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HomeMy WebLinkAbout07-17-1996 CITY COUNCIL AGENDASARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. l i S 3 AGENDA ITEM S MEETING DATE: July 17, 1996 CITY MGR. ORIGINATING DEPT. FINANCE SUBJECT: AWARD OF TELEPHONE EQUIPMENT CONTRACT Recommended Motion(s): 1. Move to declare LA- TEL -SF Bay Area to be the lowest responsible bidder for the goods. 2. Move to award contract to LA- TEL -SF Bay Area for the equipment in the amount of $13,516.41. Report Summary: The current Perception 1 telephone system was purchased used and is at the end of its 15 year life. Its capabilities are limited, the system is unable to process calls to new North American Area Code numbers, including those planned for the Bay Area, and parts /service are becoming increasingly more difficult to obtain without substantial cost to the City. Before a failure occurs, leaving the City without telephone service, staff believes it is prudent to invest now in upgrading our telephone equipment hardware to industry standards. This recommendation is consistent with the City's Technology Master Plan. For the past several months, staff has been consulting with a number of telecommunications and computer network experts on how to improve our communications and public access capabilities, while lowering costs. We considered such things as system administration, reliability, accountability, functionality, compatibility and usage. As a result of those consultations, three alternatives were developed. Those alternatives were: 1) retain current system and acquire necessary upgrades, 2) migrate to a new system and 3) move to Pac Bell's Centrex system. Briefly, the advantages and disadvantages to each alternative are: Upgrade Current System Migrate to New System Advantage Lowest Yr 1 Cost Lowest Long Term Cost, Full Integration & Digital Technology Disadvantage System Failure Likely & Beyond Useful Life Initial Capital Costs Move to Centrex System Advantage No Capital Investment to Maintain & Highest System Reliability Disadvantage Very Expensive Staff solicited proposals from qualified vendors using the informal bidding procedures contained in Article 12 -15 of the Municipal Code. Two vendors responded and the comprehensive, five year amortized cost for their proposals are summarized as follows: LA- Tel -SF Bay Area (Migrate to New System) $75,750.76 LA- Tel -SF Bay Area (Upgrade Current System) $79,993.13 Pacific Bell (Move to Centrex System) $172,099.20 A detailed analysis of the various alternatives is attached. Proposals are available for review in the Finance Director's Office. The low cost option bidder, LA- Tel -SF Bay Area, has an excellent service record with the City. As such, staff is confident that their proposal to migrate to a new system is responsive to the City's solicitation and recommends that the City Council declare them to be the lowest responsible bidder for the telephone equipment component of their proposal of $13,516.41 and award the Purchase Order to them. If approved by the City Council, the system would be scheduled for installation at the end of July. For the most part, the transition would be seamless to employees and the public. Over the course of the next several months, staff will phase in the full features of the system. Fiscal Impacts: Initial cost of $13,516.41 for telephone equipment. Funding for the proposal will come from existing Program 7079 - Central Services budget authority. Follow Up Actions: Execute order with L.A.- Tel -S.F. Bay Area and coordinate transition with Pacific Bell. Consequences of Not Acting on the Recommended Motions: On September 2, 1996, the voice mail component of the system will no longer be supported. Strong likelihood of failure of Perception 1 System will be present. Parts and service will be difficult and expensive to locate. The City will have difficulty integrating the computer network, faxes, modems, etc. with the telephone system. Attachment c: \execsumm \exsm0710.96 City of Saratoga Telephone Upgrade Analysis Comparison of Alternatives 07/11/96 c: \misc \telefone.wkl One Time Costs DID Expansion Call Accounting PC Pac Bell Charges — DID Upgrade Pac Bell Charges — Supertrunk North American # Plan & Software New Platform Upgrade ._(Trade In) Centrex Telephones Centrex Call Router Centrex Install Voice Mail — 8 Ports (Trade In) Warranty Credit Annual Costs $5,167.13 $1,250.00 $966.00 $1;250.00 $1,175.00 $3,000.00 . _ $13,516.41 $5,000.00 $2,680.00 $3,750.00 $4,000.00 $4,000.00 $2,000.00 $2,000.00 Total $16,383.13 $21,941.41 $11,430.00 E.O.C. Lines (8 Lines) Existing New $1,524.00 TV, Xerox & Emerg. Lines (3 Lines) System System Pac Bel Cost Upgrade Migration Centrix Component Perception 1 DK 280 System One Time Costs DID Expansion Call Accounting PC Pac Bell Charges — DID Upgrade Pac Bell Charges — Supertrunk North American # Plan & Software New Platform Upgrade ._(Trade In) Centrex Telephones Centrex Call Router Centrex Install Voice Mail — 8 Ports (Trade In) Warranty Credit Annual Costs $5,167.13 $1,250.00 $966.00 $1;250.00 $1,175.00 $3,000.00 . _ $13,516.41 $5,000.00 $2,680.00 $3,750.00 $4,000.00 $4,000.00 $2,000.00 $2,000.00 Total $16,383.13 $21,941.41 $11,430.00 E.O.C. Lines (8 Lines) $1,524.00 $1,524.00 $1,524.00 TV, Xerox & Emerg. Lines (3 Lines) $554.04 $554.04 $554.04 Modem & Fax Lines (8 Lines) $1,675.80 $1,675.80 Trunk (16 reg., 8 DID + 100 Block) $6,968.16 Supertrunk (24 Lines + 100 Block) $9,316.80 Centrex (50 Lines, 40 Mailboxes) $14,280.00 Centrex Call Router (4 Port) $14,100.00 Warranty $2,000.00 $2,000.00 Total $12,722.00 $13,394.84 $32,133.84 e Year Am;orti e.d Cost $79,993:1.3 $75,750 ;$172;;099.20; Estimated Useful Life None 12.5 Not Applicable Notes: (1) Current system is maxed out with minimal upgrades possible. (2) All systems allow for automated attendent. (3) DK280 is fully digital and supports T1 & Supertrunk lines. 1 6TefAWdW&1 =-"- 7i1 \iOW EXECUTIVE SUMMARY NO. a I S °Z— MEETING DATE: July 17, 1996 ORIGINATING DEPT.: FINANCE SUBJECT: 1996/97 BUDGET AMENDMENT AGENDA ITEM 5-9 60 CITY MGR. Recommended Motion(s): Approve resolution amending the Fiscal Year 1996/97 Budget. Report Summary: Pursuant to the City Council's action on July 3, 1996, attached is a resolution amending the 1996/97 Budget for donations and expenditures anticipated with the reopening of the Warner Hutton House After School Program and continuing "The Boneyard ". The resolution supplements both the revenue and appropriations budget by $8,400 and includes a transfer from Contingency in the amount of $8,500. Also included with the resolution are a Budget Resolution Supporting Worksheet and Resolutions Approved Schedule for your consideration. Fiscal Impacts: Overall revenues increase by $8,400. Overall expenditures increase by $8,400. As indicated above, the appropriation will be paid from a like amount of additional revenues anticipated from fund raising efforts. Factoring in the transfer from Contingency, the total cost of the program will be $16,900. Specific changes, by Fund, are as follows: Fund Revenues Expenditures 01- General Fund $0.00 ($8,500.00) 40- Recreation Fund $8,400.00 $16,900.00 The unaudited fund balances as of 5131196 were: 01- General Fund $3,440,050 40- Recreation Fund $23,449 Follow Up Actions: None. Consequences of Not Acting on the Recommended Motions would be allocated to program. Attachments c: \execsumm \exsm0711.96 1 Transfers $8,500.00 ($8,500.00) No funding SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. °�_� S I AGENDA ITEM `C-) B /D MEETING DATE: JULY 17, 1996 CITY MGR.: l%' 11 ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAD: � SUBJECT: Award of construction contract for Saratoga Ave. Traffic Signal, Capital Project No. 9605 Recommended Motion(s): None. This is an informational item only. No Council action is required. At your previous meeting I told the Council that a recommendation for awarding a construction contract for the subject project would be made at this meeting. This is now not the case. Over the past week it has become clear that there is little interest being shown by contractors to submit bids for the project. While I can't be certain, the primary reason for this appears to be some confusion about exactly what the scope of work for the project is. An addendum attempting to clarify this was prepared last week and sent to all planholders. Additionally, staff has been contacting prospective bidders to encourage them to submit bids. As a result, it is necessary to extend the bidding period for one week. Bids will now be received until 10:00 a.m. on Tuesday, July 23, at which time they will be opened. Staff will canvass the bids that day and present a recommendation for awarding a construction contract at your adjourned meeting that evening. Assuming a contract is awarded that night, the targeted completion date for the project should not change. In other words, I still believe the entire project can be complete, and the new signal operational, by the start of the new school year. Needless to say however, the schedule for this work is extremely tight. Unforeseen circumstances could, but shouldn't, delay completion of the project. SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. �\) 7 50 AGENDA IT. MEETING DATE: JULY 17, 1996 CITY MGR. ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEA SUBJECT: Approval of Fee Schedule for Hakone Gardens Move to approve the fee schedule for Hakone Gardens as proposed by the Hakone Foundation. Paragraph 3d of the Hakone Management & Operations Agreement authorizes the Hakone Foundation to periodically submit a proposed schedule of fees for the use of the Gardens. The agreement further states that the City shall approve the fees prior to their implementation. The Foundation has submitted the attached fee schedule for Council's consideration and approval. Some of the fees are actually already in effect even though the City has not formally approved them. The new Office Manager for the Foundation is requesting Council's approval of all of the fees at this time, i.e. existing and proposed, such that there is no confusion as to which fees were formally approved and when. Staff believes that the entire fee schedule as submitted is appropriate, and recommends Council's approval of the schedule so that the Foundation can raise the revenues which are projected in their current operating budget from the fees. Fiscal Impacts: There are no direct fiscal implications for the City from the Hakone use fees. Indirectly, the fees allow the Foundation to carry out its obligations with respect to operating and maintaining the Gardens, and to repay its loan to the City. Nothing additional. Consequences of Not Acting on the Recommended Motions: The proposed fee schedule would not be approved. Council's concerns would need to be conveyed to the Foundation. Follow Up Actions: Staff will notify the Foundation that the fee schedule as submitted was approved by the City Council. Attachments: 1. Letter dated July 3 with proposed fee schedule. 2. Excerpt form Management and Operations Agreement. Truskrs Kay Duffy President Bruce Parkinson Vice President Allen Breed Treasurer Gladys Armstrong Daryl Becker Dick Brooding ; Marjory Bunyard t;- -.- Jack 1.. Christensen ' Cathy Foscato Donald Y. Lesser V, — - -. Helen A. Metcalf Ralph M. Metcalf Lynn Wallace Janet Kennedy Office Manager Honorary Board William E. Glennon Floyd Kvamme Donald B. Miller Norman Mineta Morihito Nagai Yoshihiro Uchida Kiyoshi Yasui Aiko Tauchi chancyu Consultant Hakone Foundation July 3, 1996 _ Mr. Bob Rizzo City of Saratoga 13777 Fruitvale Rd. Saratoga, CA 95070 Dear Bob, I have included a fee schedule which itemizes the fees in existence when I began in May, 1995. The second fee schedule itemizes the fees changed or established in the last year. I also included the map depicting the reported areas. I hope this is sufficient for the Council. Please be assured of our continued cooperation in this, and other matters, of mutual concern. Thanks so much. Sincerely, Janet Kennedy Office Manager Post Office Box 2324, Saratoga, California 95070 -0324 408/741 -4994 Weekend Rates: HAKONE GARDENS EXISTING FEES (7-2-96) Garden ( 4 hour period, before 11 am and 5 pm or after) $ 600 Cultural Exchange Center ( 4 hour period) 700 (all day) 1000 Lower House (4 hour period) 300 (all day) 400 Madrone Mound 250 - Weekday Rates: - Garden (4 hour period) $ 300 Cultural Exchange Center (4 hour period) 350 (all day) 500 Lower House (4 hour period) 150 (all day) 200 . Madrone Mound (4 hour period 125 Photography Weekday hours only (each hour) $ 50 HAKONE GARDENS NEW FEES (7-2.96) Friday was included in weekday rates: Garden (4 hour period) Cultural Exchange Center (4 hour period) (all day) Lower House (4 hour period) (all day) Madrone Mound (4 hour period Madrone -Mound (sole usage on weekends) (before 11 am & after 5pm) Photography Weekend hours were added (2 hour session) Bridal Room (when CEC is not rented) $ 300 350 500 150 200 125 $ 495 $ 150 $ 50 111 uow� �n Girein q.Hs Zen ad #1 Madrone C>x Garden^ Mound r E a —�� �+ snag • am Saw P/IRXINO . a HAKONE JAPANESE GARDENS OF SAR.ATO GA RENTAL AREAS #1 Garden #2 Lower House #3 Madrone Mount #4 Cultural Excl Center 3. Authority and Management Obligation of FOUNDATION: a) The FOUNDATION shall preserve, maintain, manage and operate the PROPERTY as an authentic Japanese Garden and a public park. The FOUNDATION shall have the exclusive right to rent the PROPERTY to third parties for ceremonies, receptions, conferences, meetings and other special events, provided that such rentals and reservations do not unreasonably impair the use and operation of the PROPERTY as a public park. b) The FOUNDATION is authorized to operate a Gift Shop on the PROPERTY for the purpose of sales of gifts and art, and other items related to Japanese culture and history. c) The FOUNDATION, shall be responsible at its sole cost to hire the employee staff to operate the FOUNDATION office. The FOUNDATION shall be responsible for all employee benefits, programs, taxes and the required insurance of their employees. The FOUNDATION shall be responsible to arrange for all volunteer individuals, to assist in the day to day operation of the PROPERTY. The FOUNDATION shall comply with the requirements of the CITY in the completion, review and evaluation of volunteer applications and agreements. The CITY shall provide workers' compensation insurance coverage for all Volunteers. The FOUNDATION shall not be responsible for providing insurance for volunteers. d) The FOUNDATION shall establish and enforce rules, regulations and policies concerning the use of the PROPERTY by members - of the general public and private parties, and shall establish the schedule of charges for every use on the PROPERTY. The. FOUNDATION shall continuously and uninterruptedly keep the PROPERTY open for the use and enjoyment of the general public during regular hours of operation as established by the FOUNDATION. The FOUNDATION acknowledges that it is the intention and desire of the CITY for the PROPERTY to be open and available to the general public to the same extent possible as other public parks within the CITY. The FOUNDATION shall submit to the CITY the schedule of rules, regulations, policies, and fees for approval by the CITY prior to implementation. e) The FOUNDATION is authorized to collect and retain all monies generated through Gift Shop sales, parking fees, rental charges, membership dues, and fund raising activities. These funds shall be used exclusively to pay the FOUNDATION'S obligations to the CITY and expenses incurred in the management and operations of the 2 , w SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. - AGENDA IT) MEETING DATE: JULY 17, 1996 CITY MGR. ORIGINATING DEPT.: PUBLIC WORKS DEPT. HEAI SUBJECT: Resolution authorizing submittal of applications for Transportation Fund for Clean Air 60% funds Move to adopt the Resolution authorizing submittal of applications for two projects. • -.._ jwIffifi The Bay Area Air Quality Management District (BAAQMD) serves as the regional administrator for the Transportation Fund for Clean Air (TFCA) program. The program funds demonstration projects which improve air quality through emission reductions from motor vehicles, and which implement transportation control measures contained in the 1994 Clean Air Plan. Funds are derived from collection of a $4 surcharge on motor vehicle registrations paid within BAAQMD's jurisdiction. BAAQMD divides the funds into two pots. In one pot, 40% of the funds are returned to the County of origin on a proportional basis to be programmed by the County's TFCA administrator. In Santa Clara County, the local TFCA administrator is the County Transportation Authority which has funded projects in Saratoga such as the acquisition of CNG vehicles and the Citywide Bicycle Network implementation. The second pot is the regional competitive pot in which 60% of the funds are set aside to be programmed directly by BAAQMD. An application for funding of a project from the regional competitive pot must be accompanied by a Resolution from the local governing body authorizing submission of the application. In the current TFCA program cycle, staff has developed two applications for 60W funds. The first application is for $32,000 to fund the acquisition of two replacement CNG fueled vehicles for the City's fleet, an automobile and a light duty pickup truck already scheduled for purchase in the adopted FY 97 -98 budget. The second application is for $63,000 to fund arterial traffic management improvements along the Saratoga Avenue corridor identified in the recent TETAP study. This application was actually developed on the City's behalf by the TETAP consultant at no cost to the City. As noted above, BAAQMD requires an authorizing Resolution to accompany applications for TFCA 60# funds. The attached Resolution., if adopted, would satisfy this requirement. There are none associated with submittal of the applications. approved, the adopted FY 97 -98 reflect the additional revenue; occur during the normal budget of next year. adoption of the Resolution or If either of the applications are budget would need to be amended to s and expenditures. This would development process in the spring Nothing additional. The Resolution would not be adopted and staff would not submit the applications to BAAQMD. The Resolution and applications would be submitted to BAAQMD. 1. Resolution authorizing submittal of applications for TFCA 600 funds. • SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. ; +F AGENDA ITEM MEETING DATE: JULY 17, 1996 ORIGINATING DEPT.: PUBLIC WORKS CITY MGR.: DEPT. HEAD: SUBJECT: Community Recreation and Park Task Force Recommendations on Park Development Fund. Recommended Motion (s): 1. Accept the Community Recreation and Park Task Force Report (attached). 2. Move to direct staff to develop Request For Proposals for consultant services to develop a Feasibility Study and Master Plan of the Civic Center Hub Project, and to develop a Master Plan for the Azule and Kevin Moran Park Sites. 3. Move to direct staff to begin negotiations with interested school districts for joint development of school sites. Report Summary: The Community Recreation and Park Task Force was created at the request of City Council following the July, 1995 Town Hall Meeting which focused on park and recreational needs in Saratoga. The mission of the Task Force was to make recommendations to the Park and Recreation Commission and City Council regarding the Community's recreation and park facility needs. The Task Force has worked long and diligently toward that goal and they have held 23 meetings beginning in April, resulting in a very successful and well attended public workshop on June 8, '1996. Approximately 70 people participated in the workshop process and assisted the Task Force in the prioritization of the community recreational and park facility needs. In addition, the Task Force received valuable information and input from schools, sports organizations, the City's Park and Trail Master Plan, past public hearings, staff reports and comments from the general public. The workshop was a very positive experience and the Task Force stated to those who attended the workshop that they would maintain momentum and make recommendations in a timely fashion to the Parks and Recreation Commission. On July 8, 1996 the Task Force presented their report to the Parks and Recreation Commission which was approved, with the recommendation to hire a consultant to develop the master planning process for the Civic Center "hub" concept and the Azule and Kevin Moran Park sites, and to start negotiations with interested school districts to jointly develop and maintain school district sites adjacent to proposed City park sites via joint use agreements. The Master Planning processes for both the Civic Center hub project, Azule and Kevin Moran sites will include a needs assessment study which will consist of an inventory and analysis of what exists and a review of the needs and desires of the community. The process will deal with how to accomplish the goals and objectives of the needs assessment which will result in a strategy for developing, renovating and improving the Civic Center complex and the park sites. These plans will develop an implementation provision which identifies capital improvements, required maintenance services, and capital funding requirements. Public workshops and informational meetings will be held as often as necessary at certain milestones in the overall planning process. Fiscal Impacts• If approved, staff will establish a new Capital Project to program the necessary funds to proceed with the Master Planning processes. Upon selection of the consultants, the new Capital Project will be programmed with funds from the Park Development fund to complete the Master Plans. Advertising, Noticing and Public Contact: Letters were sent to all workshop participants and residents from City's mailing list notifying them of the July 8 Commission meeting and the July 17 Council meeting. Follow Up Actions: 1. Staff will prepare separate RFP's for the Civic Center Hub and Azule /Kevin Moran Master Plans. 2. Staff will proceed to negotiate joint use agreements with interested school districts. 3. Staff will establish a new Capital Project in the adopted FY 96 -97 budget. t. Attachments: 1. Community Recreation and Parks Task Force Report 2. Workshop Funding Priority List 3. Workshop Groups Memories 4. Workshop Information Packet 5. List of Workshop Participants 6. Notification of Meetings Letter to Residents 7. Park Planning Parameters From City Council 8. Letters TO: Parks and Recreation Commission July 8, 1996 FROM: Community Task Force Parks and Recreation Development Fund SUBJECT: Recommendation on Fund Usage BACKGROUND: In March, 1996, the Saratoga City Council requested that a Community Task Force be developed in order to recommend what needs should be addressed by the Parks and Recreation Development Fund. The task force was comprised of two Parks and Recreation Commissioners, . Jenny Crotty (Chair), and Kay Whitney; one Council Member, Gillian Moran; two community members, Jack Mallory and Fran Franklin and one alternative member who served as secretary, Monique Drumm. In addition, Rich Hughes was contracted by the City of Saratoga as a consultant. On_1une 8, 1996, approximately 90 -members from the community attended a workshop to help determine and prioritize the needs of the City. Based on the results of that meeting, the Task Force makes the following recommendations. RECOMMENDATIONS: 1. Community Center Expansion - $400,000 for the initial phase This expansion is based on a concept that there is a need to have a community hub which would meet the needs of all the community and would include a variety of facilities. a. Create a master plan, for a Community Center Hub $100,000 to hire aw architect/consultant to consider * A new or expanded Community Center and its location * Possible relocation of the corporation yard * Possibility of including an indoor sports center * Joint use /joint development of gym with Redwood School * Possibility of partnering with private organizations to develop joint use agreement for facility use for Seniors * "Just- for - Teens" facility * Method for funding the development or operation of this new facility (tax/bond issue). b. Phase I of Community Center renovation as outlined in the Master Plan ($300,000). 2. The Community emphasized a strong interest in meeting the needs of youth. This included a concern about teen programs, development of new fields and upgrade of existing field usage at school sites. Although the workshop did not discuss location for these recommendations, the task force looked at existing resources and is making the following recommendation: Playing fields for youth sports: 3 new and 4 renovated - $1,000,000 a. Joint use playing fields at school sites - $700,000 (There are 6 fields for possible renovation listed alphabetically) * Argonaut School * Blue Hills School * Foothill School * Marshall Lane School * Saratoga School 1 renovated field - multi-use 1 new, 1 renovated - " " 2 renovated fields - softball 1 or more field - multi-use 1 renovated field - multi-use b. Sports fields at City parks - $300,000 This would expand the number of fields currently available * Azule Park 1 - 2 new fields - multi-use * Kevin Moran Park 1 new field - soccer C. Teen programs and needs were strongly emphasized by the Workshop. The City should continue to make the Warner Hutton House available for teen programs and find a way to fund low cost activities for teens. 3. Improvements to existing parks - $400,000 Because of possible development of sports fields at Blue Hills and Azule, special considerations should be given to those areas. a. Azule Park (undeveloped) * Trees, picnic. tables, BBQ * playground area, paths * Landscaped, off - street parking area b. Kevin Moran Park * Trees and benches * Picnic benches, BBQ * Playground equipment for older children - * Community garden or garden plots * Landscaped off - Street parking area (to support both Kevin Moran and Azule users) C. Gardiner Park * New Playground equipment d. Hakone Garden * Replace hand rails if existing are unsafe .' -. 4. Reserve Fund - $200,000 a. Use to complete projects 1 through 3 above (if under- funded) b. Create a long term plan for developing and funding parks, recreation areas, trails and open space. * Park and open space acquisition, e.g. Mountain Winery, school sites, etc. * Trail improvements. - A RECREATION AND PARKS TASK FORCE COMMUNITY WORKSHOP - JUNE 8, 1996 Group Funding Priority List 1. Community Center Renovation /Expansion $21.0 million. 2. Play Field Improvements (At. -. -Existing School" - "Sites) 19.8 million 3. Development of Multi -Use Sports Fields 12.6 million 4. Teen Facilities. 11.6 million 5. Land and Park Acquisition 11.1_mil.lion.. 6. Park Improvement in Existing Sites 10.3 million 7. Trail Improvements 9.3 million 8. Indoor Sports and Activity Center 7.3 million 9. Community Gardens 3.4 million 10. Development of a Large Community Park 2.3 million 11. Hakone Gardens Improvements 2.2 million:. 12. Swimming Pool (Outdoor Facility) 1.8 million 13. Construction of a Dog Run in a Park 1.4 million * 69 People participated in this workshop Parks Task Force • Demand Recreation programs • School Enrollment • Organized Youth Sports • Adult Organized sports • Wait list Community Gardens • Special Teen Needs • Active Pet Groups. • Traffic • Budgets PURPLF- GROUP Need to spend money on existing park sites to enhance neighborhoods and improve family image of Saratoga. "G" meets the broader needs of the community. #1. Schools have the land, but no money to make improvements. Schools want/need improvements. School sites work best because they already exist and can accommodate traffic, put restrooms /snack shacks on City property, parking, etc. Community Center is in bad shape. Needs more space for programs.. Losing participants-to other._ .. program providers. Return on investment. Need to reopen Warner Hutton House as teen center. Interior needs renovation (attic). Exterior not conducive to teens. Popularity dwindled when user fees charged. Teens can do fundraising/ get donations. Concerns about cost to operate and care of facility by the teens. Teen Center needs to be separate "hang out ". Not connected to other City facility. Acquire the Spaich property. Locate new Library on site. School sites give most bang for the buck. Can also accommodate facilities for adults. Property values reflect Saratoga Schools. City needs bike paths /trails that are safe for school kids. Reduces traffic at schools. Community needs a "hub" where the Community can gather and get to know one another. Community Center is not adequate. Consider relocation of Maintenance Yards to expand Civic Center. Increase usage potential of park and school sites by adding lights. Kevin Moran Park not suitable for "A" due to size, location, etc. School fields are already used to capacity. West Valley College is at capacity from 7:30 -12:00 noon, vacant from Noon - 6:00. Look at scheduling to provide additional classroom and facility space for schools and City recreation programs. Develop joint use agreements. Expand. Community Center to encompass "A ", "B", "J" and "M ". Keep orchard. "C" -- Playground Equipment -- Community Gardens Locate dog run near school and park sites and trails. Would free up time spent by existing Maintenance Staff. Expand Community Center by going Who will maintain improvements at school site? Schools don't have resources. Teen facility at West Valley College? Open up Attic space at Warner Hutton House for study. Community Gardens on school property. -- Swimming pool not .a major focus. Consider disposal of certain park sites to acquire better sites. Lobby to change laws on how money can be spent. "O" & "M" Conscious Commitment from City Group conscience. Quimby Act - Allows cities to charge developer according to formula -- limits parks/recreation facilities. Joint use with West Valley possible? Is possible per Harry. Park Master Plan -- can update per Harry. How many acres is a large park? Wildwood is not big enough -- 4.5 acres. Need 10+ acres. Cost of field development gone up? Teens • No place to go, hang out • Need place to go. • Police problem - hanging out • Library disruption • Is Warner Hutton House neat? Yes. • Club fee -- stopped attendance. • Plans for fundraising. • Merchant involvement with fund raising. • Warner Hutton House only house with couches. • With landscaping, now multi-use. • May need new space/expansion. • Yard expansion. • Bands in Warner Hutton House -- free, popular • Warner Hutton House -- keep historical. Community Center maxed out. • Air inadequate. • Interruptions. • Need for exercise of this kind (aerobics) • Hard floor • Locker showers • Sitting/Need space for babies/kids. Now not built. for current uses. Work with schools, maximize use. • Improve City participation in Maintenance • More cost efficient • Increase City role Cannot mix middle school with high school. • Need separate area/time • Saratoga High School joint use • Wildwood under -used interest, Gardner, too • Market what we have • Acquisition cost prohibition • Land trade? Separate ages and activities. Seniors have needs but youth does too. Trail improve, yes. Tennis, too. City outreach, joint use of facilities. • extends available resources Have we seen Los Gatos teen center? • Travel to and from difficult. • Excellent center. Good opportunity • Good level of participation in sports. • Foothill, outhouse - needs improvement (whole facility) • Congress Springs fabulous. • Can combine "B" & "D ", basketball, multi -use, expansion/build new • Normal cost, fabulous. addition How much space available? • Cannot go into parking • Heritage Orchard - no way • Can go into City Corp Yard (will have to be moved) • Can go into grounds to fence (back) • Double decker parking lots • Parking and expansion go together. Back side of orchard OK?, Argonaut School softball field needs development. Integrate teens into.Community. - - - - Trails - would like to walk to town. • Saratoga Avenue obstructs • San Jose has best community trails. • Creek trails OK but be careful of animal population/CCO sys. • Not develop whole creek (Saratoga Creek) Lease with West Valley outdoor. Maintenance - Community Service to Maintenance • Save expenses • exercise and affordable Youth Sports • Wonderful way to challenge youth • Cupertino anxious to cooperate • Blue Hills not adequate now • Can expand Angry, frustrated with City • City needs to step forward to support schools with joint use. • City lacks parks with same quality as schools which whole City uses. • City does not support schools with money. • Benefits more than school kids. • School volunteers have been sidetracked. • State funds only maintain salaries. Has seen this type of workshop fail in past • Need conscious commitment We are maxed out - sports fields Neighbor of Azule • traffic, freeway • day care safety • aware of kids needs, but balance with neighbors Joint park space with schools • Gym at Redwood, expansion Kevin Moran inadequate for major sports complex • Poor access, parking • Minor practice OK • Overcrossing used by school. Park development traffic will affect safety of students. Increased traffic affects student safety. 88 -95 teams will sue field 8:00 AM - 5PM Collaborate -with bus _ _ . _ r-_ .___ __. • 6 months ofuse - 1/2 kids in Saratoga use • AYSO closed -- turned away kids Need kids input of activities Trails/Traffic /Connect/ECO 2LUE CRou P Hakone - handrails • Road conditions • Bathrooms ADA compliance • Shared use of undeveloped acreage Teen facilities • Improvements to existing structure • Return to drop in program • 2nd Floor study area • Large enough for numbers? • Heritage orchard possibility? Park Improvements • Heritage Orchard development for many needs/mixed use • Strong opposition will arise • Maintain visual open space • Maintains historical link Land Acquisition • Loss of land for public • Stop losing • Saratoga has lowest percent of land per resident. 90 acres for City is minimum needed. Not currently there. • Immediate need -- now is the time to buy - before gone • Identify all open land. School/parks/churches • Information in open space task force • Catalog all space /acreage and use possibilities Year 2000 projection • 1600 soccer youth players • out of fields today • AYSO is adapting games to require less space than traditional fields • AYSO creating matching funds program • Use matching funds for Maintenance • Use State funds for acquisition • Schools have 29 acres.to be used cooperatively • Need to keep balance os sports and arts • Multi- functional outside areas, i.e., band still at playing field • West Valley College has undeveloped outdoor areas • May not have to buy if all land is used more efficiently and cooperatively • Baseball fields area also currently maxed out. No new age gr oups can be added. General Comment - Need Community_ partnership for sports, youth, teens,_ arts,. etc. West Valley College building relationship • Community usage • High school usage • Condition of facilities • Sizes TASK FORCE Master scheduling of all facilities • City • School • College Maintenance Arts Complex - Task Force • Practice Rooms, performance space. Teens have nothing currently Before creating anything, must have something Teens have been consistently neglected - past history over 25 years - give then take away Reopen House now Free Under 4 age facilities are very poor. 1 -2 sites like Vasona. Expanded play structures the correct size for preschool and younger Use school sites - add play equipment for younger Master Youth Plan Needed. Indoor facility similar to Fisher Middle School Develop ways to fund teens. Trail improvements • 50+ residents • Walking, biking, etc. - Need comfortable space - not endangering younger people All sites need to have small community gardens. Multi use for different ages and interests Communities with developed trails have stronger senses of community and extensive use. Fund it/Do it regardless of small interest groups Other Issues Possible purchase of Paul Masson site Possible purchase of school sites on other one -time opportunities. Raising public funds through bonds/taxes to fund recreational/park needs: Virtual Park Web site. Renovate Warner Hutton House Saratoga Creek Trail Skateboard Ramp Serene site Library Nelson Gardens Re: Market it. Learn from your failures with an eye toward the future. How to get to yes. Summary Community task forces for partnership Spirit of cooperation Sports, art, etc. Land usage on current facilities Do what's right for the greater community. Do something for teens now. Balanced look at City to include diversity. PL-We GROUP 1 P ?R10Q-1-F/ES Ton Priori ies �� l Land Acquisition Teen Facilities Development of Multi -use Play Field Improvements G 2 3)BPOW Warner Hutton House re arrded now as Day Care Center Teen Center at g • Needs to be a Teen Center • Re -open and expand • Should be free Schools: • Fields improved. Winter becomes swamp. Improve so AYSO, Little League, neighbors, • etc. can use. • Land is already there. • Enrollment is increasing. • Buying property is prohibitive • Combine forces • Open school libraries to public Use facilities outside City Boundaries • Cooperate with West Valley College Parks need improvement. • Safety of structures is an issue. • Kevin Moran Park can be developed into a "good neighborhood" park. Use as playing fields. We are a poor City. Everything is dollars. Utilize schools in cooperative effort. Purchasing property should be a highest priority. Once developed, .it's gone. Buy land. Adding parkland is a bond issue. Money should go on things on board. Schools are mandated to improve playground equipment. Hakone has no phone Volunteers have no uniform Soccer fields are low maintenance once they are put in. Community Center is well used and needs expansion. No need for dog run 85 Corridor was lost to people who walk their dogs. Schools have problems with dog poop. Lawn bowling There are a lot of pools in area. Waste of money and space. Want more City employees. • Too many layoffs. More money for Hakone Gardens Rollerblading is very popular. Concrete is best surface. Can be incorporated into a site. Don't see a need for development of large community park. Combine ideas that are inter - related. Community Garden was used as an Education Garden. Need Community Garden. Need storage space at Community Center Mediation Garden - Need day care spaee.for class participants Need more outdoor space Basketball teams need indoor space. Seniors need indoor space. Kids need outdoor space. Would a bond issue pass? Get free restrooms from French Co. which gave SF street bathrooms. Use KSAR Bulletin Board for Parks/Recreation information. Give college credit to develop /maintain •1. '• • Collaboration with schools • Land acquisitions - best handled by bond issues • Playing on practice fields Pools GR�.E►� Midwest meeting place Used by all Great.exercise Access to other pools Teens City layout /non- integrated Demographics Politics /NIMBY Land available Center of City is Recreation Center Focus efforts here Elderly Teens, etc. West Valley Pool? #1 issue: where Heritage Orchard Purpose is for heritage only Use for Central Development Hakone - Adios! Need 10 acres minimum Virtual Site to Provide: Iv Safety: Complete and current info i.e. availability, events., trail maps. Communication device to access, use by staff. Include video, etc. Play equipment Lights Drive to Hakone Trail Improvements: Jogging Trail corridor along creek Children's daycare at Community Center to be used (1 -2 rooms) as babysitting space. Address needs of non - English speaking Secure, safe restrooms Stadium -type seating /bleachers Trail Improvements, cont'd. Toddler equipment /age Bike trails - off street (streets too dangerous) Duel Use: Families and Community: Kindergarten playground unsafe at Argonaut Add par course for kids and adults Indoor Sports: Multi -use collaborators Community Center Bond performing arts Redwood - gym,. stage, +? (shouldn't close at 3:00) 10 year plan Dec. $ Schools, City Teens, i.e. Skateboard Insurance Issue - collaborative Comprehensive programs Let teens plan it Dog run Recreate outside - Preserve Open Space Garden Park Improvement - i.e. Kevin Moran - Community Garden J.V. Include visibility and access Private schools collaboration Emphasis on playing fields School sites should be used as adult education centers Void in Teen Programs Connections w /outdoors vs. indoors (TV) "Virtual Site" —Central Clearing House Cameras necessary ?? Maps Communication in general Printed Materials Brochures, maps, newspapers Redwood Site: Basketball, badminton, volleyball, board, ping pong, billiards - Teens, Srs., Education L/P Acquisition: Other cities have more Ours is inferior No tax base, land expensive Congress Springs not that nice (no trees, dusty) on a main street, so won't impact neighborhoods. Trails Safety - feed into Redwood Traffic Corridor: Redwood, 85, W. Valley Lights, signs Violations Get kids to school thru existing neighborhoods Railroad tracks are a danger to kids Aesthetic improvement - flowers, trees U �I 04 sa Rq lO Gn1 ITY� =� - � • Printed on recycled paper. 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867 -3438 COUNCIL MEMBERS: -- Community Recreation and Park Task Force Information Packet Ann Marie Burger PaulE Jacobs Gil,4an Moran Karen Tucker Donald L. Wolfe Parks & Recreation Community Task Force Mission Statement April 25, 1996 . The Parks & Recreation Community Task Force will provide recommendations to the Saratoga Parks & Recreation Commission, and to the Saratoga City Council regarding the community's recreational and park /facility needs, now and in the future. These recommendations shall be based on community input gathered from a wide variety of interested community members, along with current and projected demographics, the Parks & Trails Master Plan, while considering information gathered by the Task Force members and the City -- - staff. - - - - -- These tasks are to be completed by the end of July 1996, at which date this Task Force will be dissolved. Desired Needs List A. Development of-Multi-Use Sports Fields $ * Soccer, baseball & softball on a 4 acre site. B. Indoor Sports & Activity Center C. Park Improvements in existing sites * Expand and improve playground equipment. D. Community Center Renovation\ °Expansion * To enlarge the existing facility to meet increasing recreational needs. E. Hakone Gardens Improvements * Improvements to entrance and roadway, handrail system and restroom improvements. F. Swimming pool (outdoor facility) 700,000 1,000,000 + 100,000 --1,01-0001000 + 500,000 + 500,000 + G. Play field improvements to mulit- purpose fields at existing School sites. H. Community Gardens I. Trail Improvements * Trails designed to interconnect the neighborhoods, school sites, parks and public open space. J. Development of a Large Community Park * Designed to handle large community events. 175,000 p \acre 50,000 1,000,000 175,000 (per acre) K. Construction of a dog run in a park 15,000 CITY OF SARATOGA Protected Growth 1995,- 2015 The population of the City as estimated by the State of California and the Association of Bay Area Governments will grow by 1% with construction of new dwellings and the increases in school age population currently being experienced by--the school districts which service the-City. Persons Per Household: 1995 2.85 Saratoga Onion School District Enrollment number for K through 8th 1991 1992 1993 1,698 1,772 1,818 2000 2015 2.88 2.76 -0.09 1994 1995 1,939 2,063 1997 through 1998 projected to be at a 5% growth rate. 1996 (projected) 2,200 OUTDOOR FACILITIES YOUTH SPORTS Organization # of Facilities currently Projected need participants using AYSO Soccer Fall 1995 1030 5 - Congress Springs Projected Player 2 - Redwood Middle increase to 1584 - Practice Only by year 2000 1 - Redwood Middle lower additional 4 2h.-Argonaut School _. - ___.. fields -- 1'h - Saratoga School 2 - Foothill School 1 - Kevin Moran Spring 1996 140 Currently using 2 game Projected players fields and 3 practice 1020 by year 2000 fields game fields - 7 practice - 18 Little League 600+ Congress Springs Park Little League (5 -12 yr old) Little League -4 fields Additional 3 Pony League Pony League -1 field fields (13 -15 yr old) Little Leagues cannot increase their program due to lack of fields. Los Gatos /Saratoga 450 Foothill School -3 fields Renovation of Girls Softball Argonaut School -1 field fields at Association Redwood Middle -1 field Foothill and Saratoga High -1 field Argonaut Schools Adult Sports Recreation Dept. 380 E1 Quito Park -1 field 3 fields Softball West Valley -1 field INDOOR FACILITIES YOUTH SPORTS Organization # of Facilities currently participants usin Projected need National Junior Basketball Boys /Girls 200 � Saratoga High -2 courts Additional indoor 3rd thru 8th grade (Sundays only) facility Redwood Middle -1 court - - - practice only NJB cannot expand program to include 9th through 12th grades due to lack of a facility Recreation Department Youth Basketball 250 Saratoga High -2 courts Additional indoor Program (Saturday only) facility 3rd thru 8th grade Program Redwood Middle -1 court This program on several occasions has been bumped due to School Activities scheduled at these facilities. Adult Sports Recreation Department Men's over 35 192 Men's over 45 256 West Valley College Redwood Middle School Women's Basketball 66+ Redwood Middle School A d d i t i o n a l facility to be used year around for this program These programs on several occasions have been bumped due to School Activities scheduled at these facilities Community Center Facility This facility was constructed in 1967 as a Youth Center through a major volunteer effort. The Senior Wing was added in 1981 and the lobby area was remodeled in 1991. Currently, the Recreation Department offers approximately 550 classes each year in the - Community Center along with the. Community Center renta -l-s -- equates to approximately 20,000 participants per year. The projected need for this facility would be to renovate and expand the Community Center to meet increasing demand for additional recreational programming and to expand the rental program. CITY OF SARATOGA PARRS PARKS DEVELOPED 1. Beauchamps Park 2. Brookglen Park 3. Central Park (Hertiage Orchard) 4. Congress Spring Park S. El Quito Park 6. Foothill Park 7. Gardiner Park 8. Hakone Gardens 9.5 acres undeveloped 9. Historial Park 10. Kevin Moran Park 4.0 acres undeveloped 11. Ravenwood Park 12. Wildwood Park _ Total Developed Parks LIJzi 9 Dili Do • • ND 1. Azule Park 2. Pollard i Quito Rd. 3. San Marcos Wilderness Total Undeveloped Parks Total Acres ACRES 2.2 .7 14. 9.97 6.3 .8 1.2 15.5 1.0 10.3 .65 66.62 4.3 .5 10.0 14.8 81.42 Inventory of School District Playfield Sites Saratoga Union School District Redwood Middle School 5.6 acres Foothill School 2.4 acres Argonaut School - _ 2.3 acres Saratoga School 3.1 acres Cupertino Union School District Blue Hills School 4.6 acres Christa McCuliffe 2.3 acres Campbell Union School District Marshall Lane School 9.0 acres Summary of City /School Recreational Facilities M Softbl Bsktbl Tenis Socer stRm Vbl Bbl P1 Argonaut School 1 2 4 2 1 Beauchamps Park 1/2 1 2 Blue Hills Elem.Sch 1 1 Brookglen Park 1/2 1 Central Park _ Christa McAuliffe Sch Congress Springs Park 1 2 5 1 5 2 E1 Ouito Park 1 1 1 1 Foothill Park Foothill School 1 3 2.5 1 1 Gardiner Park 2 Historical Park Kevin Moran Park 2 Marshall Lane Schl 4 1 1 2 Prospect High Schl 2 1 4 6 1 1 Quito /Pollard Ravenwood Park 1 Redwood Middle Schl 1. 1 12 3 Sacred Heart School 4 1 2 Saratoga High School 2 1 8 8 2 1 Saratoga School 1 2 1 St. Andrews 1 1 6 1 1 3 West Valley College 1 2 4 16 3 1 1 1 Wildwood Park 1 1 2 Key: MP - Multipurpose Rm /Gym Softbl - Softball field Bsktbl - Basketball court /outdoor Tenis - Tennis court Socer - Soccer field /multipurpose field RstRm - Restrooms - Vbl -- Volleyball court Bbl - Baseball field P1 - Play structures FACILITATOR: Mary Lynn Bernald RECORDER: Monique Drumm Chuck Corr Jerry Daniel Anthony Hoffman Sally Johnson Carolyn King Mark Linsky Brian Luskey Gary Pastre Roma Rieker Elaine Roth Stephanie Weidert Bill Weller - FACILITATOR: John Mallory RECORDER: Barbara Dutra Al Abshire Marcia Block Laurel Euler Pam Hoffman Wayne Kao R.G. Lawson Debbie Lilb Sofia Poullada Cindy Ruby Beth Wyman Christine Gulrich FACILITATOR• RECORDER:. Kay Whitney Larry Perlin Sarah Adolphson .Steve Benzing Christy Coleman Frank.Dutro Tom Green Gary Lord Catherine Quinonez Robert Strayer Venise Taaffe Barbara Takahashi Sally Towse FACILITATOR: Kathy Weiner RECORDER: Beverly Tucker .Gladys Armstrong Connie Birdsall Mary Gardner Laurie Girand Patricia Ann Johnstone Sandy Lewis Sally.McElrovey Dave Mount Dick Peterson Greig Rose Jim Shaw Rosanne Wydeczak FACILITATOR: Jenny Crotty RECORDER: John Clark Ron Adolphson Angel Cheng Barbara D'Angelo C. Holly Davies Judy Jimenez Pam Kenady Anne Kolb Dave Lazares Craig Northrup Brian Robertson Steve Yuen 99UT @2 0&MEUQ)(5& 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867 -3438 June 27, 1996 Dear Resident-: COUNCIL MEMBERS: Ann Mane Burger Paul E. Jacobs Gj;iian Moran haren Tucxer Dcn,ro L. WoI% You are invited to a July 8th meeting in the Senior Day Care Center of the Community Center. At 7:30 p.m., the Community Recreation and Parks Task Force will present its recommendations to the Parks and Recreation Commission. Many of you who receive this letter participated in the June 8th workshop which prioritized the parks and recreation needs for the community. We very much appreciate your help; your ideas were important in our deliberations. The Task Force is now completing its report. Using the prioritized results of the workshop, we are taking it one step further by recommending locations based on available resources in the community. In addition, we have reviewed the current Master Plan and have given full consideration to letters from residents and staff reports. Another meeting is scheduled for Wednesday, July 17. At that time, the Parks and Recreation Commission will present its recommendation to the City Council. Community input is welcome at all meetings. Again, we thank you for your ideas, support, and your commitment to the Saratoga community. If you have any questions, please feel free to contact Joan Pisani or Bob Rizzo at 867 -3438. Sincerely, The Community Recreation and Park Task Force MEliORANDUN TO: PARRS AND RECREATION COMMISSION FROM: CITY MANAGER SUBJECT: PARR PLANNING PARAMETERS FROM CITY COUNCIL I am transmitting to you the twelve general parameters discussed and agreed upon by the Council at its meeting on January 23rd for your review on February 5th and for discussion with the Council on February 27th. 1. Improvements to the park and recreation facilities system of the City should allow the system to meet the needs of the overall community and, to the extend possible, provide improvements which make facilities convenient for as many different types of users as possible. 2. Planning for improvements should assume that there is a greater need for more active use facilities. 3. When considering the need for improvements, all city facilities should be considered including parks, the Community Center, the Warner Hutton House, and Hakone Gardens to the extent that improvements for the latter help assure the successful operation of the Gardens by the Hakone Foundation. 4. Recreation facilities and parks needs should be addressed, within the current inventory of land devoted to or potentially available for -such use, i.e., city parks, city owned buildings, and public schools. 5. Use and improvement of school facilities should be a vital part of the overall planning effort and should be done with maximum involvement from the schools themselves. Specific proposals to consider should include: a. Redevelopment of the Saratoga School field area for better sports and /or community use in exchange for the school allowing improved parking on the site which could be used by the business community. b. Redevelop the Foothill School field area with Foothill Park into an integrated facility. c. Improve and develop facilities for community use at Saratoga High School. d. Develop new practice sports fields at all public school sites using the following guidelines: 1. One soccer field and baseball field at each school. 2. City would build or renovate as needed. 3. Fields would be available to City /Leagues during non - school hours. 4. Joint use agreements to be executed before City starts work. 5. City would maintain fields built or renovated, schools would maintain playground areas. 6. Schools would have to agree to help financially with maintenance of new or renovated facilities. 7. Congress Springs Park would be reserved primarily for league play not practice. 6. In making recommendations for improvements, how they would be -- financed should not be a constraint on the recommendations, however, recommendations should include not only the estimated cost of the improvement but the cost of maintaining the improvement as well. If certain improvements would reduce current costs that information should also be included. 7. The design of proposed improvements should be developed with neighborhood input. 8. Proposals for improvements should be based upon a demonstrated community need over the long term and prioritized based upon degree of immediate need, ease of implementation, and /or cost. Avoid making proposals for improvements which may be merely a current fad. 9. In proposing improvements at parks the following criteria should be considered: a. the improvement should add beauty to the area. b. improvements should emphasize use by the. school age population through high school but also provide improvements which would encourage use by older users as well. c. proposed improvements should be limited to those which would allow daylight hours use of parks only. d. proposals for intensive use improvements should include major buffers placed between the use and neighboring residences. e. the parking needs of users who don't walk to parks should be anticipated. 10. Improvements to trails which will improve stability and reduce the need for long term maintenance should also be considered in recommendations for improvements. 11. Attention should be paid to improving access to Wildwood Park from the downtown area and to improvements, either on site or off site, which would encourage the community to make better use of the park. 12. A proposal should be made as to how to develop either a park or a school site as a location where major community events can be held. CC:City Council To: Editor, Saratoga News cc: City Council From: Jack Mallory, Saratoga Resident Subj: Community works with Parks and Recreation Commission to make recommendations and move forward Date: July 9, 1996 - Several monihs ago I was invited by the Parks and Recreation Commf8SlOn to participate on a task force. The main objective was to organize a community workshop that would allow Saratoga residents to join together to provide input on how the limited amount of Park Funds would be spent and make a recommendation to the Parks and Recreation Commission. We held twenty three meetings over three months to achieve our objective! I am happy to say that it was worth the effort. As a former City Council member and follower of the Saratoga political scene, I was skeptical that we would achieve our objective and come to a reasonable concensus. So when 70 positive Saratogans came together on June 8 for the Community Recreation and Park Workshop, I was very pleased. Residents came from many different interests, varied backgrounds, and in many cases, with specific agendas. They came, they talked to each, they listened and participated in a group process to prioritize our Parks and Recreation community needs. I was impressed that citizens were enlightened regarding the needs of others and the greater community. This was a great example of a commission and task force that truly wanted and got community involvement to make tough decisions. From the workshop, we learned that our community highly values recreation programs and facilities for our children, playfield partnerships with schools, and land acquisition as required. Monday night, July 8, the Parks and Recreation Commission voted unanimously to accept the recommendations of the task force and send them to the City Council for their approval. These recommendations closely mirrored the community workshop input. We hope the City Council will move quickly on the recommendations as the Parks and Recreation funds, although very limited, are available and the children need the facilities now - not in five years. After the City Council acts on these recommendations, the next step will be for the Parks and Recreation Commission and staff to work with neighborhoods, school districts, sports leagues, teens, and others involved in parks and recreation to help in the detailed planning phase. Let's keep moving forward with positive, healthy programs for our young children, teens, and yes, ourselves. Jack Mallory Task Force Member & 30 year Saratoga resident Hakone Foundation The Hakone Foundation continues to suully manage the rental program, parking fee collection and Gift Shop at Hakone Gardens, as well as carry out cultural exchange and art programs. Funds earned from these endeavors provide the means for the Hakone Foundation to continue to meet its commitment to the City of Saratoga to repay the loan for the completion of the the Cultural Exchange Center. Also worldng actively in support of gardens, the Garden Committee of the Hakone Foundation meets regularly with the Parks Superintendent and staff of Halme Gardens in order to implement needed repairs and upgrades. Bruce ftk anon is the Chair of this Committee as well as the volunteer who cares for the Bamboo Garden. For your information, we have included some of the accomplishments of this past year. Unfortunately, the above listed major projects are expenditures that the Halaone Foundation is not in a position to implement at this time. 1995-6 IMPROVEMENT PROJECTS ACCOM USHED M MPROGRESS. 1. PERFORMANCE PLATFORM constructed between the main buildings. (HFfueds and contractor) . 2. BRIDE'S DRESSING ROOM refurbishing and decorating. (HFfunds and volunteers) 3. FENCE REPAIR of deer exclusion - fencing and replacement of bamboo garden fencing. (HF volunteers) 4. INTERLOCKING PAVING STONE PATIO outside Bride's Dressing Room. (RFfu nds and volunteers.) 5. BOOK SHELVES AND CATALOGUING of Foundation's library collection (HFfurds and volunteers.) 6. NEW TELEPHONE answering system. (HFfuuds) 7. WEDDING BROCHURE - design, printing and distribution of Wedding Brochure. (HF funds ) S. GATE BROCHURE. Revision and reprinting. (HFfueds & volunteers) 9. CHAIR STORAGE HANGERS installed in storage shed (HFfunds & volunteers) 10 REPLACEMENT OF STEPS to the Upper House. (Eagle Scout project.) 11. LANDSCAPING completed on new pond filter mound (HF volunteers) 12 TRAIL REPAIR on Wilderness trail. (Scout p *ect) 13 BENCH CONSTRUCTION in Docent waiting area (HFfunds Scout project.) 14. NEW ENTRY SIGN. (HFfunds Rotary Club project.) 15. GIFT SHOP - continued upgrading and maintenance of facilities. (HFfunds and volunteers.) 16. LIGHTING IMPROVEMENTS - added lights in the CEC to accommodate business meetings. (HFfumds) Sincerely, Kay Duffy, Preside--ntVfi Post Office Box 2324, Saratoga, Califomia 95070 -0314 408/741 -4994 May 18, 1996 Hakone Foundation The Community Recreation and Park Task Force City of Saratoga Fruitvale Avenue Dear Committee members: The Hakorie -Foundation is very pleased to acceptyour invitation to participate in the Community Recreation and Park Task Force. In response to this invitation we would like to call to the Task Force members' attention the following major needs at Hakone Gardens. These needs are discussed in order of priority as determined by the Board of Trustees. The Hakone Foundation's representative to the Task Force, Gladys Armstrong will address these issues and answer questions you may have concerning Hakone Gardens. 1. ENTRANCE ROAD H"ROVEMENTS. It has long been the priority to seek improved access to Hakone Gardens both for safety reasons and to enable the access of larger tour buses. Frequent inquiries from tour organizations require warnings about Hakone's steep access road with narrow turns which cannot easily accommodate large buses. This deters group access as well as the accompanying revenue. -Another factor is the access at the base of the hill, which is difficult and somewhat dangerous, especially on days of high traffic. Access coming from the uphill direction is also very difficult because of the very sharp turn that is necessary. In addition, some major repairs, including retaining walls, will soon be needed In the past the City budget has included $50,000 for the initial phase of this improvement project. We request that, at least, this funding be returned to the budget and that plans be initiated to fund these necessary improvements. 2. HAND RAIL REPLACEMENT. For safety and aesthetic reasons the handrails, particularly in the steeper portions of the gardens, need to be replaced. The "peeler pole" handrails currently in Hakone, although fine for a wilderness park, are too large and bulky for the delicate environment of a Japanese Garden. They are also badly in need of repair. Several railings are missing (a liability problem?) and support poles are leaning downhill. We recommend replacement of these peeler poles with a steel post/rail system of handrails which will be safer, more durable and have less visual impact on the garden. Estimated costs for materials and installation of this railing along the upper paths and at some of the steps is $8000 - 12,000. 3. RESTROOM FACELHI'S. The current facilities are old, shabby, and smelly. More important, the facilities do not meet the requirements of the "ADA" for the disabled Future funding for this upgrade must be considered for this City of Saratoga public garden. Since it probably is not possible to simply "fix" this problem it is necessary to plan for a future expenditure of an estimated $100,000 for improved restroom facilitates at HWmne Garden. (Continue) Post Office Box 2324, Saratoga, California 95070 -0324 408/741 -4994 SflRflT06fl UDIOn SCHOOL DISTRICT 20460 FORREST HILLS DRIVE SARATOGA, CALIFORNIA 95070 (408) 867 -3424 Mary Ann Swan Parks and Recreation Commission City of Saratoga 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Mary Ann, We have been delighted to think of the following ways to use the $1.000,000 funds available for field and park i.ruprovements for the Saratoga community. Our dreams include: Sie Improvements Argo...naaut School • Enhance par course • Gardens • Picnic table area with landscaping Foothill School / • Drains for fields • Trike path Foothill Park • Fences • Preschool play area • Bleachers • Gardens • Enhance par course Redwood School • Portable bleachers - Enhance par course • Expansion of amphitheater • Covered picnic area Saratoga School • Level fields • Par course • Drains for fields • Gardens • Develop a small outdoor theater if field is drained Community • Swimming Pool • Indoor Sports Center • Sand Volleyball Court • Gardens • Elevated Tennis Courts • Dog run (away from schools) Of course, we understand that not all projects can be completed. Priorities and details regarding specific improvements and plans can be provided as needed. We would be willing to look at any of our property for possible space. We look forward to working with you in this endeavor. Sincerely, Mary G do Superintendent k t SflRflT06fl UOIOfl SCHOOL 0121ICT 20460 FORREST HILLS DRIVE SARATOGA, CALIFORNIA 95070 (408) 867 -3424 November 30, 1995 Harry Peacock, City Manager Saratoga City Offices 13777 Fruitvale Avenue Saratoga, CA 95070 y Dear Harry, L �= Q -V I CITY OF SARAT )( :A CITY N �L.Rt �LG�: '3 OFFICE I understand the Parks & Recreation Commission and the City of Saratoga are contemplating a task force to review use of the community's parks and recreation needs. Saratoga Union School District is interested in joining the task force, based on the fact that our clients are the same and because a joint effort appears to be the most practical way to make use of fields.and grounds. I will call you about the possibility of a representative from the District joining the task force. I look forward to talking with you. Sincerely, Mary G er, Superintendent MG /bm March 20,1996 Dear Saratoga City Council Member, 1 - - -r I am writing on behalf of many members of the Blue Hills Elementary community who would urge you to consider entering into a partnership with the Cupertino Union School District to upgrade the playing field at Blue Hills School. CUSD is currently drawing up the plans for facility improvement at Blue Hills. They have expressed interest in working with you to improve the field area as part of the remodel. Since you are in the process of determining the best sights to add badly needed playing fields in Saratoga, this would be the perfect time to arrange such a partnership. The field* at Blue Hills School is used daily during the school year. - currently, we do not have a safe long - distance running surface for the children, and the field is pothole - laden. CYSA, AYSO, Blue Hills Bobby Sox, and Little League clubs are always looking for safe places to hold practices and games in our area, but consistently express concern about the condition of our field. Our community children are very involved in these sports clubs, and Blue Hills families appear to be very supportive of upgrading Blue Hills to be able to better serve the children. Community runners would be delighted to have a track strip available to them to use on weekends and in the evening. It is my understanding that there has been mixed community input regarding the use of Azule Park as an additional playing field. While I would hope that you would look at the expansion of Blue Hills field into the park as one option, I would also hope that you would consider upgrading the Blue Hills field regardless. With or without Azule, there should be room to run a single -lane track around the field, place a baseball diamond in one corner, and still have enough area to keep groomed as a soccer field. What an asset to our community such a schoolyard would be! Thank you for your timely consideration. Sincerely, Debbie Ullo 12054 Kristy Lane Saratoga, Ca 95070 252 -4160 l 12308 Walden Court Saratoga, CA 95070 6/8/96 The Saratoga City Council 13777 Fruitvale Avenue Saratoga, CA 95070 4 _ On June 8, 1996, I attended the Saratoga Parks & Recreation "Community Recreation '& Park Task Force Workshop" which was held" at the Saratoga Community Center. Approximately 70 people attended. However, I found the workshop to be an good eye - opening and learning experience before and after I attended. When I first called the Saratoga Recreation Center on 5/21/96 to register for the workshop, I was informed by a Recreation Center employee that there was only one workshop, and it was for the Kevin Moran Park ... my address was unknown to the employee. I indicated to the employee that the Saratoga News stated that it was for "Citizen advice sought on $1.2 million for city parks "; however, the employee insisted that it was for Kevin*Moran.Park. I registered. I was then contacted by Joan Pisani, Recreation Director, and when I asked her why the workshop was only for Kevin Moran Park, she stated that it was for all parks as the Saratoga News had stated. She completed a questionnaire over the phone by asking me several specific questions. Two of those questions were: a) Would I be interested in new Sports Fields? And, b) would I be interested in Joint Use Agreements with schools? At this point, I realized that I was being surveyed for my opinions ahead of the workshop. The reason given for such questions was that it would help "balance" the workshop groups. Never - the -less, I attended the workshop and during the presentation of the workshop, I questioned the Workshop Facilitator on Section (A) of the "Desired Needs List" (Development of Multi -Use Sports Fields * Soccer, Baseball & softball on a 4 acre site) of where the four acre site was located and /or where the new Multi -Use Sports Fields would be located. The Facilitator, the Recreation Commissioner and other members of the Parks & Recreation Department all stated.and insisted that they had no knowledge of the location of either the 4 acre site mentioned in the "Desired Needs List" or where the new sports fields would be located. However, I find it extremely difficult to believe that administrative employees of the Parks and Recreation Department would not have the knowledge of where the 4 acre site /new sports fields would be located since there has been no new acquisition of land lately by the City of Saratoga. Page two Furthermore, in my workshop group, one citizen worked for the Saratoga Recreation Department and another worked for our school district. I acknowledge that they both had good input, but I believe that their presence created a conflict of interest since they would be advising where the city's funds should be spent. Consequently, I now question as to whether there were other people with conflict of interests involved in the remaining workshop groups. I did enjoy the workshop. However, because of the inconsistency of details about the workshop and the surveying of my opinions when I first called the Parks & Recreation Department to register, the unanswered question by the Workshop Facilitator and Parks and Recreation Commissioner -and employees of-the--location of the 4 acre site and /or the new Multi -Use Sports Fields during the presentation, and the learning of two citizens in my debate group were in conflict of interest, I now question the overall integrity of the Community Recreation & Park Task Force Workshop. Therefore, I can only trust that the Council will use their good judgment and share the $1.2 million plus funds fairly to'be used for the good of all Saratoga citizens and not just one special interest group. Sincerely, Y� 2 Christin ?G�lrich Anthony & Jane Koffman PO Box 22T3 cSarato8p, CA 95070 Mr. Paul Jacobs 13777 Fruitvale Avenue Saratoga CA 95070 Dear Mr. Jacobs: Tel. (408) 446 -3230 July 8, 1996 D CcCy OF SA A CITY B;4NAGEa'�-) F10E The July 8,.1995 Town Hall Meeting videotape should be viewed by all involved in developing Kevin Moran and Azule parks. As well as neighborhood input, several other individuals, including presidents past and present of youth organizations such as AYSO, Little League, etc. qualified to assess the value, impact and utility of various improvements are on the tape. The videotape can be viewed or dubbed at the Saratoga City Hall. .I have dubbed these individuals onto a twenty minute 'summary' version. Some of their conclusions are summarized below. I will gladly provide this tape to anyone wishing to borrow it. According to Dave Lazarus (President of the Saratoga Little League), as he stated on the videotape of the July 8, 1995 Town Hall Meeting, Kevin Moran Park is not practical for softball. It is too small, has inadequate parking potential, and has poor access through restricted streets designed only for low traffic. Ron Lawson, head of the City of Saratoga Girl's Softball program states there would be no advantage to using the Kevin Moran location. There is not room for sufficient parking, and the narrow, circuitous residential streets make access poor Dick Priest, past president of Little League stated that thirty-one years ago, studies were done and the master plan drawn up recommending that Congress Springs be developed as a sports complex, but that Kevin Moran was not suitable due to inadequate potential parking, small size, and poor access through neighborhood streets not designed for increased traffic flow. Kevin Moran was not suitable then, and is not suitable now. Mary Gardner, superintendent of the Saratoga School District has said she would encourage co- operative development of the parks with schools in Campbell, Cupertino, and Sunnyvale as well as Saratoga. Recommendations Due to narrow, circuitous neighborhood street access, daily use by walking and biking grade school children to and from Blue Hills School, poor potential parking, and its triangular shape and size, Kevin Moran park does not appear to be feasible for a sports complex, or any organized sports field other than perhaps as a minor soccer practice field. Some things that would be of great value, however, include; Expand the playground area and equipment at Kevin Moran Park. Currently, a play structure for 3 to 5 year old children exists, and three swings for older. children. Equipment suitable for large muscle development in five to twelve year old children is needed, such as the structure at Brookglen Park. A community garden area should be created at one end of Kevin Moran Park. An area for natural, unstructured play, discovery, and exploration by children, including those at Blue Hills School should be left at one end of the park. Blue Hills currently utilizes the orchard area on the north for this, since it is in close proximity to the park and easily accessed by the Blue Hills pedestrian overcrossing. The Heritage park is too far away to be used for this purpose. Jointly develop sports play fields at Azule Park along with Blue Hills School. The Cupertino Union School District has expressed a strong desire to cooperate in this. They have successfully shared projects with two other cities, Sunnyvale and Saratoga, in mutually beneficial projects of this nature in the past few years, notably at Homestead High school, Cupertino Jr. High, Kennedy (off Bubb), and Eaton. Among other benefits, the existing school parking and restroom facilities may be utilized, freeing up more land for play field area and saving construction, maintenance,. and monitoring costs, as well as eliminating a needless duplication of facilities. Sonia Scher with Cupertino Union School District has offired to help implement such a program. She can be contacted at 252 -3000. Build a gymnasium at Redwood Middle School, that could be jointly utilized by the school and the City of Saratoga's basketball program, as per Matthew Crosby, Director of City of Saratoga's basketball program. Ask for children's input regarding the development of playgrounds. This was done for one in Kauai, resulting in an internationally acclaimed park, with many unique and highly useful features. This park also had many elements donated by local businesses and organizations, with donation plaques placed accordingly. The adoption of some of these elements could make Saratoga's parks equally outstanding. I welcome any comments or discussion on the above statements, and stand ready to help in any way I can. Please contact me at your convenience. Sincerely, Anthony Hoffm Anthony & Jane Hoffman 1c664 Northampton Drive Sarato8p, C'1 BOZO Tel. (408) 446 -3W June 8. 1996 To all persons interested in the development of Kevin Moran and Azule Parks; The July 8, 1995 Town Hall Meeting videotape should be viewed by all involved in developing Kevin Moran and Azule parks. As well as neighborhood input, several other individuals, including presidents past and present of youth organizations such as AYSO, Little League, etc.and former qualified to assess the value, impact and utility of various improvements are on the tape. The videotape can be viewed or dubbed at the Saratoga City Hall. .I have dubbed these individuals onto a half-hour 'summary' version. I have also included specific shots of a comprehensive playground on Kauai, Hawaii, considered to contain one of the best children's playgrounds in the world. which I will be happy to provide to anyone wishing to borrow it. Some of their conclusions are summarized below; According to Dave Lazarus (President of the Saratoga Little League), as he stated on the videotape of the July 8, 1995 Town Hall Meeting, Kevin Moran Park is not practical for softball. It is too small, has inadequate parking potential, and has poor access through narrow neighborhood streets. According to Ron Lawson, head of the City of Saratoga Girl's Softball program, there would be no advantage to using the Kevin Moran location. There is not room for sufficient parking, and the access is poor. Dick Priest, past president of Little League stated that thirty -one years ago, studies were done and the master plan drawn up recommending that Congress Springs be developed as a sports complex, but that Kevin Moran was not suitable due to inadequate potential parking, small size, and poor access. Kevin Moran was not suitable then, and is not suitable now. Mary Gardner, superintendent of the Saratoga School District has said she would encourage co- operative development of the parks with schools in Campbell, Cupertino, and Sunnyvale as well as Saratoga. Recommendations As such, Kevin Moran park does not appear to be feasible for a sports complex, or any organized sports field other than perhaps as a minor sports practice field. Some things that would be of great value, however, include; Expand the playground area and equipment at Kevin Moran Park. Currently, a play structure for 3 to 5 year old children exists, and three swings for older children. Equipment suitable for large muscle development in five to twelve year old children is needed, such as the structure at Brookglen Park. A community garden area should be created at one end of Kevin Moran Park. An area for natural, unstructured play, discovery, and exploration by children, including those at Blue Dills School should be left at one end of the park. Blue Hills currently utilizes the orchard area on the north for this, since it is in close proximity to the park and easily accessed by the Blue Dills pedestrian overcrossing. The Heritage park is too far away to be used for this purpose. Jointly develop sports play fields at Azule Park along with Blue Hills School. The Cupertino Union School District has expressed a strong desire to cooperate in this. They have succes"y shared projects with two other cities, Sunnyvale and Saratoga, in mutually beneficial projects of this nature in the past few years, notably at Homestead and _ high schools. Among other benefits, the existing school parking and restroom facilities may be utilized, freeing up more land for play field area and saving construction, maintenance, and monitoring costs, as well as eliminating a needless duplication of facilities. Sonia Scher with Cupertino Union School District has offered to help implement such a program. She can be contacted at 252 -3000. Build a gymnasium at Redwood Middle- School, that could be jointly utilized by the school and the City of Saratoga's basketball program, as per Matthew Crosby, Director of City of Saratoga's basketball program. Ask for children's input regarding the development of playgrounds. This was done for the one in Kauai, and resulted in an internationally acclaimed park, with many unique and highly useful features. This park also had many elements donated by local businesses and organizations, with donation plaques placed accordingly. The adoption of some of these elements could make Saratoga's parks equally outstanding. I welcome any comments or.discussion on the above statements,. and. stand ready to help in-any way I can. -'Please contact me at your convenience. Sincerely, Anthony Hoffman JUN -03 -1996 06:32 June 3. 1996 :.. NSD R &D 408 5n 3628 P. 02/03 I have attached a table showing the data for the Fall Season. As for estimates for the Spring Seasuu. this is more difficult because it is such a new program but why don't you use the following: Saratoga AYSO Spring Season If you have any questions, please give me a call at 55' )-^)790. o Regards, Mark insky Saratoga AYSO Regional Commissioner mslf le= Page 1 f. \wordproclayso\spmgest.doc Printed: 6/3/96 1996 i 1997 1998 1999 2000 2001 2002 Teams 10 30 - 45 60 70 75 80 Players 140 4201 630 840 1020 1090 1160 Gm Flds -- -- 2 ; 5 6 7 8 Prc Flds 3 8 12 15 18 19 20 If you have any questions, please give me a call at 55' )-^)790. o Regards, Mark insky Saratoga AYSO Regional Commissioner mslf le= Page 1 f. \wordproclayso\spmgest.doc Printed: 6/3/96 -+ 0 D r- m W , Saratoga AYSO Field Requirements for Fall Soccer 1992-2002 Notes: * These increases are conservative estimates: 1. Assumes conservative 10 9/o/year increase iq 1997 dropping to 5 1/o/year in 2002. 2. Assumes conservative 10 91/year increase ij,.1997 dropping to 5 %/year in 2002. 3. Only these divisions (I - 6) require practice fields. 4. This assumes that there are an average of 10 teams or 5 games per field per day. 6. These include the 5 fields at Congress Springs Park and, for 1995 and later, the 2 fields at Redwood Middle School. 7, This assumes that teams share a field for practice and that there are an average of 2 practices per week. This assumes that fields are utilized an average of 4 days per week, primarily Monday through Thursday, from after school to sundown. In 1994, had to go to split shills at Congress Springs Park to make tip practice field shortfall. S. These numbers show the fields with goal posts, and the total number of fields available for practice, ASSUMING that the Blue Hills School field is not available. 5,5 Congress Springs Park 2,3 Redwood Middle School, upper (gained (beam fields in 1995) 0.1 Redwood Middle School, lower 0, 2.5 Argonaut School (last half a field in 1995) 0, 1.5 Sarntoga School (lost half field in 1995) 0,2 Foothill School # * #RR # # #RR R * #AR 0, 1 Kevin Moran Park (began using for practice in 1994) 1, 1 Blue Hills School (not included due to reservation problems) 11' IS IMPORTANT TO NOTE THAT SARATOGA AYSO HAS BEGUN TO RUN A SPRING SOCCER PROGRAM AND THE FIELD SITUATION HAS BECOME CRITICAL. IN THE SPRING OF 96, SARATOGA HAD ESSENTIALLY NO PRACTICE FIELDS AND LIMITED GAME FIELDS FORIG TEAMS. IN 97, WE EXPECT MANY MORE, TEAMS AND PLAYERS. Mark Linsley (FiILDRF�Q.XLS) kRRAR #R RARR * }R ARRRAR* Printed: 612196, 1:55 PM 1992 1993 1994 -. 1995 19968 1997*. 1998" 1999- 2000" 2001- 2002" Player Count 1. 720 760 910 1030 1145 1259 1372 1481 1584 1679 1762 % Player increase N/A 5.6% 19.7% 13.2% 11.2% 10,01% 9A% 7.9% 7.11% 6.0% 4.9% Team Count 2. 54 59 70 84 88 96 104 112 119 126 132 Player to Team Ratio 13.33 12.88 13.001 12.26 13.01 13.1 l 13.19 13.22 13.311 13.33 13.35 Team Count (Div 1-6 ) 3. 50 ;, 51 2 621- 70 74 81 88 95 101 1.07 11.2 % Team (Div 1-6) Increase 2,00/0 21.6 %n 12.9% 5.7% 9.5% 8.6% 8.00/0 6.3% 5.9% 4.7% Game Fields Needed 4. 5 5 5 71 8 9 10 11 11 12 13 Teams to Game Fields Ratio 5, 10.80 11.80 14.00 12.00 11.00 10.67 10.40 10.18 10.82 10.50 10,15 Game Fields Available 6. 5 5 5 7 7 Practice Fields Needed 7. 13 13 16 18 19 21 22 24 26 27 28 Practice Fields Available 8. 5, 13 5,13 5,14 7,16 7,16 Notes: * These increases are conservative estimates: 1. Assumes conservative 10 9/o/year increase iq 1997 dropping to 5 1/o/year in 2002. 2. Assumes conservative 10 91/year increase ij,.1997 dropping to 5 %/year in 2002. 3. Only these divisions (I - 6) require practice fields. 4. This assumes that there are an average of 10 teams or 5 games per field per day. 6. These include the 5 fields at Congress Springs Park and, for 1995 and later, the 2 fields at Redwood Middle School. 7, This assumes that teams share a field for practice and that there are an average of 2 practices per week. This assumes that fields are utilized an average of 4 days per week, primarily Monday through Thursday, from after school to sundown. In 1994, had to go to split shills at Congress Springs Park to make tip practice field shortfall. S. These numbers show the fields with goal posts, and the total number of fields available for practice, ASSUMING that the Blue Hills School field is not available. 5,5 Congress Springs Park 2,3 Redwood Middle School, upper (gained (beam fields in 1995) 0.1 Redwood Middle School, lower 0, 2.5 Argonaut School (last half a field in 1995) 0, 1.5 Sarntoga School (lost half field in 1995) 0,2 Foothill School # * #RR # # #RR R * #AR 0, 1 Kevin Moran Park (began using for practice in 1994) 1, 1 Blue Hills School (not included due to reservation problems) 11' IS IMPORTANT TO NOTE THAT SARATOGA AYSO HAS BEGUN TO RUN A SPRING SOCCER PROGRAM AND THE FIELD SITUATION HAS BECOME CRITICAL. IN THE SPRING OF 96, SARATOGA HAD ESSENTIALLY NO PRACTICE FIELDS AND LIMITED GAME FIELDS FORIG TEAMS. IN 97, WE EXPECT MANY MORE, TEAMS AND PLAYERS. Mark Linsley (FiILDRF�Q.XLS) kRRAR #R RARR * }R ARRRAR* Printed: 612196, 1:55 PM 7/16/96 PHONE CALLS RE: PARK DEVELOPMENT -7a Renata and Raymond Schneyer (residents of Saratoga) would like Kevin Moran and Azule park to stay green - -would not like development of soccer fields or concrete for parking. This is one of the only orchards and green spots left in the City. Would like to keep it that way since they walk there often. Updating playground equipment would be OK. Nancy Kraus, 12274 Larchmont Ave., is opposed to any development of a soccer field and /or.a parking.lot.at Kevin Moran Park. irlu July 12,1996 Dear Members of the Saratoga City Council, As a parent of two elementary aged children and one teenager, I am thrilled to see that the Parks and Recreation Commission has taken such a strong stand to support the recreational needs of our young people. I applaud them for the thoroughness of their study and for the positive community experience that their Saturday priority- setting workshop proved to be. Their proposal to you was preceded by much thought and care, and I urge you to approve it in its entirety. My younger children attend Blue Hills School, where I actively work to see that the children of our community have every opportunity to grow and thrive. Our school is currently slated for remodeling by the district, and our parent and staff planning committee has urged the school district to partner with the City of Saratoga to upgrade the field area as part of the remodel. Blue Hills School field area should support a soccer field, a baseball diamond in the corner, and a perimeter running surface. During the day, the school children would certainly benefit from having safe, groomed fields and running surface on which to play. After school hours, the community would enjoy the fields and track, both as families and as part of organized sports programs. The 60 -plus parking places at Blue Hills would provide parking relief for Azule and Kevin Moran Parks. The three fields could be linked so that families could walk from field to field to watch multiple games, rather than driving from isolated site to isolated site. I realize that some will try to argue that you should not prioritize Blue Hills because we are not part of the Saratoga School District. However, Blue Hills is attended almost entirely by Saratoga children who pay taxes in Saratoga just as the others do. If AYSO, Bobby Sox and CYSA use the fields, they will be used by all Saratoga children, not just Blue Hills'. All Saratoga residents will enjoy the beauty of Azule and Kevin Moran By partnering with CUSD, the city gains funds that were not previously part of the city. We only come out ahead!! There is a great need in our city for playing fields. A cross section of our community voiced that need clearly at the June 8th meeting. Organized sports keeps our young people active and healthy, and keeps them away from the many less desirable activities that could be occupying their time. AYSO has already begun to turn children away because their are not enough playing fields. The programs are growing, so that trend will continue if we do not do anything. We, as a community, must work together to provide the fields for our children. I think that can be done without sacrificing the safety and comfort of park neighbors. I believe it will be exciting to see how this spending proposal will bring the community together as we look at the specific details. Thank you in advance for acting swiftly to put the recommendations of your Parks and Recreation Commission into action. Sincerely, Debbie Lillo 12054 Kristy Lane 252 -4160 16 -JUL -1996 13:54 GRAND HYATT JAKARTA 6221334321 P.02 16 July 1996 �( 1 Saratoga City Council Members 13777 Fruitvale Avenue Saratoga, CA 95070 Dear Saratoga City Council Members, 1 a concerned about the recent recommendations the Community 1 c e ti se recommendations ks Task Force presented to the Parks and Recreation Commission on 8 July e resented to the City Council on 17 July. The Task Force t considered red b excellent the workshop the ndations will b p 8 June community -wide workshop, oa ddino recommendations together. I believe this participants, and presenting the tw misrepresents the hard work of the community -wide works do not reflect�he joint an it misleads the other Saratoga residents. These added recommendations efforts of the community and should not be adopted, nor considered, th developed by the is time. I request the City Council consider only the actual recommendations 8 June community -wide workshop. I also request hiCon wo workshop to develop the similar community -based group, to hold another recommendations on how to meet our community -wide park and recreation needs. Only the prioritized list of the Saratoga community park eSent the actual output of the Junee Task Force to the Parks and Recreation Commission rep community -wide workshop. These recommendations, developed Parks and Recreations Staff members, the Saratoga Parks and Recreation Commission, Saratoga and the Saratoga City Council, are an excellent example of parties lgecommenda find output solution. However the Task Force added to the workshop tp ut addition not even discussed by the community -wide workshop. Specifically, the Task Force added recommendations for modifications to particular parks and presented te them as e Park and the Kevin community -wide workshop. The recommended modifications Moran Park do not represent the joint output of the community -wide workshop nor, I believe, the, community. The Task Force admits this in their 27 June 1996 letter to residents announcing the 8 July meeting with the Parks and Recreation Commission (attached). I respectfully request the City Council direct the Task Force, or a similar body, to convene another workshop to develop specific recommendations on how and where to meet the prioritized needs already developed. There are strong feelings and valid points on the many sides of deciding how to meet the park and recreation needs of our community. It is my belief that the best way to be sure that the community supports actions by the City Council is to have the community jointly develop the recommended actions. This will help ensure the community supports the solutions. I am interested in this issue because I live near Kevin Moran Park. I want solutions to our City's park and recreation needs that equally considers all sides of the discussion. I do not want solutions that are developed by a limited few who claim to represent everyone. I cannot support solutions developed by a subset of a group and represented otherwise. I request the City Council also not support the added recommendations. Please let the community fully and actively participate in shaping our city. Sincerely, Harry W. eller, Jr. 12552 Scully Avenue Saratoga, CA 95070 16 —JUL -1996 13:55 GRAND HYATT JAKARTA 6221334321 P.03 SOMME, A O A 13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 867 -3438 COUNCIL MEMBERS: Ann Marie Burger Pau! E. Jacobs Gillian Moran June 27, , Koren Tucker Donald L. Wolfe Dear Resident: You are invited to a July 8th meeting in the Senior Day Care Center of the Community Center. At 7:30 p.m., the Community Recreation and Parks Task Force will present its recommendations to the Parks and Recreation Commission. Many of you who receive this letter participated in the June 8th workshop which prioritized the parks and recreation needs for the community. We very much appreciate your help; your. ideas were important in our deliberations. The Task Force is now completing its report. Using the prioritized lk results of the workshop, we are taking it one step further by recommending locations based on available resources in the community. In addition, we have reviewed the current Master Plan and have given full consideration to letters from residents and staff reports. Another meeting is scheduled for Wednesday, July 17. At that time, the Parks and Recreation Commission will present its recommendation to the City Council. Community input is welcome at all meetings. Again, we thank you for your ideas, support, and your commitment to the Saratoga community. If you have any questions, please feel free to contact Joan Pisani or Bob Rizzo at 867 -3438. Sincerely, The Community Recreation and Park Task Force TOTAL P.03 7 -17 -1996 1:26PM FROM STANFORD TELECOM TCP 408 541 9030 P.1 STANFORD TELECOM FAX 480 Java Drive, Sunnyvale CA 94089 -1125 USA PHONE: +1408 745 -0818 FAX: +1408 541 -9030 e -mail : KrausN@stelhq.com DATE: July 17, 1996 FROM: Nancy Kraus, Sales Support Specialist Telecom Component Products Group TO: Saratoga City Council Ann Marie Burger Gillian Moran Donald Wolfe Dear City Council Members, Members: Paul Jacobs Karen Tucker Because of a prior committment, I am unable to attend tonight's Council meeting. I would, however, like to convey my opinion about the possible development of a soccer playing field and parking facility at Kevin Moran Park. I am adamently opposed to this proposal for several reasons. My primary reason is that the neighboorhood streets are not adequate to handle the increased traffic. I doubt that people would part at the Azule area; they will be more likely to park on the narrow, area streets thus creating a hazard. A second reason is the comments of several coaches that there are more desirable sites for playing fields. I am not opposed to any development of the park - in fact, I think it SHOULD be improved, but not for an organized sport. Sincerely, Nancy Krau3' 12474 Larchmont Avenue Saratoga, CA 95070 255 -6634 Stanford Telecom 1 July 17, 1996 �A PHONE CALLSABOUT PARKS DEVELOPMENT Glen Garrahan, who lives on Scully, feels there should be no soccer field or new parking in the area. He sees no need for a soccer field and feels it would generate undesirable traffic, noise and litter. He wants the Council to pay attention to the people who live in the neighborhood. John Lipchak, 12110 Scully, opposes a soccer field and wants to leave the area as a park because it is peaceful.and gives the area class. He lives by a stop sign where people speed. Putting in a park would just worsen that and add pollution and devalue his home. Homeless people would come to the park and possibly endanger children there. Measure G passed because the Council had been unresponsive to neighbors' concerns, so the Council should now listen to them. He would be happy to have any Councilmember call him at work at 285 -9130 or at home at 973 -1728. SARATOGA CITY :COUNCIL EXECUTIVE SUMMARY NO. ZN" MEETING DATE: July 17, 1996 ORIGINATING DEPT. City Clerk AGENDA ITEM CITY MGR. SUBJECT: ELECTION 1996: RESOLUTION CALLING SPECIAL ELECTION; DECISIONS TO BE MADE ON MEASURES Recommended Motion: 1. Adopt resolution calling election. 2. For both measures, direct the City Attorney to prepare impartial analyses; take no action to prohibit rebuttals; and appoint two Councilmembers to write ballot arguments for one or both measures. Report Summary: The City Council needs to consider two measures classified as "City Measures" under the Elections Code. The attached resolution calls a special election on November 5, 1996, to place the measures, the Utility User Tax and the Binkley General Plan Amendment, before the voters. The first action to be taken is to adopt the resolution. After that, the Council must make certain decisions on these measures. Elections Code Section 9280 allows the City Council to direct the City Clerk to transmit a copy of the measure to the City Attorney to write impartial analyses of the measures not exceeding 500 words. Impartial analyses of both measures would be useful to the voters; staff recommends that they be prepared. Elections Code 9282 provides for principal arguments not exceeding 300 words and allows the City Council to file an argument for or against a City measure. Staff recommends that, if the Council wishes to write the argument for either measure, two Councilmembers be appointed to do so. However, the Council may wish to give another party the opportunity to write an argument (e.g. Mr. Binkley for the General Plan Amendment measure). If so, staff recommends that the Council announce its intentions not to write the argument and direct staff to relay that information to Mr. Binkley. As indicated in the resolution, the principal arguments are due August 16 and the rebuttals (if permitted),, August 26. Elections Code 9285 authorizes the Council to permit rebuttal arguments to be filed. On the assumption that more discussion is better than less, staff recommends that the Council permit rebuttal arguments. If the Council agrees, no action is required; rebuttals will be allowed because they have been allowed in recent elections. However, if the Council does not want rebuttals, you must move to prohibit them. The motion must be made on the same day on which the special election is called. Elections Code 9287 provides that the City Clerk selects the arguments to be printed, if more than one is submitted, according to an established priority. j Fiscal Impacts: The cost of each measure placed on the ballot will be approximately $3500. Mr. Binkley is paying the costs of the measure affecting his property. Follow Up Actions: Staff will forward the resolution to the appropriate officials at the County so the special election can be consolidated with the regular election. Consequences of Not Acting on the Recommended Motions: If the resolution is not adopted and received by the Registrar by August 9, the special election will not take place. Attachments: 1. Resolution calling special election and requesting services of Registrar 2. Elections Code 9280, 9282, 9285, 9287 § 9280. Preparation of impartial analysis of measure by city attorney Whenever any city measure qualifies for a place on the ballot, he governing body may direct the city elections official to transmit a copy of the measure to the city attorney, unless the organization or salaries of the office of the city attorney are affected. The city attorney shall Prepare an impartial analysis of the measure showing the effect of the measure on the existing law and the operation of the measure. If the measure affects the organization or salaries of the office of the city at- torney, the governing board may direct the city .prepare the impartial analysis. The analysis shall belprinted Printed to the arguments for and against the measure. The analysis shall not exceed 500 words in length. In the event the entire text of the measure is not printed on the ballot, nor in the voter information portion of the sample ballot, there shall be printed immediately below the impartial analysis, in no less than 10- point bold type, a legend substantially as follows: "The above statement is an impartial analysis of Ordinance or Measure . . If you desire a copy of the ordinance or measure, the elections official's office at insert telephone number) please call will be mailed at no cost to you(" and a copy § 9282. Persons who may file argument for or against city measure; Length The legislative body, or any member or members of the legislative body authorized by that body, or any individual voter who is eligible to vote on the measure, or bona fide association of citizens, or any combina- tion of voters and associations, may file a written argument for or against any city measure. No argument shall exceed 300 words in length. The city elections official shall cause an argument for and an argument against the measure to be printed along with the following statement on the front cover, or if none, on the heading of the first page, of the printed arguments: "Arguments in support or opposition of the proposed laws are the opinions of the authors." The city elections official shall enclose a printed copy of both argu- ments with each sample ballot; provided, that only those arguments filed pursuant to this section shall be printed and enclosed with the sample ballot. The printed arguments are "official matter" within the meaning of Section 13303. Printed arguments submitted to voters in accordance with this section shall be titled either "Argument In Favor Of Measure - P9 "Argument Against Measure or being filled in only with the letter or number, if any, y tdeesig blank spaces ing the measure. At the discretion of the elections official, the word "Proposi- tion" may be substituted for the word "Measure" in such titles. Words used in the title shall not be counted when determining the length of any argument. § 9285. Copies of arguments to persons who have filed opposing argu- ments SU ITA L S (a) If any person submits an argument against a city measure, and an argument has been filed in favor of the city measure, the elections of- . ficial shall immediately send copies of that argument to the persons fil- ing the argument in favor of the city measure. The persons filing the argument in favor of the city measure may prepare and submit a rebut- tal argument not exceeding 250 words. The elections official shall send copies of the argument in favor of the measure to the persons filing the argument against the city measure, who may prepare and submit a rebuttal to the argument in favor of the city measure not exceeding 250 words. The rebuttal arguments shall be filed with the elections official not more than 10 days after the final date for filing direct arguments. Rebuttal arguments shall be printed in the same manner as the direct arguments. Each rebuttal argument shall immediately follow the direct argument it seeks to rebut.. (b) Subdivision (a) shall only apply if, not later than the day on which the legislative body calls an election, the legislative body, adopts its provisions by majority vote, in which case subdivision (a) shall apply at the next ensuing municipal election and at each municipal election thereafter, unless later repealed by the legislative body in accordance with the procedures of this subdivision. § 9287. Priority for selection of arguments to be printed and distributed to voters If more than one argument for or more than one argument against any city measure is submitted to the city elections official within the time prescribed, he or she shall select one of the arguments in favor and one of the arguments against the measure for printing and distribution to the voters. In selecting the argument the city elections official shall give preference and priority, in the order named, to the arguments of the following: (a) The legislative body, or member or members of the legislative body authorized by that body. (b) The individual voter, or bona fide association of citizens, or combination of voters and associations, who are the bona fide sponsors or proponents of the measure. (c) Bona fide associations of citizens. (d) Individual voters who are eligible to vote on the measure. or 14 SARATOGA CITY COUNCIL EXECUTIVE SUMMARY NO. Z i MEETING DATE: July 17, 1996 ORIGINATING DEPT. City Manager's Office AGENDA ITEM ► CITY MGR. /4� SUBJECT: Proposed Household Sales Ordinance Recommended Motion(s): To introduce the ordinance by title only, waiving further reading in full. Report Summary: Community Service Officers have noted that from time to time certain residents appear to be engaging in the "garage sale" business. These residents appear to have a garage sale monthly, not just upon moving, or once every few years to get rid of accumulated "stuff ". Currently the City has no standard by which to judge whether a "garage sale" is legitimate or whether it has become a business on the property. Some surrounding cities have addressed this problem by limiting the number of sales allowed per year and specifying that items for sale can not be acquired for the purpose of sale, effectively turning the "garage sale" into a residential version of a "flea market ". These ordinances also often deal with signage limitations, another issue which the City must face since it recently changed the sign ordinance to generally prohibit the placement of signs in the public right of way. To address these concerns the City Attorney has prepared an ordinance which would add Article 70 to Chapter 4 of the Municipal Code. The ordinance would 1) limit the number of "household sales" to no more than two in any twelve month period, 2) prohibit the sale of any article of personal property acquired for the purpose of sale, and 3) limit signs to one on -site sign, to be displayed only at the location of the sale during the days, dates and hours of the sale and limited in size to four square feet in area and not to exceed four feet in height. Fiscal Impacts: There would be no direct fiscal impact by the passage of this ordinance beyond normal enforcement costs. The Community Services Officers and code enforcement staff are currently having to deal with these problems now in terms of complaints from neighbors. It is anticipated that there would be no significant increase in enforcement effort required. Advertising, Noticing and Public Contact: Notice of this proposed ordinance was contained in the regular meeting agenda posted at the kiosk in front of the City Council Chambers and mailed to all subscribers of the .City Council.. agendas. No :other notices or advertisements have been made. Consequences of Not Acting on the Recommended Motions: Code enforcement staff will continue to attempt to limit abuse of the "garage sale" through the limitations placed on home occupations. Follow Up Actions: Place the matter on the next regular meeting agenda for adoption and publish a summary of the ordinance in the Saratoga News as required by law. Attachments: Ordinance of the City Council of the City of Saratoga adding Article 70 to Chapter 4 of the Code of the City of Saratoga, relating to household sales.