HomeMy WebLinkAbout03-16-1998 Parks and Recreation CommissionPLEASE NOTE CHANGE IN STARTING TIME
Saratoga Parks and Recreation Commission Meeting
Administrative Offices, City Hall
13777 Fruitvale Avenue, Saratoga
Monday, March 16, 1998
7:OOpm
AGENDA
1. ORGANIZATION
A) Roll Call: Clabeaux, Crotty, Ioannou, Olsen, Swan, Whitney,
Friedrich
B) Reporting of Agenda
Pursuant to Government Code 54954.2 the agenda was
properly posted on March 12, 1998
c) Approval of March 2, 1998 Minutes
ii. ADMINISTRATION
A) Interview Logistics- Structure and Questions
III. OLD BUSINESS
A) Parks and Recreation Development Fund Projects Update
B) Recreation Cost Recovery Task Force - Update
iv. NEW BUSINESS
A) Project Manager Interviews
B) Joint Meeting with City Council - March 24, 1998
v. COMMISSONER AND STAFF REPORTS
A) Commissioner Reports
B) City Hall Update - Irene Jacobs
C) Recreation Department Status Report - Joan Pisani
D) Park Maintenance Division Update - David Mooney
Saratoga Parks and Recreation Commission Meeting
Administrative Offices, 13777 F ruitvale Avenue, Saratoga
March 2, 1998
7:30 p.m.
Action Minutes
Call to Order
The meeting was called to order at 7:36 p.m.
II. Roll Call
Commissioners Present: Clabeaux ,Crotty, Friedrich, loannou, Olsen, Swan,
Whitney
Commissioners Absent: None
Others Present: Joan Pisani, Irene Jacobs
III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the
agenda was properly posted on February 25, 1998.
IV. Approval of Minutes of January 26, 1998 Meeting:
Commissioner Swan made a motion to approve the minutes of January 26, 1998
with minor corrections. Commissioner Crotty seconded the motion and the
motion carried. (6/0)
V. Administration : Staff member Jacobs reviewed the arrangements that had been
made for those Commissioners that would be attending the CPRS Conference in
Long Beach.
VI. Old Business:
A) Parks and Recreation Development Fund Projects Update
Staff member Jacobs updated the Commission to the progress that had been made
on various Park Development Fund Projects. Discussion revolved around the
following issues:
• Before the play equipment is replaced at either Kevin Moran Park or Gardiner
Park, an opportunity should be arranged for public input;
• Perhaps themes could be chosen for Parks and /or Play areas and
improvements could be made with the theme in mind;
Check to see if any A.D.A. funds can be used for the purchase of the play
equipment since we are now required to comply;
• Initial Drawings for the improvements to the Warner Hutton House are
scheduled for completion at the end of March;
The Commission is interested in hearing more about the Heritage Orchard and
any new arrangements that are agreed upon regarding the care and
maintenance of the orchard.
B) Recreation Cost Recovery Task Force - Update
The Recreation Cost Recovery Task Force reported to the City Council at their
February 24th adjourned meeting. Commissioners Olsen and Ioannou, who serve
on the Task Force, reported that they had shared with Council that Saratoga was
ahead of most cities regarding cost recovery from their Recreation Departments.
The Task Force conducted a survey of surrounding cities to see if their Recreation
Departments were trying to recover indirect costs. The task force found that each
of the other cities surveyed had a different understanding of what recovering costs
meant. It was shared with Council that most cities surveyed considered recreation
programs to be a quality of life issue rather than one of cost recovery.
Commissioners serving on the Task Force were hoping that from the information
that was shared, the Council would realize that too much is being requested of the
Recreation Department in regards to cost recovery. The Finance Commission will
further research this issue by defining what indirect costs really are and will
conduct a salary survey of Recreation Staff salaries.
VII. New Business:
A) Prepare for Consultant Interviews
Staff member Jacobs distributed a draft copy of a matrix to be used for interviews
for project managers. There was feedback from the Commission and changes
were made. Staff will make the initial changes and send out a draft to
Commissioners. Commissioners will contact staff directly of any further changes.
A Commission meeting was scheduled for Monday, March 16th at 7:00 p.m. to
hold interviews for the project manager and to plan the joint meeting with council
scheduled at the end of the month.
VIII. Reports:
Commissioner Reports:
Commissioner Crotty, shared an experience that she had witnessed regarding the
use of the playing fields at Argonaut schools and she shared with the Commission
her frustration at the lack of playing fields in the city. Commissioner Iannou
shared that she personally knew of many Saratoga mothers with young children
that routinely went to other parks outside of the city since they felt that Saratoga
parks could not compare with those parks in surrounding cities.
City Hall Update: None
Recreation Department Status Report: Recreation Director, Joan Pisani, updated
the Commission to a wide array of programs that were currently taking place in the
Recreation Department. She also shared with the Commission some difficulties
that had arisen during negotiations with Little League and AYSO. There was
discussion among the Commission and this issue will be reviewed at a later date.
Park Maintenance Division Update: David Mooney, leadworker in the Parks
Department had provided the Commission with a written update of the condition
of the Parks after the recent storms.
IX. Adjournment
Commissioner Olsen made a motion to adjourn the meeting and Commissioner
Clabeaux seconded the motion. The motion carried and the meeting was
adjourned at 9:40 p.m. (6/0)
Prepared By:
ene M. Jacc s
City Staff Representative
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13777 FRUITVALE AVENUE • SARATOGA, CALIFORNIA 95070 • (408) 868 -1200
COUNCIL MEMBERS:
Stan Bogosian
Paul E. Jacobs
Gillian Moran.
Jim Shaw
Donald L. Wolfe
DATE:3 /4/98
TO: PARK AND RECREATION COMMISSION.
FROM: DAVID MOONEY, PUBLIC WORKS LEADWORKER.
Just a brief note to inform you all of our proposal to remove the old wooden play
structure at the Foothill Park site. The structure itself is becoming unsafe due to the fact
that the wood that it is made of is old and worn, and the drainage is inadequate causing
the entire basin to fill with water during periods of moderate rainfall (please see photos). It
is proposed that we remove the structure using city staff and equipment, and that fill dirt
be supplied by one of the developers currently working on projects within the city. Then
the area whole thing would be top dressed and overseeded to become part of the turf area.
Children who wish to have a place to play could then use the existing play equipment
recently installed on the Foothill school grounds.
This project could be accomplished with few expenses, little to no impact on the
community, and in turn would eliminate a potential liability to the city.
If you have any concerns or questions give me a call at 868 -1247.
Sincerely,
David Mooney
cc/ Larry Perlin
Irene. Jacobs
Printed on recycled paper.