HomeMy WebLinkAbout03-09-1999 Parks and Recreation CommissionSPECIAL MEETING NOTICE
Saratoga Parks and Recreation Commission Meeting
City Administrative Offices
13 7 7 7 Fruitvale Avenue, Saratoga
Tuesday, March 9, 1999
6:30pm
(REVISED AGENDA)
1. "Orchard of Artists Project"
The Parks and Recreation Commission will be meeting a half hour prior to their joint
meeting with the City Council to discuss the "Orchard Of Artists Project" that is being
proposed for development on the Villa Montalvo property. The Commission will
specifically be reviewing the affect that this project will have on the existing trails in
the area and the alternatives that have been proposed by the developers.
The Commission has been asked to support the recommended changes that have been
proposed'for the trails affected by this development.
2. joint Meeting; with City Council
The Parks and Recreation Commission will meet to review the format of the agenda and
the report assignments for their joint meeting with the City Council
The following are the items that the Parks and Recreation Commission have
requested be placed on the agenda at their joint meeting with the City Council.
1. Background information on current Park Development Project priority list -
Kay Whitney
2. Community Center Renovation- Presentation of Phase I Needs Assessment -
Anderson-Brule Architects
3. Wildwood Park Restrooms- Sheila Ioannou
4. Playfield Project: Recommendation for continuing the process- Barbara Olsen
5. Trail Grant Program: First Grant Approval -MaryAnn Swan
6. CPRS Conference: Brief General Comments- Volunteers
7. Play Equipment: (Kevin Moran /Gardiner Parks) - Elaine Clabeaux
If any members of the public have any questions regarding this meeting, please call
Irene Jacobs at 868 -1200.
Name of Project: The Playfield Development Project
Objective: Explore the possibility of increasing and
improving the number of playfields at existing
school sites by establishing joint -use agreements
with school districts and sports user groups.
These joint -use agreements would focus mainly
on resolving maintenance issues that are a core
issue to the success of the project.
Constraints:
=> Limited funding from the Park Development
Fund
No new park land
Maintenance levels will not be increased by
either the City or schools
Process: Step 1: Convene Task Force of parties who would
need to commit to the proposed joint -use
agreements. Possibilities of realistically
establishing the join -use agreements must first be
explored before moving forward to Step 2.
Clear direction was given by the City Council that
the PRC should not proceed with Step 2 if Step 1
does not prove to be a possibility.
Ste": The Commission will explore the
recommendation currently before them by the
Playfield Task Force in addition to other viable
options raised in discussions with the public and
relevant parties ( "site meetings ") that could be
accomplished within the limits of the Park
Development Fund.
Any other ideas for projects that are proposed to
the PRC at these "site meetings" that are viable
but do not meet the project objective of increasing
and improving playfields will be considered by
the PRC at a later date along with other projects
that have been proposed that are not on the
priority list.
Other Options: Other options exist to increase the number of
playfields if the City looks beyond the Park
Development Fund as its only source of funding.
The Parks and Recreation Commission will only
explore these options with Council's direction.
The direction that the PRC was given by the
previous Council was to explore options within
the parameters of the Park Development Fund; to
try and do the best with what we had and not to
draw from the general fund.
Playfield Development Project- Proposed Schedule for Step 2
1. Notify neighbors to select March 1- March 26
representative
(GSI Notification - Requested response by 3/19/99)
2 Draft letter to Task Force Participants
(status & proposed schedule -
confirmation of dates once approved)
3. Select Meeting Facilitator
(Review materials/ interview)
4. Publicize Meetings
(Saratoga News, KSAR, GSI Notification
School Newsletters/ announcements)
5. Attend Meetings
(Dates & locations of meetings will
be worked out with group participants)
6. Return to PRC for discussion
and recommendation to Council
7. Recommendation to Council
Week of March 8, 1999
March 1- March 26
March 22- April 19
Late April /Early May
Late May /Early June
Mid -June
Post -it® Fax Note 7671
Date
# oof 1"
To
From
Co. /Dept _
IQAIFI-
Co.
D
Phone # U
Phone #
Fax #
Fax #
Name of Project: The Playfield Development Project
Objective: Explore the possibility of increasing and
improving the number of playfields at existing
school sites by establishing joint -use agreements
with school districts and sports user groups.
These joint -use agreements would focus mainly
on resolving maintenance issues that are a core
issue to the success of the project.
Constraints:
=> Limited funding from the Park Development
Fund
=> No new park land
=> Maintenance levels will not be increased by
either the City or schools
Process: Step 1: Convene Task Force of parties who would
need to commit to the proposed joint -use
agreements. Possibilities of realistically
establishing the join -use agreements must first be
explored before moving forward to Step 2.
Clear direction was given by the City Council that
the PRC should not proceed with Step 2 if Step 1
does not prove to be a possibility.
Step 2: The Commission will explore the
recommendation currently before them by the
Playfield Task Force in addition to other viable
options raised in discussions with the public and
relevant parties ( "site meetings ") that could be
accomplished within the limits of the Park
Development Fund.
Any other ideas for projects that are proposed to
the PRC at these "site meetings" that are viable
but do.not meet the project objective of increasing
and improving playfields will be considered by
the PRC at a later date along with other projects
that have been proposed that are not on the
priority list.
Other Options: Other options exist to increase the number of
playfields if the City looks beyond the Park
Development Fund as its only source of funding.
The Parks and Recreation Commission will only
explore these options with Council's direction.
The direction that the PRC was given by the
previous Council was to explore options within
the parameters of the Park Development Fund; to
try and do the best with what we had and not to
draw from the general fund.
x
Pla3 ield Development Project- Proposed Schedule for Step 2
1. Notify neighbors to select March 1- March 26
representative
(GSI Notification - Requested response by 3/26/99)
2 Draft letter to Task Force Participants Week of March 8th
(status & proposed schedule -
confirmation of dates once approved)
3. Select Meeting Facilitator Month of March
(Review materials/ interview)
4. Publicize Meetings March - April
(Saratoga News, KSAR, GSI Notification,
School Newsletter /announcements)
5. Prepare for Meetings Early April /Mid -April
(Work with Facilitator)
6. Attend Meetings Mid -April /Early May
(Dates & locations of meetings will
be worked out with group participants)
7. Return to PRC for discussion Late May/ Early June
and recommendation to Council
8. Recommendation to Council Mid -June
Playfield Development Project- Proposed Schedule for Step 2
1. Notify neighbors to select March 1- March 26
representative
(GSI Notification - Requested response by 3/26/99)
2 Draft letter to Task Force Participants Week of March_ 8th
(status & proposed schedule -
confirmation of dates once approved)
3. Select Meeting Facilitator Month of March
(Review materials /interview)
4. Publicize Meetings March - April
(Saratoga News, KSAR, GSI Notification,
School Newsletter /announcements)
5. Prepare for Meetings Early April /Mid -April
(Work with Facilitator)
6. Attend Meetings Mid -April /Early May
(Dates & locations of meetings will
be worked out with group participants)
7. Return to PRC for discussion Late May /Early June
and recommendation to Council
8. Recommendation to Council Mid -June
Name of Project: The Playfield Development Project
Objective: Explore the possibility of increasing and
improving the number of playfields at existing
school sites by establishing joint -use agreements
with school districts and sports user groups.
These joint -use agreements would focus mainly
on resolving maintenance issues that are a core
issue to the success of the project.
Constraints:
=> Limited funding from the Park Development
Fund
=> No new park land
=> Maintenance levels will not be increased by
either the City or schools
Process: Step 1: Convene Task Force of parties who would
need to commit to the proposed joint -use
agreements. Possibilities of realistically
establishing the join -use agreements must first be
explored before moving forward to Step 2.
Clear direction was given by the City Council that
the PRC should not proceed with Step 2 if Step 1
does not prove to be a possibility.
Step 2: The Commission will explore the
recommendation currently before them by the
Playfield Task Force in addition to other viable
options raised in discussions with the public and
relevant parties ( "site meetings ") that could be
accomplished within the limits of the Park
Development Fund.
Any other ideas for projects that are proposed to
the PRC at these "site meetings" that are viable
but do not meet the project objective of increasing
and improving playfields will be considered by
the PRC at a later date along with other projects
that have been proposed that are not on the
priority list.
Other Options: Other options exist to increase the number of
playfields if the City looks beyond the Park
Development Fund as its only source of funding.
The Parks and Recreation Commission will only
explore these options with Council's direction.
The direction that the PRC was given by the
previous Council was to explore options within
the parameters of the Park Development Fund; to
try and do the best with what we had and not to
draw from the general fund.
%L
To:' Heather Bradley, Associate Planner
City of Saratoga.
From: Sheila Ioannou & Marianne Swan
. Parks & Recreation Commissioners
Re: Villa Montalvo, 15400 Montalvo Road
Date: March 8, 1999
Montalvo Associates has applied for a building permit for
10 "Artist in Residence" cottages and a common building
on.the hill above Parking Lot 1.
The Parks & Recreation Commission was asked to review the
proposal and provide input on trail issues. Accordingly,
on March 5, 1999 Marianne Swan, Kay Whitney, Elaine Clabeaux
and Sheila Ioannou, Commissioners, met with.Kathryn.Funk, the
Artist Residency Program Director, for a site inspection.
The Commission is concerned about the loss of some of the
most accessible and actively used trail segments. The
proposed residences will eliminate a section of both
Northern and Southern Orchard Trails, which link Norton Rd.
with Montalvo Rd. and Montalvo. These trails are frequently
used as weekday hour - round -trip hikes, as they are easily
accessed from downtown Saratoga. While the Commission
agrees that the artists' need for privacy makes the use
of these sections impossible, we would like to see alternate
routes established to maintain crucial linkages.
The Parks & Recreation Commission therefore requests that
Montalvo Associates ensure that the owner (Montalvo Associates)
and Lessee (Santa Clara County) reroute the trails around
the proposed development as follows:
1. The Nortl"iCrn O.r.cb rd Tra.il should be rerouted around
the 6evclopment . One _Dart should f.o.11o -a_ the. Mo.nt-a lvo property
line, the other to!:yard .tre Southern Orchard Trail.
2. The Southern Orchard Trail -needs to -be rerouted
to meet the Creek Trail, also starting from Norton Rd.
As the proposed development of the artists' cottages is
currently staked out, and the trails blocked, it is of
utmost importance to keep the Creek Trail accessible.
Maintenance has been neglected on both the Creek Trail and
part of the Southern Orchard Trail. WE, w'OnId like to see
these conditions imnrov7.,c. immediately.
Heather Bradley
March 8, 1999
page 2
Finally, the Parks & Recreation Commission recognizes that
the development process is still at its early stages, and
that many changes are expected due to geological, financial
and legal issues. We therefore ask that final plans
showing the rerouted trail sections be brought to us before
construction begins, and that no occupancy permits be
issued without an inspection for compliance.
cc: Irene Jacobs, Staff.Liasion, Parks & Rec. Comm.
Parks & Rec. Comm.
Kathryn Funk, Artist Residency Program Director
A - r
D - ��
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f I,.f, L 1 199
Date: March 1, 1999
To: Saratoga City Council and the
Saratoga Parks & Recreation Commission
13777 Fruitvale Avenue
Saratoga, CA 95070
From: William E. Estes
12301 DeSanka Avenue
Saratoga, CA 95070
Subject: Announcement of Formation of APNA
I have been asked to q *stribute a copy of this announcement to you.
APNA stands for "Azule Park Neighborhood Association ". We are an active association
of concerned Saratoga residents.
As residents who live across from the Blue Hills School, my wife and I are
unhappy with the traffic density we have right now. It is only reasonable that residents in
this area would oppose any proposal which would increase traffic density substantially,
as the proposed three soccer field complex would do.
We should emphasize that we are not just an organized opposition group.
We would prefer to work constructively with the Parks and Recreation Commission and
the City Council to seek alternative solutions.
Sincerely,
William E. Estes
f
February 28, 1999
Who are we: We are a group of neighbors. who are
concerned about the proposed sports complex devel-
opment planned for Blue Hills School field and unde-
veloped Azule Park. Our group covers the neighbor-
hoods on the West Side of Highway 85, which sur-
round Blue Hills School.
Our mission: We want to provide a voice for the
majority of people who are opposed to the develop-
ment of the Azule Park area for a sports complex.
The current proposal is to build three soccer fields, a
parking lot, restrooms and a concession stand for use
year round. We are pro -kid and for organized sports
and we do not object to the current usage of the
field. We are very concerned about the major nega-
tive impact that building a sports complex will have
on the neighborhood. Instead of the sports complex
we would like to see a community park that Saratoga
residents of all ages would be able to enjoy as well as
find an appropriate site for playfields.
Committees: To further our objectives the APNA
has formed several committees. The first committee
is Park Planning, which will work towards a plan for
the community park. There is a communications
committee that is responsible for getting the word
out to the neighborhood about what is happening. A
third committee is formed to act as liaison with the
Cupertino School Board. The School Board also
must approve the city plan for the playfields.
NOTICE: The Saratoga City Council will be
meeting with the Saratoga Parks and Recreation
Commission task force to present their proposal on
March 9 7:30PM at the Adult Day Care Center.
There will be a public comment period so we would
like to have as many people in the community turn
out to voice their concerns about this proposal.
Please come and show your support.
Volume 1, Issue 1
The history: Nine years ago a consultant was engaged
to provide a Master Plan for Parks and Recreation in the
City of Saratoga. The funding for this plan was to come
from developer's fees that are paid to the City for each
home built. These fees are for the express purpose of
building Parks and Recreation facilities. They revert back
to the developer if they are not spent within a specified
period of time.
Nine months ago a task force was formed to look
into Playfield development as this priority had been up-
graded due to the deterioration of Congress Springs
field. The task force included representatives from the
Park and Recreation Commission, the City and User
groups but not the community.
We formed last month after the City Council
meeting where the plans for this development were re-
viewed. It became apparent to us that the groups in favor
of this development were well organized and had mo-
mentum because they had been able to work with the
task force to develop the proposal while the local neigh-
bors were excluded. We voiced our concerns to the Park
and Recreation Commission at their February 1 meeting
and they agreed that they would delay the process for six
weeks. -On February 7 members of APNA met with two
city council members who came to meet with us to hear
our concerns. While they listened to us they also pro-
vided us with their point of view on this issue. We
learned that the primary issue for the City Council is to
make sure the money is spent in a manner that provides
the maximum benefit to the residents of Saratoga.
Therefore we need to make our own proposal.
Many of the members of the community have expressed
that would like to have a community park that could be
used by Saratoga residents of all ages. Our neighborhood
group would like to see this happen.
IF YOU AGREE WITH US YOU ARE WITTED
TO JOIN US. You can contact any member of the
communications committee whose names are in-
cluded on the neat page.
The concerns: The main concerns of the neighborhood are Traffic, Parking and Safety, although not in that
order. These concerns are not theoretical either but are based on the current experience of the neighborhood`
There are a maximum of 14 players plus coaches on each soccer team. This means that for each field
there will be at least 32 cars (assuming 2 coaches) per field during each game and depending on how tight
the games are scheduled this could mean twice that many. This means that there potentially could.be as many
as 768 cars on a weekend day. (32 cars X 3 fields X 8 hours per day. Play, could happen on both Saturday
and Sunday and could go all year round if all possible user groups (AYSO, CYSA and adult soccer groups)
are included. These calculations do not include weekday practices or camps either.
Another traffic factor is AYSO has stated that they plan to have only older kids playing on the field.
The impact of this plan is that many of the drivers will be teenage and hence less likely to follow the traffic
laws which will increase the safety hazard.
A second concern is parking. Currently the Blue Hills School has 47? spots. In the plans is the addi-
tion of 63 spots. While this amount may seem adequate, it is not clear that there is enough money to pay for
the parking lot and this would force parking onto Goleta, Sea Gull, DeSanka, Knollwood and Kirkbrook Av-
enues, narrowing the residential streets and blocking driveways, mailboxes, etc. One further concern in park-
ing deals with the use of the fields during tournaments. During tournaments teams tend to stay at the field.
While this can reduce the traffic flow slightly it will make the parking situation worse.
In addition to the safety concern mentioned above, there is a concern regarding egress to and from
Goleta Avenue onto Sea Gull. Both ends of the street are bounded by blind corners making it difficult to see
on- coming traffic. Sea Gull has become a major thoroughfare because it connects Cox Avenue to Saratoga -
Sunnyvale. Therefore many people speed down Sea Gull. When we couple this with the fact that many of the
drivers will be teenagers, concern grows that there will be an increase in the number of accidents. Also , part
of Goleta has no sidewalk so it is feared that the potential for a major tragedy grows.
CONTACTS: If you would like to contact City Hall to express your opinion regarding this project, the fol-
lowing address, phone numbers and email addresses are included for your use.
Saratoga City Council
13777 Fruitvale Ave.
Saratoga, CA 95070
Email: Saratoga @statenet.com
Fax 868 -1280
Jim Shaw, Mayor
257 -1084
Stan Bogosian , Vice Mayor
867 -0182
John Mehaffey
868 -0160
Nick Streit
983 -1040 (Office)
Evan Baker
255 -1092
All emails and letters are copied for all City Council members so you only have to address one letter
if you wish to express your opinion.
If you would like to join our group and get on our phone list to be notified of meetings, please con-
tact one of the following people from the Communication's committee.
Jim Kastleman
725 -0798
djkastleman@webtv.net
Nick Seroff
252 -9747
nick. seroflfaworldnet.att.net
Eddie Sweeney
253 -4373
workaholic@hotmail.com
Jacqueline Wescoat
257 -4023
Hugh Wright
343 -1365
hugh.wright @prodigy.net
page 2
A N D E R S O N B R U L t A R C H I T E C T S
. . . . . . . . . . . . . . . . . . . . . . . . . . . .
02/03/99
Joan Pisani
Director of Parks and Recreation
City of Saratoga
19655 Allendale Avenue
Saratoga, CA 95070
Letter of Agreement for:
Phase H.
Conceptual Cost Analysis
For Remodel and Addition Options
For the Saratoga Community Center
Scope of Work
1) Provide conceptual cost analysis of three remodel and addition options identified in the Phase I, Needs
Assessment Costs will be based primarily on current typical square footage unit costs.
2) Site visits to investigate existing building and systems conditions as needed for the Conceptual Cost
Analysis.
3) Deliverable: Conceptual Cost Analysis document.
4) Proposed fee includes one client/architect meeting.
5) Attend City Council meeting.
Optional Services
• Detailed architectural assessments of existing facilities.
• Engineering assessments of existing facilities and equipment by structural, mechanical, or electrical
engineers.
• Meetings beyond those listed in the outline of services above.
Fees for Optional Services are not included in the Phase U fixed fee.
Project Area
The project area is located at 19655 Allendale Ave. in Saratoga, California, and includes the following
existing facilities: a Community Center and a Senior Center.
Fixed Fee
Phase II. $5,000
Reimbursable expenses are to be charged in addition to this fee per the attached Terms and Conditions.
Terms and Conditions
The attached Terms and Conditions are included in this Letter of Agreement.
Architecture, Interior Design i3 Planning
Anderson Brule Architects Inc. 160 West Santa Clara Street, Suite 500 San Jose, California 95113
Tel: 408 298 1885 Fax: 408 298 1887 E-mail: aba@aba-orch.com
ANDERSON BRULE ARCHITECTS
Page 2 of 5
This Agreement between Anderson Brule Architects, Inc. and The City of Saratoga, California, is
evidenced by the authorizing signatures below. We are prepared to proceed upon receipt of the signed
copies of this agreement.
Sincerely,
ANDERSON BRULE ARCHITECTS, INC.
n Lucas, AIA
Manager
Attachment: ABA Terms and Conditions
In Agreement:
Pamela Anderson -Brulk Date Client Representative Date
President Name:
Anderson Brule Architects, Inc. Title:
Please return the two signed original copies of this agreement to our office, a fully executed copy will be returned for
your records.
mTHENAWROJECMS top Community
Cmtcr\ —g nt\PROPOSAL3.DOC
10/03.97
ANDERSON BRULE ARCMTECTS
Page 3 of 5
Client ResRonsibilities:
A. The Client shall render decisions as expeditiously as necessary for orderly progress of the
Architect's work.
B. It shall be the Client's responsibility to provide reports, surveys and any other information as
required.
C. Unless otherwise provided in this agreement, the Architect and Architect's consultants shall
have no responsibility for the discovery, presence, handling, removal or disposal of or exposure
of persons to hazardous materials, in any form at the Project site, including but not limited to
asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances. It shall
be the Client's responsibility to identify and mitigate any hazardous materials contained within
the project site and building structure.
Ownership and use of documents:
A. All designs, drawings, specifications and samples are the property of Anderson Brule Architects,
Inc. whether the work for which they were made is to be executed or not. The Client shall be
permitted to retain copies, including reproducible copies, for information and reference in
connection with the Client's use and occupancy of the project only.
B. Designs and drawings produced by Anderson Brule Architects, Inc. in any phase of the project
may not be utilized by any other architect, designer or contractor without the expressed written
consent of Anderson Brule Architects, Inc.
C. If Anderson Brule Architects, Inc. for any reason does not complete all the services
contemplated by this agreement, Anderson Brule Architects, Inc. cannot beresponsible for the
accuracy, completeness or workability of the contract documents prepared by Anderson Brule
Architects, Inc. if used, changed or completed by the Client or by another party. Accordingly,
the Client agrees, to the fullest extent permitted by law, to indemnify and hold Anderson Brule
Architects, Inc. harmless from any claim, liability or cost (including reasonable attorneys' fee
and defense costs) for injury or loss arising or allegedly arising from such use, completion or
any unauthorized changes made by any party to any contract documents prepared by Anderson
Brule Architects, Inc..
III. Billine:
A. Invoices shall be mailed on a bi- weekly basis based on the work completed, and are due upon
receipt. Interest will be charged on all accounts not paid within 30 days of receipt of invoice at a
rate of 1.5% per month until paid.
B. Non payment of any amount due under this proposal shall constitute a material breach. Should
any payment due Anderson Brule Architects, Inc. remain due and unpaid for a period of 45
days, Anderson Brule Architects, Inc. may, upon five days' written notice to Client, stop all
work required under this proposal. Anderson Brule Architects, Inc. shall not be held liable for
any damages or costs which may occur as a result of such stopping of work.
C. This proposed fee does not include reimbursable expenses. Please see below for reimbursable
expense information.
D. Any additional services not listed within the contracted scope of work shall be charged on an
hourly basis or as an additional fixed fee upon written authorization of the Client. Services
rendered on an hourly basis will be charged as follows.
MATHENAWROIECMS ..mp C-i Ty
CentWW gu tTROPOSAUDOC
10/03.97
ANDERSON BRULE ARCHITECTS
Page 4 of 5
ABA Hourly Rate Schedule Effective July 1,1998:
Principal
$115 -$150
Project Manager
$85 -$115
Senior Technical Architect
$95 -$115
Senior Interior Designer
$80 -$110
Project Architect
$80 -S95
Job Captain
$75 -$85
Interior Designer
$70-$80
Designer/Drafter 1
$70-$75
Designer/Drafter 2
$65-$70
Designer/Drafter 3
$55-$65
Intern
$50-$55
Senior Project Administrator
$60-$75
Project Administrator
$50-$60
The rates and multiples set forth shall be annually adjusted in accordance
with normal salary review practices of the Architect.
E. Claims, disputes or other matters in question between the parties of this Proposal, arising out of
or related to this Proposal or breach thereof shall be subject to mediation. Any suit or judgment
against Anderson Brul6 Architects, Inc. shall be limited to the amount of the design fee
collected. This provision shall not preclude either party from going to small claims court.
F. The Client shall be responsible for all collection costs and attorney's fees incurred by Anderson
Brul6 Architects, Inc. as a result of the Client's failure to make timely payment of any amounts
due under this Proposal.
IV. Reimbursable Expenses:
A. Reimbursable expenses are in addition to the Architect's compensation and are actual
expenditures made by Anderson Brul6 Architects, Inc. in the interest of the project. These
expenses will be included on invoices at their direct cost plus 20% and include, but are not
limited to, the following:
1. Fees paid for securing approvals of authorities having jurisdiction over the project.
2. Payments of invoices charged to the Architect for incidental materials for the project.
3. Reproductions.
4. Postage.
5. Renderings, models and mock -ups authorized in writing by the Owner.
6. Computer plots at $3.00 per square foot.
7. Travel mileage at applicable IRS rate.
8. Sending facsimiles at $2.50 for the first sheet and $1.00 per sheet after the first sheet.
9. Telephone calls.
10. Blueprints at $0.75 per small print and $1.50 per large print.
11. Lettering at $0.10 per inch.
V. Termination of Agreement:
A. This agreement may be terminated by either party upon seven days written notice should the
other party fail substantially to perform in accordance with its terms, through no fault of the
other party initiating the termination. If the Client chooses to exercise this option, the Architect
will be paid for all services and expenses incurred to date.
VI. Americans with Disabilities Act (ADA):
A. The Americans with Disabilities Act (ADA) provides that alterations to a facility must be made
in such a manner that, to the maximum extent feasible, the altered portions of the facility are
readily accessible to and by individuals with disabilities. The Owner acknowledges that the
requirements of the ADA will be subject to various and possibly contradictory interpretations.
The Architect, therefore, will use its best professional efforts to interpret applicable ADA
requirements and other federal, state and local laws, rules, codes, ordinances and regulations as
they apply to the ADA portions of the Project. The Architect, however, cannot and does not
MTHENA1PR0)ECTS%S.MP C —unity
C.tu ?ug—WWRDPOSALZ.DOC
10102.97
ANDERSON BRULE ARCHITECTS
Page 5 of 5
warranty or guarantee that the Project will comply with all interpretations of the ADA
requirements and/or the requirements of other federal, state and local laws, rules, codes,
ordinances and regulations as they apply to the ADA portions of this project.
VII. Remodeling/Rehabilitation:
A. The Owner understands and acknowledges that in the remodeling or rehabilitation of existing
structures, certain design and technical decisions are made on assumptions based upon readily
available documents and visual observation of existing conditions. Unless specifically directed
in writing by the Owner, the Architect shall not perform or have performed any destructive
testing or open any concealed portions of the building in order to ascertain it's actual condition.
In the event that the Architect's assumptions, made in good faith, prove incorrect, the Owner
agrees that the Architect shall not be held responsible for any additional work or costs required
to correct such and any ensuing problems based upon such assumptions.
n4
13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (108) 868 -1200
Incorporated October 22, 1956
February 3, 1999
Terri Baron
19830 Via Escuela Drive
Saratoga, CA 95070
Dear Ms. Baron:
COUNCIL IMEMBERS:
Evan Baker
Stan Bogosian
John Mehaffey
Jim Shaw
Nick Streit
On behalf of the Parks and Recreation Commission I would like to congratulate you on the
approval of your Trail Grant request for the Mount Eden Estates Trail, Lot 1 segment
improvement. At their January meeting, the Commission reviewed your proposal and decided
to recommend that your proposal be funded for the entire $822.00. The Commission also
requested that you work with City Staff to explore the possibility of purchasing the materials
through the City hopefully resulting in a lower cost.
Per our previous conversation, you mentioned that you had spoken with the Acting Public
Works Director, John Cherbone, who verified that the City would not be able to obtain the
materials at a lower cost. The City will therefore reimburse you for the costs of the materials
outlined in the attached proposal once they are purchased. Please submit those receipts to me
along with some descriptions of what was purchased.
In addition, you will need to work with Lori Burns, our Administrative Analyst/ Volunteer
Coordinator, who will need to register the Saratoga Trail Enthusiasts as official City Volunteers
for liability purposes. In light of these liability issues, you will also need to coordinate your
efforts with the Public Works Department so that they can verify that your group of volunteers
are aware of how to properly perform the work and are trained to handle any tools that may
be necessary to complete this project.
I am looking forward to working with you and invite you to call me should you have any
questions regarding the necessary preparations. Thank you for your interest in improving the
condition of the trails and working with the City and the residents to improve our community.
Sincerely,
Irene M. Jacobs
Staff Liaison to the Parks & Recreation Commission
cc: John Cherbone, Acting Public Works Director
David Mooney, Parks Maintenance Leadworker
Lori Burns, Administrative Analyst /Volunteer Coordinator
Marianne Swan, Trail Sub - Committee Member
Sheila Ioannou, Trail Sub - Committee Member
Parks & Recreation Commission Members
Larry Perlin, City Manager
James Walgren, Community Development Director
Printed on recycled paper.
TERI LYNN BARON
19830 Via Escuela Dr.
Saratoga, CA 95070
408 741 -0954
Fax 408 867 -6100
e-mailtlbaron@aol.com
12 -3 -98
Parks and Recreation Commission -
13777 Fruitvale Ave.
Saratoga, CA 95070
Attn: Marianne Swan, Trails Sub - committee
RE: Grant Request for trail improvements, Mt. Eden Estates trail, Lot 1 segment
This is a request for funds under your new Trails Grant Program recently developed. I am asking for these funds on
behalf of the The Saratoga Trail Enthusiasts. I have put together a group of volunteers that use the trails in Saratoga and
are willing to maintain them for the benefit of all Saratogans. This group is known as the Saratoga Trail Enthusiasts. I
believe that all members of the committee know me personally and know that I will account properly for all funds used.
Improvements are desperately needed to a trail segment located in the Mt. Eden Estates Subdivision, Lot #1, see maps
attached. This segment is listed as "Segment #9" in the Parks and Trails Master Plan. When the house was built on Lot 1,
the trail was simply graded flat. No erosion control, headers boards or footing was installed. Per the Parks and Trail
Master Plan of 1991, these items should have been done. I am now asking for funds for the following items to be
purchased and used to improve this trail segment as it suffers from extreme footing problems during any wet weather. In
addition, I have talked to John Cherbone and he will be providing asphaltic chips to fill in between the headers boards to
provide the proper footing. This segment is mostly used by residents on Via Regina as well as some on Pierce Rd., Pike
Rd. and riders from Garrods.
MATERIALS NEEDED:
Units Description
Cost
46 4 "x4 "x8' pressure treated posts for header boards $400.00
25 Rebar, to set header boards 50.00
Auger drill bit, to drill holes in header boards 15.00*
Roll of soil control fabric (Any leftover will be inventoried to 300.00*
be used in the future on other trail segments)
Spade shovels 40.00*
Flagging material 17.00*
TOTAL $822.00
*These items will be inventoried for future trail maintenance by the Saratoga Trail Enthusiasts.
All labor is to be provided by the Saratoga Trail Enthusiasts under the guidance of the Saratoga Volunteer Coordinator.
Work will be commenced as soon as materials can be purchased and weather allows. Depending on how many workers
will be there, it is a two to four day project. The homeowner of lot 1 will be notified when we will be working on the
trail. I have done work on this trail over the last 6 years, so the owner knows who I am.
Respectfully submitted,
Teri Lynn Baron
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City of Saratoga
Trail Grant
Program
14 1 1111 F
ze
;History "arid Purpose
The Saratoga Parks & Recreation Commission,
appointed by the Saratoga City Council, has
worked diligently toward the implementation of
a Parks & Trails Master Plan which will serve
the park and recreational needs of our
community. Our goal is to acquire, develop,
and maintain a system of parks, trails, bicycle
lanes, recreational facilities, and park - related
community service facilities which meet the
needs of Saratoga's residents.
In 1990, the City of Saratoga commissioned a
study for the preparation of a Parks & Trails
Master Plan. This plan was completed by
Wallace, Roberts & Todd in November 1991,
and was subsequently approved by the City
Council. This plan provides a framework for
the City's actions in implementing a recreation
system which will serve all ages and sections of
the Saratoga's population. The very lengthy
Master plan is available for all Saratogans to
view at City Hall.
The Parks & Trails Master plan is a
comprehensive document which includes
recommendations for active parks and play
fields, passive parks, as well as pedestrian,
multi- use trails, and bicycle trails and
pathways.
In June of 1996, the Commission held a very
well attended community workshop to
determine an updated priority list for the
expenditure of the Park Development Fund.
Trail improvements were one of the items that
was on the priority list and that the Commission
is dedicated to improving.
What is the�Sarataga ,Tr' =ail�Grant'�Pr�gram�
The Trails Grant Program was established to
address the need for trails improvements at a
time when there are insufficient funds available
to maintain existing trails and to create new
ones. The grant program is designed to provide
groups with an opportunity to volunteer their
time and talent to improve portions of trails that
they most use. The main purpose of the
grant program is to supply grant recipients
with the necessary materials and supplies to
make the requested improvements to the
designated trails.
What do` I need to include in in grant
r .prpposal
The grant proposal submitted to the Parks &
Recreation Commission should address the
following items:
• Description of the agency or group
(background)
• Highlight or describe the area or trails
that you would like to improve
• Your experience in improving or
creating trails
• What can your agency offer that is
unique to this job?
• Number of (trail) users that would
benefit from the proposed
improvement
• Itemized budget of project
• Has this need been addressed by the
City's Parks & Trails Master plan?
• Timeline for the proposed project
• What area of Saratoga is it serving.
Criteria for Evaluahng,_Grants ,
In evaluating the grant proposal, the Parks
& Recreation Commission will take into
consideration the following criteria:
• Alignments & linkages of and to existing
trails to Saratoga, Mid-
• Peninsula open space & Santa Clara
County Trails.
• Will it encourage additional bodies off
busy city streets?
• Does it improve the safety of the
existing trail or of trail area?
• Does it keep multi -use trails open?
• Does it provide additional signs identifying
the trail?
• What percentage of the Community is
benefiting from this project?
3'
ESubmittmg the Proposal
The Parks and Recreation Commission meets
the first Monday of the month at 7:30 am at the
City Hall Administrative Offices. All grant
proposals submitted to the Commission will be
agendized and discussed at a regular
commission meeting.
In order to have your grant proposal included
in a commission packet, you must submit nine
copies of your proposal to City Hall no later
than 5:00 p.m. on the third Monday of the
month.
Since the Commission may have follow -up
questions to the submitted proposal, we do ask
that a member of your organization be present
at the commission meeting when your proposal
is discussed.
Please allow two to three weeks time in order to
receive a response to your proposal.
Meeting dates are subject to change so please
contact Irene Jacobs Staff Liaison to the Parks &
Recreation Commission if you would like to
have your item agendized.