HomeMy WebLinkAbout07-03-2013 City Council minutes MINUTES
WEDNESDAY, JULY 3, 2013
SARATOGA SPECIAL CITY COUNCIL MEETING
The City Council held a Closed Session at 5:00 p.m. in the Administrative Conference
Room at City Hall at 13777 Fruitvale Avenue. At 6:00 p.m., the Council held a Study
Session with Anderson Brule Architects on the Civic Theater Master Plan.
SARATOGA REGULAR CITY COUNCIL MEETING
Mayor Hunter called the meeting to order at 7:03 p.m. and led the pledge of allegiance.
ROLL CALL
PRESENT Mayor Jill Hunter, Vice Mayor Emily Lo, Council Members
Howard Miller, Manny Cappello, and Chuck Page
ABSENT: None
ALSO PRESENT: Dave Anderson, City Manager
Richard Taylor, City Attorney
Crystal Bothelio, City Clerk
James Lindsay, Community Development Director
Michael Taylor, Recreation and Facilities Director
Brian Babcock, Administrative Analyst I
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2, the agenda for
this meeting was properly posted on June 27, 2013.
REPORT FROM CLOSED SESSION
Mayor Hunter announced that there was nothing to report from Closed Session.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Michael Metz on Valley Vista Drive spoke about problems with coyotes in his
neighborhood and elsewhere in the community.
Council Member Miller thanked Michael for his efforts to address the coyote issues and
shared that the Santa Clara County Vector Control District had set traps to catch
problematic coyotes.
City Manager Dave Anderson added that box traps were placed on June 29, 2013 and will
be checked every 24 hours. No coyotes have been caught. Consequently, a snare trap will
be placed following the July 4th holiday. Residents are encouraged to report sightings of
coyotes to Vector Control at(408) 918-4770.
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Oral Communications - Council Direction to Staff
None
Communications from Boards and Commissions
Mayor Hunter provided an overview of the Study Session with Anderson Brule
Architects on the Civic Theater Master Plan.
Council Direction to Staff
None
ANNOUNCEMENTS
Council Member Miller announced summer programs offered through the City of
Saratoga. He noted that additional information is available in the City of Saratoga
Recreation Activity Guide. He also shared that the annual Independence Day celebration
will take place at Kevin Moran Park on July 4th starting at 10:00 a.m. Council Member
Miller then stated that the City will be holding a community workshop on the Saratoga
Quarry Park Master Plan on July 9, 2013 at 6:30 p.m. in the Joan Pisani Community
Center. He encouraged residents to attend the meeting and provide input on the future of
the park. He also shared that the second summer movie night event will be on July 19,
2013 at 8:00 p.m. at El Quito Park. The last movie night event will be on August 16 and
will feature the movie, Tangled.
Council Member Cappello announced the Chamber of Commerce's 4th Annual Saratoga
Classic Car Show on Sunday, July 21, 2013 from 10:00 a.m. to 5:00 p.m. in Saratoga
Village on Big Basin Way.
Council Member Page reminded the City Council that the Association of Bay Area
Governments (ABAG) Executive Board will vote on Plan Bay Area on July 18. He
encouraged members of the public and the City Council to write to members of the
Executive Board to express their opinions on Plan Bay Area. He suggested contacting
Mountain View Council Member Ronit Bryant.
Mayor Hunter thanked the many residents who have been taking the time to ensure that
plants and flowers in the pots and hanging planters throughout the Village are properly
watered during the recent heat wave.
CEREMONIAL ITEMS
1. Appointment of Traffic Safety Commissioner and Oath of Office
Recommended action:
Adopt the attached resolution appointing Mitch Kane to the Traffic Safety
Commission and direct the City Clerk to administer the Oath of Office.
Mayor Hunter shared that Mitch Kane was unable to attend the Council Meeting to be
sworn in, but asked the City Council to take action on the resolution confirming his
appointment.
RESOLUTION NO. 13-053
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PAGE/MILLER MOVED TO APPROVE THE RESOLUTION APPOINTING
MITCH KANE TO THE TRAFFIC SAFETY COMMISSION AND DIRECT
THE CITY CLERK TO ADMINISTER THE OATH OF OFFICE. MOTION
PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE.
ABSENT: NONE. ABSTAIN: NONE.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
2. City Council Meeting Minutes
Recommended action:
Approve City Council minutes for the Special and Regular City Council Meeting on
June 19, 2013.
PAGE/MILLER MOVED TO APPROVE CITY COUNCIL MINUTES FOR
THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON JUNE 19,
2013. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE.
NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.
3. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
6/18/2013
6/25/2013
PAGE/MILLER MOVED TO REVIEW AND ACCEPT CHECK REGISTERS
FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES:
6/18/2013 AND 6/25/2013. MOTION PASSED. AYES: HUNTER, LO, MILLER,
CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.
4. Treasurer's Report for the Month Ended May 31, 2013
Recommended action:
Review and accept the Treasurer's Report for the month ended May 31, 2013.
PAGE/MILLER MOVED TO ACCEPT THE TREASURER'S REPORT FOR
THE MONTH ENDED MAY 31, 2013. MOTION PASSED. AYES: HUNTER,
LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN:
NONE.
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5. Resolution Authorizing Final Disposition of Certain City Records
Recommended action:
Adopt resolution authorizing final disposition of certain city records.
RESOLUTION NO. 13-043
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PAGE/MILLER MOVED TO ADOPT RESOLUTION AUTHORIZING FINAL
DISPOSITION OF CERTAIN CITY RECORDS. MOTION PASSED. AYES:
HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE.
ABSTAIN: NONE.
6. Annual Approval of the City's Investment Policy
Recommended action:
Review and approve the Investment Policy for FY 2013/14.
PAGE/MILLER MOVED TO REVIEW AND APPROVE THE INVESTMENT
POLICY FOR FY 2013/14. MOTION PASSED. AYES: HUNTER, LO, MILLER,
CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.
7. Citizen Options for Public Safety - Supplemental Law Enforcement Services Funds
Grant
Recommended action:
Adopt resolution authorizing the continued use of the Citizen Options for Public
Safety Program's Supplemental Law Enforcement Services Fund (COPS/SLESF)
Grant as a source of funds for additional public safety services.
RESOLUTION NO. 13-047
PAGE/MILLER MOVED TO ADOPT RESOLUTION AUTHORIZING THE
CONTINUED USE OF THE CITIZEN OPTIONS FOR PUBLIC SAFETY
PROGRAM'S SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND
(COPS/SLESF) GRANT AS A SOURCE OF FUNDS FOR ADDITIONAL
PUBLIC SAFETY SERVICES. MOTION PASSED. AYES: HUNTER, LO,
MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN:
NONE.
8. Agreement for Annual Financial Audit Services
Recommended action:
Authorize the City Manager to enter into an agreement for professional auditing
services between the City of Saratoga and Chavan& Associates, LLP Certified
Public Accountants, for the three fiscal years 2012/13 through 2014/15 with one-year
options for each of the following two years (FY's 2015/16 and 2016/17).
PAGE/MILLER MOVED TO AUTHORIZE THE CITY MANAGER TO
ENTER INTO AN AGREEMENT FOR PROFESSIONAL AUDITING
SERVICES BETWEEN THE CITY OF SARATOGA AND CHAVAN &
ASSOCIATES, LLP CERTIFIED PUBLIC ACCOUNTANTS, FOR THE
THREE FISCAL YEARS 2012/13 THROUGH 2014/15 WITH ONE-YEAR
OPTIONS FOR EACH OF THE FOLLOWING TWO YEARS (FY'S 2015/16
AND 2016/17). MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO,
PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN:NONE.
9. Resolution to Establish Property Tax Levy for Debt Service Payments on the Library
General Obligation Bonds
Recommended action:
Adopt the attached resolution which sets the property tax levy rate to provide for the
Library General Obligation Bond's debt service payment at$.0074 per $100 of
Assessed Valuation.
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Council Member Miller removed this item from the Consent Calendar to provide
additional information about the City's General Obligation Bond.
Mayor Hunter invited public comment on the item.
No one requested to speak.
RESOLUTION NO. 13-048
MILLER/PAGE MOVED TO ADOPT THE ATTACHED RESOLUTION
WHICH SETS THE PROPERTY TAX LEVY RATE TO PROVIDE FOR THE
LIBRARY GENERAL OBLIGATION BOND'S DEBT SERVICE PAYMENT
AT $.0074 PER$100 OF ASSESSED VALUATION. MOTION PASSED. AYES:
HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE.
ABSTAIN: NONE.
10. Resolution Naming City Representative to the ABAG PLAN Board
Recommended action:
Adopt resolution designating City of Saratoga representatives to the Association of
Bay Area Government's (ABAG) Pooled Liability Assurance Network(PLAN)
Corporation Board of Directors.
Council Member Page removed this item from the Consent Calendar to request
additional information about the City's liability insurance.
City Manager Dave Anderson addressed Council questions.
Michael Taylor, Recreation and Facilities Director and the City's Risk Manager, also
provided additional information about the City's liability insurance.
Mayor Hunter invited public comment on the item.
No one requested to speak.
RESOLUTION NO. 13-049
PAGE/CAPPELLO MOVED TO ADOPT RESOLUTION DESIGNATING CITY
OF SARATOGA REPRESENTATIVES TO THE ASSOCIATION OF BAY
AREA GOVERNMENT'S (ABAG) POOLED LIABILITY ASSURANCE
NETWORK(PLAN) CORPORATION BOARD OF DIRECTORS. MOTION
PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE.
ABSENT: NONE. ABSTAIN: NONE.
11. Resolution Supporting Measure A, Santa Clara County Library District Special Tax
Renewal
Recommended action:
Approve the attached resolution in support of Measure A, renewal of the Santa Clara
County Library District special tax.
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Council Member Cappello removed this item from the Consent Calendar to discuss
Measure A and invited Saratoga Community Librarian Gayathri Kanth to speak about
the Measure.
Gayathri Kanth, Saratoga Community Librarian, addressed the City Council.
Mayor Hunter invited public comment on the item.
No one requested to speak.
RESOLUTION NO. 13-050
CAPPELLO/PAGE MOVED TO APPROVE THE ATTACHED RESOLUTION
IN SUPPORT OF MEASURE A,RENEWAL OF THE SANTA CLARA
COUNTY LIBRARY DISTRICT SPECIAL TAX. MOTION PASSED. AYES:
HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE.
ABSTAIN: NONE.
PUBLIC HEARINGS
12. Confirmation of Report and Assessment of 2013 Weed Abatement Program
Recommended action:
Open public hearing, accept public testimony, close public hearing, and adopt
resolution confirming report and assessment of hazardous vegetation abatement
charges.
City Clerk Crystal Bothelio presented the staff report and introduced Moe Kumre,
Weed Abatement Program Coordinator with the Santa Clara County Department of
Agriculture.
Moe Kumre, Weed Abatement Program Coordinator with the Santa Clara County
Department of Agriculture, addressed Council questions.
Mayor Hunter invited public comment on the item.
No one requested to speak.
RESOLUTION NO. 13-051
PAGE/MILLER MOVED TO OPEN PUBLIC HEARING,ACCEPT PUBLIC
TESTIMONY, CLOSE PUBLIC HEARING,AND ADOPT RESOLUTION
CONFIRMING REPORT AND ASSESSMENT OF HAZARDOUS
VEGETATION ABATEMENT CHARGES. MOTION PASSED. AYES:
HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT: NONE.
ABSTAIN: NONE.
OLD BUSINESS
None
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NEW BUSINESS
13. Application for Community Event Grant Funds
Recommended action:
Review Community Event Grant Program application and determine whether to
allocate grant funds.
City Clerk Crystal Bothelio presented the staff report.
Mayor Hunter invited the applicant, Viji Mani, to address the City Council.
Viji Mani spoke about the Community Event Grant application she submitted.
Mayor Hunter invited public comment on the item.
An unnamed speaker addressed the City Council to ask a question about the date of
the event and thanked City Council Members for attending performances in the
theater.
No one else requested to speak.
The Council thanked the applicant for taking the time to prepare an application, but
decided not to allocate any funds for the event.
14. Saratoga Emergency Operations Plan(EOP)
Recommended action:
Approve the new Emergency Operations Plan (EOP).
Jim Yoke, Emergency Services Coordinator with the Santa Clara County Fire
Department,presented the staff report on this item.
Council Member Page noticed that the incorporation date of the City was incorrect in
the plan and requested that typo be corrected.
Mayor Hunter invited public comment on the item.
No one requested to speak.
RESOLUTION NO. 13-052
MILLER/LO MOVED TO APPROVE THE NEW EMERGENCY
OPERATIONS PLAN WITH TYPOS CORRECTED. MOTION PASSED.
AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES: NONE. ABSENT:
NONE. ABSTAIN: NONE.
15. Provide Direction on the Planning Commission's Review of the City's Residential
Green Building Standards
Recommended action:
Provide direction on the scope of review.
Community Development Director James Lindsay presented the staff report.
Mayor Hunter invited public comment on the item.
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No one requested to speak.
MILLER/PAGE MOVED TO PROCEED WITH IMPLEMENTATION OF
MINIMUM GREEN BUILDING STANDARDS IMPOSED BY THE STATE
OF CALIFORNIA AND REVIEW GREEN BUILDING STANDARDS IN 2
YEARS. MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO,
PAGE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.
16. Council Meeting Decorum
Recommended action:
Accept report and direct staff accordingly.
City Clerk Crystal Bothelio presented the staff report.
Mayor Hunter invited public comment.
No one requested to speak.
PAGE/MILLER MOVED TO DIRECT STAFF TO RETURN TO THE CITY
COUNCIL WITH A REVISION TO THE CITY COUNCIL NORMS OF
OPERATION AND RULES OF ORDER AND PROCEDURE THAT
INCLUDES THE FOLLOWING CHANGES:
• REVISE SECTION 3, C TO ALSO APPLY TO CITY COMMISSIONS;
• ADD LANGUAGE FROM THE CITY OF SAN JOSE CODE OF
CONDUCT FOR PUBLIC MEETINGS ON PUBLIC MEETING
DECORUM; AND
• REMOVE SECTION 4, G.
MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES:
NONE. ABSENT: NONE. ABSTAIN: NONE.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Jill Hunter
Mayor Hunter indicated that she had nothing to report.
Vice Mayor Emily Lo
West Valley Mayors and Managers—Vice Mayor Lo stated that she attended the West
Valley Mayors and Managers meeting on behalf of the Mayor. During the meeting,
collaboration between Youth Commissions in the West Valley Cities was discussed.
Council Member Howard Miller
Council Member Miller said he had nothing to report.
Council Member Manny Cappello
Chamber of Commerce—Council Member Cappello shared he attended both a Chamber
of Commerce Board meeting and a meeting for Destination Saratoga, which has formed
its own non-profit organization. Destination Saratoga is planning a first class sit down
meal event on Big Basin Way for September 2013. The event is intended to showcase
Saratoga's fine restaurants and other features. Council Member Cappello requested that
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the Council Agency and Ad Hoc Committee assignments be revised to include a liaison
to Destination Saratoga.
SASCC—the Board held a meeting last week. The contract with the City of Saratoga was
discussed. Additionally, SASCC held an open house for the Adult Day Care Center last
week that was well attended. A Health Fair is planned for October 5, 2013.
Council Member Chuck Page
Santa Clara County Cities Association—the Cities Association will be naming a new
member to the new Emergency Operations Area Committee.
West Valley Sanitation District—Council Member Page shared he'll be attending a tour
of the wastewater treatment plan on July 11, 2013 at 1:30 p.m. and invited other members
of the Council to join him.
CITY COUNCIL ITEMS
Vice Mayor Lo asked if other members of the Council would like to direct staff to bring
forward a formal policy guiding event banners, including placement and design.
Council Members Miller and Cappello supported the request.
Council Member Cappello asked that a contract between the City of Saratoga and
Destination Saratoga be placed on the Council Agenda for August to define services
provided by Destination Saratoga to the City.
Council Member Page supported the request.
CITY MANAGER'S REPORT
City Manager Dave Anderson shared that he attended the West Valley Mayors and
Managers meeting with Vice Mayor Lo. He also attended a meeting on Destination
Saratoga.
ADJOURNMENT
PAGE/CAPPELLO MOVED TO ADJOURN THE MEETING AT 9:34 P.M.
MOTION PASSED. AYES: HUNTER, LO, MILLER, CAPPELLO, PAGE. NOES:
NONE. ABSENT: NONE. ABSTAIN: NONE.
Minutes respectfully submitted:
4i 11v
ry1l :othelio, City Clerk
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