HomeMy WebLinkAbout09-19-2012 City Council minutes MINUTES
SARATOGA SPECIAL CITY COUNCIL MEETING
SEPTEMBER 19,2012
The City Council conducted Library Commission and Parks and Recreation Commission
Interviews at 4:20 p.m. then adjourned to Closed Session at 4:45 p.m. The City Council
called the Joint Meeting with the West Valley—Mission Community College District
Board of Trustees to order at 6:00 p.m. in the Administrative Conference Room at City
Hall at 13777 Fruitvale Avenue.
SARATOGA REGULAR CITY COUNCIL MEETING
SEPTEMBER 19,2012
Mayor Page called the meeting to order at 7:04 p.m. and led the Pledge of Allegiance.
ROLL CALL
PRESENT Council Members Manny Cappello, Howard Miller, Emily Lo,
Vice Mayor Jill Hunter, Mayor Chuck Page
ABSENT: None
ALSO PRESENT: Dave Anderson, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, City Clerk
John Cherbone,Public Works Director
Mary Furey,Finance and Administrative Services Director
James Lindsay, Community Development Director
Michael Taylor, Recreation and Facilities Director
Brad Lind,Building Official
Kimberly Saxton-Heinrichs, Senior Recreation Supervisor
Christopher Riordan, Senior Planner
Mainini Cabute,Administrative Analyst II
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2,the agenda for
this meeting was properly posted on September 13, 2012.
REPORT FROM CLOSED SESSION
Mayor Page announced that the Report from Closed Session would be given at the
Administrative Conference Room after the Regular Meeting.
COMMUNICATIONS FROM COMMISSIONS &PUBLIC
Oral Communications on Non-A2endized Items
None
Oral Communications-Council Direction to Staff
None
Communications from Boards and Commissions
West Valley—Mission Community College District Trustee Jack Lucas provided an
overview of the Council's Joint Meeting with the Board of Trustees. Mr. Lucas
introduced his fellow Board of Trustee members,the District's new Chancellor Patrick
Schmitt, and Interim West Valley College President Brad Davis.
Council Direction to Staff
None
ANNOUNCEMENTS
Vice Mayor Hunter reminded the audience that Heritage Day will be held on September
29, 2012 in the Village. Prominent characters from Saratoga's history will be in costume
and available for questioning. Information is available at http://saratogavillage.info/.
Council Member Lo shared that residents still have time to register to vote and the voter
registration form can now be filled out online at www.registertovote.ca.gov.
Mayor Page announced that the Montalvo Arts Center events catalog came out and
announced some of the upcoming activities.
CEREMONIAL ITEMS
1. Commendation for Stanford Tennis Program by John Whitlinger and directed by Tom
Sarsfield
Recommended action:
Read and present commendation honoring Stanford Tennis Program by John
Whitlinger and directed by Tom Sarsfield.
Mayor Page read and presented the commendation to Tom Sarsfield.
2. Commendation Honoring Brian Kuhn
Recommended action:
Read and present commendation honoring Brian Kuhn.
Brian Kuhn was not present to accept the commendation.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
3. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special Meeting and the Regular Meeting on
September 5, 2012.
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MILLER/CAPPELLO MOVED TO APPROVE CITY COUNCIL MINUTES
FOR THE SPECIAL MEETING AND THE REGULAR MEETING ON
SEPTEMBER 5,2012. MOTION PASSED 5-0-0.
4. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
9/4/2012
9/11/2012
MILLER/CAPPELLO MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 9/4/2012 AND
9/11/2012. MOTION PASSED 5-0-0.
5. Cox Avenue Pedestrian Crossing Project—Award of Construction Contract
Recommended action:
1. Move to declare Tennyson Electric to be the lowest responsible bidder on the
project.
2. Move to award a construction contract to Tennyson Electric in the amount of
$145,429
3. Move to authorize staff to execute change orders to the contract up to $14,500
Council Member Lo removed this item from the Consent Calendar to request
additional information about the bids received.
Public Works Director John Cherbone answered Council questions.
LO/HUNTER MOVED TO:
1.DECLARE TENNYSON ELECTRIC TO BE THE LOWEST
RESPONSIBLE BIDDER ON THE PROJECT;
2.AWARD A CONSTRUCTION CONTRACT TO TENNYSON ELECTRIC
IN THE AMOUNT OF$145,429; AND
3.AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE
CONTRACT UP TO$14,500.
MOTION PASSED 5-0-0.
6. Agreements with CSG Consultants for Building Inspection and Plan Check Services
Recommended action:
Authorize the City Manager to execute an agreement with CSG Consultants for
building inspection services and an agreement for building plan check services.
MILLER/CAPPELLO MOVED TO AUTHORIZE THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH CSG CONSULTANTS FOR BUILDING
INSPECTION SERVICES AND AN AGREEMENT FOR BUILDING PLAN
CHECK SERVICES. MOTION PASSED 5-0-0.
7. Highway 9 Safety Improvement Project Phase II--Award of Construction Contract
Recommended action:
1. Move to declare GradeTech Inc. of San Ramon to be the lowest responsible bidder
on the project.
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2. Move to award a construction contract to GradeTech Inc. in the amount of
$887,690.00
3. Move to authorize staff to execute change orders to the contract up to $88,000.
Council Member Miller removed this item from the Consent Calendar to
acknowledge a desk item provided by staff, requesting that the item be continued to
the next regular meeting.
MILLER/CAPPELLO MOVED TO CONTINUE ITEM 7-HIGHWAY 9
SAFETY IMPROVEMENT PROJECT PHASE II—AWARD OF
CONSTRUCTION CONTRACT TO THE NEXT REGULAR CITY COUNCIL
MEETING. MOTION PASSED 5-0-0.
8. Ordinance Amendment ZOAl2-0009; City Initiated Amendments to Article 15-16
(P-C District).
Recommended action:
Waive the second reading and adopt the ordinance amending Article 15-16 of the
City Code.
ORDINANCE NO.299
MILLER/CAPPELLO MOVED TO WAIVE THE SECOND READING AND
ADOPT THE ORDINANCE AMENDING ARTICLE 15-16 OF THE CITY
CODE. MOTION PASSED 5-0-0.
PUBLIC HEARINGS
9. Application MIL12-0002; 19161 Cox Avenue (386-47-039); Yingzhou Dai& Jun
Xie -The applicant is requesting Landmark Designation and a Mills Act Agreement
for a Craftsman Bungalow styled house built in 1915 by Joseph Emory Cox
Recommended action:
1.Conduct the public hearing;
2.Waive first reading and introduce the Ordinance;
3.Adopt the attached Resolution and direct the City Manager to enter into a Mills Act
Agreement for the property located at 19161 Cox Avenue.
4.Direct staff to place the second reading and adoption of the Ordinance on the
consent calendar for the next regular Council following introduction of the
Ordinance.
Senior Planner Christopher Riordan presented the staff report.
Mayor Page invited the applicant to address the Council.
The applicant,Yingzhou"Joe"Dai, addressed the Council and requested Landmark
Designation and Mills Act Agreement for his property.
Mayor Page invited public comment on the item.
No one requested to speak.
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RESOLUTION NO. 12-053
MILLER/CAPPELLO MOVED TO WAIVE FIRST READING AND
INTRODUCE THE ORDINANCE; ADOPT THE RESOLUTION ATTACHED
TO THE STAFF REPORT AND DIRECT THE CITY MANAGER TO ENTER
INTO A MILLS ACT AGREEMENT FOR THE PROPERTY LOCATED AT
19161 COX AVENUE; AND DIRECT STAFF TO PLACE THE SECOND
READING AND ADOPTION OF THE ORDINANCE ON THE CONSENT
CALENDAR FOR THE NEXT REGULAR COUNCIL FOLLOWING
INTRODUCTION OF THE ORDINANCE. MOTION PASSED 5-0-0.
10. Ordinance Amending City Code 11-05 and 11-10 (Standards and Procedures for City
Park Use)
Recommended action:
Conduct a public hearing; introduce and waive the first reading of the ordinance
modifying Articles 11-05 and 11-10 of the City Code and updating City park
standards and procedures for use; and direct staff to place the ordinance on the
Consent Calendar for adoption at the next regular meeting of the City Council.
City Clerk Crystal Bothelio presented the staff report and shared that the Council had
been provided with an updated copy of the ordinance, which included minor
clarifications to the ordinance language.
Mayor Page invited public comment on the item.
The following people spoke:
Susan Klear expressed concerns regarding access to Wildwood Park.
Lea Ann Hernandez observed that City regulations for large events have been
inconsistent in the past.
No one else requested to speak.
Council Member Cappello observed that the word"more" should be inserted between
"groups of twelve (12)or"and"persons where alcohol will be consumed" in 11-
10.015 of the proposed ordinance.
MILLER/CAPPELLO MOVED TO INTRODUCE AND WAIVE THE FIRST
READING OF THE UPDATED ORDINANCE PROVIDED AT THE
COUNCIL MEETING MODIFYING ARTICLES 11-05 AND 11-10 OF THE
CITY CODE AND UPDATING CITY PARK STANDARDS AND
PROCEDURES FOR USE; CORRECT THE TYPOGRAPHICAL ERROR IN
11-10.015; AND DIRECT STAFF TO PLACE THE UPDATED ORDINANCE
ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT
REGULAR MEETING OF THE CITY COUNCIL. MOTION PASSED 5-0-0.
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OLD BUSINESS
11. Santa Clara Valley Water District's Safe, Clean Water and Natural Flood Protection
Program Special Parcel Tax(Measure B)
Recommended action:
Discuss resolution adopted by the City Council on June 20, 2012 in support of Santa
Clara Valley Water District's Safe, Clean Water and Natural Flood Protection Special
Parcel Tax(Measure B) and provide direction to staff regarding the Council's support
for Measure B.
Mayor Page introduced the item and invited Santa Clara Valley Water District CEO
Beau Goldie to make a presentation to the Council.
Beau Goldie, Santa Clara Valley Water District CEO, addressed the City Council.
Dr. Liang Lee, Santa Clara Valley Water District Deputy Operating Officer of the
Coyote/Parajo Watersheds, answered Council questions regarding the timing and
purpose of the measure.
Santa Clara Valley Water District Board Chair Linda J. LeZotte spoke and shared
information about financial reforms that have taken place at the Water District in
recent years.
Mayor Page invited public comment on the item.
The following person requested to speak:
Nai Hsueh encouraged the Council to continue supporting Measure B.
MILLER/CAPPELLO MOVED TO REAFFIRM THE CITY COUNCIL'S
POSITION OF SUPPORT FOR MEASURE B. MOTION PASSED 4-1-0 WITH
LO OPPOSING.
At 9:04 p.m., Mayor Page invited students from Prospect High School to join him on
the stage and asked the students introduce themselves. The Council returned to the
meeting at 9:12 p.m.
12. Winter 2012 Issue of The Saratogan
Recommended action:
Accept report and direct staff accordingly.
Administrative Analyst II Mainini Cabute presented staff report and sought council
input on the winter issue of the Saratogan.
Vice Mayor Hunter suggested including the Witchy Walk-a-Bout in the next
Saratogan and encouraged distribution of the Saratogan to local schools.
Council Member Miller noted that the City could distribute the Saratogan
electronically to the schools.
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Mayor Page suggested that the City help draw attention to the event calendars
maintained by the Chamber and Destination Saratoga committee and include an
article on Destination Saratoga in the next issue of the Saratogan.
Council Member Miller suggested that the Saratogan include an article on the
Saratoga Patch.com site that will be live soon.
Council Member Lo proposed use of a holiday-related theme.
Vice Mayor Hunter suggested including an article encouraging the public to shop at
Saratoga businesses for the holidays.
Mayor Page asked that the next issue include a readership drawing.
Council Member Miller recommended expanding readership of the newsletter by
sending links to the online version to various email distribution lists, including the
Saratoga Village Development Council list.
NEW BUSINESS
13. Outdoor Movie Equipment Purchase
Recommended action:
Accept report and provide direction to staff on whether or not to purchase outdoor
movie equipment.
Administrative Analyst II Mainini Cabute presented staff report.
Mayor Page invited public comment on the item.
No one requested to speak.
COUNCIL DIRECTION:
Council directed the Parks and Recreation Commission to provide a recommendation
to the City Council by February on the possibility of holding an outdoor movie series
in Saratoga during the summer. The recommendation should address the following:
- Is it feasible to conduct a movie series?If it is,when and how many movie nights
does the Commission propose holding?
- Is it more cost effective to rent equipment, purchase equipment, or take a hybrid
approach to equipment purchase and rental (similar to what the City of Mountain
View has done)?
- What is the reasoning behind the number and frequency of outdoor movie events
hosted by other cities?
ADHOC &AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Hakone Foundation Board—the Board will be meeting on Friday, September 21, 2012.
Santa Clara County Cities Association—at the last meeting, information about Hetch
Hetchy, Valley Verde, and an update on the Santa Clara County Recycling and Waste
Reduction Commission was presented. At the next Cities Association meeting, two
appointments will be made to the MTC. Elected officials interested in serving should
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attend the October meeting to be nominated and contact the Executive Director of the
Cities Association for additional information.
West Valley Mayors and Managers Association—communications strategies and methods
during a disaster were discussed at the last meeting.
West Valley Sanitation District—Mayor Page reported that the new Director of the
Sanitation District has been working out well thus far.
League of California Cities—Mayor Page provided an update on the status of resolutions
voted upon at the League of California Cities Annual Conference.
Vice Mayor Jill Hunter
KSAR Community Access TV Board—Vice Mayor Hunter will be producing a new
television show called"Tree Talk"once a month that will be shown on KSAR. The show
will feature licensed arborists sharing information on how to care for trees. KSAR now
has 130 Saratoga highlights that can be viewed on www.youtube.com.
West Valley Flood Control& Watershed Advisory Committee—the Water District hosted
a tour, which included stops at the Almaden quicksilver mines,Lake Almaden, and in
Willow Glen.
Council Member Emily Lo
Council Member Lo had nothing to report.
Council Member Howard Miller
Council Finance Committee—initial work to begin the City's Comprehensive Annual
Finance Report(CAFR)has started. The CAFR will be available later this fall.
Valley Transportation Authority PAC—at the last meeting,the Regional Housing Needs
Allocation strategy and One Bay Area Grant were discussed.
Council Member Manny Cappello
Chamber of Commerce—Council Member Cappello provided an update on Destination
Saratoga and shared that the Destination Saratoga site on tourism is now live. The web
address is http://www.gosaratogaca.com.Additionally,the Chamber will be developing a
youth activity group.
CITY COUNCIL ITEMS
None
CITY MANAGER'S REPORT
None
ADJOURNMENT
Mayor Page adjourned to Closed Session in the Administrative Conference Room at
10:18 p.m. and stated that the Closed Session Report would be given at the
Administrative Conference Room.
Minutes respectfully�{submitted:
-1���Crysta GlArra4
helio, City Clerk
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