HomeMy WebLinkAbout01-29-2014 City Council minutes -Special MINUTES
WEDNESDAY,JANUARY 29,2014
SARATOGA CITY COUNCIL SPECIAL MEETING
CALL MEETING TO ORDER
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Mayor Lo called the meeting to order at 5:33 p.m. in the Administrative Conference Room at City Hall
at 13777 Fruitvale Avenue in Saratoga.
ROLL CALL
PRESENT Mayor Emily Lo, Vice Mayor Howard Miller, Council Members
Manny Cappello, Chuck Page, Jill Hunter
ABSENT: None
ALSO PRESENT: Monica LaBossiere, Human Resources Manager
Crystal Bothelio, City Clerk
REPORT ON POSTING OF AGENDA
City Clerk Crystal Bothelio reported that pursuant to Gov't. Code 54954.2, the agenda for this meeting
was properly posted on January 24, 2014.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
Trish Cypher commented upon the City Manager recruitment and volunteered to assist with encouraging
public participation in the process.
COUNCIL DIRECTION TO STAFF
None
1. City Manager Recruitment
Recommended Action:
Review and provide direction on the timeline and approach for the City Manager recruitment.
Human Resources Manager Monica LaBossiere provided an overview of the recruitment
timeline and explained that the goal is to complete the recruitment and fill the City Manager
position the day after current City Manager Dave Anderson's retirement on July 23, 2014.
However, the Human Resources Manager informed the City Council that, depending on the
selected candidate's available start date, it is important the City Council remain flexible as the
City may not be able to fill the position for up to a month after July 23, 2014. In the event this
occurs, the City Council may need to appoint an Interim City Manager. The Human Resources
Manager shared that all current department heads have served as Interim City Manager on behalf
of City Manager Dave Anderson and suggested to the City Council that they may want to
consider the option of appointing a department head as Interim City Manager in the event the
need arises.
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The City Council discussed the timing of the recruitment and Interim City Manager options
should the City Manager position be vacant after July 23, 2014.
Human Resources Manager Monica LaBossiere explained that staff is seeking Council
authorization to request proposals from executive search firms to conduct the City Manager
recruitment. The typical scope of work,timeframe, and the average cost of executive search
firms was provided to the City Council.
The City Council discussed the executive search firms commonly used for City Manager
recruitments,the cost of hiring an executive search firm,the past experiences Council Members
have had with executive search firms, and options for engaging the public in the general
recruitment process.
MILLER/PAGE MOVED TO DIRECT STAFF TO OBTAIN A PROPOSAL FROM
WILLIAM AVERY & ASSOCIATES, INC. TO CONDUCT THE CITY MANAGER
RECRUITMENT AND SCHEDULE A SPECIAL MEETING WITHIN TWO WEEKS
FOR THE COUNCIL TO REVIEW THE PROPOSAL AND INTERVIEW WILLIAM
AVERY & ASSOCIATES,INC. MOTION PASSED. AYES: LO, MILLER, CAPPELLO,
PAGE, HUNTER.NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
The Council discussed availability for a special meeting to review the proposal. Options included
February 4, 2014 at 8:00 a.m., February 5, 2014 prior to the City Council Meeting, and February
11, 2014 at 8:00 a.m.
Human Resources Manager Monica LaBossiere said she will review the meeting options with
William Avery &Associates, Inc. and work with the City Clerk to schedule the special meeting.
Mayor Lo invited public comment on the item.
The following person requested to speak:
Trish Cypher asked for additional information on the recruitment costs and commented that she
would like the Council to select a City Manager who will have a long tenure with the City of
Saratoga.
No one else requested to speak.
ADJOURNMENT
PAGE/MILLER MOVED TO ADJOURN THE MEETING AT 6:14 P.M. MOTION PASSED.
AYES: LO, MILLER, CAPPELLO, PAGE, HUNTER.NOES:NONE. ABSTAIN:NONE. ABSENT:
NONE.
Minutes respectfully submitted:
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Crystal Bothelio, City Clerk
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