HomeMy WebLinkAbout05-16-2012 City Council minutes MINUTES
SARATOGA SPECIAL CITY COUNCIL MEETING
MAY 16, 2012
The City Council adjourned to Closed Session at 5:30 p.m. then held a Joint Meeting
with representatives of Montalvo Arts Center at 6:00 p.m.
SARATOGA REGULAR CITY COUNCIL MEETING
MAY 16, 2012
Mayor Page called the regular meeting to order at 7:02 p.m. and led the Pledge of
Allegiance.
ROLL CALL
PRESENT Council Members Manny Cappello,Howard Miller, Emily Lo,
Vice Mayor Jill Hunter,Mayor Chuck Page
ABSENT: None
ALSO PRESENT: Dave Anderson, City Manager
Richard Taylor, City Attorney
Crystal Morrow, City Clerk
John Cherbone, Public Works Director
Mary Furey,Finance and Administrative Services Director
James Lindsay, Community Development Director
Michael Taylor,Recreation and Facilities Director
Mainini Cabute,Administrative Analyst II
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Crystal Morrow reported that pursuant to Gov't. Code 54954.2,the agenda for
this meeting was properly posted on May 10,2012.
REPORT FROM CLOSED SESSION
Mayor Page announced that there was nothing to report from Closed Session.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
None
Council Direction to Staff
None
ANNOUNCEMENTS
Vice Mayor Hunter shared that the Saratoga Village Development Council will be
holding A Sidewalk Affaire on June 23,2012. The event will include a scavenger hunt,
which the Youth Commission is helping to organize. Vice Mayor Hunter also noted the
second anniversary of Council Member Susie Nagpal's passing.
Council Member Lo announced that the 2012 Relay for Life of Saratoga will be on July
21, 2012 at St. Andrews in Saratoga and encouraged the public to participate in the event.
Mayor Page noted that the City is accepting applications for the Saratoga Youth
Commission. Additionally,the City will be holding a joint meeting with the City's
homeowners and neighborhood associations on June 20, 2012. Interested residents should
contact Debbie Bretschneider in the City Manager's Office at(408) 868-1216 or
debbieb(a),saratoga.ca.us to RSVP.
CEREMONIAL ITEMS
1. Commendation Honoring the 100th Anniversary of Montalvo
Recommended action:
Read and present the commendation to representatives of Montalvo Arts Center
Mayor Page presented the proclamation to Angela McConnell, Executive Director of
Montalvo Arts Center.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
2. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the April 23, 2012 Special Meeting, May 2, 2012
Special and Regular Meeting, and October 5, 2005 Special Meeting.
Vice Mayor Hunter removed the item from the Consent Calendar to make a
clarification to the May 2, 2012 City Council Minutes. She asked that the Minutes be
revised to reflect that she voted in favor of the sign ordinance with the understanding
that it would be reviewed within one year of adoption.
Mayor Page invited public comment on the item.
The following person requested to speak on the item:
Kathleen Casey
No one else requested to speak on this item.
HUNTER/MILLER MOVED TO APPROVE THE CITY COUNCIL MINUTES
FOR THE APRIL 23,2012 SPECIAL MEETING,MAY 2, 2012 SPECIAL AND
REGULAR MEETING AS AMENDED,AND OCTOBER 5,2005 SPECIAL
MEETING. MOTION PASSED 5-0-0.
3. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable cycles:
May 1, 2012
May 9,2012
MILLER/HUNTER MOVED TO ACCEPT CHECK REGISTERS FOR THE
MAY 1, 2012 AND MAY 9, 2012 ACCOUNTS PAYABLE CYCLES. MOTION
PASSED 5-0-0.
4. Agreement for 2011 Emergency Management Performance Grant
Recommended action:
Approve the resolution authorizing execution of the agreement between the County of
Santa Clara and the City of Saratoga granting program funds for the 2011 Emergency
Management Performance Grant(EMPG) and authorize the City Manager to sign the
agreement.
RESOLUTION NO. 12-028
MILLER/HUNTER MOVED TO APPROVE THE RESOLUTION
AUTHORIZING EXECUTION OF THE AGREEMENT BETWEEN THE
COUNTY OF SANTA CLARA AND THE CITY OF SARATOGA GRANTING
PROGRAM FUNDS FOR THE 2011 EMERGENCY MANAGEMENT
PERFORMANCE GRANT(EMPG)AND AUTHORIZE THE CITY
MANAGER TO SIGN THE AGREEMENT. MOTION PASSED 5-0-0.
5. West Valley Clean Water Program Memorandum of Understanding
Recommended action:
Approve a Memorandum of Understanding (MOU)between the Cities of Campbell,
Los Gatos,Monte Sereno and Saratoga and the West Valley Sanitation District for the
West Valley Clean Water Program which provides Storm Water Pollution Control
Coordination and Management Services, and authorize City Manager to execute the
same.
MILLER/HUNTER MOVED TO APPROVE A MEMORANDUM OF
UNDERSTANDING(MOU) BETWEEN THE CITIES OF CAMPBELL,LOS
GATOS, MONTE SERENO AND SARATOGA AND THE WEST VALLEY
SANITATION DISTRICT FOR THE WEST VALLEY CLEAN WATER
PROGRAM WHICH PROVIDES STORM WATER POLLUTION CONTROL
COORDINATION AND MANAGEMENT SERVICES,AND AUTHORIZE
CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED 5-0-0.
6. Transportation Development Act(TDA)Article 3 Application for the Saratoga
Avenue Walkway Project
Recommended action:
Adopt resolution supporting the Metropolitan Transportation Commission's
Transportation Development Act Article 3 Pedestrian/Bicycle Grant Application for
the Saratoga Avenue Walkway Project.
RESOLUTION NO. 12-029
MILLER/HUNTER MOVED TO ADOPT RESOLUTION SUPPORTING THE
METROPOLITAN TRANSPORTATION COMMISSION'S
TRANSPORTATION DEVELOPMENT ACT ARTICLE 3
PEDESTRIAN/BICYCLE GRANT APPLICATION FOR THE SARATOGA
AVENUE WALKWAY PROJECT. MOTION PASSED 5-0-0.
7. Safety Element Update Award of Contract
Recommended action:
1. Move to award a contract to RBF Consulting in the amount of$93,945 and
authorize the City Manager to execute the contract in a form acceptable to ABAG;
and
2. Move to award a contract to Cotton, Shires and Associates, Inc. in the amount of
$50,000 to prepare an updated ground movement potential map.
Council Member Miller requested that this item be removed from the Consent
Calendar to obtain additional information about the recommendation to award the
contract to RBF Consulting to update the Safety Element of the General Plan.
Council Member Cappello also requested additional information about the
recommendation to award a contract to Cotton, Shires and Associates, Inc.
City Clerk Crystal Morrow addressed questions from the Council.
Mayor Page invited public comment on the item.
No one requested to speak.
MILLER/CAPPELLO MOVED TO:
1.AWARD A CONTRACT TO RBF CONSULTING IN THE AMOUNT OF
$93,945 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE
CONTRACT IN A FORM ACCEPTABLE TO ABAG; AND
2.AWARD A CONTRACT TO COTTON, SHIRES AND ASSOCIATES, INC.
IN THE AMOUNT OF$50,000 TO PREPARE AN UPDATED GROUND
MOVEMENT POTENTIAL MAP.
MOTION PASSED 5-0-0.
PUBLIC HEARINGS
8. Fiscal Year 2012/13 Proposed Operating&Capital Budget Public Hearing
Recommended action:
Conduct a public hearing on the proposed FY 2012/13 Operating& Capital Budget,
and provide direction to staff for budget adoption on June 6, 2012.
Finance and Administrative Services Director Mary Furey presented the staff report
on the Fiscal Year 2012/13 Proposed Operating and Capital Budget.
Mayor Page invited public comment on the item.
The following people spoke on the item:
Cynthia Chang
Elaine Roth
A Participant in Recreation Instructor Elaine Roth's aerobics classes
Kimberly Almalech
No one else requested to speak.
Mayor Page proposed funding development of a Civic Theater Master Plan in the
2012/13 budget to identify ways to better accommodate the various uses of the
Theater.
Mayor Page requested additional information about how funds collected from West
Valley Solid Waste Management Authority ratepayers for street sweeping will be
used and asked that discussion on the use of the funds be added to a future City
Council meeting.
MILLER/LO MOVED TO DIRECT STAFF TO ADD THE REPLACEMENT
OF THE JOAN PISANI COMMUNITY CENTER MULTIPURPOSE ROOM
FLOOR WITH A HARDWOOD FLOOR TO THE LIST OF UNFUNDED
CAPITAL IMPROVEMENT PROJECTS IN THE FY 2012/13 CAPITAL
BUDGET AND RETURN TO COUNCIL IN SEPTEMBER WHEN FINAL
BUDGET NUMBERS FOR THE 2011/12 FISCAL YEAR ARE AVAILABLE
TO DETERMINE WHETHER TO FUND THE PROJECT. MOTION PASSED
5-0-0.
MILLER/CAPPELLO MOVED TO SCHEDULE DISCUSSION ON FUNDING
DEVELOPMENT OF A CIVIC THEATER MASTER PLAN IN SEPTEMBER
WHEN FINAL BUDGET NUMBERS FOR THE 2011/12 FISCAL YEAR ARE
AVAILABLE. MOTION PASSED 4-1-0 WITH HUNTER OPPOSING.
MILLER/HUNTER MOVED TO DIRECT STAFF TO PRESENT THE FINAL
2012/13 FISCAL YEAR BUDGET AT THE JUNE 6,2012. MOTION PASSED 5-
0-0.
COUNCIL DIRECTION
Schedule Council discussion on use of funds collected from West Valley Solid Waste
Management Authority ratepayers for street sweeping before the end of June 2012.
OLD BUSINESS
None
NEW BUSINESS
9. Community Event Grant Request—Independence Day
Recommended action:
Determine whether or not to approve the community event grant request for the
Independence Day Celebration.
City Clerk Crystal Morrow presented the staff report on the item.
Mayor Page invited public comment on the item.
The following person requested to speak:
Sarah Okuno,the grant applicant
No one else requested to speak.
MILLER/CAPPELLO MOVED TO APPROVE A$1625 COMMUNITY EVENT
GRANT REQUEST FOR THE INDEPENDENCE DAY CELEBRATION.
MOTION PASSED 5-0-0.
10. Provide Direction on P-C District Modifications
Recommended action:
Provide direction to the Planning Commission on updating the regulations within
Article 15-16 P-C District.
Community Development Director James Lindsay presented the staff report.
Mayor Page invited public comment on the item.
The following people requested to speak:
Kathleen Casey
Jeff Schwartz, San Marcos Road
No one else requested to speak on the item.
CAPPELLO/LO MOVED TO DIRECT THE PLANNING COMMISSION TO
UPDATE THE REGULATIONS WITHIN ARTICLE 15-16 P-C DISTRICT
WITH THE FOLLOWING PROVISIONS:
- SPECIFIC FINDINGS ON PUBLIC BENEFIT TO THE COMMUNITY;
- UPDATES TO ARTICLE 15-16 P-C DISTRICT WOULD CREATE
BOUNDARIES FOR EXCEPTIONS;
- UPDATES WOULD ENHANCE TRANSPARENCY AND CLARITY IN
THE PROJECT REVIEW PROCESS.
MOTION PASSED 5-0-0.
11. The Fall 2012 Saratogan
Recommended action:
Accept report and direct staff accordingly.
Mainini Cabute,Administrative Analyst II in the City Manager's Office,presented
the staff report.
Vice Mayor Hunter expressed concerns that the Saratogan is difficult to find in the
Recreation Activity Guide,noted that she liked the feature of the Parks and
Recreation Commission, and suggested that the newsletter include a listing of
upcoming events.
Council Member Cappello said he liked the proposals for the newsletter theme and
primary article topics. He suggested including descriptions and status updates of
capital improvement projects that are underway.
Council Member Miller suggested adding information about the City's Community
Emergency Response Team. Additionally, an update on potential changes to the
City's street sweeping would be a good topic once the changes are decided upon.
Council Member Lo proposed including the Annual Cleanup schedule and an
explanation of the Cleanup process in the newsletter.
Mayor Page asked to include a readership drawing in the newsletter.
Mayor Page invited public comment on the item.
No one requested to speak.
12. Designation of Voting Delegate for League of California Cities Annual Conference
Recommended action:
Designate a voting delegate and alternate for the League's Annual Conference
City Clerk Crystal Morrow presented the staff report.
Mayor Page invited public comment on the item.
No one requested to speak.
MILLER/CAPPELLO MOVED TO DESIGNATE MAYOR PAGE AS THE
CITY'S VOTING DELEGATE AND CITY MANAGER DAVE ANDERSON
THE ALTERNATE VOTING DELEGATE FOR THE LEAGUE OF
CALIFORNIA CITIES ANNUAL CONFERENCE. MOTION PASSED 5-0-0.
ADHOC &AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Board—the Board will be meeting on April 18, 2012.
Santa Clara County Cities Association—during the last meeting of the Cities
Association,the Legislative Committee voted to support Assembly Bill 1816. Joint
Venture Silicon Valley also presented information on the formation of a local economic
development alliance.
West Valley Sanitation District—District Director Bob Reid retired in April. The.District
Board is now in the process of recruiting a new Executive Director.
Vice Mayor Jill Hunter
Nothing to report
Council Member Emily Lo
Sister City Liaison—the Sister City group is coordinating a Muko, Japan delegation visit
to Saratoga. The dates of the delegation trip will likely be decided in June or July.
Council Member Howard Miller
Council Finance Committee—the Finance Committee will be reviewing reserve policies.
The policies should be ready for Council review before the next budget adoption. The
Finance Committee is also looking at the finance-related elements of the strategic plan.
Saratoga Ministerial Association—the Ministerial Association will be meeting the week
of May 21, 2012.
Valley Transportation Authority PAC—data on use of the State Route 237 Express Lane
was discussed at the last meeting.Usage goals for the year have already been met and
commute times are shorter for most commuters, with the exception of drivers that use
State Route 237 between 9:00 a.m. and 10:00 a.m.
•
West Valley Solid Waste Management Joint Powers Authority—the Authority has a new
Executive Director and took action on customer rates,which will increase by roughly
7%. Additionally,the Authority Board is planning to hold a retreat.
Council Member Manny Cappello
Chamber of Commerce—the Chamber met the week of May 7, 2012,but Council
Member Cappello was unable to attend.
Santa Clara County Emergency Council—at the last meeting, a presentation on the City
of Campbell's emergency preparation efforts was made. Other cities will be making
presentations at future meetings to share best practices. During the meeting, the group
also held a discussion on how cities would respond should Stevens Creek Reservoir Dam
become unstable during a large earthquake.
CITY COUNCIL ITEMS
None
CITY MANAGER'S REPORT
None
ADJOURNMENT
MILLER/CAPPELLO MOVED TO ADJOURN THE MEETING AT 10:24 P.M.
MOTION PASSED 5-0-0.
Minutes respectfully submitted:
N W", vv
Crys Morrow, City Clerk