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HomeMy WebLinkAbout02-05-2013 PRC Special Meeting AgendaCity of Saratoga Parks and Recreation Commission Special Meeting AGENDA DATE: Tuesday, February 5, 2013 TIME: 6:30 p.m. — 8:30 p.m. LOCATION: Saratoga City Hall Administrative Conference Room 13777 Fruitvale Avenue Saratoga, CA 95070 Call to Order Roll Call Cheryl Bailey, Vita Bruno, Renee Pacquier, Thomas Soukup, Terry Ward Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted January 30, 2013. Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2. Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. Old Business: 1. Wildwood Cinema Movie Night Series Issue: At the September 19th City Council Meeting, the City Council deliberated on whether the City should purchase outdoor movie equipment and directed staff to work with the Parks and Recreation Commission to 1) come up with a plan to host more movie nights in the summer of 2013; and 2) recommend whether the City should continue renting, purchase the equipment, or take a hybrid approach with the outdoor movie equipment. Action: Review information on outdoor movie night equipment and make a recommendation to the City Council on what approach would be most cost effective. Decide which Commissioner will attend the February 20 City Council meeting to provide recommendation. New Business 2. Proposed Community Garden Rules and Regulations Issue: The City of Saratoga Recreation and Facilities Department has prepared a proposed update to the El Quito Garden Rules and Regulations and will be submitting the policy to the City Council in March 2013 for adoption. The City Manager has asked that the Parks and Recreation Commission review the draft Rules and Regulations and make a recommendation for Council to consider. Action: Review policy and make recommendation for City Council to consider. 3. Proposed sale of unused City property located adjacent to Gardiner Park Issue: Public Works Director John Cherbone will give an oral presentation regarding the proposed sale of unused City property located near Gardiner Park. The City is proposing the sale of an existing unimproved access parcel located on Harleigh Drive. Action: Recommend sale of property and forward to Planning Commission for review. Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Agenda Items for Next Meeting Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability - related modification or accommodation to participate in this meeting, contact the Mainini Cabute at 408.868.1275 or mcabute @saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Mainini Cabute, Administrative Analyst II for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on January 30, 2013 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City's website at www.saratoga.ca.us.