HomeMy WebLinkAbout01-08-2013 PRC AgendaCity of Saratoga
Parks and Recreation Commission
DATE: Tuesday, January 8, 2013
TIME: 6:30 p.m. — 8:30 p.m.
LOCATION: Saratoga City Hall
Administrative Conference Room
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order
Roll Call
Regular Meeting
AGENDA
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly
posted January 3, 2013.
Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2.
Oral & Written Communication: Any member of the public may address the Commission about any matter not
on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter,
but may choose to place the topic on a future agenda.
Approval of Draft Parks and Recreation Commission (PRC) Minutes:
- November 13, 2012
Old Business:
1. Let's Walk Saratoga- 2013
Issue: The PRC coordinated 3 Let's Walk events in 2012 as a way to meet the Federal Let's Move Cities
program. The City has recommitted to the Let's Move activities for 2013 and would like the PRC
to coordinate a few more events to meet the goals of the 2013 commitment. Additionally, at
the September 5, 2012 Joint Meeting with the City Council and the PEBTAC Committee, the
Council Members expressed their interest in having a guided walk coordinated by the PRC of the
Congress Springs Quarry. Two members of the PEBTAC Committee expressed interest in
participating in the coordination of the event and may attend future Commission meetings to
discuss coordination.
Action: Discuss Let's Walk 2013 activities and plan guided walk at the Quarry.
2. PRC Work Plan
Issue: At the recent Joint Meeting with Council and PEBTAC, the PRC briefly discussed its work plan
with Council. This item will be a standing item to discuss the various items on the work plan,
such as the two Master Plans for Village Creek and the Quarry. This item will also include
discussions regarding the Nesting Boxes, Daffodil Bulb planting projects, Movie Nights, until such
time these individual items require extensive conversation.
Action: Discuss work plan items.
New Business
3. Guava Access
Issue: At the November 13, 2012 PRC meeting, the Commission directed staff to return to the January
8, 2013 meeting with a report on the feasibility of reopening the Guava Drive access. Review
attached report.
Action: Accept report.
4. Wildwood Cinema Movie Night Series
Issue: At the November 13, 2012 meeting, the Commission discussed the Summer 2013 Movie Night
series, which would be held on the following 3 d Friday of every month: June 21, July 19th, and
August 16th. The PRC is interested in finding out if the Saratoga Village Development Council
would be interested in participating in some capacity during the events, by offering
deals /specials for movie goers to visit their stores.
Action: Review details of movie night activities and approve plan to be presented to City Council on
either February 6th or February 201h Council meeting.
5. Schedule Special Meeting in February for Community Garden Policy Review
Issue: The City of Saratoga Recreation Department has updated its Community Garden Rules and
Regulation and will be submitting the policy to the City Council in March 2013. The City
Manager has asked that the Parks and Recreation schedule a Special Meeting in February for the
Commission to review the draft Rules and Regulations with a recommendation for Council.
Action: Decide date for special meeting in February.
6. Arbor Day Activities- Friday, April 191h
Issue: In the past, the PRC has met with a Youth Commission subcommittee to discuss opportunities to
support the City's annual Arbor Day event. Since then a PRC subcommittee, has been working
with the Youth Commission to coordinate activities for Arbor Day. Arbor Day 2013 is scheduled
for April 19 beginning at 3 p.m.
Action: Discuss Arbor Day event and PRC's level of participation.
7. PRC meeting time change
Issue: At the September 2012 PRC meeting, the Commission met at 6:00 p.m. due to an error in the
agenda information. At that time, Commissioners expressed an interest in possibly moving the
Commission meeting time to 6:00 p.m. If the Commission would like to move their time from
6:30 p.m. to 6:00 p.m., staff will need to submit a resolution for Council to adopt with the new
Commission meeting time.
Action: Approve time change and direct staff to proceed with resolution for City Council to approve.
Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational
only; no actions will be taken.)
Agenda Items for Next Meeting
- March 12, 2013
Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability - related
modification or accommodation to participate in this meeting, contact the Mainini Cabute at 408.868.1275 or
mcabute @saratoga.ca.us. Requests must be made as early as possible and at least one full business day before
the start of the meeting.
Parks and Recreation Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and
Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777
Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made
available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation
Commission.
Certificate of Posting of Agenda:
I, Mainini Cabute, Administrative Analyst II for the City of Saratoga, declare that the foregoing agenda for the meeting of
the Parks and Recreation Commission of the City of Saratoga was posted on January 3, 2013 at the office of the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is
also available on the City's website at www.saratoga.ca.us.