HomeMy WebLinkAbout12-17-2014 City Council MinutesMINUTES
WEDNESDAY, DECEMBER 17, 2014
SARATOGA CITY COUNCIL SPECIAL MEETING
The City Council held a Joint Meeting with the Hakone Foundation Board of Trustees at 6:00
p.m. in the Administrative Conference Room at City Hall at 13777 Fruitvale Avenue.
SARATOGA CITY COUNCIL REGULAR MEETING
Mayor Miller called the Regular Meeting to order at 7:02 p.m. in the Civic Theater at 13777
Fruitvale Avenue and led the Pledge of Allegiance.
ROLL CALL
PRESENT Mayor Howard Miller, Vice Mayor Manny Cappello, Council
Members Emily Lo, Mary -Lynne Bernald, Rishi Kumar
ABSENT: None
ALSO PRESENT: James Lindsay, City Manager
Richard Taylor, City Attorney
John Cherbone, Public Works Director
Mary Furey, Finance & Administrative Services Director
Michael Taylor, Recreation & Facilities Director
Christopher Riordan, Senior Planner
Brian Babcock, Administrative Analyst I
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Crystal Bothelio reported that the agenda for this meeting was properly posted on
December 12, 2014.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Robert Lanz shared his concerns regarding the death of Audrie Pott, cyber bullying, active
shooter scenarios, and encouraged the City Council to do what it can to protect young people.
Trish Cypher read a letter regarding Plan Bay Area and expressed objections to Plan Bay Area.
Oral Communications - Council Direction to Staff
None
Communications from Boards and Commissions
Ann Waltonsmith, Chair of the Hakone Foundation Board of Trustees, provided an overview of
the City Council's Joint Meeting with the Hakone Foundation Board of Trustees. She also noted
that in 2015, Hakone will begin celebrating its centennial. The celebration will run through 2017
to recognize important events in the history of Hakone Gardens. She also invited the public to
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visit Hakone Gardens and shared that the City and Hakone Gardens will soon be working
together to create a master plan for Hakone Gardens.
Council Direction to Staff
None
ANNOUNCEMENTS
Mayor Miller announced programs in the Saratoga Recreation Activity Guide, which includes
the City's newsletter, the Saratogan.
Vice Mayor Cappello announced Fly Me to the Moon, a dance held in partnership between the
Saratoga Youth Commission and Saratoga Area Senior Coordinating Council (SASCC). The
event will take place on Saturday, January 24, 2015 from 6:00 p.m. to 10:00 p.m. at the Saratoga
Prospect Center and is intended to promote intergenerational connections. People of all ages are
invited to attend.
Council Member Kumar announced the third annual Christmas Karaoke event at Blue Rock
Shoot on Friday, December 19, 2014 from 7:30 p.m. to 10:30 p.m. The event is free and
organized by the Saratoga Cares Foundation. On January 31 in the afternoon at Saratoga Library,
Saratoga Cares will also be holding a bicycle safety forum for youth. Parents and children are
invited to attend to learn more about bicycle safety.
Mayor Miller added that despite recent rainfall, California is still experiencing drought
conditions and residents should continue doing their part to save water.
CEREMONIAL ITEMS
1. Commendation Honoring Outgoing Traffic Safety Commissioner Nancy Kirk
Recommended action:
Read and present commendation.
Mayor Miller presented the commendation to Nancy Kirk and recognized her service to the
City of Saratoga.
2. Commissioner Appointment and Oath of Office
Recommended action:
Adopt the resolution appointing Rina Shah and Paula Cappello to the Heritage Preservation
Commission and John Chen to the Traffic Safety Commission.
Mayor Miller introduced the item.
RESOLUTION NO. 14-072
CAPPELLO/LO MOVED TO ADOPT THE RESOLUTION APPOINTING RINA
SHAH AND PAULA CAPPELLO TO THE HERITAGE PRESERVATION
COMMISSION AND JOHN CHEN TO THE TRAFFIC SAFETY COMMISSION.
MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
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City Clerk Crystal Bothelio administered the Oath of Office to Rina Shah, Paula Cappello,
and John Chen.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
3. City Council Meeting Minutes
Recommended action:
Approve the City Council minutes for the Special City Council Meeting on December 2,
2014 and the Special and Regular City Council Meeting on December 3, 2014.
CAPPELLO/LO MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE
SPECIAL CITY COUNCIL MEETING ON DECEMBER 2, 2014 AND THE
SPECIAL AND REGULAR CITY COUNCIL MEETING ON DECEMBER 3, 2014.
MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
4. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment cycles:
12/2/2014 Period 6
12/9/2014 Period 6
CAPPELLO/LO MOVED TO ACCEPT CHECK REGISTERS FOR THE
FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 12/2/2014 PERIOD 6
AND12/9/2014 PERIOD 6. MOTION PASSED. AYES: MILLER, CAPPELLO, LO,
BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
5. Treasurer's Report for the Month Ended October 31, 2014
Recommended action:
Review and accept the Treasurer's Report for the month ended October 31, 2014.
CAPPELLO/LO MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE
MONTH ENDED OCTOBER 31, 2014. MOTION PASSED. AYES: MILLER,
CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT:
NONE.
6. Approval of Sport User Agreements - 2015
Recommended action:
Approve Sport User Agreements with American Youth Soccer Organization, Saratoga Little
League, Quito Little League, De Anza Youth Soccer League, West Valley Lacrosse Club,
West Valley Youth Soccer League, CISL (Adult Soccer League), and Saratoga Pony League
for the use of Saratoga City parks and Prospect High School for organized sport use, and
authorize the City Manager to execute the same.
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CAPPELLO/LO MOVED TO APPROVE SPORT USER AGREEMENTS WITH
AMERICAN YOUTH SOCCER ORGANIZATION, SARATOGA LITTLE LEAGUE
QUITO LITTLE LEAGUE, DE ANZA YOUTH SOCCER LEAGUE, WEST VALLEY
LACROSSE CLUB, WEST VALLEY YOUTH SOCCER LEAGUE, CISL (ADULT
SOCCER LEAGUE), AND SARATOGA PONY LEAGUE FOR THE USE OF
SARATOGA CITY PARKS AND PROSPECT HIGH SCHOOL FOR ORGANIZED
SPORT USE, AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE
SAME. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR.
NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
7. 2015 Hazardous Vegetation Program Commencement Resolution
Recommended action:
Approve resolution declaring hazardous vegetation (weeds) as a public nuisance and setting a
public hearing on January 21, 2015 to consider objections to the Abatement List.
RESOLUTION NO. 14-073
CAPPELLO/LO MOVED TO APPROVE RESOLUTION DECLARING HAZARDOUS
VEGETATION (WEEDS) AS A PUBLIC NUISANCE AND SETTING A PUBLIC
HEARING ON JANUARY 21, 2015 TO CONSIDER OBJECTIONS TO THE
ABATEMENT LIST. MOTION PASSED. AYES: MILLER, CAPPELLO, LO,
BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
8. Second Amendment to Independent Contractor Agreement with PlaceWorks Extending the
Term of the Agreement
Recommended action:
1. Approve Second Amendment to Independent Contractor Agreement with PlaceWorks to
extend the term of the Agreement to June 30, 2015.
2. Authorize the City Manager to execute the same.
CAPPELLO/LO MOVED TO: 1) APPROVE SECOND AMENDMENT TO
INDEPENDENT CONTRACTOR AGREEMENT WITH PLACEWORKS TO
EXTEND THE TERM OF THE AGREEMENT TO JUNE 30, 2015; AND 2)
AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION
PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
9. Housing Element Implementation Ordinance
Recommended action:
Waive the second reading and adopt the proposed ordinance.
Mayor Miller removed this item from the Consent Calendar to comment upon it.
Mayor Miller invited public comment on the item.
No one requested to speak.
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ORDINANCE NO. 324
CAPPELLO/BERNALD MOVED TO WAIVE THE SECOND READING AND ADOPT
THE PROPOSED ORDINANCE. MOTION PASSED. AYES: MILLER, CAPPELLO,
LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
PUBLIC HEARINGS
None
OLD BUSINESS
None
NEW BUSINESS
10. Presentation and Council Direction on linkAges TimeBank Program
Recommended action:
Receive presentation on the linkAges TimeBank Program and provide staff with direction on
introduction and launch of the program in Saratoga.
City Clerk Crystal Bothelio presented the staff report on this item and invited representatives
of the Palo Alto Medical Foundation to give a presentation to the City Council on TimeBank.
Vandana Pant, Palo Alto Medical Foundation Senior Director of Strategic Initiatives, and
Christina Araiza, Palo Alto Medical Foundation Community Engagement Manager,
delivered a presentation to the City Council.
Mayor Miller invited public comment on the item.
No one requested to speak.
CAPPELLO/LO MOVED TO DIRECT STAFF TO WORK WITH THE PALO ALTO
MEDICAL FOUNDATION TO LAUNCH THE LINKAGES TIMEBANK PROGRAM
IN THE CITY OF SARATOGA. MOTION PASSED. AYES: MILLER, CAPPELLO, LO,
BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
11. Review of Median Banner Policy
Recommended action:
Receive report and direct staff accordingly.
Brian Babcock, Administrative Analyst, presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
CAPPELLO/LO MOVED TO MAKE NO CHANGES TO THE MEDIAN BANNER
POLICY AT THIS TIME AND TO REVIEW THE POLICY ONLY AS NEEDED.
MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
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Mayor Miller invited a student from Notre Dame High School on stage to introduce herself.
12. Review of the Cox Avenue /Saratoga -Sunnyvale Road /Wardell Road Intersection
Recommended action:
Receive report and direct staff accordingly.
Public Works Director John Cherbone presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
BERNALD/KUMAR MOVED TO DIRECT THE TRAFFIC SAFETY COMMISSION
TO REVIEW AND CONSIDER IMPROVEMENTS TO THE COX
AVENUE/SARATOGA-SUNNYVALE ROAD/WARDELL ROAD INTERSECTION,
AS PART OF THE COMMISSION'S WORK PLAN. MOTION PASSED. AYES:
MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE.
ABSENT: NONE.
13. Commission Qualifications and Terms Expiring in 2015
Recommended action:
Accept the list of Commission qualifications and terms expiring in the 2015 calendar year.
City Clerk Crystal Bothelio presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
CAPPELLO/LO MOVED TO ACCEPT THE LIST OF COMMISSION
QUALIFICATIONS AND TERMS EXPIRING IN THE 2015 CALENDAR YEAR.
MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES:
NONE. ABSTAIN: NONE. ABSENT: NONE.
14. Adoption of City Council Agency Assignments
Recommended action:
Approve the resolution adopting the 2015 City Council agency assignments.
City Clerk Crystal Bothelio presented the staff report.
Mayor Miller invited public comment on the item.
No one requested to speak.
Vice Mayor Cappello noted a typo in the spelling of Mayor Miller's name on the Finance
Committee assignment.
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RESOLUTION NO. 14-074
LO/KUMAR MOVED TO APPROVE THE RESOLUTION ADOPTING THE 2015
CITY COUNCIL AGENCY ASSIGNMENT, WITH THE CORRECTION TO
MAYOR MILLER'S NAME. MOTION PASSED. AYES: MILLER, CAPPELLO, LO,
BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Howard Miller
Valley Transportation Authority Policy Advisory Committee (PAC) — Mayor Miller reported that
he attended the Valley Transportation Authority (VTA) Board Meeting as the alternate and PAC
Chair. During the meeting, a report on the status of the expansion of Bay Area Rapid Transit
(BART) to Santa Clara County. Additionally, Envision Silicon Valley — a transit oriented sales
tax currently expected to go before voters in 2016 — was discussed.
Vice Mayor Manny Cappello
Saratoga Area Senior Coordinating Council (SASCC) — Marta Weinstock has been appointed as
interim Executive Director. Additionally, an appeal letter requesting donations and sponsorships
will be going out soon. SASCC will also be seeking pro-bono design services for potential
renovations to the Senior Center. SASCC has also started planning for next year's health fair.
Saratoga Chamber of Commerce — during the last meeting, the Board discussed various options
for hiring an Executive Director. This included a possible merger with the Los Gatos Chamber of
Commerce as well as establishing a business improvement district.
Council Member Emily Lo
No report
CITY COUNCIL ITEMS
Mayor Miller shared that the City Council Retreat is coming up on January 23, 2015. He shared
that it is an opportunity for the City Council to discuss priorities for the City in a more informal
manner. Topics will include financial decisions, commission work plans, and community
engagement.
CITY MANAGER'S REPORT
City Manager James Lindsay provided a status report on the recent storm. He shared that the
storm impacted the City, but damage was minimal and he is proud of the response of City crews.
Council Member Lo asked for an update on the recruitment of a Community Development
Director.
City Manager James Lindsay shared that a selection will be made before the holiday furlough.
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ADJOURNMENT
CAPPELLO/LO MOVED TO ADJOURN THE MEETING AT 9:33 P.M. MOTION
PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE.
ABSTAIN: NONE. ABSENT: NONE.
Minutes respectfully submitted:
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Bathelio, City Clerk
City of Saratoga
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