HomeMy WebLinkAbout05-14-2013 PRC AgendaCity of Saratoga
Parks and Recreation Commission
DATE: Tuesday, May 14, 2013
TIME: 6:30 p.m. — 8:30 p.m.
LOCATION: Saratoga City Hall
Administrative Conference Room
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order
Roll Call
Cheryl Bailey, Vita Bruno, Renee Paquier, Thomas Soukup, Terry Ward
Regular Meeting
AGENDA
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly
posted May 9, 2013.
Oral & Written Communication: Any member of the public may address the Commission about any matter not
on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter,
but may choose to place the topic on a future agenda.
Approval of Draft Parks and Recreation Commission (PRC) Minutes:
- March 12, 2013
Old Business:
1. Let's Walk Saratoga- 2013
Issue: The PRC coordinated 3 Let's Walk events in 2012 as a way to meet the Federal Let's Move Cities
program. The City has recommitted to the Let's Move activities for 2013 and would like the PRC
to coordinate a few more events to meet the goals of the Let's Move 2013 commitment.
Additionally, at the September 5, 2012 Joint Meeting with the City Council and the Pedestrian,
Equestrian and Bicycle Advisory Trails Committee (PEBTAC), the Council Members directed the
PRC to coordinate a guided walk of the Congress Springs Quarry. The PRC has set May 18`h at
9:30 a.m. as the Quarry Walk date and time. Council Member Howard Miller plans to attend and
act as a guide.
Action: Discuss Let's Walk 2013 plan and confirm final details.
2. PRC Work Plan
Issue: At the recent Joint Meeting with Council and PEBTAC, the PRC briefly discussed its work plan
with Council, which included the Master Plans for Village Creek and the Quarry, the nesting
boxes, daffodil bulb planting projects, and movie nights.
Action: Accept verbal report and discuss work plan items.
3. Saratoga Summer Movie Nights 2013
Issue: At the February 20th City Council Meeting, the Council Members accepted the PRC's
recommendation to host 3 movie nights in the summer, to rent the movie night equipment for
each event, and to seek funding for the events. At the March 12th PRC meeting, the Commission
approved June 21, July 19, and August 16 as the movie night dates and El Quito Park as the
location. The Youth Commission also selected 3 movies. At the May 1, 2013 City Council
Meeting, the Council approved the resolution to extend the park hours at El Quito.
Action: Accept staff's report on current status of project and discuss details of upcoming events.
New Business
4. Quarry Master Plan
Issue: In March 2013, the City hired the Planning Center DC &E to develop a Master Plan for the
property. The Planning Center will provide a brief summary of their scope of work and their
timeline goals for the Master Plan. The Master Planning process will include surveying the
property, plans for trails and recreational use, plans to document and preserve the historical
resources on the property, cost estimates for future design, construction, and maintenance, and
environmental planning and clearance. Development of the Master Plan will include
considerable opportunities for community engagement and participation by the City's Parks and
Recreation Commission.
Action: Meet the Planning Center DC &E staff members and discuss the Master Plan goals and meeting
timelines.
Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational
only, no actions will be taken.)
Agenda Items for Next Meeting
- July 9, 2013
Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability - related
modification or accommodation to participate in this meeting, contact the Mainini Cabute at 408.868.1275 or
mcabute @saratoga.ca.us. Requests must be made as early as possible and at least one full business day before
the start of the meeting.
Parks and Recreation Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and
Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777
Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made
available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation
Commission.
Certificate of Posting of Agenda:
I, Mainini Cabute, Administrative Analyst II for the City of Saratoga, declare that the foregoing agenda for the meeting of
the Parks and Recreation Commission of the City of Saratoga was posted on May 9, 2013 at the office of the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is
also available on the City's website at www.saratoga.ca.us.