIPTION AGREEMENT
WITH COULOMB TECHNOLOGIES,INC. AND AUTHORIZE THE CITY
MANAGER TO EXECUTE THE SAME.
2. APPROVE CHARGEPOINT AMERICA STATION AWARD AGREEMENT
WITH COULOMB TECHNOLOGIES, INC. AND AUTHORIZE THE CITY
MANAGER TO EXECUTE THE SAME.
3. APPROVE CONSTRUCTION AGREEMENT WITH REJ ELECTRIC
COMPANY TO INSTALL THE CHARGING STATIONS IN THE AMOUNT
OF $30,512.96 AND ADDITIONAL $3,000 FOR UNFORESEEN
CIRCUMSTANCES AND AUTHORIZE THE CITY MANAGER TO
EXECUTE THE SAME.
MOTION PASSED 5-0-0.
6. Subdivision Improvement Agreement
Recommended action:
1. Approve Subdivision Improvement Agreement between Peach Hill Road, LLC and
the City of Saratoga.
2. Authorize the City Manager to execute the same.
MILLER/HUNTER MOVED TO:
1. APPROVE SUBDIVISION IMPROVEMENT AGREEMENT BETWEEN
PEACH HILL ROAD, LLC AND THE CITY OF SARATOGA.
2. AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME.
MOTION PASSED 5-0-0.
7. Extension of the surplus parking provision in City Code Section 15-35.020(k)
Recommended action:
Staff recommends the Council waive the Second Reading and adopt the Ordinance
amending the Zoning Regulations related to Off-Street Parking and Loading
Facilities.
ORDINANCE NO. 288
MILLER/HUNTER MOVED TO WAIVE THE SECOND READING AND
ADOPT THE ORDINANCE AMENDING THE ZONING REGULATIONS,
RELATED TO OFF-STREET PARKING AND LOADING FACILITIES.
MOTION PASSED 5-0-0.
PUBLIC HEARINGS
8. Development Agreement, Design Review, and Conditional Use Permit for a New
Two-Story Home, Secondary Dwelling Unit, Equestrian Facilities and Variation from
Standards for Lot Coverage at 22100 Mount Eden Road.
Recommended action:
Staff recommends that the City Council introduce and waive the first reading of the
Ordinance adopting the Development Agreement and adopting the Resolution
adopting the Mitigated Negative Declaration and approving the Development
Agreement, Design Review, and Conditional Use Permit subject to conditions of
approval.
Community Development Department Planner Cynthia McCormick presented the
staff report on this item.
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Mayor Page opened the public hearing and opened the public comment period.
David Fox spoke on behalf of the applicant.
No one else requested to speak.
Mayor Page closed the public hearing and public comment period.
RESOLUTION NO.12-017
MILLER/HUNTER MOVED TO INTRODUCE AND WAIVE THE FIRST
READING OF THE ORDINANCE ADOPTING THE DEVELOPMENT
AGREEMENT AND ADOPTING THE RESOLUTION ADOPTING THE
MITIGATED NEGATIVE DECLARATION AND APPROVING THE
DEVELOPMENT AGREEMENT,DESIGN REVIEW,AND CONDITIONAL
USE PERMIT SUBJECT TO CONDITIONS OF APPROVAL. MOTION
PASSED 5-0-0.
At this time, Mayor Page invited students from San Jose State University sitting in
the audience to join him on stage and introduce themselves.
9. Public Hearing on Resolution Ordering Abatement of a Public Nuisance by Removal
of Hazardous Vegetation (Weeds)
Recommended action:
Open the public hearing, listen to public testimony, and close public hearing.
Consider any objections to the proposed Order for Abatement of Hazardous
Vegetation and sustain or overrule any objections as to specific properties. Adopt the
resolution ordering abatement as to specified properties (with modifications if any
objections are sustained).
City Clerk Crystal Morrow provided the staff report on this item.
Mayor Page invited public comment on the item.
No one requested to speak.
RESOLUTION NO. 12-018
LO/HUNTER MOVED TO ADOPT THE RESOLUTION ORDERING
ABATEMENT AS TO SPECIFIED PROPERTIES. MOTION PASSED 5-0-0.
OLD BUSINESS
10. Blaney Plaza Reservation Policy
Recommended action:
Review report and provide direction to staff regarding the Blaney Plaza Reservation
Policy.
Recreation and Facilities Director Michael Taylor presented the staff report.
Mayor Page invited public comment on the item.
No one requested to speak.
COUNCIL DIRECTION:
Council directed staff to leave the reservation policy for Blaney Plaza as it is.
NEW BUSINESS
11. Saratoga Village Light Poles Vertical Banner Policy
Recommended action:
Staff recommends adopting the attached Policy Regulating the Public Use of Banners
on the Saratoga Village Light Poles.
Recreation and Facilities Director Michael Taylor presented the staff report.
Mayor Page invited public comment on the item.
No one requested to speak.
COUNCIL DIRECTION:
Council directed staff to return to Council with a revised policy that establishes
design guidelines to provide a consistent look and feel of banners, establishes size and
hardware requirements for banners, requires banners to be removed by noon on the
Monday following the end of the banner reservation period, covers street lights on all
of the City's major arterial roads, requires organizations reserving banner space to fill
all available banner spaces in a particular area(i.e. the Village), and alternates City
banner spaces with reserve-able banner spaces wherever viable. The Council also
asked staff to prepare a cost estimate to retrofit light poles on major arterial roads to
accommodate vertical banners and make existing hardware consistent.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Board—there was Hakone Foundation Board meeting this month,
but Mayor Page shared that the area near the Lower House at Hakone Gardens may
become a Zen Garden.
Santa Clara County Cities Association—Mayor Page provided an update on the Santa
Clara County Cities Association meeting in January, which included a presentation on
Rocketship Education, efforts to limit tobacco use and obesity County-wide, a decision to
provide scholarships for members to attend Silicon Valley Leadership Group legislative
days, and a decision to support the Santa Clara County Recycling and Waste Reduction
Commission's recommendation on banning plastic bags and Styrofoam.
West Valley Sanitation District—Mayor Page announced that an organization called
River Watch may be filing a lawsuit against the West Valley Sanitation District for
backups reported to the State as required by law.
Vice Mayor Jill Hunter
Historical Foundation—the Historical Foundation nominated Alexandra Nugent to the
Heritage Preservation Commission and is looking forward to her participation in both
groups.
KSAR Community Access TV Board—at the last meeting of the Board, the group
considered purchasing a teleprompter.
Library Joint Powers Authority—Vice Mayor Hunter attended the last meeting on behalf
of Council Member Lo. During the meeting,the JPA approved allocating additional
funds to the construction of a new Santa Clara County Library administrative building.
Saratoga Chamber of Commerce—Vice Mayor Hunter attended the last Chamber
meeting on behalf of Council Member Cappello. During the meeting,the group discussed
upcoming events. Additionally, Vice Mayor Hunter and Council Member Lo will be
participating in the Celebrate Saratoga planning committee.
Council Member Emily Lo
Library Joint Powers Authority—Council Member Lo clarified that the Library Joint
Powers Authority Meeting considered adding approximately$3 million to the Santa
Clara County Library administrative building construction budget during the special
meeting Vice Mayor Hunter attended.
Council Member Howard Miller
Council Member Miller thanked Council Member Cappello for his leadership on the
County HCD Policy Committee.
Council Member Manny Cappello
County HCD Policy Committee—during the last meeting, Council Member Cappello
raised the issues associated with allocation of CDBG public service funds and informed
the Committee that the allocation method used for Fiscal Year 2013/14 was conflicted
with U.S. Department of Housing and Urban Development (HUD) guidelines and
procedures agreed upon by Santa Clara County cities. Consequently, cities have been
asked to develop Local Priority Plans that will be used in the Fiscal Year 2014/15
allocations to bring the distribution of public service funds back into agreement with
HUD guidelines and the practices agreed upon by Santa Clara County cities.
Let's Move City Ad Hoc—during the Ad Hoc meeting on March 21, 2012, the committee
approved a Healthy Vending Machine Policy and Healthy Meeting Guidelines presented
by staff. The Committee will be meeting again to discuss bike rack incentives.
CITY COUNCIL ITEMS
None
CITY MANAGER'S REPORT
City Manager Dave Anderson reported that he attended a Santa Clara County City
Managers Association meeting where the funding formula for the Santa Clara County
Library district was discussed. The Santa Clara County City Managers Association plans
to provide the Santa Clara County Library Joint Powers Authority with a
recommendation on the funding formula in 1-2 months.
ADJOURNMENT
MILLER/CAPPELLO MOVED TO ADJOURN THE MEETING AT 9:25 P.M.
MOTION PASSED 5-0-0.
Minutes respectfully submitted:
CiAdgral /40/n74)
Crystal Morrow, City Clerk