HomeMy WebLinkAbout12-19-2012 City Council Agenda PacketTable of Contents
Agenda. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . 3
Appointment of Saratoga Parks and Recreation Commissioners
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 8
Attachment A: Resolution of Appointment . . . . . . . . .
. . 10
Attachment B: Oaths of Office . . . . . . . . . . . . . . .
. . 11
Saratogan Readership Drawing
Saratogan Readership Drawing . . . . . . . . . . . . . .
. . 13
City Council Meeting Minutes
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 15
Attachment A: Minutes for December 5, 2012 Special
Meetings and Regular Meeting . . . . . . . . . . . . . . .
. . 17
Review of Accounts Payable Check Registers
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 29
12/5/2012 Check Register . . . . . . . . . . . . . . . . .
. . 31
12/12/2012 Check Register . . . . . . . . . . . . . . . .
. . 35
Treasurer's Report for the Month Ended November 30, 2012
Treasurer's Report for the Month Ended November 30,
2012 . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . 40
Commission Qualifications and Expiring Terms
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 47
Attachment A: Commission Terms Expiring in 2013 and
Special Qualifications . . . . . . . . . . . . . . . . . . .
. . 49
Attachment B: Commission Attendance Records . . . . . .
. . 50
2013 Hazardous Vegetation Program Commencement
Resolution
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 52
Attachment A: Resolution Declaring Hazardous
Vegetation (Weeds) as a Public Nuisance and Setting
Public Hearing Date . . . . . . . . . . . . . . . . . . . .
. . 54
Attachment B: 2013 Abatement List /Commencement
Report. . . . . . . . . . . . . . . . . . . . . . . . . .
. . 56
Resolution Adopting Council Agency and Ad Hoc Committee
Appointments
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 60
Attachment A: Resolution Appointing Council
Representatives to Agencies and Ad Hoc Committees
for 2013 . . . . . . . . . . . . . . . . . . . . . . . . .
. . 62
Attachment B: 2013 City Council Agency and Ad Hoc
Committee Assignments . . . . . . . . . . . . . . . . . .
. . 63
Attachment C: City Council Agency and Ad Hoc
Committee Descriptions . . . . . . . . . . . . . . . . . .
. . 64
Community Service Matching Grant Program
Staff Report . . . . . . . . . . . . . . . . . . . . . . .
. . 68
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Attachment A: History of Allocations for CDBG Public
Service Fund, Community Service Matching Grant
Program, and Ongoing Grants for Community Service
Support. . . . . . . . . . . . . . . . . . . . . . . . . . . 71
November 2012 Storm Damage — Authorization to Proceed with
Repairs
Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 72
1. Proposal from the City Geologist . . . . . . . . . . . . . . 74
Fiscal Year 2013/14 Community Event Grant Program
Staff Report . . . . . . . . . . . . . . . . . . . . . . . . . 81
Attachment A: Community Event Allocations Since
Fiscal Year 2008/09 . . . . . . . . . . . . . . . . . . . . . . 83
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AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
WEDNESDAY, DECEMBER 19, 2012
REGULAR MEETING — 7:00 P.M. — CIVIC THEATER /COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
December 14, 2012)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non- Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Appointment of Saratoga Parks and Recreation Commissioners
Recommended action:
1. Adopt the resolution appointing Renee Paquier and Cheryl Nelson Bailey to the
Parks and Recreation Commission; and
2. Direct the City Clerk to administer the Oaths of Office.
3
SPECIAL PRESENTATIONS
2. Saratogan Readership Drawing
Recommended action:
Randomly draw the name of one person who responded to the Saratogan readership
poll and announce the winner.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
3. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the two Special Meetings and the Regular Meeting
on December 5, 2012.
4. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
12/5/2012
12/12/2012
5. Treasurer's Report for the Month Ended November 30, 2012
Recommended action:
Review and accept the Treasurer's Report for the month ended November 30, 2012.
6. Commission Qualifications and Expiring Terms
Recommended action:
Accept the list of Commission qualifications and terms expiring in the 2013 calendar
year.
7. 2013 Hazardous Vegetation Program Commencement Resolution
Recommended action:
Approve resolution declaring hazardous vegetation (weeds) as a public nuisance and
setting a public hearing on January 16, 2013 to consider objections to the Abatement
List.
PUBLIC HEARINGS
None
OLD BUSINESS
8. Resolution Adopting Council Agency and Ad Hoc Committee Appointments
Recommended action:
Approve resolution adopting 2013 Council agency and ad hoc committee
appointments.
2
NEW BUSINESS
9. Community Service Matching Grant Program
Recommended action:
Provide direction to staff on the funding level for the Community Service Grant
Program in the 2013/14 budget and allocation process for grants.
10. November 2012 Storm Damage — Authorization to Proceed with Repairs
Recommended action:
1. Authorize the Public Works Department to move forward with repair and
stabilization of City property damaged by the November 2012 storms.
2. Authorize the City Manager to use Hillside Reserve funds in the amount up to
$550,000 for repairs.
3. Approve proposal from the City Geologist, Cotton, Shires and Associates, in the
amount not to exceed $29,200 for preparation of design and construction documents
connected to the failure of the Hakone Garden driveway retaining wall.
11. Fiscal Year 2013/14 Community Event Grant Program
Recommended action:
Provide direction on the amount of funding for the Community Event Grant Program
in the 2013/14 budget and the proposed timeline for the 2013/14 Community Event
Grant Program application process.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Jill Hunter
Hakone Foundation Board
Historical Foundation
KSAR Community Access TV Board
SASCC
Village Ad Hoc
West Valley Flood Control & Watershed Advisory Committee
Vic Mayor Emily Lo
Association of Bay Area Governments
Highway 9 Ad Hoc
Library Joint Powers Authority
Sister City Liaison
Village Ad Hoc
Council Member Howard Miller
City School Ad Hoc
Council Finance Committee
Postal Service Liaison
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
Valley Transportation Authority PAC
West Valley Solid Waste Management Joint Powers Authority
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Council Member Manny Cappello
Chamber of Commerce
Council Finance Committee
County HCD Policy Committee
Highway 9 Ad Hoc
Let's Move City Ad Hoc
Santa Clara County Emergency Council
TEA Ad Hoc
Council Member Chuck Page
City School Ad Hoc
Hakone Foundation Board
Hakone Foundation Executive Committee
Let's Move City Ad Hoc
Santa Clara County Cities Association
Santa Clara County Cities Association Selection Committee
TEA Ad Hoc
West Valley Mayors and Managers Association
West Valley Sanitation District
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other
materials provided to the City Council by City staff in connection with this agenda are
available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070.
Note that copies of materials distributed to the City Council concurrently with the posting
of the agenda are also available on the City Website at www.sarato ag ca.us. Any
materials distributed by staff after the posting of the agenda are made available for public
review at the office of the City Clerk at the time they are distributed to the City Council.
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868 -1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102- 35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on December 14,
2012, at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was
available for public review at that location. The agenda is also available on the City's
website at www.saratoga.ca.us
Signed this 19th day of December 2012 at Saratoga, California.
Crystal Bothelio, City Clerk
0
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.sarato ag ca.us
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CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2012/2013
12/19 Regular Meeting
01/02 Meeting Cancelled
01/16 Regular Meeting —Joint Meeting with Heritage Preservation Commission
and Historical Foundation
01/25 Council Retreat
02/06 Regular Meeting —Joint Meeting with Saratoga Ministerial Association
02/20 Regular Meeting —Joint Meeting with Planning Commission
03/06 Regular Meeting —Joint Meeting with Chamber of Commerce /
Destination Saratoga
03/20 Regular Meeting —Joint Meeting with SASSC
04/03 Regular Meeting —Joint Meeting with Sheriff and County Fire
04/17 Regular Meeting —Joint Meeting with Montalvo Arts
05101 Regular Meeting —Joint Meeting with Youth Commission
05115 Regular Meeting —Joint Meeting with Mountain Winery
06/05 Regular Meeting —Joint Meeting with Hakone Foundation
06/19 Regular Meeting —Joint Meeting with Saratoga /Monte Sereno Foundation
07/03 Regular Meeting —Joint Meeting TBD
07/17 Regular Meeting —Joint Meeting TBD
08/07 Regular Meeting —Joint Meeting TBD
08/21 Regular Meeting —Joint Meeting TBD
09/04 Regular Meeting —Joint Meeting with Parks and Rec /PEBTAC
09/18 Regular Meeting —Joint Meeting with West Valley Board of Trustees
10/02 Regular Meeting —5:30 p.m. Joint Meeting with Saratoga School Districts
10/16 Regular Meeting —Joint Meeting with Traffic Safety Commission
11/06 Regular Meeting —Joint Meeting with Library Commission and Friends of
the Library
11/20 Regular Meeting —Joint Meeting TBD
12/04 Regular Meeting —Joint Meeting with Assembly Member Paul Fong and
State Senator Jim Beall
12/18 Regular Meeting —Joint Meeting TBD
7
SARATOGA CITY COUNCIL
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MEETING DATE: December 19, 2012 AGENDA ITEM:
DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson
PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson
City Clerk
SUBJECT: Appointment of Saratoga Parks and Recreation Commissioners
RECOMMENDED ACTION:
1. Adopt the resolution appointing Renee Paquier and Cheryl Nelson Bailey to the Parks
and Recreation Commission; and
2. Direct the City Clerk to administer the Oaths of Office.
BACKGROUND:
On December 5, 2012, the City Council held interviews for two vacancies on the Parks and
Recreation Commission resulting from the expired terms of Mark Johnson and Christine Zak. A
total of two applicants interviewed for the two openings.
Following City Council direction, the City Clerk will administer the Oaths of Office to the new
Commissioners.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The appointments to the Parks and Recreation Commissions would not be made.
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Update the City's Commission Roster.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Page 1 of 2
0
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
Attachment A: Resolution of Appointment
Attachment B: Oaths of Office
Page 2 of 2
D
RESOLUTION 12-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPOINTING TWO MEMBERS TO THE PARKS AND RECREATION COMMISSION
WHEREAS, two vacancies were created by the expired terms of Mark Johnson and
Christine Zak; and
WHEREAS, as a result of the Commission term realignment process, the two open
positions are for partial terms and candidates selected to fill these slots will be eligible to serve
two full four -year terms following conclusion of their partial terms; and
WHEREAS, the City publicized the vacancies, accepted applications, and conducted
interviews on December 5, 2012; and
WHEREAS, should Cheryl Nelson Bailey miss the next meeting of the Parks and
Recreation Commission, her position on the Commission will be forfeited;
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that the
following appointments were made to the Parks and Recreation Commission:
PARKS AND RECREATION COMMISSION
Renee Paquier October 1, 2012 — October 1, 2015
Cheryl Nelson Bailey October 1, 2012 — October 1, 2014
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 19th day of December 2012 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
O -
Crystal Bothelio, City Clerk
10
Jill Hunter, Mayor
STATE OF CALIFORNIA
COUNTY OF SANTA CLARA
I, Renee Paquier, do solemnly swear (or affirm) that I will support and defend the
Constitution of the United States and the Constitution of the State of California
against all enemies, foreign and domestic; that I will bear true faith and allegiance
to the Constitution of the United States and the Constitution of the State of
California; that I take this obligation freely, without any mental reservation or
purpose of evasion; and that I will well and faithfully discharge the duties upon
which I am about to enter.
Subscribed and sworn to before me on
this 19th day of December 2012.
Crystal Bothelio
City Clerk
11
Renee Paquier, Member
Parks and Recreation Commission
STATE OF CALIFORNIA
COUNTY OF SANTA CLARA
I, Cheryl Nelson Bailey, do solemnly swear (or affirm) that I will support and
defend the Constitution of the United States and the Constitution of the State of
California against all enemies, foreign and domestic; that I will bear true faith and
allegiance to the Constitution of the United States and the Constitution of the State
of California; that I take this obligation freely, without any mental reservation or
purpose of evasion; and that I will well and faithfully discharge the duties upon
which I am about to enter.
Subscribed and sworn to before me on
this I9th day of December 2012.
Crystal Bothelio
City Clerk
12
Cheryl Nelson Bailey, Member
Parks and Recreation Commission
SARATOGA CITY COUNCIL
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MEETING DATE: December 19, 2012 AGENDA ITEM:
DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson
PREPARED BY: Mainini Cabute DIRECTOR: Dave Anderson
Administrative Analyst II
SUBJECT: Saratogan Readership Drawing
RECOMMENDED ACTION:
Randomly draw the name of one person who responded to the Saratogan readership poll and
announce the winner.
BACKGROUND:
During the September 19, 2012 City Council meeting, the Council directed staff to include an
article in the Winter /Spring 2012 issue of the Saratogan asking readers to participate in a
readership poll. Interested participants were given the option to enter the drawing by submitting
their names and contact information to the City via the website, email, or phone. The selected
participant will win a $50 gift certificate for a Saratoga business of her or his choice.
The readership poll article was published in the Winter /Spring 2012 issue of the Saratogan,
which was mailed to residents in November 2012. The article stated that the last day to enter the
drawing was December 17, 2012 and the winner would be announced at the December 19, 2012
City Council meeting. The winner of the drawing does not have to be present at the meeting and
will be contacted by staff following the City Council meeting.
FISCAL IMPACTS:
The cost of holding the readership drawing is $50.
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The City will not conduct the Saratogan readership drawing.
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Page 1 of 2
13
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
N/A
Page 2 of 2
14
SARATOGA CITY COUNCIL
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MEETING DATE: December 19, 2012 AGENDA ITEM:
DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson
PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson
City Clerk
SUBJECT: City Council Meeting Minutes
RECOMMENDED ACTION:
Approve City Council minutes for the two Special Meetings and the Regular Meeting on
December 5, 2012.
BACKGROUND:
The draft minutes for the two Special Meetings and Regular Meeting on December 5, 2012 are
attached to this report for Council review and approval.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
IIMP
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Retain minutes for legislative history.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
Page 1 of 2
15
ATTACHMENTS:
Attachment A: Minutes for December 5, 2012 Special Meetings and Regular Meeting
Page 2 of 2
16
MINUTES
DECEMBER 5, 2012
SARATOGA SPECIAL CITY COUNCIL MEETING — 5:35 P.M.
COMMISSION INTERVIEWS AND JOINT MEETING
The Saratoga City Council conducted Parks and Recreation Commission applicant
interviews at 5:35 p.m. and then called a Joint Meeting with State Assembly Member
Paul Fong to order at 6:00 p.m. in the Administrative Conference Room at City Hall at
13777 Fruitvale Avenue.
SARATOGA SPECIAL CITY COUNCIL MEETING — 7:00 P.M.
CITY COUNCIL REORGANIZATION
Mayor Page called the Special Meeting to order at 7:03 p.m. and led the Pledge of
Allegiance.
ROLL CALL
PRESENT Council Members Manny Cappello, Howard Miller, Emily Lo,
Vice Mayor Jill Hunter, Mayor Chuck Page
ABSENT: None
ALSO PRESENT: Dave Anderson, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, City Clerk
John Cherbone, Public Works Director
Michael Taylor, Recreation and Facilities Director
Debbie Bretschneider, Deputy City Clerk/Executive Assistant
Mainini Cabute, Administrative Analyst II
Christopher Riordan, Senior Planner
Monica LaBossiere, Human Resources Manager
Leo Salindong, IT Administrator
Adam Henig, Recreation Supervisor
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2, the agenda for
this meeting was properly posted on November 30, 2012.
ORAL COMMUNICATIONS ON NON - AGENDIZED ITEMS
Nai Hsueh congratulated Council Members Miller and Cappello for their successful
elections and introduced herself as a new member of the Santa Clara Valley Water
District Board of Directors. She noted that the district she represents includes the City of
Saratoga and shared that she looks forward to working with the City of Saratoga in the
future.
Cynthia Chang congratulated the newly elected members of the Council and thanked the
Council for its hard work.
Assembly Member Paul Fong announced he was recently elected to represent the City of
Saratoga on the State Assembly and looks forward to working with the City of Saratoga.
17
Council Member Miller shared that the City of Saratoga won the Silicon Valley Turkey
Trot Mayor's Cup Challenge and presented the trophy to Mayor Page.
Vice Mayor Hunter announced that Willys and Betty Peck have been ill and asked the
public to please keep these two Saratoga residents in their thoughts this holiday season.
CEREMONIAL ITEMS
Commendation for Brian Babcock
Recommended action:
Read and present commendation to Brian Babcock.
Mayor Page read and presented a commendation to Brian Babcock.
NEW BUSINESS
2. Declaration of Results of November 6, 2012 General Municipal Election and Oath
of Office for Newly Elected Council Members
Recommended action:
Adopt resolution declaring the results of the November 6, 2012 General
Municipal Election.
City Clerk Crystal Bothelio presented the staff report on the item.
Mayor Page invited public comment on the item.
No one requested to speak.
RESOLUTION NO. 12 -060
HUNTER/LO MOVED TO ADOPT RESOLUTION DECLARING THE
RESULTS OF THE NOVEMBER 6 2012 GENERAL MUNICIPAL
ELECTION. MOTION PASSED 5 -0 -0.
3. Oath of Office for Newly Elected Council Members
Recommended action:
City Clerk or designee to administer the Oath of Office to newly elected Council
Members.
City Clerk Crystal Bothelio administered the Oath of Office to Council Members
Miller and Cappello.
4. Remarks from Outgoing Mayor Page and Council Members
Mayor Page commented on his term as Mayor, including some of the
accomplishments and challenges of the past year.
The members of the City Council thanked Mayor Page for his leadership on the
City Council and service to the City of Saratoga and remarked on his
accomplishments.
4
im
5. Reorganization of City Council
Recommended action:
Appoint Mayor and Vice Mayor:
1) City Clerk declares the offices of Mayor and Vice Mayor to be vacant;
2) Nomination of the Mayor;
3) Administer Oath of Office to New Mayor;
4) Nomination of the Vice Mayor; and
5) Administer Oath of Office to New Vice Mayor.
City Clerk Crystal Bothelio declared the offices of Mayor and Vice Mayor to be
vacant and called for nominations for the office of Mayor.
PAGE /CAPPELLO MOVED TO APPOINT JILL HUNTER AS MAYOR
FOR THE YEAR 2013. MOTION PASSED 5 -0 -0.
Mayor Hunter invited nominations for the office of Vice Mayor.
HUNTER/CAPPELLO MOVED TO APPOINT EMILY LO AS VICE
MAYOR FOR THE YEAR 2013. MOTION PASSED 5 -0 -0.
State Assembly Member Paul Fong administered the Oath of Office to Mayor Jill
Hunter.
City Clerk Crystal Bothelio administered the Oath of Office to Vice Mayor Emily
Lo.
6. Remarks from New Mayor, Vice Mayor, and Council Members
Mayor Hunter spoke about her appointment and service on the City Council.
Mayor Hunter invited public comment on the item. The following people requested
to speak:
Lon Savedra, Executive Director of Hakone Gardens
Evan Low, Mayor of the City of Campbell
No one else requested to speak on this item.
ADJOURNMENT
Mayor Hunter adjourned the Special Meeting at 7:59 p.m. and invited the audience to
join the Council in the Theater Lobby for a brief reception.
19
SARATOGA REGULAR CITY COUNCIL MEETING
Mayor Hunter called the Regular Meeting to order at 8:29 p.m. and led the Pledge of
Allegiance.
ROLL CALL
PRESENT Council Members Chuck Page, Manny Cappello, Howard Miller,
Vice Mayor Emily Lo, Mayor Jill Hunter
ABSENT: None
ALSO PRESENT: Dave Anderson, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, City Clerk
John Cherbone, Public Works Director
Christopher Riordan, Senior Planner
Monica LaBossiere, Human Resources Manager
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2, the agenda for
this meeting was properly posted on November 30, 2012.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non- Agendized Items
Maureen Jones addressed the City Council regarding water fluoridation.
Oral Communications - Council Direction to Staff
None
Communications from Boards and Commissions
None
Council Direction to Staff
None
ANNOUNCEMENTS
Council Member Miller announced winter camps offered during the holiday break by the
Saratoga Recreation and Facilities Department. More information about camps and
classes is in the City of Saratoga Recreation Activity Guide or online at
www.saratoga.ca.us/recreation.
Vice Mayor Lo added that the Saratogan was mailed as an insert to the City of Saratoga
Recreation Activity Guide. The newsletter contains information about how readers can
participate in a drawing for a $50 gift certificate for a Saratoga business of the winner's
choice.
4
20
Council Member Page thanked the Saratoga Chamber of Commerce and the Tree
Lighting and Wine Stroll event planning committee for organizing the Annual Saratoga
Tree Lighting and Wine Stroll. The event was well attended and many people shared that
they enjoyed the event.
Council Member Cappello shared that SASCC held a dinner dance fundraiser on
December 1, 2012. The event featured music from the 50's, 60's, and 70's. On March 8,
2013, SASCC will be holding an Italian dinner fundraiser. More information will be
available soon.
CEREMONIAL ITEMS
Commendation for Outgoing Library Commissioner Sam McBane Mulford
Recommended action:
Read and present commendation.
Mayor Hunter read and presented the commendation to outgoing Saratoga Library
Commissioner Sam McBane Mulford.
2. Appointment of Saratoga Library Commissioner
Recommended action:
1. Adopt the resolution appointing Susan Calderon to the Library Commission; and
2. Direct the City Clerk to administer the Oaths of Office.
RESOLUTION NO. 12 -061
MILLER/PAGE MOVED TO 1. ADOPT THE RESOLUTION APPOINTING
SUSAN CALDERON TO THE LIBRARY COMMISSION; AND 2. DIRECT
THE CITY CLERK TO ADMINISTER THE OATHS OF OFFICE. MOTION
PASSED 5 -0 -0.
CONSENT CALENDAR
3. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special Meeting and the Regular Meeting on
November 7, 2012.
CAPPELLO /MILLER MOVED TO APPROVE CITY COUNCIL MINUTES
FOR THE SPECIAL MEETING AND THE REGULAR MEETING ON
NOVEMBER 7, 2012. MOTION PASSED 5 -0 -0.
4. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
11/6/2012
11/13/2012
11/20/2012
11/27/2012
5
21
CAPPELLO /MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 11/6/2012,
11/13/2012,11/20/2012, AND 11/27/2012. MOTION PASSED 5 -0 -0.
5. Treasurer's Report for the Month Ended October 31, 2012
Recommended action:
Review and accept the Treasurer's Report for the month ended October 31, 2012.
CAPPELLO /MILLER MOVED TO ACCEPT THE TREASURER'S REPORT
FOR THE MONTH ENDED OCTOBER 31, 2012. MOTION PASSED 5 -0 -0.
6. Annual Audit Reports
Recommended action:
Review and accept the Fiscal Year 2011/12 Comprehensive Annual Financial Report
(CAFR), the Fiscal Year 2011/12 Single Audit Report (Federal Grant Awards), the
FY 2011/12 Transportation Development Act Report (California Grant Award), and
the FY 2012/13 Appropriation Limit Report.
Council Member Miller removed this item from the Consent Calendar to note that the
audit was completed early.
Council Member Lo thanked City staff and the Finance Committee for their role in
completion of the audit.
Council Member Cappello thanked staff for working diligently on the audit.
MILLER/CAPPELLO MOVED TO ACCEPT THE FISCAL YEAR 2011/12
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR), THE FISCAL
YEAR 2011/12 SINGLE AUDIT REPORT (FEDERAL GRANT AWARDS),
THE FY 2011/12 TRANSPORTATION DEVELOPMENT ACT REPORT
(CALIFORNIA GRANT AWARD), AND THE FY 2012/13 APPROPRIATION
LIMIT REPORT. MOTION PASSED 5 -0 -0.
7. Development Impact Fee Report
Recommended action:
Staff recommends that the Council review and accept the annual AB 1600
Development Impact Fee report for the year ended June 30, 2012.
CAPPELLO /MILLER MOVED TO ACCEPT THE ANNUAL AB1600
DEVELOPMENT IMPACT FEE REPORT FOR THE YEAR ENDED JUNE
30, 2012. MOTION PASSED 5 -0 -0.
8. Highway 9 Safety Improvement Project Phase II — Budget Adjustment
Recommended action:
Approve budget adjustment for Highway 9 Safety Improvement Project Phase II
Construction.
RESOLUTION NO. 12 -062
Co
22
CAPPELLO /MILLER MOVED TO APPROVE BUDGET ADJUSTMENT FOR
HIGHWAY 9 SAFETY IMPROVEMENT PROJECT PHASE II
CONSTRUCTION. MOTION PASSED 5 -0 -0.
9. Parker Ranch Retaining Wall Repair— Notice of Completion
Recommended action:
Move to accept the Parker Ranch Retaining Wall Repair as complete and authorize
the City Manager to sign the Notice of Completion for the construction contract.
CAPPELLO /MILLER MOVED TO ACCEPT THE PARKER RANCH
RETAINING WALL REPAIR AS COMPLETE AND AUTHORIZE THE
CITY MANAGER TO SIGN THE NOTICE OF COMPLETION FOR THE
CONSTRUCTION CONTRACT. MOTION PASSED 5 -0 -0.
10. Highway 9 Safety Improvement Project Phase III — Notice of Completion
Recommended action:
Move to accept the Highway 9 Safety Improvement Project Phase III as complete and
authorize the City Manager to sign the Notice of Completion for the construction
contract.
CAPPELLO /MILLER MOVED TO ACCEPT THE HIGHWAY 9 SAFETY
IMPROVEMENT PROJECT PHASE III AS COMPLETE AND AUTHORIZE
THE CITY MANAGER TO SIGN THE NOTICE OF COMPLETION FOR
THE CONSTRUCTION CONTRACT. MOTION PASSED 5 -0 -0.
11. Citywide Signal Upgrade Project Phase I — Notice of Completion.
Recommended action:
Move to accept the Citywide Signal Upgrade Project Phase 1 as complete and
authorize staff to record the Notice of Completion for the construction contract.
CAPPELLO /MILLER MOVED TO ACCEPT THE CITYWIDE SIGNAL
UPGRADE PROJECT PHASE I AS COMPLETE AND AUTHORIZE STAFF
TO RECORD THE NOTICE OF COMPLETION FOR THE
CONSTRUCTION CONTRACT. MOTION PASSED 5 -0 -0.
12. Saratoga Village Pedestrian Enhancement Project — Notice of Completion.
Recommended action:
Move to accept the Saratoga Village Pedestrian Enhancement Project as complete and
authorize staff to record the Notice of Completion for the construction contract.
CAPPELLO /MILLER MOVED TO ACCEPT THE SARATOGA VILLAGE
PEDESTRIAN ENHANCEMENT PROJECT AS COMPLETE AND
AUTHORIZE STAFF TO RECORD THE NOTICE OF COMPLETION FOR
THE CONSTRUCTION CONTRACT. MOTION PASSED 5 -0 -0.
13. CDBG Funded ADA Compliant Customer Service Counter Project
Recommended action:
Staff recommends that Council accept the report and name Phillip A. Murray
Construction as the low bidder for the CDBG funded ADA compliant customer
service counter at the Community Center, and authorize the City Manager to approve
the contract in the amount of $38,500 with a contingency of $3,850.
7
23
Council Member Page removed this item from the Consent Calendar to request
additional information about what was included in the bid.
Recreation and Facilities Director Michael Taylor answered Council questions
regarding the bid.
PAGE/LO MOVED TO ACCEPT THE REPORT AND NAME PHILLIP A.
MURRAY CONSTRUCTION AS THE LOW BIDDER FOR THE CDBG
FUNDED ADA COMPLIANT CUSTOMER SERVICE COUNTER AT THE
COMMUNITY CENTER, AND AUTHORIZE THE CITY MANAGER TO
APPROVE THE CONTRACT IN THE AMOUNT OF $38,500 WITH A
CONTINGENCY OF $3,850. MOTION PASSED 5 -0 -0.
PUBLIC HEARINGS
14. Application APCC12 -0004; 19870 Mendelsohn Way (510 -01 -004); Peter and Rita
Redford - Appeal of a Planning Commission decision approving a Fence Exception
for a six foot tall wall within a front setback and an eight foot tall wall within the side
setback at 19870 Mendelsohn Lane.
Recommended action:
Deny the appeal thus upholding the Planning Commission's decision.
Senior Planner Christopher Riordan presented the staff report.
The applicant and appellant, Rita Redford, spoke about her project and reasons for
appealing the Planning Commission decision.
Mark Savala, the contractor working on the Redford project, spoke on behalf of the
applicant /appellant.
Mayor Hunter invited public comment on the item. The following people spoke:
Tina Walia, Chair of the Planning Commission
No one else requested to speak.
Mayor Hunter invited the applicant /appellant to providing closing remarks.
The applicant /appellant declined to provide closing remarks.
RESOLUTION NO. 12 -063
PAGE /MILLER MOVED TO DENY THE APPEAL THUS UPHOLDING THE
PLANNING COMMISSION'S DECISION. MOTION PASSED 5 -0 -0.
OLD BUSINESS
15. Village Streetscape Improvements Phase 2 — Review of Conceptual Design
Recommended action:
N.
24
Receive report and provide direction to staff regarding the Village Streetscape
Improvements Project — Phase 2.
Public Works Director John Cherbone presented the staff report on the item.
Mayor Hunter invited public comments on the item. The following people requested
to speak:
Joyce Hlava
Paul Hernandez
Suzanne Frontz
No one else requested to speak.
COUNCIL DIRECTION TO STAFF:
Council supported the improvements recommended and listed in the staff report to be
included in the Village Streetscape Improvements Project — Phase 2. As a result of
rising construction costs, Council agreed that improvements to 5th Street and 6th Street
improvements would be implemented in later phases when funding becomes
available. Additionally, the Council agreed to remove the Big Basin Arch from the
improvement plans. The Council also provided the following direction regarding the
design of the Village Streetscape Improvements Project — Phase 2:
- Avoid addition of new poles in the Village to the greatest extent possible.
- Use black metal poles if needed for way finding and directional signage.
- Use green directional signs. Add complimentary directional signage at the
Highway 85 exits /entries in Saratoga.
- For the Village store and shop directory, do not use white as a background color.
- Find more attractive frames for store and shop directory.
- Place store and shop directory in unobtrusive locations.
- Identify potential locations for banners in Blaney Plaza.
NEW BUSINESS
16. City of Saratoga Updated Personnel Rules and Policies
Recommended action:
Adopt the Resolution approving the City's Updated Personnel Rules and Policies
(hereinafter referred to as the Personnel Rules) (Exhibit "A ").
Human Resources Manager Monica LaBossiere presented the staff report on the
updated Personnel Rules and Policies.
Council Member Page identified a reference to the City's grievance policy, which
was supposed to be removed from the Personnel Rules and Policies. He requested that
any remaining language referring to the City's grievance policy be removed from the
Personnel Rules and Policies. Council Member Page also asked that the text of the
Personnel Rules and Policies be left justified throughout the document.
Mayor Hunter opened the public comment period.
I
25
No one requested to speak on the item.
RESOLUTION NO. 12 -064
CAPPELLO /MILLER MOVED TO ADOPT THE RESOLUTION APPROVING
THE CITY'S UPDATED PERSONNEL RULES AND POLICIES
(HEREINAFTER REFERRED TO AS THE PERSONNEL RULES) (EXHIBIT
"A ") WITH THE FOLLOWING CHANGES: REMOVAL OF REFERENCES
TO THE GRIEVANCE POLICY AND LEFT JUSTIFICATION OF TEXT IN
THE PERSONNEL RULES AND POLICIES. MOTION PASSED 5 -0 -0.
17.2012/13 City Council Agency and Ad Hoc Assignments
Recommended action:
Accept report and provide direction to staff.
Mayor Hunter asked members of the Council to send their requested assignments to
her by 5:00 p.m. on December 11, 2012.
Mayor Hunter opened the public comment period.
No one requested to speak on the item.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Jill Hunter
West Valley Flood Control & Watershed Advisory Committee — the group recently met
after a long break.
Vice Mayor Emily Lo
Sister City Liaison — the Sister City Delegation was in Saratoga from November 8
through 10. Vice Mayor Lo thanked staff for their help with the reception on November 9
for the delegation from Muko, Japan.
Council Member Howard Miller
Council Finance Committee — the Finance Committee is working on the reserve and
finance policies. A draft of the policies may be ready for Council review at the City
Council Retreat. The Finance Committee has also been reviewing mid -year budget
adjustments that will likely be discussed at the Retreat.
Saratoga Ministerial Association — the Ministerial Association held a Thanksgiving Day
service.
Valley Transportation Authority PAC — the Highway 85 Express Lanes were discussed at
the last meeting. The Express Lanes are expected to be complete in 2016 with public
outreach starting in 2013 and construction beginning in 2015.
West Valley Solid Waste Management Joint Powers Authority — an ad hoc committee has
been reviewing options to renew or renegotiate the current agreement with West Valley
Collection and Recycling. Additionally, a separate ad hoc is looking at whether the
Authority should seek bids for the Executive Director position.
10
26
Council Member Manny Cappello
Chamber of Commerce — Destination Saratoga is continuing to recruit new members. A
tour for the media was held in October and as a result a feature on Saratoga was written,
which included a number of Saratoga's businesses and destinations.
County HCD Policy Committee — the last meeting was held in early November. The
deadline for applications for CDBG community service funds is December 17. Council
Member Cappello noted that he shared the deadline with SASCC and encouraged
SASCC to submit an application.
Highway 9 Ad Hoc — an informational meeting was held for the public to provide an
update on the Highway 9 improvements. The members of the public in attendance also
provided some input about what they would like to see in the future.
SASCC — Council Member Cappello attended the recent SASCC dance parry fundraiser.
The Italian Dinner fundraiser is coming up in March.
TEA Ad Hoc — a conference call with each of the participating cities was held to discuss
circulation of an RFP to hire a consultant to help get a bill introduced and passed.
Council Member Chuck
Silicon Valley Leadership Group — the Silicon Valley Leadership Group is holding an
event for local elected officials and the business community on December 13, 2012.
Santa Clara County Cities Association — the annual holiday dinner is December 6, 2012.
West Valley Mayors and Managers Association — at the last meeting, the group had a
holiday lunch.
CITY COUNCIL ITEMS
Council Member Miller asked if the agenda for the City Council Retreat would be
brought forward at a future meeting or if the City Council would have the opportunity to
provide input on the agenda. He explained that he would like to see the Mid Year Budget
discussed in the morning.
City Manager Dave Anderson said that the City Clerk would mail a copy of the draft
agenda to the members of the Council. Additionally, the preliminary Retreat agenda
topics are listed in the Agenda Planner.
Council Member Page noted that he was recently approached by member of Saratoga
Presbyterian Church who was interested in organizing a one day volunteer project,
similar to activities conducted by Westgate Church for Beautiful Day. Council Member
Page suggested that cleanup work at the Congress Springs Quarry property might be an
excellent volunteer project.
Council Member Miller added that he is also interested in regular tours of the property.
CITY MANAGER'S REPORT
City Manager Dave Anderson shared that the Sheriff's Office has asked to renew its
agreement with the City of Saratoga 1 year early to align the lease term for the West
Valley Substation with the term of the Sheriff's Office law enforcement contracts with its
client cities. If the contract with the City of Saratoga is renewed early, the total term of
the contract will be 9 years instead of the traditional 10 year contract.
11
27
ADJOURNMENT
CAPPELLO /PAGE MOVED TO ADJOURN THE MEETING AT 11:03 P.M.
MOTION PASSED 5 -0 -0.
Minutes respectfully submitted:
Crystal Bothelio, City Clerk
12
m
SARATOGA CITY COUNCIL
MEETING DATE: December 19, 2012 AGENDA ITEM:
DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson
PREPARED BY: Gina Fitch DEPT. DIRECTOR: Mary Furey
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
12/5/2012
12/12/2012
REPORT SUMMARY:
Attached are Check Registers for:
Type of Checks
Date
Starting Check #
Ending
Check #
Total Checks
Amount
Checks
Released
Prior Check Register
Date
Ending
Check #
Accounts Payable
12/5/12
121687
121740
54
126,418.85
12/05/12
11/27/12
121686
Accounts Payable
12/12/12
121741
121799
59
121,903.74
12/12/12
12/5/12
121740
Accounts Payable checks issued for $20,000 or greater:
Date
Check #
Issued to
Fund
Dept.
Purpose
Amount
12/05/12
121496
George Bianchi Construction
Gas Tax Fund
PW
Parker Ranch
39,100.00
12/12/12
121794
Shute Mihaly & Weinberger
General
Non- Depart.
Legal Services
28,038.24
Accounts Payable checks voided during this time period:
AP Date
I Check #
Issued to
Reason
I Status
Amount
07/24/12
1 120749
IMelissa Filuk
I moved -never received chk
lVoid - Reissued
114.00
29
Cash reductions by fund:
Fund #
Fund Description
12/05/12
12/12/12
Total
111
General Fund
34,948.60
82,222.35
117,170.95
231
Village Lighting
3,335.94
3,335.94
232
Azule Lighting
239.31
239.31
233
Sarahills Lighting
251.73
251.73
241
Arroyo de Saratoga Landscape
68.00
66.66
134.66
242
Bonnet Way Landscape
85.00
1,163.36
1,248.36
243
Carnelian Glen
68.00
68.00
244
Cunningham/Glasgow Landscape
135.00
168.56
303.56
245
Fredericksburg Landscape
102.00
36.45
138.45
246
Greenbriar Landscape
230.00
309.53
539.53
247
Kerwin Ranch Landscape
270.00
270.00
248
Leutar Court Landscape
75.00
60.47
135.47
249
Manor Drive Landscape
130.00
130.00
251
McCartysville Landscape
250.00
300.15
550.15
252
Prides Crossing Landscape
577.81
240.09
817.90
253
Saratoga Legends Landscape
165.00
165.00
254
Sunland Park Landscape
260.00
260.00
255
Tricia Woods Landscape
34.00
59.78
93.78
271
Beauchamps Landscape
68.00
48.78
116.78
272
Bellgrove Landscape
3,030.75
1,807.35
4,838.10
273
Gateway Landscape
123.76
270.53
394.29
274
Horseshoe Landscape /Lighting
135.00
10.84
145.84
275
Quito Lighting
75.00
1,174.79
1,249.79
276
Tollgate LLD
110.23
110.23
277
Village Commercial Landscape
869.23
4,072.44
4,941.67
278
Brookglen L &L
50.00
50.00
311
Library GO Bond Debt Service
-
411
CIP Street Projects
23,816.92
719.14
24,536.06
412
CIP Park & Trail Projects
-
413
CIP Facility Projects
2,805.00
2,805.00
414
CIP Admin Projects
-
421
Tree Fund
-
431
Grant Fund - CIP Streets
3,199.91
4,028.94
7,228.85
432
Grant Fund - Parks & Trails
3,354.00
3,750.00
7,104.00
433
Grant Fund - Facilities
900.00
900.00
434
Grant Fund - Admin Projects
7,909.25
7,909.25
481
Gas Tax Fund
39,100.00
39,100.00
611
Liability /Risk Mgt
489.39
345.00
834.39
612
Workers' Comp
-
621
Office Support
1,818.25
1,413.00
3,231.25
622
IT Services
112.53
54.98
167.51
623
Vehicle & Equipment Maint
98.57
4,516.43
4,615.00
624
Building Maintenance
954.65
11,237.14
1
12,191.79
631
Vehicle & Equipment Replacement
-
632
JIT Equipment Replacement
-
TOTAL
126,418.85
121,903.74
-
248,322.59
FOLLOW UP ACTION: N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available on
the City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each Monday in
advance of the Council meeting.
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
30
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 12/05/2012 CITY OF SARATOGA ACCTPA21
TIME: 11:22:49 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20121205 00:00:00.000'
ACCOUNTING PERIOD: 6/13
FUND - 009 - DISBURSEMENT FUND
CASH
ACCT CHECK NO
ISSUE DT
- - - - --
11111
121687
12/05/12
659
11111
121688
12/05/12
1093
11111
121689
12/05/12
953
11111
121689
12/05/12
953
TOTAL
CHECK
-001
PRINTING /BINDING
11111
121690
12/05/12
500
11111
121691
12/05/12
176
11111
121691
12/05/12
176
11111
121691
12/05/12
176
11111
121691
12/05/12
176
11111
121691
12/05/12
176
11111
121691
12/05/12
176
11111
121691
12/05/12
176
TOTAL
CHECK
NOV GREENBRIAR AZULE
CIENEGA
11111
121692
12/05/12
235
11111
121693
12/05/12
250
11111
121694
12/05/12
589
11111
121695
12/05/12
206
11111
121695
12/05/12
206
TOTAL
CHECK
11111
121696
12/05/12
1
11111
121697
12/05/12
370
11111
121698
12/05/12
378
11111
121699
12/05/12
416
11111
121699
12/05/12
416
11111
121699
12/05/12
416
TOTAL
CHECK
11111
121700
12/05/12
419
11111
121701
12/05/12
500
11111
121702
12/05/12
542
11111
121703
12/05/12
454
11111
121703
12/05/12
454
11111
121703
12/05/12
454
11111
121703
12/05/12
454
11111
121703
12/05/12
454
11111
121703
12/05/12
454
- - - -- VENDOR - - -- --- - - - - --
BUDGET
UNIT
----- DESCRIPTION - - - - --
ADVANTAGE
OFFICE SOLUTIO
6118401
17.48
COUNTER TOP REPAIRS
AMERICAN
ASPHALT REPAIR
4119141
-001
CONCRETE AND ASPHALT R
ARC
75.00
4319122
-001
PRINTING /BINDING
ARC
0.00
4119122
-001
PRINTING /BINDING
BILL ME
LATER
1114101
7,909.25
ACT 45049906038474250
CIENEGA
LANDSCAPING
1115301
0.00
NOV KEVIN MORAN PARK
CIENEGA
LANDSCAPING
1115301
100.00
NOV CONGRESS SPRINGS
CIENEGA
LANDSCAPING
1115301
0.00
NOV AZULE PARK
CIENEGA
LANDSCAPING
2755302
1,800.00
NOV QUITO LLA
CIENEGA
LANDSCAPING
2785302
0.00
NOV BROOKGLEN
CIENEGA
LANDSCAPING
2465302
188.00
NOV GREENBRIAR AZULE
CIENEGA
LANDSCAPING
2465302
0.00
NOV GREENBRIARSEAGULL
COMCAST 6223201
COTTON SHIRES AND ASSOCI 4349451 -001
CPO LTD 6213102
DAVID J. POWERS & ASSOC 4119152 -002
DAVID J. POWERS & ASSOC 4319152 -002
DEPARTMENT OF REVENUE 1117101
ECONOMY LUMBER 1115301
EKIM PAINTING - NORTH, I 1115301
EVANS WEST VALLEY SPRAY 1115301
EVANS WEST VALLEY SPRAY 4119111 -001
EVANS WEST VALLEY SPRAY 1115301
EVENT SERVICES 1115301
FLORENCE SCHROEDER 1116101
FURLO & FURLO 4119141 -002
GACHINA LANDSCAPE MANAGE 1115301
GACHINA LANDSCAPE MANAGE 1115301
GACHINA LANDSCAPE MANAGE 1115301
GACHINA LANDSCAPE MANAGE 2435302
GACHINA LANDSCAPE MANAGE 2445302
GACHINA LANDSCAPE MANAGE 2455302
31
MNTHLY SVC11 /26- 12/25
PROFESSIONAL SERVICES
MTHLY SRV 10/22 -11/21
QUITO RD BRIDGES PROJE
QUITO RD BRIDGES PROJE
NOV CITATIONS
PARKS SUPPLIES
PARKS SUP WILDWOOD
SPRAY CONGRESS SPRING
WEEDS SHOULDER WORK
SPRAY SENIOR DAY CARE
PORTA POTTY PROSPECT
REFUND -CLS CANCELLED
REDIRECT STORM DRAIN
BEAUCHAMPS MAINT
MEDIANS NOV
LIBRARY NOV
CARNEILIAN GLEN NOV
CUNNINGHAM /GLAS NOV
FREDRICKSBURG NOV
SALES TAX AMOUNT
0.00 489.39
0.00 7,554.00
0.00
337.77
0.00
37.53
0.00
375.30
0.00
17.48
0.00
275.00
0.00
400.00
0.00
395.00
0.00
75.00
0.00
50.00
0.00
135.00
0.00
95.00
0.00
1,425.00
0.00
112.53
0.00
7,909.25
0.00
1,190.71
0.00
190.00
0.00
759.99
0.00
949.99
0.00
100.00
0.00
148.25
0.00
1,200.00
0.00
2,350.00
0.00
4,500.00
0.00
1,800.00
0.00
8,650.00
0.00
303.45
0.00
99.00
0.00
3,875.00
0.00
188.00
0.00
3,587.00
0.00
464.00
0.00
68.00
0.00
135.00
0.00
102.00
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 12/05/2012 CITY OF SARATOGA ACCTPA21
TIME: 11:22:49 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20121205 00:00:00.000'
ACCOUNTING PERIOD: 6/13
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT - - - - --
11111
121703
12/05/12
454
11111
121703
12/05/12
454
11111
121703
12/05/12
454
11111
121703
12/05/12
454
11111
121703
12/05/12
454
11111
121703
12/05/12
454
11111
121703
12/05/12
454
11111
121703
12/05/12
454
11111
121703
12/05/12
454
11111
121703
12/05/12
454
TOTAL
CHECK
0.00
2,310.00
11111
121704
12/05/12
458
11111
121705
12/05/12
466
11111
121705
12/05/12
466
TOTAL
CHECK
11111
121706
12/05/12
466
11111
121707
12/05/12
488
11111
121708
12/05/12
14
11111
121708
12/05/12
14
11111
121708
12/05/12
14
TOTAL
CHECK
11111
121709
12/05/12
19
11111
121709
12/05/12
19
TOTAL
CHECK
11111
121710
12/05/12
24
11111
121711
12/05/12
61
11111
121712
12/05/12
63
11111
121713
12/05/12
221
11111
121713
12/05/12
221
11111
121713
12/05/12
221
11111
121713
12/05/12
221
11111
121713
12/05/12
221
11111
121713
12/05/12
221
TOTAL
CHECK
11111
121714
12/05/12
665
11111
121715
12/05/12
500
11111
121716
12/05/12
831
11111
121717
12/05/12
500
VENDOR - - -- --- - - - - -- BUDGET UNIT
GACHINA LANDSCAPE MANAGE 2735302
GACHINA LANDSCAPE MANAGE 2475302
GACHINA LANDSCAPE MANAGE 1115301
GACHINA LANDSCAPE MANAGE 2525302
GACHINA LANDSCAPE MANAGE 2555302
GACHINA LANDSCAPE MANAGE 2715302
GACHINA LANDSCAPE MANAGE 1115301
GACHINA LANDSCAPE MANAGE 2765302
GACHINA LANDSCAPE MANAGE 2485302
GACHINA LANDSCAPE MANAGE 2415302
GEORGE BIANCHI CONSTRUCT 4819153 -002
GRANITE ROCK COMPANY 431
GRANITE ROCK COMPANY 4319122 -004
GRANITE ROCK COMPANY 1115301
HOME DEPOT CREDIT SERVIC 2775302
HYDROTEC IRRIGATION EQUI 1115301
HYDROTEC IRRIGATION EQUI 1115301
HYDROTEC IRRIGATION EQUI 1115301
IAN GEDDES TREE CARE, IN 1115301
IAN GEDDES TREE CARE, IN 1115301
ICE CENTER OF CUPERTINO 1116101
INTERSTATE BATTERY SYSTE 6235202
INTERSTATE TRAFFIC CONTR 1115301
LORAL LANDSCAPING,
LORAL LANDSCAPING,
LORAL LANDSCAPING,
LORAL LANDSCAPING,
LORAL LANDSCAPING,
LORAL LANDSCAPING,
INC
INC
INC
INC
INC
INC
2725302
2515302
2545302
2495302
2725302
2745302
MARK THOMAS & COMPANY 4329274 -001
MELISSA FILUK 1116101
MUSSON THEATRICAL, INC 6246202
NCL HERITAGE OAKS CHAPTE 111
32
DESCRIPTION
GATEWAY NOV
KERWIN NOV
DOWNTOWN NEWS NOV
PRIDES CROSSING NOV
TRICIA WOODS NOV
BEAUCHAMPS NOV
DOWNTOWN NOV
TOLLGATE NOV
LEUTAR CT NOV
ARROYO DE SARA NOV
PARKER RANCH WALL RPR
RETENTION HELD PO #106
HIGHWAY 9 SAFETY IMPRO
PREVITE ROCK
VILLAGE LIGHTING REPR
IRRIGATION BIG BASIN
HIROKO BUNCH DEDICATE
IRRIG REPAIR N CAMPUS
PRUNE PINES COM CTR
PRUNE OAK BK -GO -ROUND
INSTRUCTOR -ICE SKATE
RADAR TRAILER
PARKS SUPPLIES
PLANTS BELLGROVE CIR
MCCARTYSVILLE NOV
SUNLAND PARK NOV
MANOR DR NOV
BELLGROVE NOV
HORSESHOE NOV
JOE'S TRAIL SUPPORT
REISSUE CK120749
FACILITIES SUPPLIES
REFUND FACILITY
SALES TAX AMOUNT
0.00
102.00
0.00
270.00
0.00
68.00
0.00
405.00
0.00
34.00
0.00
68.00
0.00
126.00
0.00
80.00
0.00
75.00
0.00
68.00
0.00
5,840.00
0.00
39,100.00
0.00
- 110.64
0.00
2,212.79
0.00
2,102.15
0.00
54.13
0.00
869.23
0.00
145.19
0.00
200.64
0.00
205.40
0.00
551.23
0.00
2,310.00
0.00
895.00
0.00
3,205.00
0.00 54.00
0.00 98.57
0.00 175.57
0.00
1,320.75
0.00
250.00
0.00
260.00
0.00
130.00
0.00
1,710.00
0.00
135.00
0.00
3,805.75
0.00 1,530.00
0.00
114.00
0.00
89.09
0.00
300.00
SUNGARD PUBLIC SECTOR
DATE: 12/05/2012 CITY OF SARATOGA
TIME: 11:22:49 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20121205 00:00:00.000'
ACCOUNTING PERIOD: 6/13
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT - - - - --
11111
121717
12/05/12
500
TOTAL
CHECK
NCL HERITAGE OAKS CHAPTE
111
11111
121718
12/05/12
135
11111
121719
12/05/12
156
11111
121720
12/05/12
500
11111
121721
12/05/12
173
11111
121721
12/05/12
173
11111
121721
12/05/12
173
TOTAL
CHECK
0.00
35.00
11111
121722
12/05/12
1092
11111
121723
12/05/12
500
11111
121724
12/05/12
87
11111
121724
12/05/12
87
11111
121724
12/05/12
87
11111
121724
12/05/12
87
TOTAL
CHECK
OFFICE SUPPLIES
11111
121725
12/05/12
500
11111
121726
12/05/12
500
11111
121727
12/05/12
147
11111
121727
12/05/12
147
TOTAL
CHECK
0.00
2,649.13
11111
121728
12/05/12
160
11111
121729
12/05/12
162
11111
121729
12/05/12
162
11111
121729
12/05/12
162
11111
121729
12/05/12
162
11111
121729
12/05/12
162
11111
121729
12/05/12
162
TOTAL
CHECK
SHIMODA MICHIKO
1116101
11111
121730
12/05/12
236
11111
121730
12/05/12
236
TOTAL
CHECK
11111
121731
12/05/12
253
11111
121731
12/05/12
253
11111
121731
12/05/12
253
11111
121731
12/05/12
253
TOTAL
CHECK
LEGAL LINER 4670845
PAGE NUMBER: 3
ACCTPA21
- - - -- VENDOR - - -- --- - - - - --
BUDGET
UNIT
- - - -- DESCRIPTION - - - - --
SALES TAX
AMOUNT
NCL HERITAGE OAKS CHAPTE
111
REFUND FACILITY
0.00
500.00
0.00
800.00
NORTH BAY BLDG MAINTENAN
6246202
JANITORIAL SERVICES
0.00
399.00
OKIN,YELENA
1116101
INSTRUCTOR- BEADING
0.00
29.00
OUR LADY OF FATIMA VILLA
1111101
COUNCIL EVENT
0.00
35.00
PACIFIC GAS & ELECTRIC
6246202
NATURAL GAS VEHICLE
0.00
13.24
PACIFIC GAS & ELECTRIC
1115301
PARKS /OPEN SPACE
0.00
10.84
PACIFIC GAS & ELECTRIC
2735302
GATEWAY SERVICE
0.00
21.76
0.00
45.84
PALACE ART & OFFICE SUPP
6213102
OFFICE SUPPLIES
0.00
591.58
SAHR MOIWAH
111
REFUND FACILITY
0.00
165.00
SAN JOSE WATER COMPANY
6246202
BUILDINGS
0.00
453.32
SAN JOSE WATER COMPANY
1115301
PARKS /OPEN SPACE
0.00
2,649.13
SAN JOSE WATER COMPANY
2765302
TOLLGATE
0.00
30.23
SAN JOSE WATER COMPANY
1115301
MEDIANS /PARKWAYS
0.00
742.11
0.00
3,874.79
SANDRA PINA
111
REFUND FACILITY
0.00
300.00
SHARON STELLER
111
REFUND - FACILITY
0.00
500.00
SHIMODA MICHIKO
1116101
INSTRUCTOR - IKEBANA
0.00
96.00
SHIMODA MICHIKO
1116101
INSTRUCTOR - IKEBANA
0.00
56.50
0.00
152.50
SIERRA PACIFIC TURF SUPP
1115301
PARKS SUPPLIES
0.00
2,281.09
SILICON VALLEY COMM NEWS
1114101
LEGAL LINER 4649734
0.00
178.56
SILICON VALLEY COMM NEWS
1114101
LEGAL LINER 4670845
0.00
123.69
SILICON VALLEY COMM NEWS
1112201
LEGAL LINER 4642639
0.00
29.76
SILICON VALLEY COMM NEWS
1112201
LEGAL LINER 4650652
0.00
203.67
SILICON VALLEY COMM NEWS
1112201
LEGAL LINER 4650656
0.00
179.49
SILICON VALLEY COMM NEWS
1112201
LEGAL LINER 4650662
0.00
108.81
0.00
823.98
SOLECTRIC ELECTRICAL
2525302
LIGHTS SARAGLEN
0.00
172.81
SOLECTRIC ELECTRICAL
1115301
LIGHT CONGRESS SPRING
0.00
677.69
0.00
850.50
STEVE BENZING ARCHITECT
4139314
-006
UPDATE CITY EVACUATION
0.00
2,227.50
STEVE BENZING ARCHITECT
4339314
-004
DESIGN ADA COUNTERS
0.00
900.00
STEVE BENZING ARCHITECT
4139322
-001
DESIGN CONCESSION AREA
0.00
165.00
STEVE BENZING ARCHITECT
4139323
-002
DESIGN WHH STORAGE BUI
0.00
412.50
0.00
3,705.00
33
SUNGARD PUBLIC SECTOR PAGE NUMBER: 4
DATE: 12/05/2012 CITY OF SARATOGA ACCTPA21
TIME: 11:22:49 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20121205 00:00:00.000'
ACCOUNTING PERIOD: 6/13
- - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT
SULLIVAN FAMILY PARTNERS 111
T.A.K.'S EQUIPMENT SALES 1115301
TESTING ENGINEERS 4329274 -001
VISTA LANDSCAPE & MAINTE 2425302
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 2535302
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
WESCO GRAPHICS, INC 1116101
WEST VALLEY COLLECTIONS 1115301
WESTERN PACIFIC SIGNAL, 4119121 -002
WHITE CAP CONSTRUCTION S 1115301
XEROX CORPORATION 6213102
XEROX CORPORATION 6213102
34
-----DESCRIPTION -
REFUND 07 -238
SOD CUTTER REPAIR
JOE'S TRAIL WORK
BONNET WAY NOV
DOWNTOWN GARBAGE NOV
LEGENDS LLA NOV
FOOTHILL PARK NOV
HISTORICAL PARK NOV
CIVIC CENTER NOV
PROSPECT CENTER NOV
RAVENWOOD PARK NOV
EL QUITO PARK NOV
PRINTING WINTER GUIDE
BIN CONGRESS SPRINGS
SOLAR PWR RADAR SIGN
PARKS SUPPLIES
SIN: RYU427159 MAINTEN
SIN: RYU272971 MAINTEN
SALES TAX
FUND - 009 -
DISBURSEMENT FUND
CASH
ACCT CHECK NO
ISSUE DT
- - - - --
11111
121732
12/05/12
500
11111
121733
12/05/12
277
11111
121734
12/05/12
308
11111
121735
12/05/12
402
11111
121735
12/05/12
402
11111
121735
12/05/12
402
11111
121735
12/05/12
402
11111
121735
12/05/12
402
11111
121735
12/05/12
402
11111
121735
12/05/12
402
11111
121735
12/05/12
402
11111
121735
12/05/12
402
TOTAL
CHECK
11111
121736
12/05/12
425
11111
121737
12/05/12
432
11111
121738
12/05/12
1090
11111
121739
12/05/12
981
11111
121740
12/05/12
439
11111
121740
12/05/12
439
TOTAL
CHECK
TOTAL
CASH ACCOUNT
TOTAL
FUND
TOTAL
REPORT
- - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT
SULLIVAN FAMILY PARTNERS 111
T.A.K.'S EQUIPMENT SALES 1115301
TESTING ENGINEERS 4329274 -001
VISTA LANDSCAPE & MAINTE 2425302
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 2535302
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
VISTA LANDSCAPE & MAINTE 1115301
WESCO GRAPHICS, INC 1116101
WEST VALLEY COLLECTIONS 1115301
WESTERN PACIFIC SIGNAL, 4119121 -002
WHITE CAP CONSTRUCTION S 1115301
XEROX CORPORATION 6213102
XEROX CORPORATION 6213102
34
-----DESCRIPTION -
REFUND 07 -238
SOD CUTTER REPAIR
JOE'S TRAIL WORK
BONNET WAY NOV
DOWNTOWN GARBAGE NOV
LEGENDS LLA NOV
FOOTHILL PARK NOV
HISTORICAL PARK NOV
CIVIC CENTER NOV
PROSPECT CENTER NOV
RAVENWOOD PARK NOV
EL QUITO PARK NOV
PRINTING WINTER GUIDE
BIN CONGRESS SPRINGS
SOLAR PWR RADAR SIGN
PARKS SUPPLIES
SIN: RYU427159 MAINTEN
SIN: RYU272971 MAINTEN
SALES TAX
AMOUNT
0.00
3,769.13
0.00
172.33
0.00
1,824.00
0.00
85.00
0.00
85.00
0.00
165.00
0.00
108.00
0.00
175.00
0.00
755.00
0.00
433.00
0.00
85.00
0.00
162.00
0.00
2,053.00
0.00
3,934.22
0.00
320.12
0.00
7,660.39
0.00
108.35
0.00
17.98
0.00
17.98
0.00
35.96
0.00
126,418.85
0.00
126,418.85
0.00
126,418.85
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 12/12/2012 CITY OF SARATOGA ACCTPA21
TIME: 12:52:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20121212 00:00:00.000'
ACCOUNTING PERIOD: 6/13
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
11111
121741
12/12/12
234
TOTAL
CHECK
11111
121742
12/12/12
546
11111
121743
12/12/12
35
11111
121743
12/12/12
35
11111
121743
12/12/12
35
TOTAL
CHECK
11111
121744
12/12/12
659
11111
121745
12/12/12
1095
11111
121746
12/12/12
953
11111
121746
12/12/12
953
11111
121746
12/12/12
953
TOTAL
CHECK
11111
121747
12/12/12
1102
11111
121748
12/12/12
571
11111
121748
12/12/12
571
11111
121748
12/12/12
571
11111
121748
12/12/12
571
11111
121748
12/12/12
571
11111
121748
12/12/12
571
TOTAL
CHECK
11111
121749
12/12/12
163
11111
121749
12/12/12
163
TOTAL
CHECK
11111
121750
12/12/12
188
11111
121751
12/12/12
193
VENDOR - - -- --- - - - - -- BUDGET UNIT
• T
& T
1115301
• T
& T
1117102
• T
& T
1117102
• T
& T
6246202
• T
& T
1117102
• T
& T
6246202
• T
& T
1117102
• T
& T
1115301
• T
& T
1115301
• T
& T
1115301
• T
& T
6246202
• T
& T
6246202
• T
& T
6246202
• T
& T
1117102
• T
& T
6246202
• T
& T
1115301
ABAG POWER PURCHASING PO 6246202
ACCENT GRAPHICS 6223201
ACCENT GRAPHICS 1115101
ACCENT GRAPHICS 4119121 -001
ADVANTAGE OFFICE SOLUTIO 6118401
APRIL DE ANNE PAYE 1116101
ARC 4119122 -001
ARC 4319122 -001
ARC 4119142 -004
C.B. HANNEGANS 1113301
CHANG TAI DO KARATE & FI 1116101
CHANG TAI DO KARATE & FI 1116101
CHANG TAI DO KARATE & FI 1116101
CHANG TAI DO KARATE & FI 1116101
CHANG TAI DO KARATE & FI 1116101
CHANG TAI DO KARATE & FI 1116101
DESCRIPTION
BLANEY PHONE MODEM
EMERGENCY LINE REC
EMERGENCY LINE CM
BOOK -GO -ROUND ALARM
EMERGENCY LINE CM
POSTAGE MACH COPY RM
AM 1610 RADIO SARA LN
GATEWAY IRRIGATION
PHONE LINES & PARKS
CONGRESS SPRING PARK
RECURRING CHARGES
ALARM SYSTEM PHONES
SR CENTER ALARM
EMERGENCY RESPONSE
NORTH CAMPUS
CORP YARD EMER LINES
GAS SERVICE
NAME PLATES
NAME PLATES
NAME PLATES
COUNTER TOP REPAIRS
INSTRUCTOR- BALLET
PRINTING /BINDING
PRINTING /BINDING
VILLAGE PROJECT
EMPLOYEE EVENT 12/4
INSTRUCTOR KARATE
INSTRUCTOR - KARATE
INSTUCTOR - KARATE
INSTRUCTOR- KARATE
INSTRUCTOR- KARATE
INSTRUCTOR- KARATE
CHOW, JACKSON 1116101 INSTRUCTOR- DEBATE
CHOW, JACKSON 1116101 INSTRUCTOR- DEBATE
CITY OF CAMPBELL 1116101 EXCURSION 9/27 -28
CITY OF CUPERTINO 1111201 YOUTH COMMISSION
35
SALES TAX
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
AMOUNT
15.66
14.73
55.32
30.63
15.98
14.73
15.98
15.66
16.50
31.75
178.43
88.56
31.29
191.25
152.11
40.59
909.17
749.48
54.98
32.48
269.97
357.43
345.00
135.00
60.83
547.42
98.62
706.87
1,768.05
777.78
259.26
172.84
814.32
86.42
345.68
2,456.30
187.50
187.50
375.00
354.00
102.25
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 12/12/2012 CITY OF SARATOGA ACCTPA21
TIME: 12:52:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20121212 00:00:00.000'
ACCOUNTING PERIOD: 6/13
- - - --
FUND - 009 -
DISBURSEMENT FUND
CASH
ACCT CHECK NO
ISSUE DT
- - - - --
11111
121752
12/12/12
517
11111
121753
12/12/12
937
11111
121754
12/12/12
229
11111
121755
12/12/12
930
11111
121756
12/12/12
1023
11111
121757
12/12/12
310
11111
121758
12/12/12
320
11111
121759
12/12/12
564
11111
121760
12/12/12
211
11111
121761
12/12/12
651
11111
121761
12/12/12
651
11111
121761
12/12/12
651
11111
121761
12/12/12
651
11111
121761
12/12/12
651
11111
121761
12/12/12
651
11111
121761
12/12/12
651
TOTAL
CHECK
11111
121762
12/12/12
419
11111
121763
12/12/12
1101
11111
121763
12/12/12
1101
11111
121763
12/12/12
1101
11111
121763
12/12/12
1101
TOTAL
CHECK
11111
121764
12/12/12
742
11111
121764
12/12/12
742
TOTAL
CHECK
11111
121765
12/12/12
470
11111
121765
12/12/12
470
11111
121765
12/12/12
470
11111
121765
12/12/12
470
11111
121765
12/12/12
470
TOTAL
CHECK
11111
121766
12/12/12
520
11111
121766
12/12/12
520
TOTAL
CHECK
11111
121767
12/12/12
14
11111
121767
12/12/12
14
- - - --
VENDOR - - -- --- - - - - --
BUDGET UNIT
CITY
OF SAN JOSE
1117101
CITY
OF SARATOGA
1118302
COAST OIL COMPANY LLC
6235202
COLE
SUPPLY COMPANY, INC
1115301
CONTRACT SWEEPING SERVIC
1115103
CUPERTINO UNION SCHOOL D
1115103
CYGANY INC
1115301
DE LAGE LANDEN PUBLIC FI
6213102
DEEP
CLIFF GOLF COURSE
1116101
ELLA
CHEKHANOVSKAYA
1116101
ELLA
CHEKHANOVSKAYA
1116101
ELLA
CHEKHANOVSKAYA
1116101
ELLA
CHEKHANOVSKAYA
1116101
ELLA
CHEKHANOVSKAYA
1116101
ELLA
CHEKHANOVSKAYA
1116101
ELLA
CHEKHANOVSKAYA
1116101
EVENT SERVICES 1115301
FIDELITY NATIONAL TITLE 4329277 -001
FIDELITY NATIONAL TITLE 4329277 -001
FIDELITY NATIONAL TITLE 4329277 -001
FIDELITY NATIONAL TITLE 4329277 -001
GIULIANI & KULL, INC 111
GIULIANI & KULL, INC 111
GREGORIAN,
AGNES
1116101
GREGORIAN,
AGNES
1116101
GREGORIAN,
AGNES
1116101
GREGORIAN,
AGNES
1116101
GREGORIAN,
AGNES
1116101
FUN FUN FUNDAMENTALS 1116101
FUN FUN FUNDAMENTALS 1116101
HYDROTEC IRRIGATION EQUI 1115301
HYDROTEC IRRIGATION EQUI 1115301
9�.
----- DESCRIPTION - - - - --
ANIMAL SRVCS DEC 2012
SPECIAL EVENT PERMIT
UNLEADED FUEL
RESTROOM SUPPLIES
STREET SWEEPING SERVIC
STORM DRAIN EDUCATION
PARKS SUPPLIES
COPIER LEASES
INSTRUCTOR -GOLF
INSTRUCTOR- GYMNASTICS
INSTRUCTOR- GYMNASTICS
INSTRUCTOR- GYMNASTICS
INSTRUCTOR - GYMNASTICS
INSTRUCTOR- GYMNASTICS
INSTRUCTOR- GYMNASTICS
INSTRUCTOR- GYMNASTICS
PROSPECT PORTA POTTY
TITLE REP 12- 51056508
TITLE REP 12- 51056518
TITLE REP 12- 51056517
TITLE REP 12- 51056507
CITY SURVEYOR CONSULTA
CITY SURVEYOR CONSULTA
INSTRUCTOR -SALSA
INSTRUCTOR -SALSA
INSTRUCTOR -SALSA
INSTRUCTOR -SALSA
INSTRUCTOR -SALSA
INSTRUCTOR - BASKETBALL
INSTRUCTOR -MINI SPORT
IRRIG REPAIR SARATOGA
IRRIG REPAIR DAGMAR
SALES TAX
AMOUNT
0.00
14,719.31
0.00
100.00
0.00
3,080.89
0.00
813.24
0.00
13,239.50
0.00
489.99
0.00
1,325.00
0.00 1,413.00
0.00 636.48
0.00
204.02
0.00
143.12
0.00
224.72
0.00
476.72
0.00
329.00
0.00
7.97
0.00
300.41
0.00
1,685.96
0.00
303.45
0.00
750.00
0.00
1,500.00
0.00
750.00
0.00
750.00
0.00
3,750.00
0.00
120.00
0.00
480.00
0.00
600.00
0.00
352.50
0.00
241.50
0.00
258.00
0.00
7.50
0.00
172.50
0.00
1,032.00
0.00
310.50
0.00
176.40
0.00
486.90
0.00
83.72
0.00
71.00
SUNGARD PUBLIC SECTOR PAGE NUMBER: 3
DATE: 12/12/2012 CITY OF SARATOGA ACCTPA21
TIME: 12:52:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20121212 00:00:00.000'
ACCOUNTING PERIOD: 6/13
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT - - - - --
11111
121767
12/12/12
14
11111
121767
12/12/12
14
TOTAL
CHECK
1118301
BROADCAST 11/12
11111
121768
12/12/12
19
11111
121769
12/12/12
24
11111
121770
12/12/12
1065
11111
121771
12/12/12
63
11111
121772
12/12/12
118
11111
121772
12/12/12
118
11111
121772
12/12/12
118
11111
121772
12/12/12
118
TOTAL
CHECK
0.00
441.00
11111
121773
12/12/12
1078
11111
121773
12/12/12
1078
TOTAL
CHECK
0.00
1,593.90
11111
121774
12/12/12
123
11111
121775
12/12/12
100
11111
121776
12/12/12
500
11111
121777
12/12/12
500
11111
121777
12/12/12
500
TOTAL
CHECK
11111
121778
12/12/12
499
11111
121779
12/12/12
83
11111
121779
12/12/12
83
11111
121779
12/12/12
83
11111
121779
12/12/12
83
11111
121779
12/12/12
83
11111
121779
12/12/12
83
11111
121779
12/12/12
83
TOTAL
CHECK
11111
121780
12/12/12
89
11111
121781
12/12/12
156
11111
121782
12/12/12
540
11111
121783
12/12/12
168
11111
121783
12/12/12
168
11111
121783
12/12/12
168
- - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT
HYDROTEC IRRIGATION EQUI 1115301
HYDROTEC IRRIGATION EQUI 1115301
IAN GEDDES TREE CARE, IN 2775302
ICE CENTER OF CUPERTINO 1116101
INTERSTATE ALL BATTERY C 6235202
INTERSTATE TRAFFIC CONTR 2775302
JUST FOR KICKS 1116101
JUST FOR KICKS 1116101
JUST FOR KICKS 1116101
JUST FOR KICKS 1116101
----- DESCRIPTION -----
PREVITE TREE DEDICATE
IRRIG REPAIR FOOTHILL
PRUNE -BIG BASIN WAY
INSTRUCTOR -SKATE
EQUIPMENT MAINTENANCE
LANDSCAPE REPAIRS
INSTRUCTOR- SOCCER
INSTRUCTOR - SOCCER
INSTRUCTOR- SOCCER
INSTRUCTOR- SOCCER
JUST LEAKS, INC.
6246202
ROOF REPAIR
JUST LEAKS, INC.
6246202
MUSEUM ROOF REPAIR
KELEX SECURITY
6246202
ALARM REPAIRS
KSAR
1118301
BROADCAST 11/12
LYNETTE ELLIOTT
1116101
REFUND CLS CANCELLED
MADELYN LIPFORD
1117102
EMERG PREP SUPPLIES
MADELYN LIPFORD
1117102
EMERG PREP SUPPLIES
CARPENTERS LOCAL 2236 (M 111
MUSICAL
ME,
INC
1116101
MUSICAL
ME,
INC
1116101
MUSICAL
ME,
INC
1116101
MUSICAL
ME,
INC
1116101
MUSICAL
ME,
INC
1116101
MUSICAL
ME,
INC
1116101
MUSICAL
ME,
INC
1116101
MY FIRST ART CLASS 1116101
OKIN,YELENA 1116101
ORCHARD SUPPLY 6246202
ORCHARD SUPPLY HARDWARE- 2775302
ORCHARD SUPPLY HARDWARE- 4119111 -001
ORCHARD SUPPLY HARDWARE- 1115301
37
DED:3000 DUES
INSTRUCTOR -MUSIC
INSTRUCTOR -DANCE
INSTRUCTOR -MUSIC
INSTRUCTOR -MUSIC
INSTRUCTOR -MUSIC
INSTRUCTOR -MUSIC
INSTRUCTOR -MUSIC
INSTRUCTOR -ART
INSTRUCTOR- BEADING
FACILITIES SUPPLIES
PARKS SUPPLIES
STREETS SUPPLIES
PARKS SUPPLIES
SALES TAX AMOUNT
0.00
592.80
0.00
120.01
0.00
867.53
0.00
2,225.00
0.00
54.00
0.00
46.60
0.00
107.29
0.00
157.50
0.00
220.50
0.00
346.50
0.00
94.50
0.00
819.00
0.00
352.00
0.00
3,872.00
0.00
4,224.00
0.00
125.00
0.00
1,950.00
0.00
79.00
0.00
433.41
0.00
34.65
0.00
468.06
0.00
308.00
0.00
302.40
0.00
441.00
0.00
233.10
0.00
333.90
0.00
126.00
0.00
126.00
0.00
31.50
0.00
1,593.90
0.00
237.60
0.00
43.50
0.00
181.52
0.00
600.64
0.00
153.22
0.00
75.51
SUNGARD PUBLIC SECTOR
DATE: 12/12/2012 CITY OF SARATOGA
TIME: 12:52:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20121212 00:00:00.000'
ACCOUNTING PERIOD: 6/13
PAGE NUMBER: 4
ACCTPA21
FUND - 009 -
DISBURSEMENT FUND
CASH
ACCT CHECK NO
ISSUE DT
--------
- - - - -- VENDOR - - -- --- - - - - --
BUDGET UNIT
- - - -- DESCRIPTION - - - - --
SALES TAX
AMOUNT
TOTAL
CHECK
0.00
829.37
11111
121784
12/12/12
1087
OSCAR'S EXPERT TREE SERV
1115201
REMOVE BROKEN LIMBS
0.00
1,425.00
11111
121784
12/12/12
1087
OSCAR'S EXPERT TREE SERV
1115201
REMOVE ACACIA TREE
0.00
1,575.00
11111
121784
12/12/12
1087
OSCAR'S EXPERT TREE SERV
1115201
REMOVE BROKEN LIMB
0.00
600.00
TOTAL
CHECK
0.00
3,600.00
11111
121785
12/12/12
500
OUR LADY OF FATIMA VILLA
1114101
CHAMBER EVENT
0.00
35.00
11111
121785
12/12/12
500
OUR LADY OF FATIMA VILLA
1111101
CHAMBER EVENT
0.00
35.00
TOTAL
CHECK
0.00
70.00
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
6246202
BUILDINGS
0.00
5,320.42
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
1115201
TRAFFIC SIGNALS
0.00
1,181.04
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
1115301
PARKS /OPEN SPACE
0.00
544.17
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
2315302
VILLAGE LIGHTING
0.00
2,798.21
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
2325302
AZULE LIGHTING
0.00
239.31
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
2335302
SARAHILLS LIGHTING
0.00
251.73
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
2515302
MCCARTYSVILLE
0.00
21.68
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
2525302
PRIDES CROSSING
0.00
34.20
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
2555302
TRICIA WOODS
0.00
10.84
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
2715302
BEAUCHAMPS
0.00
48.78
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
2725302
BELLGROVE CIRCLE
0.00
442.45
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
2745302
HORSESHOE DR
0.00
10.84
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
2755302
QUITO LIGHTING
0.00
1,114.32
11111
121786
12/12/12
173
PACIFIC GAS & ELECTRIC
1115201
CITY WIDE STREET LGHT
0.00
703.14
TOTAL
CHECK
0.00
12,721.13
11111
121787
12/12/12
173
PACIFIC GAS & ELECTRIC
6246202
NATURAL GAS
0.00
140.97
11111
121787
12/12/12
173
PACIFIC GAS & ELECTRIC
2315302
PUB LIBRARY /LANDSCAPE
0.00
21.68
11111
121787
12/12/12
173
PACIFIC GAS & ELECTRIC
2315302
VILLAGE LIGHTING
0.00
516.05
TOTAL
CHECK
0.00
678.70
11111
121788
12/12/12
974
PATRICIA L. DAWIDOWICZ -K
1116101
INSTRUCTOR -DANCE
0.00
69.00
11111
121789
12/12/12
1114
PETER BENJAMIN GRADOWSKI
1116101
INSTRUCTOR -MAGIC
0.00
138.00
11111
121790
12/12/12
278
PETROTEK
6235202
EQUIPMENT MAINTENANCE
0.00
132.60
11111
121790
12/12/12
278
PETROTEK
6235202
EQUIPMENT MAINTENANCE
0.00
755.13
TOTAL
CHECK
0.00
887.73
11111
121791
12/12/12
388
RATRA, RICK
6235202
PROPANE
0.00
36.41
11111
121792
12/12/12
87
SAN JOSE WATER COMPANY
1115301
MEDIANS /PARKWAYS
0.00
653.95
11111
121792
12/12/12
87
SAN JOSE WATER COMPANY
2455302
FREDERICKSBURG
0.00
36.45
11111
121792
12/12/12
87
SAN JOSE WATER COMPANY
2465302
GREENBRIAR
0.00
309.53
11111
121792
12/12/12
87
SAN JOSE WATER COMPANY
2555302
TRICIA WOODS 22.50
0.00
48.94
11111
121792
12/12/12
87
SAN JOSE WATER COMPANY
2415302
ARROYO DE SARATOGA
0.00
66.66
11111
121792
12/12/12
87
SAN JOSE WATER COMPANY
2485302
LEUTAR COURT
0.00
60.47
11111
121792
12/12/12
87
SAN JOSE WATER COMPANY
2425302
BONNET WAY
0.00
1,163.36
11111
121792
12/12/12
87
SAN JOSE WATER COMPANY
2525302
PRIDES CROSSING
0.00
205.89
11111
121792
12/12/12
87
SAN JOSE WATER COMPANY
2725302
BELLGROVE
0.00
1,364.90
11111
121792
12/12/12
87
SAN JOSE WATER COMPANY
2445302
CUNNINGHAM /GLAS 77.50
0.00
168.56
38
SUNGARD PUBLIC SECTOR PAGE NUMBER: 5
DATE: 12/12/2012 CITY OF SARATOGA ACCTPA21
TIME: 12:52:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date= '20121212 00:00:00.000'
ACCOUNTING PERIOD: 6/13
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT - - - - --
11111
121792
12/12/12
87
11111
121792
12/12/12
87
11111
121792
12/12/12
87
TOTAL
CHECK
0.00
234.00
11111
121793
12/12/12
98
11111
121794
12/12/12
154
11111
121794
12/12/12
154
11111
121794
12/12/12
154
11111
121794
12/12/12
154
11111
121794
12/12/12
154
11111
121794
12/12/12
154
11111
121794
12/12/12
154
11111
121794
12/12/12
154
11111
121794
12/12/12
154
11111
121794
12/12/12
154
11111
121794
12/12/12
154
11111
121794
12/12/12
154
TOTAL
CHECK
11111
121795
12/12/12
1079
11111
121796
12/12/12
778
11111
121796
12/12/12
778
TOTAL
CHECK
11111
121797
12/12/12
236
11111
121798
12/12/12
1112
11111
121799
12/12/12
902
TOTAL CASH ACCOUNT
TOTAL FUND
TOTAL REPORT
- - - -- VENDOR - - -- --- - - - - -- BUDGET UNIT
SAN JOSE WATER COMPANY 2735302
SAN JOSE WATER COMPANY 2755302
SAN JOSE WATER COMPANY 2515302
SARATOGA CHAMBER OF COMM 1118302
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 4319152 -002
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SHUTE MIHALY & WEINBERGE 1118201
SIEMENS INDUSTRY, INC. 4119111 -001
SILICON VALLEY AUTO GLAS 6235202
SILICON VALLEY AUTO GLAS 6235202
----- DESCRIPTION --
GATEWAY PROJECT
EL QUITO LANDSCAPE
MCCARTYSVILLE
EVENT GRANT REIMBURSE
DEFEND CITY
QUITO RD BRIDGES
OUTSIDE COUNSEL
CTY ATTN COM DEV
CTY ATTN CITY COUNCIL
CTY ATTN PUBLIC WORKS
CTY ATTN CITY CLERK
CTY ATTN CITY MANAGER
CTY ATTN WESTLAW
CTY ATTN CODE ENFORCE
CTY ATTN REIMBURSE EX
CTY ATTN REV CONTRACT
SIGNAL REPAIR & MAINT
MAINTENANCE VEH #103
MAINTENANCE VEH #97
SOLECTRIC ELECTRICAL 2775302 PARKS SUPPLIES
WAN -NING CHEN 1116101 INSTRUCTOR -BEG KEYBRD
WEST VALLEY TRAILWAYS 1116101 EXCURSION 12/13/12
39
SALES TAX AMOUNT
0.00
270.53
0.00
60.47
0.00
278.47
0.00
4,688.18
0.00
900.00
0.00
12,294.47
0.00
3,481.52
0.00
234.00
0.00
237.60
0.00
3,267.00
0.00
4,217.40
0.00
2,376.00
0.00
1,564.20
0.00
136.92
0.00
138.60
0.00
11.33
0.00
79.20
0.00
28,038.24
0.00 136.50
0.00
239.80
0.00
225.00
0.00
464.80
0.00
1,139.51
0.00
1,394.40
0.00
847.50
0.00
121,903.74
0.00
121,903.74
0.00
121,903.74
SARATOGA CITY COUNCIL
MEETING DATE: December 19, 2012
DEPARTMENT: Finance & Administrative Services
PREPARED BY: Ann Xu, Accountant
AGENDA ITEM:
CITY MANAGER: Dave Anderson
DIRECTOR: Mary Furey
SUBJECT: Treasurer's Report for the Month Ended November 30, 2012
RECOMMENDED ACTION
Review and accept the Treasurer's Report for the month ended November 30, 2012.
REPORT SUMMARY
California government code section 41004 requires that the City Treasurer submit to the City Clerk and
the legislative body a written report and accounting of all receipts, disbursements, and fund balances. The
Municipal Code of the City of Saratoga, Article 2 -20, Section 2- 20.035 designates the City Manager as
the City Treasurer.
Section 41004. Regularly, at least once each month, the City Treasurer shall submit to the City
Clerk a written report and accounting of all receipts, disbursements, and fund balances. He shall
file a copy with the legislative body.
The following attachments provide various financial transaction data for the City of Saratoga's Funds
collectively as well as specifically for the City's General (Operating) Fund, including an attachment from
the State Treasurer's Office of Quarterly LAIF rates from the 1St Quarter of 1977 to present.
FISCAL IMPACT
Cash and Investments Balance by Fund
As of November 30, 2012, the City had $168,871 in cash deposit at Comerica bank, and $12,573,122 on
deposit with LAIF. Council Policy on operating reserve funds, adopted on April 20, 1994, states that: for
cash flow purposes, to avoid occurrence of dry period financing, pooled cash from all funds should not be
allowed to fall below $2,000,000. The total pooled cash balance as of November 30, 2012 is $12,741,993
and exceeds the minimum limit required.
Cash Summary
Unrestricted Cash
Comerica Bank $ 168,871
Deposit with LAIF $ 12,573,122
Total Unrestricted Cash $ 12,741,993
.X
The following Fund Balance schedule represents actual funding available for all funds at the end of the
monthly period. This amount differs from the above Cash Summary schedule as assets and liabilities are
components of the fund balance. As illustrated in the summary below, Total Unrestricted Cash is
adjusted by the addition of Total Assets less the amount of Total Liabilities to arrive at the Ending Fund
Balance — which represents the actual amount of funds available.
Adjusting Cash to Ending Fund Balance
Total Unrestricted Cash $ 12,741,993
Plus: Assets 127,920
Less: Liabilities (1,303,212)
Ending Fund Balance $ 11,566,701
Fund Balances Designations
In February 2009, the Governmental Accounting Standards Board (GASB) issued Statement No. 54,
Fund Balance Reporting and Governmental Fund Type Definitions. This standard left unchanged the
total amount reported as fund balance, but substantially altered the categories and terminology used to
describe its components. The new categories and terminology focus, not on financial resources available
for appropriation, but on the extent to which the government is bound to honor constraints on the specific
purpose for which the amounts in the fund can be spent.
The components of fund balance are now categorized as follows: "non- spendable fund balance ",
resources that are inherently non - spendable from the vantage point of the current period; "restricted fund
balance ", resources that are subject to external enforceable legal restrictions; "committed fund balance ",
resources whose use is constrained by limitations that the government imposes upon itself at its highest
level of decision making and remain binding unless removed in the same manner; "assigned fund
balance ", resources that reflects a government's intended use of resources, such intent would have to be
established at either the highest level of decision making, by a body, or an official designated for that
purpose; and "unassigned fund balance ", net resources in excess of what can properly be classified in one
of the other four categories. Currently, the City's fund balance reserves fall into one of the four spendable
categories; restricted, committed, assigned, or unassigned fund balance.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION
The City would not be in compliance with Government Code Section 41004.
ALTERNATIVE ACTION
N/A
FOLLOW UP ACTION
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
41
ATTACHMENTS
A — Change in Total Fund Balances by Fund under GASB 54
B — Change in Total Fund Balances by CIP Project
C — Change in Cash Balance by Month
D — Local Agency Investment Fund (LAIF) Quarterly Apportionment Rates
42
ATTACHMENT A
CHANGES IN TOTAL FUND BALANCE UNDER GASB 54
43
Fund
Increase/
Balance
(Decrease)
Current
Current
Fund Balance
FtndDescri 'on
7/1/12
Jul - Oct
Revenue
Expenditure
Transfers
11/30/12
General Fund
Restricted Fund Balances:
Environmental Services
513,182
-
-
-
-
513,182
Committed Fund Balances:
Hillside Stability
600,000
-
-
-
-
600,000
Assigned Fund Balances:
Capital Projects
1,923,658
-
-
-
(635,000)
1,288,658
Carryforwards
247,201
-
-
-
-
247,201
Unassigned Fund Balances:
Operations
2,914,426
-
-
-
-
2,914,426
Economic Uncertainty
1,500,000
-
-
-
-
1,500,000
Development Services
667,233
-
-
-
-
667,233
Uncollected Deposits
44,791
-
-
-
-
44,791
Other Unassigned
518,631
(1,906,036)
1,610,068
1,701,856
6,000
(1,473,193)
General Fund Total
8,929,122
(1,906,036)
1,610,068
1,701,856
(629,000)
6,302,298
Special Revenue
Landscape /Lighting Districts
562,504
(94,137)
28,154
50,797
-
445,725
Capital Project
Street Projects
1,701,512
(43,903)
47,634
158,025
150,000
1,697,219
Park and Trail Projects
621,118
(33,229)
-
1,855
300,000
886,035
Facility Improvement Projects
493,709
(250,377)
-
8,585
200,000
434,747
Administrative Projects
129,400
(13,577)
-
713
85,000
200,109
Tree Fund
34,345
1,120
-
-
-
35,466
CIP Grant Street Repair Projects
466,818
(374,102)
11,937
76,227
-
28,426
CIP Grant Park & Trail Projects
-
(390,691)
-
14,283
-
(404,974)
CIP Grant Facility
-
(0)
900
-
(900)
CIP Grant Administrative Projects
-
(40,240)
-
7,258
-
(47,497)
Gas Tax Fund
97,305
243,516
39,701
39,100
(106,000)
235,422
Debt Service
Library Bond
862,414
(657,846)
1,152
-
-
205,720
Internal Service Fund
Liability /Risk Management
134,757
(130,217)
94,589
7,665
-
91,464
Workers Compensation
231,966
11,064
60,000
37,920
-
265,110
Office Support Services Fund
11,220
2,430
14,760
5,986
-
22,424
Information Technology Services
256,701
(25,380)
100,000
44,198
-
287,123
Equipment Maintenance
23,031
(11,998)
53,750
27,130
-
37,653
Building Maintenance
200,926
(49,411)
187,562
78,947
-
260,130
Equipment Replacement
437,088
(56,324)
25,000
-
-
405,764
Technology Replacement
156,760
10,922
11,559
-
-
179,241
Total City
15,350,696
(3,808,415)
2,285,866
2,261,445
-
11,566,701
43
ATTACHMENT B
FUND BALANCES BY CIP PROJECT
i i
Fund
Increase /
Fund
Balance
(Decrease)
Current
Current
Balance
CB' Funds /Projects
7/1/12
Jul -Oct
Revenue
Expenditure
Transfers
11/30/12
Street Projects
Annual Street Resurfacing
295,612
74,781
47,634
44,282
-
373,745
Street Restriping & Signage
123,434
(64,862)
-
18,138
-
40,434
Roadway Safety & Traffic. Cahning
149,755
(17,255)
-
270
50,000
182,230
Solar Power Radar Feedback Signs
12,912
-
-
7,660
-
5,251
Highway 9 Safety Project - Phase II (Ped Paths)
76,528
15,413
-
75
-
91,866
Highway 9 Safety Project - Phase III (Bicycles)
24,562
(49)
-
-
-
24,513
Highway 9 Safety Project - Phase W
90,000
-
-
-
-
90,000
Fmitvale Ave Medians
90,000
(4,585)
-
-
-
85,416
Village LED Streetlights
5,482
-
-
-
-
5,482
Annual Sidewalks Project
3,839
(2,684)
-
1,206
50,000
49,949
Annual Storm Drain Upgrades
13,149
(41,210)
-
11,175
50,000
10,764
El Quito Area Curb Replacement
37,553
-
-
-
-
37,553
Village - Streetscape Improvements
221,120
-
-
66,787
-
154,333
Vdlage -Phase II Design
27,236
(1,958)
-
4,850
-
20,428
Vdlage -Phase lI Construction
224,300
-
-
2,949
-
221,351
Fourth Street Bridge
100,000
-
-
-
-
100,000
Quito Road Bridge Replacement Design
107,287
(1,495)
-
633
-
105,159
Underground Project
98,744
98,744
Total Street Projects
1,701,512
(43,903)
47,634
158,025
150,000
1,697,219
Parks & Trails
Park/Trail Repairs
22,459
(8,228)
-
-
-
14,230
Playground Safety Equipment
20,078
-
-
-
-
20,078
Park Restroom Improvements
57,589
-
-
-
-
57,589
Blaney Plaza. Improvements
6,527
-
-
-
-
6,527
Hakone Orden Matching Funds
250,000
-
-
-
-
250,000
Hakone Garden Retaining Wall & D/W
137,379
-
-
-
-
137,379
Hakone Carden Upper Moon House
125,000
-
-
-
-
125,000
Ravenswood Playground Improvement
2,086
-
-
1,855
-
231
Saratoga to Sea Quany Master Plan
(25,000)
300,000
275,000
Total Parks & Trails
621,118
(33,229)
-
1,855
300,000
886,035
Facility Improvements
Facility Projects
108,413
-
-
-
67,833
176,246
Security Locks
-
-
-
-
40,000
40,000
Electric Charging Stations
43,400
(47,287)
-
-
-
(3,887)
City Hall Emergency Power Backup
43,232
(8,500)
-
-
60,000
94,732
City Hall Emergency EVAC Plan Sign
-
-
-
2,228
-
(2,228)
City Hall Cool Roof Project
-
(18,864)
-
-
-
(18,864)
CDD /Engineering - Carpet
-
(5,795)
-
-
-
(5,795)
HVAC Unit #3
-
(17,467)
-
-
-
(17,467)
Theater Improvement
35,529
9,979
-
165
-
45,343
WHH Furniture & Equipment
-
-
-
413
-
(413)
Senior Center Furniture and Fixture
-
(1,135)
-
-
-
(1,135)
North Campus Improvements
113,452
-
-
5,780
-
107,672
BGRHVAChnprovetrents
-
(32,167)
-
-
32,167
-
Museum Electrical Upgrade
12,468
(12,895)
-
-
-
(427)
McWilliams House Improvements
4,435
-
-
-
-
4,435
Library Building Edenor Maintenance Projects
13,870
-
-
-
-
13,870
Library Improvements
118,910
(116,245)
2,665
Total Facility Improvements
493,709
(250,377)
-
8,585
200,000
434,747
Administrative Projects
Financial System Upgrade
3,534
-
-
-
10,000
13,534
PW Document Imaging Project
73,607
(1,376)
-
713
71,518
CDD Document Imaging Project
22,121
-
-
-
-
22,121
CMO Document Imaging Project
9,510
(494)
-
-
-
9,016
IT Emergency Power Backup
-
(1,500)
-
-
-
(1,500)
Village Fapade Program
20,628
(6,807)
-
-
-
13,821
Business Development Incentive Program
-
(3,400)
-
-
25,000
21,600
Risk Management Project Funding
50,000
50,000
Total Administrative Projects
129,400
(13,577)
-
713
85,000
200,109
Tree Fund
Citywide Tree Planting Program
11,096
1,120
-
-
-
12,216
Tree Dedication Program
21,375
-
-
-
-
21,375
SMSCF Tree Donation Program
1,875
1,875
Total Tree Fund
34,345
1,120
-
-
-
35,466
CIP Grant Street Repair Projects
466,818
(374,102)
11,937
76,227
-
28,426
CIP Grant Park & Trail Projects
-
(390,691)
-
14,283
-
(404,974)
CB' Grant Facility
-
(0)
-
900
-
(900)
CB' Grant Administrative Projects
-
(40,240)
-
7,258
-
(47,497)
Gas Tax Fund
97,305
243,516
39,701
39,100
(106,000)
235,422
Total CIP Funds
3,544,207
(901,483)
99,273
306,946
629,000
3,064,051
i i
ATTACHMENT C
CASH BALANCE BY MONTH
Cash Ba.
$20,000,000
5,fi86,252
$15,006,000 , 61
$10,0DD,000
$5,060,000
$0 April -12 May -12 June -12 Judy -12
45
ATTACHMENT D
Local Agency Investment Fund
Quarterly Apportionment Rates
1977
March
5.68
June
5.78
September
5.84
December
6.45
1978
6.97
7.35
7.86
8.32
1979
8.81
9.10
9.26
10.06
1980
11.11
11.54
10.01
10.47
1981
11.23
11.68
12.40
11.91
1982
11.82
11.99
11.74
10.71
1983
9.87
9.64
10.04
10.18
1984
10.32
10.88
11.53
11.41
1985
10.32
9.98
9.54
9.43
1986
9.09
8.39
7.81
7.48
1987
7.24
7.21
7.54
7.97
1988
8.01
7.87
8.20
8.45
1989
8.76
9.13
8.87
8.68
1990
8.52
8.50
8.39
8.27
1991
7.97
7.38
7.00
6.52
1992
5.87
5.45
4.97
4.67
1993
4.64
4.51
4.44
4.36
1994
4.25
4.45
4.96
5.37
1995
5.76
5.98
5.89
5.76
1996
5.62
5.52
5.57
5.58
1997
5.56
5.63
5.68
5.71
1998
5.70
5.66
5.64
5.46
1999
5.19
5.08
5.21
5.49
2000
5.80
6.18
6.47
6.52
2001
6.16
5.32
4.47
3.52
2002
2.96
2.75
2.63
2.31
2003
1.98
1.77
1.63
1.56
2004
1.47
1.44
1.67
2.00
2005
2.38
2.85
3.18
3.63
2006
4.03
4.53
4.93
5.11
2007
5.17
5.23
5.24
4.96
2008
4.18
3.11
2.77
2.54
2009
1.91
1.51
0.90
0.60
2010
0.56
0.56
0.51
0.46
2011
0.51
0.48
0.38
0.38
2012
0.38
0.36
0.35
.,
uj SAkt 9T7
4
SARATOGA CITY COUNCIL
�LrFOxz��4/
MEETING DATE: December 19, 2012 AGENDA ITEM:
DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson
PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson
City Clerk
SUBJECT: Commission Qualifications and Expiring Terms
RECOMMENDED ACTION:
Accept the list of Commission qualifications and terms expiring in the 2013 calendar year.
BACKGROUND:
As required by the Maddy Act (Government Code Section 54970 - 54974) and as stated in
Municipal Code Section 2- 12.010(f), "on or before December 31 of each year, the City Clerk
shall prepare and the City Council shall adopt a list of all Commissions containing the following
information:
1. A list of the qualifications necessary for each Commissioner position; and
2. A list of all Commissioner terms which will expire during the next calendar year,
including the name of the incumbent Commissioner, the date of appointment, the date the
term expires and the qualifications necessary for the position.
This list shall be made available to the public and shall be posted in the office of the City Clerk
and at the Saratoga Library."
All Saratoga Commissioners are required to be residents of Saratoga and a registered voter in the
City of Saratoga, with the exception that one member of the Library Commission must be a
resident of Monte Sereno and Youth Commissioners are not required to be registered voters.
Additionally, each Commission applicant must attend at least one meeting of the Commission he
or she is applying to before being interviewed by the City Council. Commissioners may not hold
an elected public office and cannot be employed by the City of Saratoga.
Commission terms are 4 years and Commissioners are limited to two full consecutive terms on a
single Commission. Partial terms are not considered full terms. Youth Commission terms,
however, are 2 years. Commissioners appointed after April 6, 2011 may not serve consecutive
terms on the Youth Commission.
Attached is a list detailing terms that will be expiring in the 2013 calendar year and special
qualifications for each of the City's Commissions. Commission attendance records are also noted
in Attachment B.
FISCAL IMPACTS:
Page 1 of 2
47
N/A
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
N/A
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
Attachment A: Commission Terms Expiring in 2013 and Special Qualifications
Attachment B: Commission Attendance Records
Page 2 of 2
.•
ATTACHMENT A: COMMISSION TERMS EXPIRING IN 2013 AND SPECIAL QUALIFICATIONS
Commission Terms Expiring in 2013
Commission Special Qualifications
First Name
Last NameaF—
Term . Date
Eligible for Reappointment?
Planning
David
Reis
4/1/2013
Yes
Planning
Tina
Walia
4/1/2013
Yes
Youth
Mercedes
Chien
7/1/2013
No
Youth
Kaitlin
Finch
7/1/2013
No
Youth
Ruchi
Pandya
7/1/2013
No
Youth
Sierra
Smith
7/1/2013
No
Youth
Sarah
Tang
7/1/2013
No
Library
Sharon
Andres
10/1/2013
Yes
Library
Linda
Baxter
10/1/2013
Yes
Parks and Recreation
Vita
Bruno
10/1/2013
Yes
Parks and Recreation
Thomas
Soukup
10/1/2013
Yes
Commission Special Qualifications
. •
Heritage Preservation Commission
- One member to be nominated by the Saratoga Historical Foundation.
- Two members must be trained and experienced in the field of construction and structural rehabilitation,
such as a licensed architect, engineer, contractor, or urban planner.
Library Commission
- One member is nominated by the City of Monte Sereno.
Parks and Recreation Commission
- No special qualifications.
Planning Commission
- No special qualifications, however, members must be able to attend regular meetings that are held on
the 2nd and 4th Wednesday of the month at 7:00 p.m. in the Civic Theater, site visits held the day before
public hearings, Commission study sessions, and City Council meetings when necessary.
Traffic Safety Commission
- No special qualifications.
Youth Commission
- Members must be a resident of Saratoga in grades 7 -12.
. •
ATTACHMENT B: 2012 COMMISSION ABSENCE RECORDS FOR CURRENT COMMISSIONERS
LIBRARY COMMISSION
Commissioner Name
Number of Absences from Regular Meetings
Cappello
1
Conrado
1
Heid
7
Marchetti
2
Marra
0
Nugent
0
Shah
0
LIBRARY COMMISSION
Commissioner Name
Number of Absences from Regular Meetings
Andres
0
Baxter
0
Calderon
0
Schlosser
1
Whitcomb
0
• 11� �,:_ •�a�� ®�
Commissioner Name
Number of Absences from Regular Meetings
Bruno
1
Nelson Bailey
0
Paquier
0
Soukup
0
Ward
0
• 11� �,:_ •�a�� ®�
Commissioner Name
Number of Absences from Regular Meetings
Almalech
4
Bernald
0
Grover
0
Hlava
3
Reis
3
Walia
0
Zhao
1
50
YOUTH • •
Commissioner Name
Number of Absences from Regular Meetings
Biester
1
Coulter
0
Guichard
0
Harris
0
Kirk
0
Musselman
1
Vita
0
YOUTH • •
Commissioner Name
Number of Absences from Regular Meetings
Agrawal
1
Chang
0
Chien
0
Finch
2
Khare
2
Lee
0
Pandya
0
Smith
0
Sreedhara
0
Tang
1
Vijay
0
* Finch and Khare both started new terms in July 2012. Each missed 1 regular meeting during
their prior term and 1 regular meeting during their current term; consequently, their 2
absences are not in conflict with the Youth Commission attendance policy.
51
SARATOGA CITY COUNCIL
�LrFOxz��4`i
MEETING DATE: December 19, 2012 AGENDA ITEM:
DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson
PREPARED BY: Crystal Morrow DIRECTOR: Dave Anderson
City Clerk
SUBJECT: 2013 Hazardous Vegetation Program Commencement Resolution
RECOMMENDED ACTION:
Approve resolution declaring hazardous vegetation (weeds) as a public nuisance and setting a
public hearing on January 16, 2013 to consider objections to the Abatement List.
BACKGROUND:
The purpose of the Santa Clara County Department of Agriculture Weed Abatement Program is
to prevent fire hazards posed by vegetative growth and the accumulation of combustible
materials. The County Department of Agriculture provides weed abatement services to a number
of cities in the County, including Saratoga.
The attached resolution represents the first step in Saratoga's Hazardous Vegetation Abatement
Program. Parcels throughout the City that represent a potential hazard due to weeds or
combustible debris have been added to an Abatement Program list maintained by the County.
The attached resolution declares the vegetation or debris on these properties in Saratoga as being
a potential hazard and public nuisance.
If the attached resolution is approved, property owners on the Abatement List will receive a
notice from the County indicating that their property has been identified as a potential fire hazard
and public nuisances on their property must be abated by removal of any hazardous vegetation or
combustible debris. Additionally, the attached resolution indicates that the City of Saratoga will
hold a public hearing at the January 16, 2013 City Council Meeting where objections to the
proposed nuisance abatement can be heard and given due consideration.
During the public hearing on January 16, 2013, the Council will be asked to approve the Weed
Abatement Program. If approved, the County will be authorized to perform an inspection of
properties on the Abatement List to determine if the property has met Weed Abatement Program
requirements. Property owners will have until April 15, 2013 to abate their property.
Property owners that do not comply with minimum fire safety standards by April 15, 2013 will
be charged a $250 inspection fee and the property will be scheduled for abatement by the County
contractor. If abatement work is completed by a County contractor, the property owner will be
Page 1 of 2
52
assessed the contractor's fees to perform the work plus a County administrative fee of $169 per
parcel.
FISCAL IMPACTS:
There are no fiscal impacts to the City of Saratoga as a result of the Weed Abatement Program.
The Santa Clara County Department of Agriculture expenses are recovered through the Weed
Abatement Program administrative fees charged to property owners.
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The Weed Abatement Program in the City of Saratoga would not proceed.
ALTERNATIVE ACTION(S):
Wa
FOLLOW UP ACTION(S):
Prior to abatement, property owners on the Abatement List will receive three notices informing
them that the hazardous vegetation on their property must be abated by the owner or by the
County. The notices inform the property owner that the County abatement will commence if
work is not performed by the property owner. Additionally, the first two notices inform the
property owner that objections to properties on the Abatement List can be made at the public
hearing scheduled for January 16, 2013. The public hearing will also be noticed in the Saratoga
News.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
Attachment A: Resolution Declaring Hazardous Vegetation (Weeds) as a Public Nuisance and
Setting Public Hearing Date
Attachment B: 2013 Abatement List /Commencement Report
Page 2 of 2
53
RESOLUTION 12-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
DECLARING HAZARDOUS VEGETATION (WEEDS) TO BE A PUBLIC NUISANCE
AND SETTING A PUBLIC HEARING DATE TO CONSIDER
DECLARATION AS TO SPECIFIC PROPERTIES ON JANUARY 16, 2013
WHEREAS, hazardous vegetation, including weeds and brush, is growing in the City of Saratoga upon
certain streets, sidewalks, highways, roads, and private property; and
WHEREAS, the weeds, brush, and rubbish create a fire hazard and/or health; and
WHEREAS, said weeds, brush, and rubbish constitute a public nuisance;
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves that the following:
1. That weeds, brush, and/or rubbish that create a fire hazard and/or health hazard are a public nuisance;
2. That the nuisance exists or recurs upon the streets, sidewalks, highways, roads, and private property,
noted by common name or by reference to the tract, block, lot, code area, and parcel number, on a report
prepared by and on file in the Office of the County Fire Marshal and/or the County Agricultural
Commissioner;
3. That notice of the Public Hearing, described in paragraph 4 below at which the City Council will
consider declaring a public nuisance as to specific properties, is herby ordered to be given to the owners
of those specific properties identified in the report noted in paragraph 2 above;
4. That it is ordered that Wednesday, the 16ffi day of January 2013, during a Public Hearing at the regular
meeting of the Saratoga City Council that will begin at 7:00 p.m. in the Saratoga Civic Theater located
at 13777 Fruitvale Avenue in Saratoga, is hereby fixed as the time and place where objections to the
proposed Declaration of Nuisance as to Specific Properties requiring destruction and removal of
hazardous vegetation (weeds) shall be heard and given due consideration;
5. That the County Fire Marshal and/or the County Agricultural Commissioner is hereby designated as the
person to cause notice to be given in the manner and form provided in Article 15, Chapter 7 of the
Saratoga City Code, and as the person to hereafter cause abatement of the seasonal and recurring
hazardous vegetation (weed) nuisance described above.
1
54
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council
held on the 19th of December 2012 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
DATE:
Crystal Bothelio, City Clerk
W
55
Jill Hunter, Mayor
25 Records
Santa Clara County Weed Abatement Program
67:
Page 1
2013 WEED ABATEMENT PROGRAM
COMMENCEMENT REPORT
CITY OF SARATOGA
Sites
APN
EXHIBIT A
CITY /STATE
12050
BEAUCHAMPS
LN
366 -05 -076
"XIA, RENXIN AND XU, ANLIN
12050 BEAUCHAMPS LN
SARATOGA
CA
95070 -6514
12022
BEAUCHAMPS
LN
366 -05 -077
"NICHOLS, MICHAEL A TRUSTEE
12022 BEAUCHAMPS LN
SARATOGA
CA
95070 -6514
21290
BLUE HILLS
LN
366 -06 -004
"VASQUEZ, ELEUTERIO AND
21290 BLUE HILLS LN
SARATOGA
CA
95070 -6521
20851
WARDELL
RD
366 -14 -041
"LEE, ARTHUR C AND HARA, DEBRA
10856 LINDA VISTA DR
CUPERTINO
CA
95014 -4749
21981
PROSPECT
RD
366 -31 -007
"SHIE, YAW SHI AND WANG, JING
21981 PROSPECT RD
SARATOGA
CA
95070 -0000
21781
PROSPECT
RD
366 -32 -002
'BALL, NIGEL AND BALL, PAMELA
21781 PROSPECT RD
SARATOGA
CA
95070 -0000
18597
COX
AV
386 -13 -059
"MONDAL, SUDHRITY KUMAR AND
18597 COX AV
SARATOGA
CA
95070 -4107
12260
SARATOGA-
RD
386 -30 -035
WEST VALLEY MUSLIM ASSN
12260 SARATOGA-
SARATOGA
CA
95070 -3026
13025
SARATOGA
AV
389 -06 -017
MVS COMPANY LP
PO BOX 2067
SARATOGA
CA
95070
18596
COX
AV
389 -13 -008
"DOSS, ROGER E TRUSTEE
18596 COX AV
SARATOGA
CA
95070 -4108
18854
AFTON
AV
389 -17 -010
"MCAVOY, LARRY H AND MCAVOY,
18854 AFTON AV
SARATOGA
CA
95070 -4653
18774
AFTON
AV
389 -17 -015
"NGUYEN, CHRISTIAN AND VO,
18774 AFTON AV
SARATOGA
CA
95070 -4653
18817
AFTON
AV
389 -17 -059
"KOUTALIDES, OLGA AND
21321 MILFORD DR
CUPERTINO
CA
95014 -1327
19010
PORTOS
DR
389 -30 -002
"LEBRETON, GUY TRUSTEE
1008 N OAK PARK AV
OAK PARK
IL
60302
13601
MYREN
DR
389 -37 -039
"YALLA, SRINIVAS ROSHAN AND
607 GRAYSON WY
MILPITAS
CA
95035
19705
BRAEMAR
DR
393 -26 -034
"GREEN, GREGORY R
262 E HAMILTON AV STE D
CAMPBELL
CA
95008
20210
MERRICK
DR
393 -42 -005
"LUKE, CHARLES A
20210 MERRICK DR
SARATOGA
CA
95070 -4936
18905
TEN ACRES
RD
397 -03 -041
"MAAS, RYAN
18905 TEN ACRES RD
SARATOGA
CA
95070 -5657
14478
SOBEY
RD
397 -04 -022
"CHAU, EUGENE Y AND CHAU,
P O BOX 9270
RANCHO SANTA
CA
92067 -4270
14923
SOBEY
RD
397 -04 -126
ANSARI, HOOSHANG
14923 SOBEY RD
SARATOGA
CA
95070 -6235
14921
SOBEY
RD
397 -04 -127
JPMORGAN CHASE BK
7255 BAYMEADOWS WAY
JACKSONVILLE
FL
32256
14521
QUITO
RD
397 -05 -028
"HINZ, LESTER F
P O BOX 97
SANTA CLARA
CA
95052
14416
OLD WOOD
RD
397 -05 -042
"PITZEN, DAVID H AND PITZEN,
14416 OLD WOOD RD
SARATOGA
CA
95070 -5633
18680
VESSING
RD
397 -06 -030
"MINETTI, VITO AND MINETTI,
18680 VESSING RD
SARATOGA
CA
95070 -5672
25 Records
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67:
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49 Records
Santa Clara County Weed Abatement Program
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Page 2
2013 WEED ABATEMENT PROGRAM
COMMENCEMENT REPORT
CITY OF SARATOGA
Situs
APN
EXHIBIT A
CITY /STATE
15488
EL CAMINO
397 -08 -076
"ABHARI, AL TRUSTEE & ET AL
15488 EL CAMINO GRANDE
SARATOGA
CA
95070 -6258
14875
BARANGA
LN
397 -18 -039
GHRTBARANGA LLC
22 S SANTA CRUZ AV 2ND
LOS GATOS
CA
95030 -6837
14553
VIA DE
397 -40 -016
"CIFFONE, DONALD L AND CIFFONE,
14553 VIA DE MARCOS
SARATOGA
CA
95070 -6147
14577
VIA DE
397 -40 -017
"URRUTIA, RICARDO J AND
14577 VIA DE MARCOS
SARATOGA
CA
95070 -6147
14961
VIA DE
397 -40 -020
"MOROYAN, HRAYR H AND
14961 VIA DE MARCOS
SARATOGA
CA
95070 -0000
18394
MONTPERE
WY
403 -23 -029
"MARHAMAT, MAJID
212 PRINCE ST
LOS GATOS
CA
95032 -1113
15120
QUITO
RD
410 -40 -018
"HUYNH, PAUL HONG NGOC AND
21201 LUMBERTOWN LN
SARATOGA
CA
95070 -5712
MT EDEN
RD
503 -09 -006
M E V CORP
22020 MT EDEN RD
SARATOGA
CA
95070 -9729
22060
MT EDEN
RD
503 -09 -021
"MUILENBURG, MICHAEL S
22060 MT EDEN RD
SARATOGA
CA
95070 -9729
22040
MT EDEN
RD
503 -09- 022
"MCAFEE, ERIC A AND MCAFEE,
22040 MT EDEN RD
SARATOGA
CA
95070 -9729
MT EDEN
RD
503 -13 -039
"HORVATH, DAGMAR M
15209 BLUE GUM CT
SARATOGA
CA
95070 -6268
503 -13 -067
ALI, SYED AND SHAISTA ALI
22653 GARROD RD
SARATOGA
CA
95070 -0000
22551
MT EDEN
RD
503 -13 -117
"SMIT, CARL EDMOND AND COLES,
PO BOX 343
EL GRANADA
CA
94018
MT EDEN
RD
503 -13 -128
"IRANY, FRED Z AND IRANY, CHRIS
13937 PIERCE RD
SARATOGA
CA
95070
22215
MT EDEN
RD
503 -13 -138
"KEENAN, JOHN E AND KEENAN,
22215 MT EDEN RD
SARATOGA
CA
95070 -0000
22122
MT EDEN
RD
503 -13 -143
"AL,AZ CHEMICALS INC ET
8226 RINCONADA CT
NEWARK
CA
94560
MT EDEN
RD
503 -13 -144
"CHAPEL, JUDY
PO BOX 22439
SAN DIEGO
CA
92192 -2439
MT EDEN
RD
503 -13 -145
"CHAPEL, JUDY
P O BOX 22439
SAN DIEGO
CA
92192 -2439
13765
PIERCE
RD
503 -14 -008
"MCCABE, DAVID A AND MCCABE,
PO BOX 707
"ONETANGI,WAIHEKE
13615
VAQUERO
CT
503 -14 -034
"COCHRANE, JAMES B AND
13615 VAQUERO CT
SARATOGA
CA
95070 -4804
12943
PIERCE
RD
503 -15 -019
TERZIC, JOHN
12943 PIERCE RD
SARATOGA
CA
95070 -3713
13385
SURREY
IN
503 -16 -001
"FIREMAN, PAUL L AND FIREMAN,
13385 SURREY LN
SARATOGA
CA
95070 -4243
13600
SURREY
LN
503 -16 -013
"JUANG, SHAU CHAO AND JUANG,
13600 SURREY LN
SARATOGA
CA
95070 -4257
13540
SURREY
LN
503 -16 -015
'BAKKE, KRISTIAN V AND BAKKE,
13540 SURREY LN
SARATOGA
CA
95070 -4257
49 Records
Santa Clara County Weed Abatement Program
6."TA
Page 2
73 Records
Santa Clara County Weed Abatement Program
671.01
Page 3
2013 WEED ABATEMENT PROGRAM
COMMENCEMENT
REPORT
CITY
OF SARATOGA
Sites
APN
EXHIBIT A
CITY /STATE
20940
COMER
DR
503 -16 -076
"MCSWEENEY, PATRICIA AND
20940 COMER DR
SARATOGA
CA
95070 -3710
12901
FOOTHILL
LN
503 -18 -026
"OVELAND, CHARLES A AND
12901 FOOTHILL LN
SARATOGA
CA
95070 -3712
12973
PIERCE
RD
503 -18 -060
FAN, YU
12973 PIERCE RD
SARATOGA
CA
95070 -3752
12979
FOOTHILL
LN
503 -18 -066
'BUSH, JOHN R AND BUSH, PATRICIA
12979 FOOTHILL LN
SARATOGA
CA
95070 -3712
20895
CANYON VIEW DR
503 -28 -004
"WOROBEY, ANN M
20895 CANYON VIEW DR
SARATOGA
CA
95070 -5763
20905
SULLIVAN
WY
503 -28 -005
"SCHAEFER, BRUCE F TRUSTEE
20905 SULLIVAN WY
SARATOGA
CA
95070 -5738
20915
SULLIVAN
WY
503 -28 -006
"BAHL, SWARAN BALA AND BAHL,
14645 BIG BASIN WY
SARATOGA
CA
95070 -6081
CANYON VIEW DR
503 -28 -008
"HASHEMIEH, JULIA ET AL
106 HEINTZ CT
LOS GATOS
CA
95032 -5036
20851
CANYON VIEW DR
503 -28 -075
"TANG, WAN -I GRACE AND TANG,
20851 CANYON VIEW DR
SARATOGA
CA
95070 -5888
20867
CANYON VIEW DR
503 -28 -089
"LAW, EDWIN AND LAW, VICKY
20867 CANYON VIEW DR
SARATOGA
CA
95070 -5888
21352
SARATOGA
RD
503 -29 -027
"SPEAR, LORIJEAN TRUSTEE
21352 SARATOGA HILLS RD
SARATOGA
CA
95070 -5306
21300
SARATOGA
RD
503 -29 -029
"MARTIN, VINCENT L AND MARTIN,
2601 W CEDAR LN
MILWAUKEE
WI
53217
21050
SARATOGA
RD
503 -29 -099
"HEGER, CHARLES E AND HEGER,
21050 SARATOGA HILLS RD
SARATOGA
CA
95070 -5372
21421
SARATOGA
RD
503 -29 -124
"STEIMLE, ANTHONY E AND ENG,
21421 SARATOGA HILLS RD
SARATOGA
CA
95070 -5377
13845
PIKE
RD
503 -30 -003
"LIU, QINGXIANG AND ZHOU, LING
13845 PIKE RD
SARATOGA
CA
95070 -5346
13857
PIKE
RD
503 -30 -042
"HORNER, KATHLEEN W AND
13857 PIKE RD
SARATOGA
CA
95070 -5346
14150
DORENE
CT
503 -31 -054
"FAN, LILY L AND FAN, SHERMAN S
14150 DORENE CT
SARATOGA
CA
95070 -9727
14134
DORENE
CT
503 -31 -058
ROSENBERG BARRIE R TRUSTEE
14134 DORENE CT
SARATOGA,
CA
95070 -9727
21800
MT EDEN
RD
503 -31 -077
"LEE, TING PIE AND CHIANG,
21800 MT EDEN RD
SARATOGA
CA
95070 -9722
13957
ALBAR
CT
503 -31 -087
"SEIFERT, MICHAEL E AND MOORE,
13957 ALBAR CT
SARATOGA
CA
95070 -9718
13947
ALBAR
CT
503 -31 -088
"HWANG, LILY L AND HWANG,
13966 ALBAR CT
SARATOGA
CA
95070 -9718
13921
DAMON
LN
503 -31 -098
"EYA, LESLIE A AND LEMPERT,
13921 DAMON LN
SARATOGA
CA
95070 -9720
13966
ALBAR
CT
503 -31 -107
"HWANG, LILY L AND HWANG,
13966 ALBAR CT
SARATOGA
CA
95070 -9718
LAND
PIERCE
RD
503 -47 -007
CHATEAU MASSON LLC
1250 OAKMEAD PY Unit 210
SUNNYVALE
CA
94085
73 Records
Santa Clara County Weed Abatement Program
671.01
Page 3
90 Records
Santa Clara County Weed Abatement Program
6." 1';
Page 4
2013 WEED ABATEMENT PROGRAM
COMMENCEMENT
REPORT
CITY
OF SARATOGA
Situs
APN
EXHIBIT A
CITY /STATE
13877
UPPER HILL
CT
503 -50 -041
"JOHNSON, WAYNE C AND JOHNSON,
13877 UPPER HILL CT
SARATOGA
CA
95070 -5332
21243
DEEPWELL
CT
503 -55 -039
"JANTZEN, DALE AND MAYER,
21243 DEEPWELL CT
SARATOGA
CA
95070 -5709
TOLL GATE
RD
503 -62 -027
"GADDIS, STEPHEN B
420 SELBY LN
ATHERTON
CA
94027 -4043
21786
VIA REGINA
503 -69 -007
"HOEBER, ANTHONY N AND HOEBER,
21786 VIA REGINA
SARATOGA
CA
95070 -4876
21800
VIA REGINA
503 -69 -010
"SHAG, FANG -FEI PHOEBE AND
21800 VIA REGINA
SARATOGA
CA
95070 -4845
21851
VIA REGINA
503 -69 -030
"DER TOROSSIAN, PAPKEN S AND
21851 VIA REGINA
SARATOGA
CA
95070 -4861
21995
VIA REGINA
503 -69 -039
"JIANG, JIANGUO TRUSTEE & ET AL
14625 ALOHA AV
SARATOGA
CA
95070 -6003
14805
MASSON
CT
503 -72 -014
MASSON INVESTMENT LP
520 MILL CREEK RD
FREMONT
CA
94539
21531
SARATOGA
DR
503 -72 -028
"NAGARAJAN, VINOD AND RAMANI,
21531 SARATOGA HEIGHTS
SARATOGA
CA
95070 -5758
21770
CONGRESS
LN
503 -75 -008
"DAVIS, ANTHONY M AND DAVIS,
1253 COLLINS LN
SAN JOSE
CA
95129 -4209
21756
CONGRESS
LN
503 -75 -010
"WALKER, MARGARET VIVIEN SIOTE
21756 CONGRESS HALL LN
SARATOGA
CA
95070 -9714
CONGRESS
LN
503 -75 -016
"LUTHRA, ANKUR TRUSTEE
14151 TEERLINK WY
SARATOGA
CA
95070 -9735
14930
VINTNER
CT
503 -75 -018
"ZARNEGAR, SAMSON
14930 VINTNER CT
SARATOGA
CA
95070 -9712
20610
LOMITA
AV
517 -12 -012
"RANJAN, K TRUSTEE & ET AL
20610 LOMITA AV
SARATOGA
CA
95070 -6024
15027
BOHLMAN
RD
517 -13 -009
"SAMPLE, STEPHEN P AND PHI,
15027 BOHLMAN RD
SARATOGA
CA
95070 -6354
15600
BELNAP
DR
517 -14 -085
"SUN, YUE AND SUN, LILI
15600 BELNAP DR
SARATOGA
CA
95070 -0000
20100
BONNIE BRAE
LN
517 -22 -011
"FORD, BARRY LEIGHTON AND
20100 BONNIE BRAE LN
SARATOGA
CA
95070 -6331
15400
PEACH HILL
RD
517 -22 -072
"ARIMILLI, V TRUSTEE & ET AL
15400 PEACH HILL RD
SARATOGA
CA
95070
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Santa Clara County Weed Abatement Program
6." 1';
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SARATOGA CITY COUNCIL
�LrFOxz��4`i
MEETING DATE: December 19, 2012 AGENDA ITEM:
DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson
PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson
City Clerk
SUBJECT: Resolution Adopting Council Agency and Ad Hoc Committee Appointments
RECOMMENDED ACTION:
Approve resolution adopting 2013 Council agency and ad hoc committee appointments.
BACKGROUND:
Every year, City Council agency and ad hoc committee assignments are reviewed and updated as
needed. At the December 5, 2012 City Council Meeting, Mayor Jill Hunter asked members of
the Council to submit suggested changes to agency and ad hoc assignments to her by December
11, 2012 at 5:00 p.m. The updated list of assignments is attached to this staff report. To adopt the
assignments, the attached resolution should be approved.
FISCAL IMPACTS:
MW
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
City Council assignments and representation to various agencies and ad hoc committees will
remain unchanged.
ALTERNATIVE ACTION(S):
1►
FOLLOW UP ACTION(S):
Disseminate City Council 2013 agency and ad hoc assignments to City staff and various
agencies.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Page 1 of 2
.c
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
Attachment A: Resolution Appointing Council Representatives to Agencies and Ad Hoc
Committees for 2013
Attachment B: 2013 City Council Agency and Ad Hoc Committee Assignments
Attachment C: City Council Agency and Ad Hoc Committee Descriptions
Page 2 of 2
61
RESOLUTION 12-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SARATOGA
APPOINTING COUNCIL REPRESENTATIVES TO AGENCIES
AND AD HOC COMMITTEES FOR YEAR 2013
WHEREAS, representatives from the City Council serve on various agencies and ad hoc
committees; and
WHEREAS, the responsibility for representing the City Council should be shared by all members; and
WHEREAS, the City Council annually reviews agency and ad hoc committee assignments to update
and reassign members as needed; and
WHEREAS, the City Council conducted its reorganization on December 5, 2012 for the 2013 calendar
year; and
WHEREAS, on December 5, 2012, Council was asked to provide input to the Mayor on changes to
agency and ad hoc committee assignments, including the addition or removal of assignments and adjustments to
member assignments; and
WHEREAS, the Mayor has duly considered input from the members of the City Council and has made
the assignments shown in Exhibit A;
NOW, THEREFORE, be it resolved that the City Council approves the City Council agency and ad hoc
assignments presented at the December 19, 2012 City Council meeting and attached to this resolution and
members of the Council hereby agree to their appointments through December 2013 or until amended.
Attachments:
Exhibit A — 2013 City Council Agency and Ad Hoc Committee Assignments
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga City Council
held on the 19th day of December 2012 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
DATE:
Crystal Bothelio, City Clerk
62
Jill Hunter, Mayor
2013 SARATOGA CITY COUNCIL AGENCY AND AD HOC ASSIGNMENT
Mandatory Agency Assignments
Council Member
Alternate
Association of Bay Area Governments
Page
Lo
Chamber of Commerce
Cappello
Hunter
County HCD Policy Committee
Cappello
Page
Hakone Foundation Board
Hunter *
Lo *
Hakone Foundation Executive Committee
Hunter
N/A
KSAR Community Access TV Board
Hunter
Miller
Library Joint Powers Authority
Lo
Hunter
Santa Clara County Cities Association
Page
Hunter
Santa Clara County Cities Association Selection Committee
Page
Hunter
Santa Clara County Emergency Council
Cappello
Miller
Santa Clara Valley Water District Commission
Lo
Miller
Valley Transportation Authority PAC
Miller
Page
West Valley Flood Control & Watershed Advisory
Committee
Lo
Miller
West Valley Mayors and Managers Association
Hunter
Lo
West Valley Sanitation District
Page
Cappello
West Valley Solid Waste Management Joint Powers
Authority
Miller
Page
* Both members attend Hakone Foundation Board meetings
Liaison Assignments
Council Member
Alternate
Historical Foundation
Hunter
Lo
Postal Service Liaison
Miller
N/A
Saratoga Ministerial Association
Miller
Cappello
SASCC
Cappello
Lo
Sister City Liaison
Page
Lo
Ad Hoc /Committee Assignments
Council Member
2nd Council Member
City School Ad Hoc
Hunter
Miller
Council Finance Committee
Miller
Cappello
Highway 9 Ad Hoc
Cappello
Page
Let's Move City Ad Hoc
Cappello
Lo
TEA Ad Hoc
Page
Cappello
Village Ad Hoc
Hunter
Lo
Both members are required to attend Ad Hoc /Committee meetings
63
SARATOGA CITY COUNCIL COMMITTEE /AGENCY INFORMATION SHEET
COMMITTEE /AGENCY
DESCRIPTION
Association of Bay Area Government
ABAG is the Regional Planning Agency for the nine County Bay Areas. Executive Board meetings are
(ABAG)
held quarterly, however a representative appointed by the Santa Clara Cities Association represents
Saratoga along with other cities in Santa Clara County. The annual General Assembly is held in
Oakland in the spring (and occasionally also in the fall), date and time to be announced.
Cities Association of Santa Clara
Occasionally, the Cities Association will convene as the City Selection Committee to fulfill the purposes
County - City Selection Committee
set forth in Government Code sections 50270 - 50279.4. The membership of the City Selection
Committee consists of the Mayor or Mayor's designee of each city in the county. The Committee
performs certain statutory obligations relating to the appointment of city representatives to various
county and regional bodies, such as LAFCO, the Air District Board, etc. (The Executive Board is not a
position that Council appoints a representative to; but rather one that council members have the
opportunity to be elected to). The Cities Selection Committee meets at 6:45 p.m. prior to the Board of
Director's Meeting, as needed.
Cities Association of Santa Clara
The Cities Association serves as a forum for the 15 cities within Santa Clara County to discuss issues of
County Board of Directors
mutual concern. It is staffed by Raania Mohsen, whose title is Executive Director. Each city is
represented at meetings of the Cities Association by one Council Member. Meetings are held on the
second Thursday of every month at 7:00 p.m. at Sunnyvale City Hall at 456 West Olive Avenue in
Sunnyvale.
Hakone Foundation Board
According to the Lease Agreement between the City of Saratoga and the Hakone Foundation that was
signed on October 18, 2000 — Section 23.2: The Landlord shall be entitled to one seat on the Executive
Committee of the Hakone Foundation. Such seat shall at the sole discretion of the Landlord be occupied
by the Mayor of the City of Saratoga or a Council member selected by the Mayor.
Section 23.3: Throughout the term of this Lease the Tenant's Board of Trustees shall include two
members of the City Council of the City of Saratoga appointed by the City Council. The Landlord shall
submit the names of the two City Council Members to the Tenant at the address to which notices to
Tenant are given. The two Council Members shall have the same rights and privileges as all other
members of the Board of Trustees.
The Board meets quarterly at 12:00 p.m. on the third Wednesday of February, May, September, and
upon special notice, on the third Friday of December at the Cultural Exchange Center in the gardens.
The meeting dates in 2013 are February 21, May 17, and September 19.
,let-!
KSAR Community Access CATV
One member of the City Council, along with the City Manager, represents the City on the Community
Foundation Board
Access Television Board. Other Board members include representatives from the West Valley- Mission
College District Board, one staff member from West Valley College and three public members who must
be Saratoga residents and who are selected jointly by the four City and College Board members. The
CATV Board established policies and priorities for the management and operation of the local
community access television station, which are then implemented by the Community Access
Coordinator. KSAR is a 501c3 Board. Currently, the Board meets on the second Tuesday of every
month at 12:00 p.m. in the Warner Hutton House at City Hall.
The EPC is comprised of City and County representatives who review and prioritize emergency planning
Santa Clara County Emergency
Council (EPC)
efforts at the countywide level. The EPC meets quarterly (February, May, August, and November) on
the first Thursday of the month 12 noon to 1:30 p.m. in the Auditorium at the Sheriff's Office, located
at 55 West Younger Avenue in San Jose. The meeting dates in 2013 are February 7, May 2, August 1,
and November 7.
Santa Clara County Housing and
The HCD Council Committee is comprised of local elected officials who review and recommend policies
Community Development (HCD)
and priorities concerning the County's Housing & Community Development, and Community
Council Committee
Development Block Grant Programs (CDGB) to the County Board of Supervisors. The Committee meets
three times during the Fiscal Year at 2310 North First Street, San Jose.
Santa Clara County Library District
A City Council Member from each city within the Santa Clara County Library District is selected to serve
Joint Powers Authority Board
on the Library JPA Board. The Library JPA is the policy making and governing body of the County's
library system, of which Saratoga Community Library is part of. The Library JPA meets four times a
year in January, April, June, and October on the fourth Thursday at 1:30 pm. at the Santa Clara
County Library Administrative Offices, located at 14600 Winchester Boulevard in Los Gatos. In June,
the meeting is held the first Thursday.
Santa Clara Valley Flood Control &
The Water District provides flood control activities throughout the county via five flood control zones,
Watershed Advisory Committee
which fund these activities through benefit - assessments levied against properties within each zone.
The City of Saratoga is part of the Guadalupe /West Valley Flood Protection and Watershed Advisory
Committee. The Committee is comprised of elected and appointed representatives of the cities within
the zone. The purpose of the advisory committee is to formulate recommendations on flood control
efforts within the zone to the Water District's Board of Directors. The North - Central FCZ Advisory
Committee generally meets four times per year in February, May, September, and November on
Wednesdays at 9:30 a.m. at the District Headquarters located at 5700 Almaden Expressway in San
Jose. Meeting dates in 2013 are February 13, 2013, May 8, 2013, September 5, 2013, and November
13, 2013.
Santa Clara Valley Water District
The Water District's Water Commission advises the Water District Board on water supply issues in
16 6i
Commission
Santa Clara County. The Commission is mostly made up of elected official who represent the cities
within the county, although staff members appointed by their City Councils represent some cities. The
Water Commission meets on Wednesday mornings at 12:00 p.m. - 2:00 p.m., in January, April, July,
and October at the District Headquarters located at 5700 Almaden Expressway in San Jose. Meeting
dates in 2013 are January 23, 2013, April 10, 2013, July 24, 2013, and October 23, 2013.
Saratoga Area Senior Coordinating
One member of the City Council serves as liaison to the SASCC Board to maintain open communications
Council Liaison
between the City and SASCC. The Board meets on the fourth Tuesday every of month at 9:30 a.m. at
City Hall in the Magnolia Room.
Saratoga Chamber of Commerce
Both the Mayor and City Manager serve as ex- officio members of the Chamber of Commerce Board.
Meetings will be held on the second Thursday of every month at 6:00 p.m. at the Chamber of
Commerce Office.
Saratoga Historical Foundation
Officers and Board members meet 10 months out of the year (excluding December and August) on the
third Thursday of the month from 3:00 p.m. - 5:00 p.m. in the Historical Museum.
Saratoga Ministerial Association
The Saratoga Ministerial Association is comprised of representatives from communities of faith located
within the city of Saratoga. The purpose of the group is to build community and support city residents
through cooperation and joint activities, including the annual Thanksgiving Day service, spring service
projects (Saratoga Serves), summer block parties and other events. The group meets monthly on the
fourth Wednesday at noon (except in July and August). The location rotates among the
congregations.
Saratoga Sister City Committee
One member of the City Council serves as liaison to the Sister City Committee. The purpose of the Sister
Liaison
City Committee is to plan and carry out programs and activities, which strengthen Saratoga's
relationship with its sister, city, Muko -Shi, in Japan. Meetings are held the first Tuesday of every
month at 7:00 p.m. at the Joan Pisani Community Center.
Valley Transportation Authority
The VTA PAC is one of several standing advisory committees to the VTA Board of Directors. Composed
Policy Advisory Committee
of elected official representing each of the cities in the County, the PAC makes recommendations to the
VTA Board on issues of transportation planning and programming. The VTA PAC meets on the second
Thursday of every month at 4:00 p.m. at the VTA offices at 3331 North First Street in San Jose.
The West Valley Mayors and Managers Association is a sub - regional grouping of the VTA governance
West Valley Mayors and City
Managers Association
structure. It consists of the Mayors and City Mangers from the cities of Campbell, Cupertino, Monte
Sereno, Saratoga and the Town of Los Gatos. It is charged with selecting the VTA Board member
representing the above municipalities (for a two year term). Meetings are held the fourth Wednesday
of the month at noon. Each city hosts the gathering for a year at a time, rotating in alphabetical
order. Meetings in August and December are usually cancelled.
West Valley Sanitation District
The West Valley Sanitation District is governed by a five member board composed of one
�:�:
CITY COUNCIL AD HOC COMMITTEES & LIAISON ASSIGNMENTS
Meetings are held on an as needed basis.
- City /School Ad Hoc Committee
- Council Finance Committee
- Highway 9 Ad Hoc Committee
- Let's Move City Ad Hoc Committee
- Postal Liaison
- TEA Ad Hoc Committee
- Village Ad Hoc Committee
67
councilmember from each of the four west valley cities and the District 4 Santa Clara County
Supervisor. Board members are compensated $100 for each meeting attended. The Board is scheduled
to meet on either the second or fourth Wednesday of every month at 6:00 p.m. at the District's Office
located at 110 E. Sunnyoaks Avenue in Campbell.
West Valley Solid Waste
This WVSWMA consists of the west valley cities of Campbell, Los Gatos, Monte Sereno, and Saratoga.
Management Authority
The Authority was formed to coordinate efforts in carrying out solid waste collection and disposal
activities, and in meeting the mandates of A13939, the States' Integrated Waste Management Act. The
Authority is served by an Executive Director who is a private consultant under contract and who has
considerable expertise in the field of solid waste. The Authority is responsible for establishing collection
rates within each city and overseeing both landfill and hauler agreements. The Authority Board is
composed of one councilmember from each of the four member agencies. Meetings are held on a
quarterly basis (February, May, August, and November) at 5:00 p.m. on the first Thursday at Monte
Sereno City Hall located at 18041 Saratoga Los Gatos Road in Monte Sereno.
CITY COUNCIL AD HOC COMMITTEES & LIAISON ASSIGNMENTS
Meetings are held on an as needed basis.
- City /School Ad Hoc Committee
- Council Finance Committee
- Highway 9 Ad Hoc Committee
- Let's Move City Ad Hoc Committee
- Postal Liaison
- TEA Ad Hoc Committee
- Village Ad Hoc Committee
67
SARATOGA CITY COUNCIL
�LrFOxz��4`i
MEETING DATE: December 19, 2012 AGENDA ITEM:
DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson
PREPARED BY: Crystal Bothelio DIRECTOR: Dave Anderson
City Clerk
SUBJECT: Community Service Matching Grant Program
RECOMMENDED ACTION:
Provide direction to staff on the funding level for the Community Service Grant Program in the
2013/14 budget and allocation process for grants.
BACKGROUND:
At the May 21, 2008 City Council Meeting, the Council established a policy of matching
Community Development Block Grant (CDBG) public service funds allocated to the City of
Saratoga with funding from the City to increase the available grant funding for service
organizations. Prior to establishment of the Community Service Matching Grant Program, the
Council had a practice of allocating funds to supplement CDBG public service fund request.
Both CDBG public service funds and City Community Service Grant Program funding have
been allocated to a variety of organizations and programs. This includes the Saratoga Area
Senior Coordinating Council (SASCC), West Valley Community Services, Catholic Charities
Ombudsman Program, Saratoga Foothill Club, KSAR, Shady Shakespeare, and the Wildlife
Center of Silicon Valley. A history of allocations since the 2008 /09 fiscal year is included in
Attachment A.
In addition to the Community Service Grant Program funding, the City has also allocated several
ongoing grants to community support groups. Ongoing grant allocations for community service
support is also included in Attachment A.
In 2012, changes were made to the allocation process for CDBG public service fund. The County
of Santa Clara took over responsibility for allocation of the funds and created a Countywide
CDBG public service fund application and allocation process. Cities in the County are now no
longer responsible for recommending allocation of CDBG public service funds within their
respective jurisdictions.
With the County overseeing administration of the CDBG public service funds, the City of
Saratoga CDBG public service funds no longer serve as a basis to determine funding levels for
the Community Service Grant Program. During the City Council Retreat on January 26, 2012,
Pagel of 3
.:
Council was asked how to proceed with allocation of City funding for community service grants.
The Council decided to allocate $26,500 to the Community Service Grant Program in the fiscal
year 2012/13 budget. The funding amount for the Community Service Grant Program was based
on the estimated amount of CDBG public service funds the City would have received in 2012/13
if there were no changes to the program.
Additionally, the Council decided to forego the competitive application process used in past
years when determining Community Service Grant Program allocations. At the Council Retreat,
the Council agreed to divide the Community Service Grant Program among SASCC, Catholic
Charities, and West Valley Community Services. SASCC received $20,000 and both Catholic
Charities and West Valley Community Services were awarded $3,250 each.
In anticipation of the fiscal year 2013/14 budget, staff is seeking direction from the City Council
on whether or not the Community Service Grant Program should be continued. If Council would
like to continue the program, staff would like to know how much funding should be allocated to
the program in the 2013/14 budget.
Additionally, staff is seeking direction on the allocation process for Community Service Grant
funds. Council may determine allocation amounts as they did at the 2012 City Council Retreat or
the Council may direct staff to conduct a competitive application process, which is how
Community Service Grant funds were allocated when the City was responsible for determining
CDBG public service fund allocations.
FISCAL IMPACTS:
If Council chooses to allocate funding to the Community Service Grant Program, the allocation
will be made from the General Fund in the 2013/14 budget.
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
N/A
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
Page 2 of 3
Attachment A: History of Allocations for CDBG Public Service Fund, Community Service
Matching Grant Program, and Ongoing Grants for Community Service Support
Page 3 of 3
70
Attachment A: History of Allocations for CDBG Public Service Fund, Community Service Matching Grant Program, and Ongoing Grants for
Community Service Support
CDBG FUNDING ALLOCATIONS 2008/09 2009/10 2010/11 2011/12 2012/13
TOTALALLOCATION
COMMUNITY PROGRAM ALLOCATIONS
2008/09
2009/10
2010/11
1
$1,422
1
$20,000
SASCC / SASCC Adult Day Care
$1,268
$7,141
$3,937.50
West Valley Community Services
$15,164
$15,164
$14,912.50
$14,691
$3,250
Catholic Charities Ombudsman Program
$5,000
$5,000
$4,000
$4,125
$3,250
Saratoga Foothill Club
$2,000
$13,000
$687.50
$25,000
$25,000
KSAR
$4,617
$1,312.50
$1,825
$80,984
Shady Shakespeare
$2,500
$687.50
$1,375
Wildlife Center of Silicon Valley
$1,275
$1,425.00
Santa Clara Family Health Foundation
$7,037
TOTAL ALLOCATION
$21,432
$47,422
$26,812.50
$31,900
$26,500
* The Community Service Grant Program was introduced in the 2009/10 fiscal year. Allocations made in 2008/09 were made prior to establishment
of the Community Service Grant Program.
ONGOING GRANTS - COMMUNITY PPORT GROUPS
SASCC Service Support
2009/10
$21,000
2010/11
$21,000
1
$21,000
1
$21,000
SASCC Supplemental Support
$18,000
$18,000
$18,000
$18,000
KSAR Community Access Grant
$25,200
$23,400
$27,600
$27,600
Chamber of Commerce Annual Support
$11,672
$12,024
$12,384
$12,756
United Way 211 Funding
$2,000
$2,000
$2,000
$2,000
Housing Trust of Santa Clara County
$25,000
$25,000
TOTAL ALLOCATION
$102,872
$101,424
$80,984
$81,356
71
SARATOGA CITY COUNCIL
MEETING DATE: December 19, 2012 AGENDA ITEM:
DEPARTMENT: Public Works
PREPARED BY: John Cherbone
Public Works Director
CITY MANAGER: Dave Anderson
DIRECTOR: John Cherbone
SUBJECT: November 2012 Storm Damage — Authorization to Proceed with Repairs
RECOMMENDED ACTIONS:
Authorize the Public Works Department to move forward with repair and stabilization of City
property damaged by the November 2012 storms.
2. Authorize the City Manager to use Hillside Reserve funds in the amount up to $550,000 for
repairs.
3. Approve proposal from the City Geologist, Cotton, Shires and Associates, in the amount not to
exceed $29,200 for preparation of design and construction documents connected to the failure
of the Hakone Garden driveway retaining wall.
REPORT SUMMARY:
The Public Works Department crews were very busy during the storms. Along with the normal
localized flooding expected from intense rain events, the City responded to 20+ downed trees of
various sizes. Pothole repair attributed to the storms was minimal. Two areas of the City
received significant damage from the storms:
1) Bank Erosion in Parking District #3, Adjacent to the Union 76 Gas Station
A storm drain line from the parking lot clogged and water spilled over the AC dike down the
steep embankment to Saratoga Creek, causing a great deal of erosion in the process. A portion of
the parking lot failed and will need to be repaired before full use of those parking spaces can
resume. In the interim, Water District crews stabilized the slope with sand bags and tarps.
Costs to repair the erosion on the steep creek bank could be upwards of $150,000. It may be
possible to stabilize the slope without "restoring" the eroded area and reconfigure the parking
spaces to save considerable costs. The City will work with the Water District on the final design
and construction plan.
2) Hakone Gardens Retaining Wall and Driveway Failure
72
The main retaining wall which supports the outbound driveway at Hakone Gardens failed along
with a portion of the roadway. Currently, only the inbound driveway is open. Patrons of the
Gardens must now exit through the emergency access gate to Hidden View Lane then to
Bohlman Road. The cause of failure has not been determined for certainty, but it appears to be
saturation of the soil that was more than the 100 year old wall could hold. Costs for repairs are
estimated to be as much as $400,000 including testing and construction inspection.
The existing CIP project for Hakone Gardens has sufficient funding ($100,000) for design of the
retaining wall and pavement repairs for the driveway.
FISCAL IMPACTS:
Funding for this work is programmed in the 2012/2013 CIP budget and in the Hillside Reserve
Fund.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION(S):
The storm damaged areas would not be repaired at this time. Hakone Garden patrons would
continue to be detoured.
ALTERNATIVE ACTION(S):
None additional.
FOLLOW UP ACTION(S):
City Geologist will begin design work for the Hakone Gardens retaining wall and staff will work
the Water District on an appropriate repair to Parking District #3.
Construction of the Hakone Gardens retaining wall will commence as soon as the construction
documents are ready and bids are obtained, weather permitting of course.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's website in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library
each Monday in advance of the Council meeting.
ATTACHMENTS:
1. Proposal from the City Geologist
73
COTTON, SHIRES AND .ASSOCIATES, INC.
CONSULTING ENGINEERS AND GEOLOGISTS
December 4, 2012
P5692
By Mail and Email (illarvancik @saratoga.ca.us)
Ms. Iveta Harvancik
Associate Engineer
CITY OF SARATOGA
13777 Fruitvale Avenue
Saratoga, California 95070
SUBJECT: Proposal for Geotechnicai Investigation► and Civil Engineering Design
Services
RE: Driveway Stabilization — Hakone Gardens
Saratoga, California
Dear Ms. Harvaneik:
Cotton, Shires and Associates, Inc. (CSA) is pleased to provide the City of
Saratoga with this proposal for geotechnical services. We understand that the City
would like CSA to investigate and design suitable retaining structures to support the
presently failing outboard section of the Hakone Driveway, and improve the stability on
the inboard side of the same section of roadway.
We understand that the City prefers a soldier pile retaining wall with concrete
lagging on the outboard side of the driveway and a rock faced soil nail and shotcrete
wall on the inboard side. Alternative wall designs may be considered, if warranted,
after site subsurface investigation. We also understand that the City would like to
improve the drainage in the area by collecting swales in culverts and discharging them
into natural drainage swales.
We propose to complete a geotechnical investigation and civil engineering
design for the retaining structures, including topographic surveying and detailed
engineering geologic mapping of the impacted area. During our mapping, we will focus
on failing section of driveway and adjacent slopes. For our subsurface exploration, we
will attempt to explore the subsurface conditions as close to the driveway edges as
possible with the goal of obtaining samples for laboratory testing to characterize the
bearing material for the retaining walls. The results of the laboratory testing will form a
basis for providing design criteria for the walls. Due to the undermined roadway
section and observed underground sewer pipeline, it may be challenging to get a
medium -sized drill rig close to the top of the slope, but we intend to get one close
enough to provide useful information for design.
We propose the following Scope of Work, Schedule, and Fee to perform the
geotechnical investigation for the planned structures.
Northern California Office Central California Office Southern California Office
330 village Lane 6417 Dogtown Road 550 St. Charles Drive, Suite 108
Los. Gatos, CA 95030 -7218 San Andreas, CA 95249 -9640 Thousand Oaks, CA 91360 -3995
(408) 354 -5542 • Fax (408) 354 -1852 (209) 736 -4252 • Fax (209) 736 -1212 (805) 497 -7999 • Fax (805) 497 -7933
www.cotton74ires.com
Iveta Harvancik
Page 2
SCOPE OF WORK
I. Topographic Survey
December 4, 2012
P5692
A. Topographic Survey — Using our total station surveying equipment,
we will survey the section of failing driveway including the slope
above the inboard side and surrounding area.
B. Preparation of Topographic Base MaR -- Using the topographic
survey data, we will digitally draw 2 -foot interval topographic
contours to create a topographic base map for subsequent
engineering geologic mapping, geotechnical investigation and
mitigation design.
H. Detailed Surficial Geotechnical Mapping
A. Engineering Geologic Mapping — A detailed engineering geologic
map will be completed of the Hakone Gardens Driveway active
failure area and adjacent swales to identify areas of potential slope
instability and exposed soil and bedrock conditions. Observed
features related to slope hazards will be recorded on the
topographic base map provided to us.
III. Subsurface Geotechnical Investigation
A. Exploratory Borings — Three to four, 20- to 40 -foot deep, exploratory
boreholes will be drilled and logged along the failing section of the
Hakone Gardens Driveway to aid in our interpretation of
subsurface conditions. Selected samples will be collected to
determine geotechnical properties of the underlying materials and
assist with developing retaining wall design parameters.
IV. Geotechnical Engineering Analyses
A. Laboratory Testing - Representative samples from the field
exploration program will be tested for index and strength properties
to provide a basis for determining shear pin design criteria.
B. Conclusions and Design Recommendations - We will formulate
geotechnical conclusions and design criteria including: engineering
75 COTTON, SHIRES AND ASSOCIATES, INC.
lveta Harvancik
Page 3
December 4, 2012
P5692
geologic hazards; site grading; bearing capacities, and active and
passive wall pressures.
V. Reporting
A. Technical Report - We will prepare a brief technical letter report and
appropriate illustrations to summarize the findings of our
geotechnical investigation. The letter report will contain an
assessment of observed site conditions and provide geotechnical
engineering conclusions and recommendations for the retaining
wall and soil wall design. Four (4) copies of the report will be
submitted to you.
VI. Civil Engineering Design
A. Retaining Wall Design - We will provide civil design services to
design a soldier pile and concrete lagging retaining wall along the
outboard side of the driveway, and a soil nail wall along the
inboard side and subcontract with a structural engineer to calculate
appropriate wall reinforcing steel and embedment depths based on
our design criteria values. We will also design drainage
improvements to better collect and convey runoff.
VII, Preparation of Drawings and Technical Specifications
A. Preparation of Drawings and Technical Specifications — Using the
prepared topographic survey map as a base, we will prepare and
provide signed drawings and technical specifications for the
retaining wall structures and drainage improvements suitable for
Contractors to submit competitive bids and construct the project.
VIII. Consultation
A. Consultation - We will consult with the City throughout our
analysis and design phases, and participate in meetings and
conference calls as requested.
SCHEDULE
Upon our receipt of a signed agreement, we will perform our topographic survey
and engineering geologic mapping within 1 to 2 weeks and schedule a drill rig suitable
76 COTTON, SHIRES AND ASSOCIATES, INC.
Iveta Harvancik December 4, 2012
Page 4 P5692
for the site conditions observed during our mapping. We assume that the City will have
all underground pipes /utilities in the area located prior to our investigation. At this
time, we anticipate that the analysis and reporting will take approximately six to seven
weeks to complete from the date drilled.
ASUMPTIONS
The proposed scope of work is based on the following assumptions: 1) we are
provided with all available information regarding buried utilities or improvements prior
to the drilling, and we will take every precaution, but COTTON, SHIRES AND
ASSOCIATES, INC. assumes no responsibility for damage to unmarked utilities; 2)
project services do not include an evaluation of the site for determining the presence or
absence of wetlands or hazardous or toxic materials in the soil, bedrock, surface water,
groundwater, or air, on, or below or around this site; 3) any delays /standby time due to
conditions beyond our control such as security checks, site restrictions, obstructions at
boring locations, etc. will be invoiced additionally on a time- and - expenses basis; 4) this
investigation does not include a determination of sulfates or the corrosive nature of the
soil, if such a determination is required we can provide one for an additional fee; 5) any
required permits (encroachment, drilling permits etc.) will be obtained by the City; 6)
and drill spoils will be left on -site, but in a mariner to reduce the potential for erosion.
FEE
We propose to invoice you for our services on a time- and - expenses basis in
accordance with our attached Schedule of Charges (minus 10% City discount on hourly
rates). We estimate that the following fees for the corresponding tasks will be:
Task
I. — Topographic Survey
Estimated Cost
$3,300
II. — Detailed Surficial Geotechnical Mapping $1,200
III. — Subsurface Geotechnical Investigation $4,700
IV. — Geoteclutical Engineering Analysis $3,200
V. — Reporting
$3,900
VI. — Civil Engineering Design $2,900
77 COTTON, SHIRES AND ASSOCIATES, INC.
Iveta Harvancik December 4, 2012
Page 5 P5692
VII. - Preparation of Drawings and Specifications $8,900
VIII. - Consultation $1,100
We will invoice you on a monthly basis for Tasks I through VIII for a total
amount not -to- exceed $29,200 without prior written approval.
AGREEMENT
If you agree with the Scope of Work, Schedule, and Fee outlined above, as well
as the attached Schedule of Charges, Limitations, and Terms, please sign one copy of
this proposal and return it to our office. Receipt of the signed proposal will constitute
authorization for us to proceed.
We look forward to providing you with the professional services discussed
above. If you have any questions, or need additional information, please contact us.
Very truly yours,
COTTON, SHIRES AND ASSOCIATES, INC.
rjo-"'� Z-- "XL'X�
David T. Schrier
Principal Geotechnical Engineer
Reviewed. By:
Ted Sayre, Principal Lgineering Geologist
Approved and Authorized By
TS:DTS :st
Date
Attachment: Schedule of Charges, Limitations and Terms
78 COTTON, SHIRES AND ASSOCIATES, INC.
COTTON, SHIRES AND A550CIATE-.S, INC.
SCHEDULE OF CHARGES LIMITATIONS AND TERMS FOR PROFESSIONAL SERVICES (Page 1 of 2)
January 2012
Personnel Charges Expert Witness Consultation Charges
Senior Principal Engineer /Geophysicist - - - -__- _ 5 255/hr
_ Expert witness testimony for court appearances and binding arbitrations
Principal Geologist/ Engineer ----- --- - - - -- $ 215/hr
P II' / g ---- - - - - -- shall be charged on a daily basis (ntittinhtun one day increments) at a
Supervising Geologist /Engineer- --------------------------- S 180/hr rate of $3,880 per day. Deposition testimony shall be charged at a rate of
Senior Geologist /Engineer ----------------- ----------- - --- -- $150 /hr 5485 per hour (minimmmn one hour charge). Preparation time for
depositions or court appearances shall be charged on a time -and-
SerniorStatfGcologist /Enguteer ......... __ __ _______ $ 135/]u expense basis in accordance with the Personnel, Equipment,
- and
Staff Geologist/ Engineer --------------------------------- S 120/hr Expense charges listed herein.
Field /Laboratory Technician --- ---- -- --- ----- -------- - - - - -- $100 /lhr
Technical Illustrating $ 85 /hr Laboratory Testing and Geophysical Service Charges
Clerical Accountin .------ --- ---- ---- --- -- - - --"
/ Y $ 70 hr I alioratory testing and geophysical services shall be charged on a time -
and- materials basis in accordance with the Persomiel, Equipment, and
Equipment and Supply Charges Expense charges listed herein.
Inclinometer System ------------------------------------------ S-150/day
Laboratory samples shall be stored for 60 days after the date of final
Piezometer Data Acquisition System ---------------- - - - --- $ 75 /day report submittal unless special arrangements are made for longer
Total Station Sun, eyinng Equipment -------------------- " --- $200 /day storage.
GI'S /Reflectorless Shtnicying Equipment ----------- - - - - -- S 300/ day
Expense Charges (Re d Costs Plus 15 °!0)
Nuclear Nloisture /Unit Weight Gauge -------------------- '$100 /day
Rope Climbing Safety Equipment----------------------"--- $200 /day Travel expenses including air fare, lodging, vehicle rentil, etc.
Velocity or Suspended & Bed Load Sampling Equipment S 100 /day (either actual receipted costs plus 15% for meals or a flat
Multi- Channel Seismograph System and ReMi ---------- S 250 /day subsistence charge of $55 per diem for overnight stay shall be
charged in addition to the lodging cost)
Vehicle Mileage* --------------------------------------- ------- $.555/n-Li Excavation subcontractors and expendable field supplies
*mileage will be adjusted per IRS rate Reproduction of drawings
Aircraft Mileage -"--------------- ---- -------- ----- ---- ---- - - - - -- S1.24 /muni Photograph printing
Special fees, pernnits, insurance, etc.
Photocopying(B &W- Color) --------------------------------- S .15 -.40 /copy Conference call telephone costs
Engineering (Large Formal) Copier ------------------------ $ .40 /ft2 Special mail service (air, electronic, courier, etc.)
Computer Assisted Color Plotting $10 /sq. ft. Special equipment rental
P g Special consultant fees
Limitations and Terms for Professional Services
AGRL•:EMI NT - This Schedule of Charges, Lintitatioms and Terms for Professional Services as im attachment to a signed Proposal or Client Contract
constitutes an "Agreement" between COTTON, SHIRES AND ASSOCIATES, INC. (CSA) and the Client. Client has authorized commencement of
the work under this Agreement by signing the "Approved by " section of the Proposal or Contract. The Agreement is hereby incorporated and made
part of the Contract between the parties. In consideration of the mutual Agreement set forth herein and intending to be legally bound, the parties
hereto agree as to the following:
Invoicing and Payment - Client shall pay CSA compensation as outlined in the Proposal or at the rates determined in the above Schedule
of Charges and according to the payment terms below. Invoices may be prepared and submitted by CSA on a monthly basis or when the work is
completed, at CSA's option. Payment is due upon receipt and is past due thirty (30) days from date of invoice. A service charge of 1.5% per month,
or the maxhnum amount allowed by law, will be charged on past due accounts. Payments by Client will thereafter be applied first to accrued
interest and then to the principal unpaid balance. Any attorney fees, court costs, or other costs incurred in collection of delinquent accounts shall be
paid by the Client if payment of invoices is not current, CSA may suspend performing further wort: at no liability to CSA.
Relationship between CSA and Client - CSA is retained by the Client to investigate and to consult with the Client regarding the Project, as
defined in the Proposal. Client shall provide CSA in writing with all information relevaunt to the Project and shall advise CSA of any condition
known to Client that may affect CSA's perfornhance under this Agreement. CSA's services are for the benefit of the Client, but Client recognizes that
the extent of those services is limited by the time -frame chosen and the funds expended by the Client for the investigation. CSA has no responsibility
for the work product of any independent consultants required for the Client's Project, nor for completeness, adequacy, or quality of said
independent consultants' work, or specialty work.
Information Provided by Client - CSA and the Client shall discuss and agree upon the information needed for rendering of services
hereunder. The Client agrees to provide to CSA all such information as agreed to be necessary. With respect to such information, the Client
tuhderstands and agrees that CSA will rely solely upon tine Client to ensure the accuracy and completeness thereof, as the Client recognizes that it is
impossible for CSA to assure the accuracy, completeness and sufficiency of such infornationn.
Oww- rnership of Documents and Proprietary Information - This proposal and all documents, including, but not limited to, drawings,
specifications, computer disks, reports, calculations, and estimates, prepared by CSA in connection with this Agreement ( "CSA Confidential
Information") are instruments of service and are intended for the sold use of the recipient ]hereof, and may not, except as otherwise described herein,
be disclosed, distributed, or disseminated in any form without the prior written consent of CSA. The CSA Confidential Information is and shall
remain the sole property of CSA. Client may distribute documents generated by CSA in connection with CSR's services under this Agreement to
third parties, provided that said third party agrees in writing to be bound by the confidentiality and ownership of documents provisions of this
Agreement. The term., of this Section shall survive the termination of this Agreement.
79 COTTON, SHIRES AND ASSOCIATES, INC.
CSA SCHEDULE OF CHARGES, LIMITATIONS AND TERMS FOR PROFF,SSIONAI_ SERVICES Page 2 of 2
Public Liability - COTTON, SHILLS AND ASSOCIATES, INC. is a California Corporation protected by I /Torker's Compensation Insurance
(and /or Employer's Liability Insurance), and by Public Liability hn.SUTa nCe for bodily injury and property damage, and will funush certificates
thereof upon request. We assume the risk of damage to our own supplies and equipment. If your contract or purchase order places greater
responsibilities upon us or requires further insurance coverage, we, if specifically directed by you, will procure additional insurance (if procurable)
to protect us at your expense, but we shall not be responsible for property damage from any cause, including fire and explosion, beyond the
amounts of coverage of our insurance.
Standard of Care anti Professional Liability - In performing professional services, CSA shall use that degree of care and skill ordinarily
exercised under similar circumstances by members of our profession at the time the services are performed. No other representation or hvarranty,
express or implied, is made or intended in this Agreement, by our proposal for consulting services, by our furnishing oral opinion or written reports,
or by our inspection or work. However, should we or any of our professional employees be found to have been negligent in the performance of
professional services or to have made and breached any express or implied warranty, you agree that the maximum aggregate amount of your
recovery against us and /or said professional employees shall be limited to $50,000 or the armor nt of the fee paid us for professional services as
computed wider the SCHEDULE OF CHARGES, whichever amormt is greater. Moreover, client agrees to indemnify us against damages in excess of
$50,000 or the amount of our fee, whichever amount is greater, arising from suits brought against us by third parties, in connection with our work
performed on your project.
Notices - All notices in writing to be given hereunder by either party to the other party shall be served by letter or sent by facsimile.
Assignment - Neither this agreement nor the benefits or obligations under this Agreement shall be sold, assigned or transferred by either
party to any third parties including subsidiary or affiliated companies without the prior written approval of the other party, with such approval not
to be unreasonably withheld by either. In the event the approval is given by either for assignment or transfer, such an approval shall not relieve
either from any liability and /or responsibility render the Agreement.
Termination Cancellation - Client and CSA will have the right to terminate this Agreement for their convenience by giving ten (10) days
prior written notice. After termination, CSA will be reimbursed for services rendered and necessary expenses incurred to the termination date upon
submission to Client of detailed supporting invoices. The obligations of paragraphs 3, 4, and G remain in effect after termination.
Change in Scope of Work - If, during the performance of the work under this Agreement, it is determined that the scope of work has
expanded or changed such that additional expenditures are required, the client shall be notified and approval from the client shall be received prior
to the performance of the additional services.
Dispute Resolution - C5A and Client recognize that disputes arising under this Agreement are best resolved at the working level by the
parties directly involved. Both parties are encouraged to be imaginative in designing mechanism and procedures to resolve disputes at this level.
Such efforts shall include the referral of any remaining issues in dispute to higher authority within each participating party's organization for
resolution. Failing resolution of conflicts at the organizational level, CSA and Client agree that any remaining conflicts arising out of or relating to
this Agreement shall be submitted to non - binding mediation unless CSA and Client mutually agree otherwise. If the dispute is not resolved through
non- hinjing mediation, then the parties may take other appropriate action subject to the other terms of this Agreement. Neither party shall hold the
other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents or other events beyond the reasonable
control of the other party, its employees or agents. Should litigation or arbitration occur between the parties relating to the provisions of this
Agreement, all litigation or arbitration expenses, collection expenses, witness fees, court costs and attorneys' fees reasonably incurred by the
prevailing party shall be paid lsy the non - prevailing party.
Governing Law - The validity, performance, and construction of this Agreement, and the relationship between Client and CSA shall be
governed and interpreted in accordance hwitln the substantive laws of California, United States of America, without regard to its choice of law miles.
This Agreement shall be construed as to its fair and not strictly for or against either party.
lobsite Safety - Neither the professional activities of CSA, nor the presence of CSA employees and CSA subconsultants at a construction
site, shall relieve the contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction
means, methods, sequence, tecluhiques or procedures necessary for performing, superintending or coordinating all portions of the Work of
construction in accordance with the contract documents and any health of safety precautions required by any regulatory agencies. CSA and its
persortnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work
or any health or safety precautions. The Client agrees that the general contractor and its various subcontractors are solely responsible for jobsite
safety, and warrants that this intent shall be made evident where appropriate in the Client's agreements with other contractors. if the Client is a
Contractor or Subcontractor on the Project, the Client also agrees that the Client, CSA, and CSA's consultants shall be indemmitied and shall be made
additional insureds under the client's general liability insurance policy; in other cases, the Client agrees to arrange for this indenurification and
additional insureds under the General Contractor's general liability insurance policy.
Field Exploration - Unless otherwise agreed, the client shall furnish right -of -entry on land for planned field operations. The client shall
also provide CSA with locations and depths of buried utilities and structures_ CSA shall take responsible precautions to nhinimize damage to land
from use of equipment, but our fee does not include cost of restoration of damage resulting from our exploration operations. CSA shall not be liable
for damage or injury arising from damage to subterranean structures (pipes, tanks, telephone cables, etc.) which are not called to our attention and
correctly shown on plans famished to us.
Miscellaneous - In the event of any litigation or proceeding involving CSA and Client, the prevailing party shall be entitled to recover its
reasonable legal fees, expert fees, and normal employee rates and associated costs from the non - prevailing party. Failure by Client to object to any of
the terms and conditions contained in this Agreement before the commencement of services by CSA will be deemed an acceptance of such terns and
conditions. Notwithstanding anything to the contrary in this Agreement, CSA and Client agree that neither party shall be liable for any special,
indirect, consequential, lost profits, or punitive damages. If any term, condition, or provision of this Agreement is found unenforceable by a court of
law or equity, this Agreement shall be construed as though that term, condition, or provision did not exist, and its unenforceability shall have no
effect whatsoever on the rest of this Agreement. $O
COTTON, SHIRES AND ASSOCIATES, INC.
SARATOGA CITY COUNCIL
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MEETING DATE: December 19, 2012 AGENDA ITEM:
DEPARTMENT: City Manager's Office CITY MANAGER: Dave Anderson
PREPARED BY: Crystal Morrow DIRECTOR: Dave Anderson
City Clerk
SUBJECT: Fiscal Year 2013/14 Community Event Grant Program
RECOMMENDED ACTION:
Provide direction on the amount of funding for the Community Event Grant Program in the
2013/14 budget and the proposed timeline for the 2013/14 Community Event Grant Program
application process.
BACKGROUND:
For many years, the Council has considered requests for community event grants or waiver of
City - related fees as they were presented to Council. At the April 18, 2012 and May 2, 2012 City
Council Meetings, the Council discussed and provided direction on the development of a formal
community event grant funding allocation process.
As part of the development of a formal application process, staff was directed to allocate $20,000
to the Community Event Grant Program for Fiscal Year (FY) 2012/13 and establish an annual
application process with a provision for unplanned grant requests. Subsequently, staff conducted
an application process that started in June 2012 and Council awarded grants for the 2012/13
Community Event Grant Program at the July 18, 2012 City Council Meeting.
Staff is returning to Council to seek direction on the funding level for the Community Event
Grant Program in the 2013 /14 fiscal year. A During the competitive application process
conducted in June /July 2012, the City received 14 grant applications totaling $49,118 in requests
and just under $20,000 in grant funds was awarded.
Prior to the start of the 2012/13 competitive application process, the City received two
applications for Community Event Grants. Council allocated a total of $1,000 to the Saratoga 4th
of July Celebration from the Fiscal Year 2011/12 and in June 2012 $2,328 was allocated to
Wildwoodstock from the 2012/13 budget. A summary of past community event grant allocations
is included in Attachment A.
Staff is also seeking input on the proposed timeline for the 2013/14 application process. The
proposed timeline is below.
Page 1 of 2
Date Milestone
January 23, 2013 Announce Community Event Grant Program: Release the application and
application requirements for interested event organizers. This will include
information on the City website and communications to past applicants.
March 6, 2013 Application Deadline: Applications for the Community Event Grant
Program will be due to the City Manager's Office by 5:00 p.m.
March 20, 2013 Council Decision: Staff will bring forward Community Event Grant
applications for Council consideration and decision. Event organizers will
be asked to attend the meeting to answer Council questions.
FISCAL IMPACTS:
Funding for the Community Event Grant Program will be allocated from the General Fund in the
Fiscal Year 2013/14 Budget. This does not include funding for City organized events.
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
1►
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
Attachment A: Community Event Allocations Since Fiscal Year 2008/09
Page 2 of 2
:.
ATTACHMENT A: COMMUNITY EVENT ALLOCATIONS SINCE FISCAL YEAR 2008/09
EVENT
2008/09
2009/10
2010/11
2011/12
2012/13
Celebrate Saratoga /Art and Wine
$3,299
$4,258
$3,204
$5,000
Bollywood Street Dance - Sponsored by SVDC
$1,000
A Salute to Paul Masson & the Saratoga Wine Industry
$650
Saratoga Mustard - Blossom Festival
$3,649
$4,000
$4,600
$5,000
Library - Heart of the Community (Saratoga Library 10th Anniversary)
$2,000
Memorial Day Observance
$750
Wildwood Cinema Movie Night
$1,202
$900
Saratoga Community Band Concert in the Park
$240
$350
Foodie on the Run
$1,000
Village Open House and Winter Wine Stroll (Chamber)
$1,000
Fourth of July Celebration*
$1,547
$100
$1,000
Chamber of Commerce Barbeque
$600
Saratoga Serves Picnic
$3,640
Odd Fellows Easter Event
$800
Wildwoodstock **
$2,328
TOTAL
$8,495
$8,258
$7,904
$7,482
$19,978
* Funding for the Fourth of July Celebration in Fiscal Year 2011/12 employed the Community Event Grant funding request process, but was not
part of the annual application process conducted in June and July of 2012.
** Funding for Wildwoodstock in Fiscal Year 2012/13 was allocated in June 2012 prior to conclusion of the annual application process due to
timing of the event.
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