HomeMy WebLinkAbout07-14-2011 Special City Council minutes MINUTES
SARATOGA SPECIAL CITY COUNCIL MEETING
JULY 14,2011
The City Council met in Closed Session in the Administrative Conference Room at 9:30
AM.
ANNOUNCEMENT OF CLOSED SESSION
Conference with Legal Counsel - City-Designated Labor Negotiators Pursuant to
Government Code Section 54957.6
MAYOR'S REPORT ON CLOSED SESSION
Mayor Miller announced that there was nothing to report from Closed Session.
Mayor Miller called the Special City Council meeting to order at 10:00 a.m.
ROLL CALL
PRESENT: Council Members Manny Cappello, Jill Hunter,
Vice Mayor Chuck Page, and Mayor Howard Miller
ABSENT: Emily Lo
ALSO Dave Anderson, City Manager
PRESENT: Ann Sullivan, City Clerk
Mary Furey, Administrative Services Director
Michael Taylor, Recreation and Facilities Director
Thomas Scott, Facilities Supervisor
Monica LaBossiere, Human Resource Manager
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Ann Sullivan reported that pursuant to Government Code 54954.2, the agenda
for the Special Meeting of July 14, 2011, was properly posted on July 12, 2011.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
None
COUNCIL DIRECTION TO STAFF
None
1
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
COUNCIL DIRECTION TO STAFF
None
1. APPROVAL OF LIBRARY IMPROVEMENT PROJECTS AND
AUTHORIZING USE OF LIBRARY IMPROVEMENT FUND
STAFF RECOMMENDATION:
Authorize use of approximately $290,000 of the Saratoga Library Improvement Fund
and approve projects to improve and enhance the Saratoga Library.
Michael Taylor, Recreation and Facilities Director, presented the staff report.
Director Taylor noted staff was seeking authorization from the Council to use
approximately $290,000 of the Saratoga Library Improvement Fund and direction
regarding the proposed projects that would improve and enhance the Saratoga
Library.
The following people addressed the Council on this item:
Derek Wolfgram, Deputy Librarian, Santa Clara County Library
Gayathri Kanth, Community Librarian, Santa Clara County Library
Sam McBane Mulford, Chair of the Saratoga Library Commission
Mr. Wolfgram noted the Library Commission had established a project list noting the
following priority projects:
Priority One Priority Two Priority Three
➢ Interior Signage ($200k) ➢ Solar ➢ Onsite Water Retention
➢ Workroom Floor Mitigation ($220,000 ➢ Display Space (not eligible for
($50,687) Plus $19,000 roof Bond funding)
➢ Lobby Reconfiguration access
➢ Exterior Signage (only eligible for improvements)
Bond funding if signage is right
next to the library)
Facilities Supervisor Thomas Scott was present to address questions presented by the
Council. Mr. Thomas clarified the roof access project and noted it focused on library
roof access safety that included ladder and handle extension upgrades.
Council discussed the various proposed projects and the estimated costs. Each council
member voiced their project priority preferences and the funding allocation:
2
MAYOR MILLER:
Roof access improvements
Workroom floor mitigation
Scale Solar costs slightly
Some interior signage—no more than $25,000
None of the other projects
VICE MAYOR PAGE:
Roof access improvements
Solar on roof
Workroom floor mitigation
Interior signage—No more than$10,000
COUNCIL MEMBER HUNTER:
Roof access improvements
Workroom floor mitigation
Solar on roof
Minor interior signage - $10,000 to $20,000
COUNCIL MEMBER CAPPELLO:
Workroom floor mitigation
Roof access improvements in conjunction with Solar
Interior signage if funding is available
DIRECTION TO STAFF:
Council directed staff to proceed with the following proposed projects:
1. Workroom Floor Mitigation
2. Roof Access Improvements—(safety ladders on roof must be brown in color)
3. Solar
4. Roof-based water system to clean solar panels
5. Interior Signage—up to $10,000 (if funds remain after other projects completed)
In addition, Council noted they would allocate up to $30,000 from the Council
Contingency Fund to cover full solar installation.
Roof-based water system and interior signage projects would be eliminated if funding
is not available.
2. FIRST AMENDMENT TO AGREEMENT FOR BARGAINING SERVICES
WITH ATKINSON,ANDELSON, LOYA, RUUD & ROME, A
PROFESSIONAL LAW CORPORATION, TO PERFORM LOEGAL
SERVICES REGARDING BARGAINING
STAFF RECOMMENDATION:
3
Approve the first amendment to the agreement for bargaining services with Atkinson,
Andelson, Loya, Ruud& Romo, a Professional Law Corporation.
Monica LaBossiere, Human Resource Manager, presented the staff report.
PAGE/CAPPELLO MOVED TO APPROVE THE FIRST AMENDMENT TO
THE AGREEMENT FOR BARGAINING SERVICES WITH ATKINSON,
ANDELSON,LOYA,RUUD & ROMO,A PROFESSIONAL LAW
CORPORATION. MOTION PASSED 4-0-1 WITH COUNCIL MEMBER LO
ABSENT.
DIRECTION TO STAFF:
Staff to perform an evaluation of the labor negotiation process for the 2012 contract
negotiations.
The City entered into a professional services agreement with Atkinson, Andelson,
Loya, Ruud& Roma, a Professional Law Corporation commencing on April 8, 2011
to provide labor negotiation services with the Saratoga Management Organization
(SMO), Saratoga Employee Association(SEA), and the Northern California
Carpenters Regional Council, Carpenters Forty Six Counties Conference Board and
their Affiliated Local Unions (UNION).
11:00 A.M.
3. LOS GATOS/SARATOGA UNION HIGH SCHOOL SUPERINTENDENT
RECRUITMENT
STAFF RECOMMENDATION:
Informational only.
Don Iglelsias, Leadership Associated Consultant, met with the Council and City
Manager Dave Anderson to discuss the superintendent recruitment for the Los
Gatos/Saratoga Union High School District.
ADJOURNMENT
There being no additional business, Mayor Miller asked for a motion to adjourn.
PAGE/CAPPELLO MOVED TO ADJOURN THE SPECIAL COUNCIL MEETING
AT 12:10 P.M. MOTION PASSED 4-0-1 WITH COUNCIL MEMBER LO ABSENT.
Respectfully submitted,
Ann ullivan, CMC
City Clerk
4