HomeMy WebLinkAbout02-04-2015 City Council minutes -study sessionMINUTES
WEDNESDAY, FEBRUARY 4, 2015
SARATOGA CITY COUNCIL SPECIAL MEETING
STUDY SESSION
CALL TO ORDER
Mayor Miller called the meeting to order at 7:30 p.m. in the City Hall Administrative Conference
Room at 13777 Fruitvale Avenue in Saratoga, CA.
ROLL CALL
PRESENT Mayor Howard Miller, Vice Mayor Manny Cappello, Council
Members Emily Lo, Mary -Lynne Bernald, Rishi Kumar
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Crystal Bothelio, City Clerk
John Cherbone, Public Works Director
Mary Furey, Finance & Administrative Services Director
Michael Taylor, Recreation & Facilities Director
Tony McFarlane, Finance Manager
Monica LaBossiere, Human Resources Manager
Brian Babcock, Administrative Analyst I
Mainini Cabute, Management Analyst II
ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS
None
AGENDA TOPICS
1. Mid -Year Budget Review & Five Year Forecast
2. Roadway Conditions & Pavement Management
3. Fiscal Year 2015/16 Capital Budget
4. Budget Wrap Up
Mayor Miller explained the study session had been scheduled as a follow up to the City Council
Retreat to conclude and finalize items 1 through 4 on the Retreat agenda. He then invited staff to
provide a brief overview of the items reviewed by the City Council thus far.
Finance and Administrative Services Director Mary Furey provided an overview of the
information presented to the City Council as part of the Mid -Year Budget Review and Five Year
Forecast.
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Public Works Director John Cherbone reviewed Roadway Conditions and Pavement
Management.
Mayor Miller and City Manager James Lindsay introduced a City Council prioritization exercise
for the Fiscal Year 2015/16 Capital Budget.
The City Council conducted the Fiscal Year 2015/16 Capital Budget prioritization exercise,
which included coming to consensus on changes to currently funded projects, changes to
currently unfunded projects, and decisions on candidate capital projects.
Mayor Miller invited public comment.
The following person requested to speak:
Michelle McIntyre
No one else requested to speak.
CAPPELLO/KUMAR MOVED TO DIRECT STAFF TO PREPARE A MID -YEAR
BUDGET ADJUSTMENT FOR FISCAL YEAR 2014/15 TO ALLOCATE $3.38
MILLION FOR PAYMENT OF A PORTION OF SARATOGA'S CALIFORNIA PUBLIC
EMPLOYEES' RETIREMENT SYSTEM (CALPERS) UNFUNDED ACCRUED
LIABILITY (UAL) AND SUBMIT THE PAYMENT TO CALPERS AS QUICKLY AS
POSSIBLE. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
Additions to Funded Capital Budget for Fiscal Year 2015/16
LO/BERNALD MOVED TO DIRECT STAFF TO INCLUDE THE FOLLOWING THE
PROPOSED FISCAL YEAR 2015/16 CAPITAL BUDGET:
VILLAGE CREEK TRAIL - DESIGN & ADD $80,000 TO EXISTING
ENVIRONMENTAL PROJECT
SINGLE PANE WINDOWS REPLACEMENT MOVE FROM UNFUNDED CIP,
FUND AT $40,000
CREEK/VILLAGE TRAIL PHASE I - MOVE FROM UNFUNDED CIP,
CONSTRUCTION FUND AT $100,000
VIA REGINA TRAIL MOVE FROM UNFUNDED CIP,
FUND AT $60,000
RESIDENTIAL STREET RECONSTRUCTION
BEAUMONT TRAFFIC CIRCLE
SARATOGA HILLS STORM DRAIN
IMPROVEMENTS
PARK PATHWAYS
TRAK-IT SOFTWARE SYSTEM UPGRADE
ROADWAY MAINTENANCE & REPAIRS
CURB & GUTTER MAINTENANCE & REPAIRS
EV CHARGING STATIONS
THEATER - ROOF TOP DUCT WORK
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FUND AT $300,000
FUND AT $30,000
FUND AT $44,000
FUND AT $50,000
FUND AT $60,000 FROM
DEVELOPMENT RESERVE
FUND AT $375,000
FUND AT $50,000
FUND AT $78,000
FUND AT $90,000
THEATER - BOILER REPLACEMENT
CITY WEBSITE/INTRANET REDESIGN
VILLAGE VISIONING SPECIFIC PLAN UPDATE,
PHASE I
SUSTAINABLE LANDSCAPE PROJECT
WARNER HUTTON HOUSE - STORAGE BUILDING
& FURMSHINGS
PROSPECT CENTER FURNISHINGS
BRIDGE MAINTENANCE & REPAIRS
BIG BASIN WAY TURNAROUND DESIGN
SARATOGA HILLS STORM DRAIN
IMPROVEMENT'S
CORPORATION YARD - EQUIPMENT SHEDS
EL QUITO CURB & GUTTER
CORPORATION YARD GATE
FUND AT $90,000
FUND AT $75,000
FUND AT $100,000
FUND AT $25,000
FUND AT 830,000
FUND AT $28,000
FUND AT $50,000
CLOSEOUT
CLOSEOUT
REJECT CANDIDATE PROJECT
REMOVE FROM UNFUNDED CIP
REMOVE FROM UNFUNDED CIP
THE FINANCE COMMITTEE WAS ALSO DIRECTED MAKE A
RECOMMENDATION TO THE CITY COUNCIL ON WHETHER THE FOLLOWING
PROJECTS SHOULD BE INCLUDED AS A REOCCURRING CAPITAL BUDGET
PRIORITY: RESIDENTIAL STREET RECONSTRUCTION, PARK PATHWAYS1
ROADWAY MAINTENANCE AND REPAIR, AND CURB AND GUTTER
MAINTENANCE AND REPAIRS. MOTION PASSED. AYES: MILLER, CAPPELLO, LO,
BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
ADJOURNMENT
Mayor Miller adjourned the meeting at 10:48 p.m.
Minutes respectfully submitted:
Oat ertW
Crystal Bothelio, City Clerk
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