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Home My WebLink About04-04-2012 City Council minutes MINUTES SARATOGA SPECIAL CITY COUNCIL MEETING APRIL 4,2012 The City Council held a Closed Session at 5:15 p.m.in the administrative conference room in the City Manager's Office. Announcement of Closed Session Conference with Legal Counsel—Anticipated Litigation Significant exposure to litigation(Government Code section 54956.9 (b): 1 case The City Council then called the Joint Meeting with Representatives of Saratoga Schools to order at 5:30 p.m. in the Saratoga Senior Center, Saunders Room. SARATOGA REGULAR CITY COUNCIL MEETING Mayor Page called the meeting to order at 7:05 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT Council Members Manny Cappello, Howard Miller, Emily Lo, Vice Mayor Jill Hunter, Mayor Chuck Page ABSENT: None ALSO PRESENT: Dave Anderson, City Manager Richard Taylor, City Attorney Crystal Morrow, City Clerk John Cherbone, Public Works Director Mary Furey, Finance and Administrative Services Director James Lindsay, Community Development Director Michael Taylor, Recreation and Facilities Director Iveta Harvancik, Senior Engineer Monica LaBossiere, Human Resources Manager Cynthia McCormick, Community Development Planner Jim Yoke, Emergency Services Coordinator REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Morrow reported that pursuant to Gov't. Code 54954.2,the agenda for this meeting was properly posted on March 29, 2012. REPORT FROM CLOSED SESSION Mayor Page announced that there was nothing to report from Closed Session. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Mayor Page provided an overview of the Joint Meeting with Saratoga School Representatives and shared some of the information that was shared, including Saratoga schools that have recently been recognized as California Distinguished Schools. Mayor Page thanked the teachers and administrators of Saratoga schools for their efforts and hard work. Council Direction to Staff None ANNOUNCEMENTS Council Member Cappello announced that the Chamber of Commerce held a grand opening for the Village Market Place on April 4, 2012. The farmers market will be held every Wednesday from 2:30 p.m. to 6:30 p.m. in Blaney Plaza at the intersection of Saratoga-Sunnyvale Road and Big Basin way. Council Member Cappello encouraged the public to visit the Village Market Place. Council Member Miller shared some of the recreational opportunities in the City of Saratoga Recreation Activity Guide, including summer camps. Council Member Miller also shared information about free workshops hosted by the City of Saratoga Recreation Department at the Saratoga Library held on the 2nd Wednesday of the month. The next workshop will be on April 11, 2012 at 10:30 a.m. Vice Mayor Hunter shared that the Saratogan, the City's newsletter, is now mailed as part of the Recreation Activity Guide. Additionally,the 7t Annual Pet Parade will take place on April 28, 2012 in the Village from 10:00 a.m. to 12:00 p.m. Council Member Lo encouraged residents to visit the City website at www.saratoga.ca.us/email subscriptions to sign up for City email subscriptions for a variety of topics, including the Saratogan and Recreation Activity Guide. CEREMONIAL ITEMS 1. Commendations for Student Council Representatives of Local Schools Recommended action: Present Certificates of Appreciation to Student Council representatives from schools in and around Saratoga. Mayor Page presented the Certificates of Appreciation to Student Council representatives. 2. Commendations for Outgoing City Commissioners Recommended action: Read and present commendations. Mayor Page presented commendations to outgoing City Commissioners Michael Bustamante and Joan Gomersall. 3. Appointment of City Commissioners Recommended action: 1. Adopt the resolution appointing one member to the Planning Commission, one member to the Traffic Safety Commission, and two members to the Heritage Preservation Commission; and 2. Direct the City Clerk to administer the Oaths of Office. RESOLUTION NO. 12-022 HUNTER/CAPPELLO MOVED TO: 1. ADOPT THE RESOLUTION APPOINTING ONE MEMBER TO THE PLANNING COMMISSION, ONE MEMBER TO THE TRAFFIC SAFETY COMMISSION,AND TWO MEMBERS TO THE HERITAGE PRESERVATION COMMISSION; AND 2. DIRECT THE CITY CLERK TO ADMINISTER THE OATHS OF OFFICE. MOTION PASSED 5-0-0. City Clerk Crystal Morrow then administered the Oaths of Office to the appointed Commissioners. SPECIAL PRESENTATIONS None CONSENT CALENDAR 4. City Council Meeting Minutes Recommended action: Approve minutes for the City Council Meeting on March 21, 2012. MILLER/HUNTER MOVED TO APPROVE MINUTES FOR THE CITY COUNCIL MEETING ON MARCH 21,2012. MOTION PASSED 5-0-0. 5. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: March 20, 2012 March 27, 2012 MILLER/HUNTER MOVED TO ACCEPT CHECK REGISTERS FOR THE ACCOUNTS PAYABLE PAYMENT CYCLES FOR MARCH 20,2012 AND MARCH 27, 2012. MOTION PASSED 5-0-0. 6. Final Contract Amendment between the Board of Administration California Public Employees' Retirement System and City of Saratoga—Miscellaneous Employees Recommended action: 1. Waive the second reading and adopt the Ordinance authorizing the final contract amendment to the Contract between the Board of Administration of the California Public Employees' Retirement System(Ca1PERS) and the City Council of the City of Saratoga; and 2. Authorize the Mayor to sign the amendment to the Contract between the Board of Administration California Public Employees' Retirement System and City of Saratoga. ORDINANCE NO. 289 MILLER/HUNTER MOVED TO: 1. WAIVE THE SECOND READING AND ADOPT THE ORDINANCE AUTHORIZING THE FINAL CONTRACT AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CALPERS) AND THE CITY COUNCIL OF THE CITY OF SARATOGA; AND 2. AUTHORIZE THE MAYOR TO SIGN THE AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND CITY OF SARATOGA. MOTION PASSED 5-0-0. 7. Development Agreement for 22100 Mt. Eden Road Recommended action: Staff recommends the Council waive the Second Reading and adopt the Development Agreement and direct staff to publish a comprehensive summary thereof in a newspaper of general circulation of the City of Saratoga within 15 days after its adoption. City Attorney Richard Taylor requested that this item be removed to note that staff made minor changes to the Development Agreement, ordinance, and plans to correct clerical errors. Mayor Page invited public comment on the item. No one requested to speak. ORDINANCE NO. 290 MILLER/HUNTER MOVED TO WAIVE THE SECOND READING,ACCEPT THE CHANGES DETAILED BY CITY ATTORNEY RICHARD TAYLOR, ADOPT THE DEVELOPMENT AGREEMENT WITH THE CHANGES,AND DIRECT STAFF TO PUBLISH A COMPREHENSIVE SUMMARY THEREOF IN A NEWSPAPER OF GENERAL CIRCULATION OF THE CITY OF SARATOGA WITHIN 15 DAYS AFTER ITS ADOPTION. MOTION PASSED 5-0-0. 8. Declaration of Surplus Vehicles & Equipment Recommended action: 1. Move to declare the following vehicles as surplus and authorize their sale at auction: • Vehicle # 84 1995 GMC Sonoma • Vehicle # 104 2003 Chevrolet Silverado 1500 • Equipment# E032 1998 Toro 560 D Mower • Equipment# E041 1996 Toro 223 Mower • Equipment# E012 Bandit Wood Chipper MILLER/HUNTER MOVED TO: 1. MOVE TO DECLARE THE FOLLOWING VEHICLES AS SURPLUS AND AUTHORIZE THEIR SALE AT AUCTION: •VEHICLE #84 1995 GMC SONOMA •VEHICLE # 104 2003 CHEVROLET SILVERADO 1500 •EQUIPMENT#E032 1998 TORO 560 D MOWER •EQUIPMENT #E041 1996 TORO 223 MOWER •EQUIPMENT#E012 BANDIT WOOD CHIPPER MOTION PASSED 5-0-0. 9. Resolution in Support of Assembly Bill 1642 Recommended action: Approve the resolution in support of Assembly Bill (AB) 1642 and authorize the Mayor to sign the letter of support for AB 1642. RESOLUTION NO. 12-019 MILLER/HUNTER MOVED TO APPROVE THE RESOLUTION IN SUPPORT OF ASSEMBLY BILL (AB) 1642 AND AUTHORIZE THE MAYOR TO SIGN THE LETTER OF SUPPORT FOR AB 1642. MOTION PASSED 5-0-0. 10. Resolution in Opposition of Assembly Bill 1627 Recommended action: Approve resolution in opposition of Assembly Bill 1627- Healthy Neighborhoods Act. RESOLUTION NO. 12-020 MILLER/HUNTER MOVED TO APPROVE RESOLUTION IN OPPOSITION OF ASSEMBLY BILL 1627-HEALTHY NEIGHBORHOODS ACT. MOTION PASSED 5-0-0. PUBLIC HEARINGS None OLD BUSINESS 11. Saratoga Community Event Fee Waiver Requests Recommended action: Accept report and provide direction to staff. Recreation and Facilities Director Michael Taylor presented the staff report. Mayor Page invited public comment on the item. No one requested to speak. MILLER/CAPPELLO MOVED TO AUTHORIZE USE OF COMMUNITY BUILDING EVENTS FUNDS TO PAY FOR CITY-RELATED FEES UP TO $800 FOR THE INTERNATIONAL ODER OF ODD FELLOWS ANNUAL EASTER EGG HUNT AT WILDWOOD PARK. MOTION PASSED 5-0-0. COUNCIL DIRECTION: Review costs of fundraiser park rentals in the User Fee Schedule, return to Council with options for an application process that allows community event organizers to request special event funding, and review special event permitting and the park rental process to make organization of special events more transparent and customer friendly. 12. Saratoga Light Poles Vertical Banner Policy Recommended action: Staff recommends adopting the attached Policy Regulating the Public Use of Vertical Banners on Select Saratoga Light Poles. Recreation and Facilities Director Michael Taylor presented the staff report. Mayor Page invited public comment on the item. No one requested to speak. MILLER/HUNTER MOVED TO APPROVE THE POLICY REGULATING THE PUBLIC USE OF VERTICAL BANNERS ON SELECT SARATOGA LIGHT POLES WITH THE FOLLOWING REVISIONS: - PARAGRAPH 1 —ADD THE FOLLOWING SENTENCE TO THE END OF PARAGRAPH, "STAFF MAY APPROVE PROPOSALS THAT USE FEWER THAN ALL BANNER LOCATIONS AND WILL ASSIGN BANNER LOCATIONS AS APPROPRIATE." - PARAGRAPH 1 —CHANGE THE LAST SENTENCE TO READ "GROUPS MAY BE ASKED TO SHOW PROOF OF NON-PROFIT STATUS AND PRIMARY PLACE OF BUSINESS." - PARAGRAPH 2 -ADD A SENTENCE INDICATING THAT STAFF DECISIONS MAY BE APPEALED TO THE CITY COUNCIL IN ACCORDANCE WITH CITY CODE - PARAGRAPH 2—ADD THE WORD "FISCAL" BETWEEN "EACH" AND "YEAR" IN THE FIRST SENTENCE - PARAGRAPH 3—REMOVE THE WORD "NON-PROFIT" FROM PRIORITY 2 MOTION PASSED 5-0-0. NEW BUSINESS 13. Saratoga Library Solar Project—Award of Construction Contract Recommended action: Saratoga Library Solar Project—Award of Construction Contract Public Works Director John Cherbone presented the staff report. Mayor Page invited public comment on the item. No one requested to speak. MILLER/HUNTER MOVED TO DECLARE CENTRAL CALIFORNIA SOLAR ELECTRIC TO BE THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT,AWARD A CONSTRUCTION CONTRACT TO CENTRAL CALIFORNIA SOLAR ELECTRIC IN THE AMOUNT OF $220,000.00 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME, AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE CONTRACT UP TO $22,000,AND ADD ELECTRIC VEHICLE CHARGING STATIONS TO THE SARATOGA LIBRARY PARKING LOT TO BE POWERED BY THE LIBRARY SOLAR PANELS AND FUNDED WITH REMAINING ELECTRIC VEHICLE CHARGING STATION CAPITAL IMPROVEMENT PROJECT FUNDS. MOTION PASSED 5-0-0. 14. Resolution Amending the City of Saratoga's Conflict of Interest Code Recommended action: Adopt resolution amending the City of Saratoga's Conflict of Interest Code. City Attorney Richard Taylor presented the staff report. Mayor Page invited public comment. No one requested to speak. RESOLUTION NO. 12-021 CAPPELLO/MILLER MOVED TO ADOPT RESOLUTION AMENDING THE CITY OF SARATOGA'S CONFLICT OF INTEREST CODE. MOTION PASED 5-0-0. ADHOC & AGENCY ASSIGNMENT REPORTS Mayor Chuck Page Let's Move City Ad Hoc—During the Joint Meeting with Saratoga School Representatives,the Let's Move City Ad Hoc shared information about Healthier U.S. School Challenge and efforts the City of Saratoga is taking to promote health. West Valley Sanitation District—The Sanitation District is currently in the process of recruiting a District Director. Vice Mayor Jill Hunter SASCC—SASCC recently received a donation of more than$100,000. Council Member Emily Lo Sister City Liaison—The Sister City's student exchange program is still accepting applications. Students who participate in the program will have the opportunity to stay in Muko, Japan over the summer. Participating families in Saratoga will also host students from Muko, Japan during the summer. Council Member Howard Miller Santa Clara Valley Water District Commission—The Water District will be meeting the week of April 9, 2012. Valley Transportation Authority PAC—the VTA PAC meeting next week has been canceled for the groundbreaking of the BART extension to Silicon Valley on April 12, 2012 at 2:00 p.m. at 1404 Mabury Road in San Jose. Council Member Manny Cappello Chamber of Commerce—The Chamber is meeting the week of April 9, 2012. Let's Move City Ad Hoc—The Ad Hoc will be meeting soon to discuss developments of the City's Let's Move initiative. TEA Ad Hoc—Council Member Cappello will be attending the State's Assembly Local Government Committee to advocate for adoption of Assembly Bill 1816 on April 11, 2012. CITY COUNCIL ITEMS None CITY MANAGER'S REPORT None ADJOURNMENT MILLER/CAPPELLO MOVED TO ADJOURN THE MEETING AT 10:18 P.M. MOTION PASSED 5-0-0. Minutes respectfully submitted: 0(4‘6"fS.-TcUC 1■MYYVIA) Crystal Morrow, City Clerk