HomeMy WebLinkAbout04-18-2012 City Council PacketTable of Contents
Agenda 3
Proclamation Recognizing April 20, 2012 as Arbor Day in the
City of Saratoga
Staff Report 9
Attachment A: Arbor Day Proclamation 11
Attachment B: Arbor Day Flyer 12
Presentation on Caltrain Modernization Program by the Valley
Transportation Authority
Staff Report 13
Presentation 15
City Council Meeting Minutes
Staff Report 23
Attachment A: April 4, 2012 City Council Meeting
Minutes 25
Review of Accounts Payable Check Registers
Staff Report 33
April 3, 2012 Check Register 35
April 10, 2012 Check Register 37
Sungard Pentamation Contract Renewal
Staff Report 42
Sungard Contract 44
Landscaping and Lighting Assessment District LLA -1;
Preliminary Approval of Engineer's Report and Adoption of
Resolution of Intention for FY 12-13
Staff Report 46
1. Resolutions (2) 48
2. Engineer's Report 53
Corporation Yard Building Solar Project — Notice of Completion
Staff Report 74
Notice of Completion 76
Saratoga Village Pedestrian Enhancement Street Light Work
CML -5332(018) Award of Construction Contract
Council Report -Saratoga Village Pedestrian
Enhancement Street Light Work Project -Award of
Contract 77
Attachment 1 Bid Summary 79
Attachment 2 80
Attachment 3 82
Zoning Amendment - Sign Ordinance (Article 15-30)
Staff Report 83
Informational Handouts 85
Article 15-30 - Exhibit A (proposed) 90
Ordinance 109
Findings (Exhibit 1) 113
1
Summary Table of Overall Changes 117
Current Sign Ordinance 127
Planning Commission Resolution 141
Proposed Fee Schedule Update for FY 2012/13
Staff Report 143
Proposed Fee Schedule 156
Urban County Community Development Block Grant Local
Priorities Plan
Staff Report 198
Community Event Grant Funding Process
Staff Report 200
Attachment A: Draft Community Event Fund Application 203
Attachment B: Community Event Funding History 204
2
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AGENDA
REGULAR MEETING
SARATOGA CITY COUNCIL
WEDNESDAY, APRIL 18, 2012
REGULAR MEETING — 7:00 P.M. — CIVIC THEATER/COUNCIL CHAMBERS
AT 13777 FRUITVALE AVENUE
PLEDGE OF ALLEGIANCE
ROLL CALL
REPORT OF CITY CLERK ON POSTING OF AGENDA
(Pursuant to Gov't. Code 54954.2, the agenda for this meeting was properly posted on
April 12, 2012)
REPORT FROM CLOSED SESSION
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Oral Communications on Non-Agendized Items
Any member of the public will be allowed to address the City Council for up to three (3)
minutes on matters not on this agenda. The law generally prohibits the council from
discussing or taking action on such items. However, the Council may instruct staff
accordingly regarding Oral Communications under Council Direction to Staff.
Oral Communications - Council Direction to Staff
Instruction to Staff regarding actions on current Oral Communications.
Communications from Boards and Commissions
Council Direction to Staff
Instruction to Staff regarding actions on current Communications from Boards &
Commissions.
ANNOUNCEMENTS
CEREMONIAL ITEMS
1. Proclamation Recognizing April 20, 2012 as Arbor Day in the City of Saratoga
Recommended action:
Read and present the proclamation declaring April 20, 2012 as Arbor Day in the City
of Saratoga.
3
SPECIAL PRESENTATIONS
2. Presentation on Caltrain Modernization Program by the Valley Transportation
Authority
Recommended action:
Accept Valley Transportation Authority (VTA) report given by Jim Lawson,
Executive Policy Advisor.
CONSENT CALENDAR
The Consent Calendar contains routine items of business. Items in this section will be
acted in one motion, unless removed by the Mayor or a Council member. Any member of
the public may speak to an item on the Consent Calendar at this time, or request the
Mayor remove an item from the Consent Calendar for discussion. Public Speakers are
limited to three (3) minutes.
3. City Council Meeting Minutes
Recommended action:
Approve minutes for the City Council Meeting on April 4, 2012.
4. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
April 3, 2012
April 10, 2012
5. Sungard Pentamation Contract Renewal
Recommended action:
Review staff report and authorize the City Manager to enter into a 5 year renewal
contract with Sungard Pentamation, the City's financial system Application Service
Provider.
6. Landscaping and Lighting Assessment District LLA -1; Preliminary Approval of
Engineer's Report and Adoption of Resolution of Intention for FY 12-13
Recommended action:
1. Move to adopt the Resolution granting preliminary approval of the Engineer's
Report for FY 12- 13 for renewing the Landscaping and Lighting Assessment District
LLA -1.
2. Move to adopt the Resolution of Intention.
7. Corporation Yard Building Solar Project — Notice of Completion
Recommended action:
Move to accept the Corporation Yard Building Solar Project as complete and
authorize the City Manager to sign the Notice of Completion for the construction
contract.
4
8. Saratoga Village Pedestrian Enhancement Street Light Work CML -5332(018) Award
of Construction Contract
Recommended action:
1. Move to declare Amland Corp, of San Jose to be the lowest responsible bidder on
the project.
2. Move to award a construction contract to Amland Corp in the amount of $233,211
and authorize the City Manager to execute the same.
3. Move to authorize staff to execute change orders to the contract up to $33,189.
PUBLIC HEARINGS
Applicants/Appellants and their representatives have a total of ten minutes maximum for
opening statements. Members of the public may comment on any item for up to three
minutes. Applicant/Appellants and their representatives have a total of five minutes
maximum for closing statements. Items requested for continuance are subject to
Council's approval at the Council meeting
9. Zoning Amendment - Sign Ordinance (Article 15-30)
Recommended action:
Introduce the ordinance amending City Code Article 15-30 (Sign Ordinance).
10. Proposed Fee Schedule Update for FY 2012/13
Recommended action:
Hold a public hearing to review recommendations for proposed fee changes, provide
direction, and approve resolution amending the City's Fee Schedule effective for
Fiscal Year 2012/13.
OLD BUSINESS
None
NEW BUSINESS
11. Urban County Community Development Block Grant Local Priorities Plan
Recommended action:
Review report and provide direction to staff.
12. Community Event Grant Funding Process
Recommended action:
Accept report and provide direction to staff on funding level for the Community
Event Program, the community event grant application process, and application
evaluation criteria.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
City School Ad Hoc
Hakone Foundation Board
Hakone Foundation Executive Committee
Let's Move City Ad Hoc
Santa Clara County Cities Association
Santa Clara County Cities Association Selection Committee
5
TEA Ad Hoc
West Valley Mayors and Managers Association
West Valley Sanitation District
Vice Mayor Jill Hunter
Hakone Foundation Board
Historical Foundation
KSAR Community Access TV Board
SASCC
Village Ad Hoc
West Valley Flood Control & Watershed Advisory Committee
Council Member Emily Lo
Association of Bay Area Governments
Highway 9 Ad Hoc
Library Joint Powers Authority
Sister City Liaison
Village Ad Hoc
Council Member Howard Miller
City School Ad Hoc
Council Finance Committee
Postal Service Liaison
Santa Clara Valley Water District Commission
Saratoga Ministerial Association
Valley Transportation Authority PAC
West Valley Solid Waste Management Joint Powers Authority
Council Member Manny Cappello
Chamber of Commerce
Council Finance Committee
County HCD Policy Committee
Highway 9 Ad Hoc
Let's Move City Ad Hoc
Santa Clara County Emergency Council
TEA Ad Hoc
CITY COUNCIL ITEMS
CITY MANAGER'S REPORT
ADJOURNMENT
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials
provided to the City Council by City staff in connection with this agenda are available at the
office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. Note that copies of
materials distributed to the City Council concurrently with the posting of the agenda are also
available on the City Website at www.saratoga.ca.us. Any materials distributed by staff after the
posting of the agenda are made available for public review at the office of the City Clerk at the
time they are distributed to the City Council.
6
In compliance with the Americans with Disabilities Act (ADA), if you need special
assistance to participate in this meeting, please contact the City Clerk at (408) 868-1269.
Notification 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title
II)
Certificate of Posting of Agenda:
I, Crystal Morrow, City Clerk for the City of Saratoga, declare that the foregoing agenda
for the meeting of the City Council for the City of Saratoga was posted on April 12, 2012,
at the City of Saratoga, 13777 Fruitvale Ave., Saratoga, CA 95070 and was available for
public review at that location. The agenda is also available on the City's website at
www. saratoga. ca. us
Signed this 12th day of April 2012 at Saratoga, California.
Crystal Morrow
City Clerk
7
NOTE: To view current or previous City Council meetings anytime, go to the City
Video Archives at www.saratoga.ca.us
CITY OF SARATOGA
CITY COUNCIL MEETING CALENDAR 2012
04/18 Regular Meeting —Joint meeting with Mountain Winery
05/02 Regular Meeting —Joint Meeting with Youth Commission
05/16 Regular Meeting —Joint Meeting with Montalvo Arts
06/06 Regular Meeting —Joint Meeting with Planning Commission
06/20 Regular Meeting — (5:30 p.m. — Community Center) Joint Meeting with
HOA's
07/04 Fourth of July —City Hall closed
07/18 Regular Meeting
08/01 Recess
08/15 Regular Meeting —Joint meeting with Hakone Foundation
09/05 Regular Meeting —Joint Meeting with Parks and Rec/PEBTAC
09/19 Regular Meeting —Joint Meeting with West Valley Board of Trustees
10/03 Regular Meeting —Joint Meeting with Saratoga/Monte Sereno Community
Foundation
10/17 Regular Meeting -- Joint Meeting with Traffic Safety Commission
11/07 Regular Meeting —Joint Meeting with Library Commission
11/21 Regular Meeting —Joint Meeting with Saratoga Ministerial Association
12/04 City Council Reorganization
12/05 Regular Meeting —Joint meeting with HPC and Historical Foundation
12/19 Regular Meeting
8
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MEETING DATE:
DEPARTMENT:
PREPARED BY:
SARATOGA CITY COUNCIL
April 18, 2012
City Manager's Office
Mainini Cabute
Administrative Analyst II
AGENDA ITEM:
CITY MANAGER: Dave Anderson
DIRECTOR: Dave Anderson
City Manager
SUBJECT: Proclamation Recognizing April 20, 2012 as Arbor Day in the City of Saratoga
RECOMMENDED ACTION:
Read and present the proclamation declaring April 20, 2012 as Arbor Day in the City of
Saratoga.
BACKGROUND:
Arbor Day is celebrated throughout the nation to recognize the environmental, economic, and
social benefits of trees. On Friday, April 20, 2012, the City will be celebrating Arbor Day in
Wildwood Park at 3:00 p.m. The event will include a ceremonial tree planting to reflect the
City's commitment to preserving Saratoga's urban canopy, as well as refreshments, free bags of
compost, free saplings, and activities for children. The Arbor Day proclamation will be
presented to the El Quito Neighborhood Association.
The City of Saratoga has been recognized as a Tree City USA. This award is bestowed to cities
that have demonstrated dedication to the preservation of the community's urban forest. Last
fiscal year, the City planted 76 trees and pruned and treated over 400 trees.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
N/A
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Implement Council direction.
Page 1 of 2
9
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
Attachment A: Arbor Day Proclamation
Attachment B: Arbor Day Event Flyer
Page 2 of 2
10
CITY OF SARATOGA
PROCLAMATION DECLARING AND SUPPORTING
APRIL 20, 2012 AS ARBOR DAY IN THE CITY OF SARATOGA
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that
a special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more
than a million trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the United States and the world; and
WHEREAS, trees can reduce the erosion of our precious topsoil caused by wind and water,
cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen,
and provide habitat for wildlife; and
WHEREAS, trees are a renewable resource giving us paper, wood for our homes, and fuel
for our fires; and
WHEREAS, trees in our city increase property values, enhance the economic vitality of
business areas, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal;
NOW, THEREFORE, I, Chuck Page, Mayor of the City of Saratoga, do hereby proclaim April 20,
2012 as Arbor Day in the City of Saratoga, and urge all citizens to celebrate Arbor Day and to
support efforts to protect our trees and woodlands, and
BE IT FURTHER RESOLVED that I urge all citizens to attend the Saratoga Arbor Day
celebration on April 20, 2012 at 3:00 p.m. at Wildwood Park and plant trees to gladden the heart and
promote the well-being of this and future generations.
Chuck Page, Mayor
City of Saratoga
n
The City of Saratoga invites you to celebrate trees!
)chtoa Arbor Day
Date: Friday, April 20, 2012
Time: 3:00 p.m.
Location: Wildwood Park
20764 4th Street
Saratoga, CA
TREE CITY USA
Join your community to show your appreciation for
Saratoga's trees and celebrate Arbor Day!
- Enjoy light refreshments
- Listen to live music by the Skillet Likkers
- Help plant a tree
- Learn more about the trees in your City
- Enter a tree growing challenge
- Take home a sapling, bag of compost & other
giveaways
Did you know that the City of Saratoga is a Tree City USA?
That means the City is committed to preserving Saratoga's urban
canopy. During the last fiscal year, Saratoga pruned & treated neaqrly
500 trees. The City also planted 83 trees!
For more information:
Mainini Cabute 1 City of Saratoga
mcabute@saratoga.ca.us 1 (408) 868-1275
www.saratoga.ca.us/arborday
12
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MEETING DATE: April 18, 2012 AGENDA ITEM:
DEPARTMENT: City Clerk CITY MANAGER: Dave Anderson
PREPARED BY: Debbie Bretschneider DIRECTOR:
SARATOGA CITY COUNCIL
SUBJECT: Presentation on Caltrain Modernization Program by the Valley
Transportation Authority
RECOMMENDED ACTION:
Accept Valley Transportation Authority (VTA) report given by Jim Lawson, Executive Policy
Advisor.
REPORT SUMMARY:
In 2011, there was a request by Congressmember Anna Eshoo, State Senator Joe Simitian, and
State Assemblymember Richard Gordon to consider using existing rail corridors throughout the
state when planning High Speed Rail. As a result, the California High Speed Rail Authority
(CHSRA) has included the so-called "Blended System Approach" for the northern and southern
portions of the project in its draft business plan.
Jim Lawson, from VTA, will give a report on the recent proposals for a Blended High Speed
Rail/Caltrain project on the Caltrain right of way.
FISCAL IMPACTS:
None
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
N/A
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
None
ADVERTISING, NOTICING AND PUBLIC CONTACT:
13
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's website in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library
each Monday in advance of the Council meeting.
ATTACHMENTS:
Caltrain Modernization Program Powerpoint Presentation
14
3/2/2012
Caltrain Modernization
Program
Prepared for: Stakeholder outreach meetings
Prepared by: Caltrain staff
February 2012
Cal,
Presentation
• Blended System Planning Update
• Early Investment Proposal
1
15
Cale.
Context
• HSR approved by voters
• Caltrain corridor selected to support HSR
• Both systems need electrified corridor
• Caltrain and HSR partnership
• Combine resources to modernize corridor
3/2/2012
Care.
Blended System Planning Update
2
16
3/2/2012
Cal
HSR Original Plan
• "Full Build" project in peninsula
— 4 track system
-- Fully grade separated
• Local rejection
• HSR "Full Build" design & project
environmental activities in peninsula on
hold
Cal,
Sap
ti
Peninsula Vision
• Elected officials call for "blended system"
• What is it?
— Electrified railroad from SJ to downtown SF
— Support both Caltrain and HSR
— Maximize use of existing tracks
• Why?
— Minimize community impact
— Lower project cost
— Advance project delivery
3
17
3/2/2012
Ca11:
Is the Blended Syste
• Multiple considerations
• 1st address operational feasibility
• Computer simulation of existing railway
— Existing mainline tracks
— Electric system with advanced signal system
— 3 HSR stations
— Passing tracks
Cale.
Key Findings
• Blended system concept has merit
Potential: Up to 10 trains ! hour 1 direction
Speeds up to 79mph and 110mph
# of Trains
without
Passing Tracks
With
Passing Tracks
Caltrain
6
6
HSR
2
4
.......000000011111111
4
18
3/2/2012
Planning Status
tnparev ealysi.
Sandra Pts. iGperatrana
Considerations
Grade Crossing &
Traffic Nulysll
Service Plan Gotlens
Inrraslrurture Need
Fleet Need
Revenue/Cost
Cal`
Early Investment Proposal
5
19
3/2/2012
Cal.
Context
•
HSR Draft Business Plan
— Includes blended system concept
— Discusses early investment in existing rail systems
Input to HSR Revised Plan
— Identification of early investment projects
— Southern CA projects defined
— Bay area projects being defined
Cali
Early Investment Parameters
• Located in HSR SJ to SF segment
• Support Caltrain modernization & blended
system
• Do not compromise local planning process
• Short-term timeframe
• Funding: Prop 'IA and match (up to $2B?)
6
20
3/2/2012
Cal,
Draft Proposal
• Vision: Blended System to downtown SF
• Early Investment
— Electrified Caltrain service
— Caltrain/HSR transfer at Diridon
• Recommended Priority Projects
- Advanced signal system ($231 M)
— Caltrain electrification ($785M)
- Electric trains ($440M)
- Infrastructure upgrade (TBD)
- Rail crossings upgrade (TBD)
— SF/SJ (TBD)
Cal,
Draft Proposal, cont:'
• Additional Investment
— HSR one -seat ride LA to SF
— Cost and funding TBD
• Key Projects
— DTX
- HSR and Caltrain system integration
- Infrastructure upgrade
--- Stations upgrade
- Rail crossings upgrade
— Passing Tracks TBD
— Storage and Maintenance Facility TBD
7
21
3/2/2012
Outreach
• City/County staff coordination
• Transportation agency coordination
• Public meetings
- CC meetings as requested
- SM Rail Corridor (February 29'")
- PCC (March 2nd)
cal'.
Upcoming Transportation Meetings
• JPB meeting — March 1st
• MTC meeting — March 28th
• HSR Board meeting — April 5t"
8
22
MEETING DATE:
DEPARTMENT:
PREPARED BY:
SARATOGA CITY COUNCIL
April 18, 2012
City Manager's Office
Crystal Morrow
City Clerk
AGENDA ITEM:
CITY MANAGER: Dave Anderson
DIRECTOR: Dave Anderson
SUBJECT: City Council Meeting Minutes
RECOMMENDED ACTION:
Approve minutes for the City Council Meeting on April 4, 2012.
BACKGROUND:
The draft minutes for the City Council Meeting on April 4, 2012 are attached to this report for
Council review and approval.
FISCAL IMPACTS:
N/A
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
N/A
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Retain minutes for legislative history.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
Page 1 of 2
23
Attachment A: April 4, 2012 City Council Meeting Minutes
Page 2 of 2
24
MINUTES
SARATOGA SPECIAL CITY COUNCIL MEETING
APRIL 4, 2012
The City Council held a Closed Session at 5:15 p.m.in the administrative conference
room in the City Manager's Office.
Announcement of Closed Session
Conference with Legal Counsel — Anticipated Litigation
Significant exposure to litigation (Government Code section 54956.9 (b): 1 case
The City Council then called the Joint Meeting with Representatives of Saratoga Schools
to order at 5:30 p.m. in the Saratoga Senior Center, Saunders Room.
SARATOGA REGULAR CITY COUNCIL MEETING
Mayor Page called the meeting to order at 7:05 p.m. and led the Pledge of Allegiance.
ROLL CALL
PRESENT Council Members Manny Cappello, Howard Miller, Emily Lo,
Vice Mayor Jill Hunter, Mayor Chuck Page
ABSENT: None
ALSO PRESENT: Dave Anderson, City Manager
Richard Taylor, City Attorney
Crystal Morrow, City Clerk
John Cherbone, Public Works Director
Mary Furey, Finance and Administrative Services Director
James Lindsay, Community Development Director
Michael Taylor, Recreation and Facilities Director
Iveta Harvancik, Senior Engineer
Monica LaBossiere, Human Resources Manager
Cynthia McCormick, Community Development Planner
Jim Yoke, Emergency Services Coordinator
REPORT OF CITY CLERK ON POSTING OF AGENDA
City Clerk Crystal Morrow reported that pursuant to Gov't. Code 54954.2, the agenda for
this meeting was properly posted on March 29, 2012.
REPORT FROM CLOSED SESSION
Mayor Page announced that there was nothing to report from Closed Session.
COMMUNICATIONS FROM COMMISSIONS & PUBLIC
Mayor Page provided an overview of the Joint Meeting with Saratoga School
Representatives and shared some of the information that was shared, including Saratoga
schools that have recently been recognized as California Distinguished Schools. Mayor
Page thanked the teachers and administrators of Saratoga schools for their efforts and
hard work.
25
Council Direction to Staff
None
ANNOUNCEMENTS
Council Member Cappello announced that the Chamber of Commerce held a grand
opening for the Village Market Place on April 4, 2012. The farmers market will be held
every Wednesday from 2:30 p.m. to 6:30 p.m. in Blaney Plaza at the intersection of
Saratoga -Sunnyvale Road and Big Basin way. Council Member Cappello encouraged the
public to visit the Village Market Place.
Council Member Miller shared some of the recreational opportunities in the City of
Saratoga Recreation Activity Guide, including summer camps. Council Member Miller
also shared information about free workshops hosted by the City of Saratoga Recreation
Department at the Saratoga Library held on the 2nd Wednesday of the month. The next
workshop will be on April 11, 2012 at 10:30 a.m.
Vice Mayor Hunter shared that the Saratogan, the City's newsletter, is now mailed as part
of the Recreation Activity Guide. Additionally, the 7th Annual Pet Parade will take place
on April 28, 2012 in the Village from 10:00 a.m. to 12:00 p.m.
Council Member Lo encouraged residents to visit the City website at
www.saratoga.ca.us/email_subscriptions to sign up for City email subscriptions for a
variety of topics, including the Saratogan and Recreation Activity Guide.
CEREMONIAL ITEMS
1. Commendations for Student Council Representatives of Local Schools
Recommended action:
Present Certificates of Appreciation to Student Council representatives from schools
in and around Saratoga.
Mayor Page presented the Certificates of Appreciation to Student Council
representatives.
2. Commendations for Outgoing City Commissioners
Recommended action:
Read and present commendations.
Mayor Page presented commendations to outgoing City Commissioners Michael
Bustamante and Joan Gomersall.
3. Appointment of City Commissioners
Recommended action:
1. Adopt the resolution appointing one member to the Planning Commission, one
member to the Traffic Safety Commission, and two members to the Heritage
Preservation Commission; and
2. Direct the City Clerk to administer the Oaths of Office.
RESOLUTION NO. 12-022
26
HUNTER/CAPPELLO MOVED TO:
1. ADOPT THE RESOLUTION APPOINTING ONE MEMBER TO THE
PLANNING COMMISSION, ONE MEMBER TO THE TRAFFIC SAFETY
COMMISSION, AND TWO MEMBERS TO THE HERITAGE
PRESERVATION COMMISSION; AND
2. DIRECT THE CITY CLERK TO ADMINISTER THE OATHS OF OFFICE.
MOTION PASSED 5-0-0.
City Clerk Crystal Morrow then administered the Oaths of Office to the appointed
Commissioners.
SPECIAL PRESENTATIONS
None
CONSENT CALENDAR
4. City Council Meeting Minutes
Recommended action:
Approve minutes for the City Council Meeting on March 21, 2012.
MILLER/HUNTER MOVED TO APPROVE MINUTES FOR THE CITY
COUNCIL MEETING ON MARCH 21, 2012. MOTION PASSED 5-0-0.
5. Review of Accounts Payable Check Registers
Recommended action:
Review and accept check registers for the following accounts payable payment
cycles:
March 20, 2012
March 27, 2012
MILLER/HUNTER MOVED TO ACCEPT CHECK REGISTERS FOR THE
ACCOUNTS PAYABLE PAYMENT CYCLES FOR MARCH 20, 2012 AND
MARCH 27, 2012. MOTION PASSED 5-0-0.
6. Final Contract Amendment between the Board of Administration California Public
Employees' Retirement System and City of Saratoga — Miscellaneous Employees
Recommended action:
1. Waive the second reading and adopt the Ordinance authorizing the final contract
amendment to the Contract between the Board of Administration of the California
Public Employees' Retirement System (Ca1PERS) and the City Council of the City of
Saratoga; and
2. Authorize the Mayor to sign the amendment to the Contract between the Board of
Administration California Public Employees' Retirement System and City of
Saratoga.
ORDINANCE NO. 289
MILLER/HUNTER MOVED TO:
1. WAIVE THE SECOND READING AND ADOPT THE ORDINANCE
AUTHORIZING THE FINAL CONTRACT AMENDMENT TO THE
CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE
27
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CALPERS)
AND THE CITY COUNCIL OF THE CITY OF SARATOGA; AND
2. AUTHORIZE THE MAYOR TO SIGN THE AMENDMENT TO THE
CONTRACT BETWEEN THE BOARD OF ADMINISTRATION
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND CITY
OF SARATOGA.
MOTION PASSED 5-0-0.
7. Development Agreement for 22100 Mt. Eden Road
Recommended action:
Staff recommends the Council waive the Second Reading and adopt the Development
Agreement and direct staff to publish a comprehensive summary thereof in a
newspaper of general circulation of the City of Saratoga within 15 days after its
adoption.
City Attorney Richard Taylor requested that this item be removed to note that staff
made minor changes to the Development Agreement, ordinance, and plans to correct
clerical errors.
Mayor Page invited public comment on the item.
No one requested to speak.
ORDINANCE NO. 290
MILLER/HUNTER MOVED TO WAIVE THE SECOND READING, ACCEPT
THE CHANGES DETAILED BY CITY ATTORNEY RICHARD TAYLOR,
ADOPT THE DEVELOPMENT AGREEMENT WITH THE CHANGES, AND
DIRECT STAFF TO PUBLISH A COMPREHENSIVE SUMMARY
THEREOF IN A NEWSPAPER OF GENERAL CIRCULATION OF THE
CITY OF SARATOGA WITHIN 15 DAYS AFTER ITS ADOPTION. MOTION
PASSED 5-0-0.
8. Declaration of Surplus Vehicles & Equipment
Recommended action:
1. Move to declare the following vehicles as surplus and authorize their sale at
auction:
• Vehicle # 84 1995 GMC Sonoma
• Vehicle # 104 2003 Chevrolet Silverado 1500
• Equipment # E032 1998 Toro 560 D Mower
• Equipment # E041 1996 Toro 223 Mower
• Equipment # E012 Bandit Wood Chipper
MILLER/HUNTER MOVED TO:
1. MOVE TO DECLARE THE FOLLOWING VEHICLES AS SURPLUS AND
AUTHORIZE THEIR SALE AT AUCTION:
• VEHICLE # 84 1995 GMC SONOMA
• VEHICLE # 104 2003 CHEVROLET SILVERADO 1500
• EQUIPMENT # E032 1998 TORO 560 D MOWER
• EQUIPMENT # E041 1996 TORO 223 MOWER
28
• EQUIPMENT # E012 BANDIT WOOD CHIPPER
MOTION PASSED 5-0-0.
9. Resolution in Support of Assembly Bill 1642
Recommended action:
Approve the resolution in support of Assembly Bill (AB) 1642 and authorize the
Mayor to sign the letter of support for AB 1642.
RESOLUTION NO. 12-019
MILLER/HUNTER MOVED TO APPROVE THE RESOLUTION IN SUPPORT
OF ASSEMBLY BILL (AB) 1642 AND AUTHORIZE THE MAYOR TO SIGN
THE LETTER OF SUPPORT FOR AB 1642. MOTION PASSED 5-0-0.
10. Resolution in Opposition of Assembly Bill 1627
Recommended action:
Approve resolution in opposition of Assembly Bill 1627- Healthy Neighborhoods
Act.
RESOLUTION NO. 12-020
MILLER/HUNTER MOVED TO APPROVE RESOLUTION IN OPPOSITION
OF ASSEMBLY BILL 1627- HEALTHY NEIGHBORHOODS ACT. MOTION
PASSED 5-0-0.
PUBLIC HEARINGS
None
OLD BUSINESS
11. Saratoga Community Event Fee Waiver Requests
Recommended action:
Accept report and provide direction to staff.
Recreation and Facilities Director Michael Taylor presented the staff report.
Mayor Page invited public comment on the item.
No one requested to speak.
MILLER/CAPPELLO MOVED TO AUTHORIZE USE OF COMMUNITY
BUILDING EVENTS FUNDS TO PAY FOR CITY -RELATED FEES UP TO
$800 FOR THE INTERNATIONAL ODER OF ODD FELLOWS ANNUAL
EASTER EGG HUNT AT WILDWOOD PARK. MOTION PASSED 5-0-0.
COUNCIL DIRECTION:
Review costs of fundraiser park rentals in the User Fee Schedule, return to Council
with options for an application process that allows community event organizers to
request special event funding, and review special event permitting and the park rental
29
process to make organization of special events more transparent and customer
friendly.
12. Saratoga Light Poles Vertical Banner Policy
Recommended action:
Staff recommends adopting the attached Policy Regulating the Public Use of Vertical
Banners on Select Saratoga Light Poles.
Recreation and Facilities Director Michael Taylor presented the staff report.
Mayor Page invited public comment on the item.
No one requested to speak.
MILLER/HUNTER MOVED TO APPROVE THE POLICY REGULATING
THE PUBLIC USE OF VERTICAL BANNERS ON SELECT SARATOGA
LIGHT POLES WITH THE FOLLOWING REVISIONS:
- PARAGRAPH 1— ADD THE FOLLOWING SENTENCE TO THE END
OF PARAGRAPH, "STAFF MAY APPROVE PROPOSALS THAT USE
FEWER THAN ALL BANNER LOCATIONS AND WILL ASSIGN
BANNER LOCATIONS AS APPROPRIATE."
- PARAGRAPH 1— CHANGE THE LAST SENTENCE TO READ
"GROUPS MAY BE ASKED TO SHOW PROOF OF NON-PROFIT
STATUS AND PRIMARY PLACE OF BUSINESS."
PARAGRAPH 2 - ADD A SENTENCE INDICATING THAT STAFF
DECISIONS MAY BE APPEALED TO THE CITY COUNCIL IN
ACCORDANCE WITH CITY CODE
- PARAGRAPH 2 — ADD THE WORD "FISCAL" BETWEEN "EACH" AND
"YEAR" IN THE FIRST SENTENCE
- PARAGRAPH 3 — REMOVE THE WORD "NON-PROFIT" FROM
PRIORITY 2
MOTION PASSED 5-0-0.
NEW BUSINESS
13. Saratoga Library Solar Project
Recommended action:
Saratoga Library Solar Project
— Award of Construction Contract
— Award of Construction Contract
Public Works Director John Cherbone presented the staff report.
Mayor Page invited public comment on the item.
No one requested to speak.
MILLER/HUNTER MOVED TO DECLARE CENTRAL CALIFORNIA SOLAR
ELECTRIC TO BE THE LOWEST RESPONSIBLE BIDDER ON THE
PROJECT, AWARD A CONSTRUCTION CONTRACT TO CENTRAL
CALIFORNIA SOLAR ELECTRIC IN THE AMOUNT OF $220,000.00 AND
AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME,
AUTHORIZE STAFF TO EXECUTE CHANGE ORDERS TO THE
CONTRACT UP TO $22,000, AND ADD ELECTRIC VEHICLE CHARGING
30
STATIONS TO THE SARATOGA LIBRARY PARKING LOT TO BE
POWERED BY THE LIBRARY SOLAR PANELS AND FUNDED WITH
REMAINING ELECTRIC VEHICLE CHARGING STATION CAPITAL
IMPROVEMENT PROJECT FUNDS. MOTION PASSED 5-0-0.
14. Resolution Amending the City of Saratoga's Conflict of Interest Code
Recommended action:
Adopt resolution amending the City of Saratoga's Conflict of Interest Code.
City Attorney Richard Taylor presented the staff report.
Mayor Page invited public comment.
No one requested to speak.
RESOLUTION NO. 12-021
CAPPELLO/MILLER MOVED TO ADOPT RESOLUTION AMENDING THE
CITY OF SARATOGA'S CONFLICT OF INTEREST CODE. MOTION PASED
5-0-0.
ADHOC & AGENCY ASSIGNMENT REPORTS
Mayor Chuck Page
Let's Move City Ad Hoc — During the Joint Meeting with Saratoga School
Representatives, the Let's Move City Ad Hoc shared information about Healthier U.S.
School Challenge and efforts the City of Saratoga is taking to promote health.
West Valley Sanitation District — The Sanitation District is currently in the process of
recruiting a District Director.
Vice Mayor Jill Hunter
SASCC — SASCC recently received a donation of more than $100,000.
Council Member Emily Lo
Sister City Liaison — The Sister City's student exchange program is still accepting
applications. Students who participate in the program will have the opportunity to stay in
Muko, Japan over the summer. Participating families in Saratoga will also host students
from Muko, Japan during the summer
Council Member Howard Miller
Santa Clara Valley Water District Commission — The Water District will be meeting the
week of April 9, 2012.
Valley Transportation Authority PAC — the VTA PAC meeting next week has been
canceled for the groundbreaking of the BART extension to Silicon Valley on April 12,
2012 at 2:00 p.m. at 1404 Mabury Road in San Jose.
Council Member Manny Cappello
Chamber of Commerce — The Chamber is meeting the week of April 9, 2012.
Let's Move City Ad Hoc — The Ad Hoc will be meeting soon to discuss developments of
the City's Let's Move initiative.
31
TEA Ad Hoc — Council Member Cappello will be attending the State's Assembly Local
Government Committee to advocate for adoption of Assembly Bill 1816 on April 11,
2012.
CITY COUNCIL ITEMS
None
CITY MANAGER'S REPORT
None
ADJOURNMENT
MILLER/CAPPELLO MOVED TO ADJOURN THE MEETING AT 10:18 P.M.
MOTION PASSED 5-0-0.
Minutes respectfully submitted:
Crystal Morrow, City Clerk
32
SARATOGA CITY COUNCIL
MEETING DATE: April 18, 2012 AGENDA ITEM:
DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson
PREPARED BY: Mary Furey DEPT. DIRECTOR: Mary Furey
SUBJECT: Review of Accounts Payable Check Registers
RECOMMENDED ACTION:
Review and accept check registers for the following accounts payable payment cycles:
April 3, 2012
April 10, 2012
REPORT SUMMARY:
Attached are Check Registers for:
Date
Check No.
Issued to
Fund
Dept.
Purpose
Amount
Prior Check Register
119881
G Bortolotto
Starting
Ending Check
2012 Pavement Mgmt
341,766.88
Checks
119914
Ending Check
Type of Checks
Date
Check No.
No.
Total Checks
Amount
Released
Date
No.
Accounts Payable
4/3/12
119874
119900
27
366,216.14
04/03/12
3/27/12
119873
Accounts Payable
4/10/12
119901
119958
58
187,412.50
04/10/12
4/3/12
119900
Accounts Payable checks issued for $20,000 or greater:
Date
Check No.
Issued to
Fund
Dept.
Purpose
Amount
4/3/12
119881
G Bortolotto
CIP Gas Tax
PW
2012 Pavement Mgmt
341,766.88
4/10/12
119914
David Powers & Assoc
CIP Streets & Grant
PW
Village Ped Enhancement
124,195.50
Accounts Payable checks voided during this time period:
AP Date
Check No.
Issued to
Status
Amount
3/20/12
119791
Megapath
Void - Reissue
33
Cash reductions by fund:
Fund #
Fund Description
04/03/12
04/10/12
Total
111
General Fund
13,676.60
35,718.89
49,395.49
212
Saratoga Housing & Rehab. Pgm.
11,110.80
11,110.80
231
Village Lighting
143.00
143.00
232
Azule Lighting
-
233
Sarahills Lighting
-
241
Arroyo de Saratoga Landscape
85.00
85.00
242
Bonnet Way Landscape
135.00
135.00
243
Carnelian Glen
135.00
135.00
244
Cunningham/Glasgow Landscape
150.00
150.00
245
Fredericksburg Landscape
132.00
132.00
246
Greenbriar Landscape
406.00
406.00
247
Kerwin Ranch Landscape
311.00
311.00
248
Leutar Court Landscape
85.00
85.00
249
Manor Drive Landscape
160.00
160.00
251
McCartysville Landscape
1,020.00
180.00
1,200.00
252
Prides Crossing Landscape
448.00
448.00
253
Saratoga Legends Landscape
1,216.73
1,216.73
254
Sunland Park Landscape
203.00
203.00
255
Tricia Woods Landscape
45.00
45.00
271
Beauchamps Landscape
85.00
85.00
272
Bellgrove Landscape
1,598.00
1,598.00
273
Gateway Landscape
203.00
203.00
274
Horseshoe Landscape/Lighting
320.00
320.00
275
Quito Lighting
165.00
165.00
276
Tollgate LLD
90.00
90.00
277
Village Commercial Landscape
75.00
75.00
311
Library Bond Debt Service
100.00
100.00
411
CIP Street Projects
3,579.08
28,139.84
31,718.92
412
CIP Park & Trail Projects
-
413
CIP Facility Projects
-
414
CIP Admin Projects
-
421
Tree Fund
-
431
Grant Fund - CIP Streets
102,009.94
102,009.94
432
Grant Fund - Parks & Trails
-
481
Gas Tax Fund
341,766.88
710.00
342,476.88
611
Liability/Risk Mgt
-
612
Workers' Comp
400.00
400.00
621
Office Support
875.76
875.76
622
IT Services
117.28
117.28
623
Vehicle & Equipment Maint
3,514.58
2,370.88
5,885.46
624
Building Maintenance
1,780.80
1,780.80
632
IT Equipment Replacement
366.58
366.58
TOTAL
366,216.14
187,412.50
-
-
-
553,628.64
FOLLOW UP ACTION:
N/A
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda item and included in the packet made available
on the City's website in advance of the meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
Check Registers in the 'A/P Checks By Period and Year' report format
34
SUNGARD PUBLIC SECTOR
DATE: 04/03/2012
TIME: 16:53:41
PAGE NUMBER: 1
CITY OF SARATOGA ACCTPA21
CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20120403 00:00:00.000'
ACCOUNTING PERIOD: 10/12
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT
11111 119874 04/03/12
11111
11111
TOTAL
11111
11111
11111
11111
11111
TOTAL
119875
119876
119876
CHECK
119877
119877
119877
119877
119877
119877
CHECK
04/03/12
04/03/12
04/03/12
VENDOR
521 ALLIED LOCK & SAFE INC
798 ANGELINA, PATRICIA
825
825
04/03/12 176
04/03/12 176
04/03/12 176
04/03/12 176
04/03/12 176
04/03/12 176
119878 04/03/12 342
119879 04/03/12 1
119880 04/03/12 942
119881
119881
CHECK
119882
119882
119882
119882
119882
119882
119882
119882
119882
119882
119882
119882
119882
119882
119882
119882
CHECK
11111 119883
11111 119884
11111 119885
11111 119886
04/03/12 452
04/03/12 452
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
04/03/12
CANDACE TROY
CANDACE TROY
CIENEGA LANDSCAPING
CIENEGA LANDSCAPING
CIENEGA LANDSCAPING
CIENEGA LANDSCAPING
CIENEGA LANDSCAPING
CIENEGA LANDSCAPING
DATA TICKET INC
DEPT OF ENVIROMENTAL HEA
DIANE FUKUDA
G BORTOLOTTO & COMPANY,
G BORTOLOTTO & COMPANY,
BUDGET UNIT
1115301
1116101
1116101
1116101
2775302
1115301
1115301
2435302
1115301
2745302
1117101
6235202
1116101
DESCRIPTION
KEYS/PARKS
INSTRUCTOR-ROSEN MTH
INSTRUCTOR - PAINTING
INSTRUCTOR - PAINTING
NEWS RACK MAINT 3/12
VILLAGE GARBAGE 3/12
FOOTHILL PARK 03/12
CARNELIAN GLEN 03/12
CONGRESS SPRINGS 3/12
HORSE SHOE DR 03/12
CITATION FEES 02/12
HAZ WASTE PERMIT FEES
INSTRUCTOR - COOKING
481 RETENTION HELD-PO#097
4819111-001
454 GACHINA LANDSCAPE MANAGE 1115301
454 GACHINA LANDSCAPE MANAGE 1115301
454 GACHINA LANDSCAPE MANAGE 2425302
454 GACHINA LANDSCAPE MANAGE 2445302
454 GACHINA LANDSCAPE MANAGE 2455302
454 GACHINA LANDSCAPE MANAGE 2465302
454 GACHINA LANDSCAPE MANAGE 2465302
454 GACHINA LANDSCAPE MANAGE 2495302
454 GACHINA LANDSCAPE MANAGE 2525302
454 GACHINA LANDSCAPE MANAGE 2555302
454 GACHINA LANDSCAPE MANAGE 2715302
454 GACHINA LANDSCAPE MANAGE 2755302
454 GACHINA LANDSCAPE MANAGE 2755302
454 GACHINA LANDSCAPE MANAGE 2765302
454 GACHINA LANDSCAPE MANAGE 2485302
454 GACHINA LANDSCAPE MANAGE 2415302
455
1048
171
804
GARDENLAND POWER EQUIPME 1115301
JAIME MCAVOY
LABOSSIERE, MONICA
LAUREN K GRAVES
1113301
1113301
1116101
2012 PAVEMENT MGMT
BIG BASIN/MAINT SRVCS
MEDIANS
BONNET WAY
CUNNINGHAM/GLASGOW
FREDRICKSBURG
GREENBRIAR AZULE
GREENBRIAR SEAGULL
MANOR DR
PRIDES CROSSING
TRICIA WOODS
BEAUCHAMPS
QUITO PASEO
QUITO MARTHA
TOLLGATE
LEUTAR CT
ARROYO DE SARATOGA
SUPPLIES - PARKS
MILEAGE REIM/CONF3/21
MILEAGE REIM/CONF3/12
INSTRUCTOR - DANCE
SALES TAX
0.00
0.00
AMOUNT
12.44
206.50
0.00 341.25
0.00 262.50
0.00 603.75
0.00 75.00
0.00 220.00
0.00 178.00
0.00 135.00
0.00 400.00
0.00 320.00
0.00 1,328.00
0.00 100.00
0.00 2,552.00
0.00 412.20
0.00 -37,974.10
0.00 379,740.98
0.00 341,766.88
0.00 68.00
0.00 4,327.00
0.00 135.00
0.00 150.00
0.00 132.00
0.00 219.00
0.00 187.00
0.00 160.00
0.00 448.00
0.00 45.00
0.00 85.00
0.00 60.00
0.00 105.00
0.00 90.00
0.00 85.00
0.00 85.00
0.00 6,381.00
0.00 619.52
0.00 21.27
0.00 22.38
0.00 46.50
SUNGARD PUBLIC SECTOR PAGE NUMBER: 2
DATE: 04/03/2012 CITY OF SARATOGA ACCTPA21
TIME: 16:53:41 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20120403 00:00:00.000'
ACCOUNTING PERIOD: 10/12
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT
11111 119887 04/03/12 221
11111 119888 04/03/12 518
11111 119889 04/03/12 499
11111 119890 04/03/12 278
11111
11111
11111
TOTAL
11111
11111
11111
TOTAL
11111
11111
11111
TOTAL
11111
11111
11111
TOTAL
119891
119891
119891
CHECK
119892
119892
119892
CHECK
04/03/12 409
04/03/12 409
04/03/12 409
04/03/12 729
04/03/12 729
04/03/12 729
119893 04/03/12 136
119894
119894
119894
119894
CHECK
119895
119895
CHECK
119896
119897
119898
119899
119900
119900
CHECK
TOTAL CASH ACCOUNT
TOTAL FUND
TOTAL REPORT
04/03/12 160
04/03/12 160
04/03/12 160
04/03/12 160
04/03/12 236
04/03/12 236
04/03/12 248
04/03/12 256
04/03/12 1032
04/03/12 402
VENDOR BUDGET UNIT
LORAL LANDSCAPING, INC 2515302
MARTIN & CHAPMAN COMPANY 1112201
CARPENTERS LOCAL 2236 (M 111
PETROTEK 6235202
REPUBLIC ITS INC
REPUBLIC ITS INC
REPUBLIC ITS INC
2315302
1115201
4119111-001
SARATOGA SCHOOL OF DANCE 1116101
SARATOGA SCHOOL OF DANCE 1116101
SARATOGA SCHOOL OF DANCE 1116101
SCOTTY'S AUTOMOTIVE
6235202
SIERRA PACIFIC TURF SUPP 1115301
SIERRA PACIFIC TURF SUPP 1115301
SIERRA PACIFIC TURF SUPP 1115301
SIERRA PACIFIC TURF SUPP 1115301
SOLECTRIC ELECTRICAL 1115301
SOLECTRIC ELECTRICAL 1115301
STATE OF CA FRANCHISE TA 111
STEVENS CREEK QUARRY INC 4119111-001
UNITED STATES TREASURY 111
VISTA LANDSCAPE & MAINTE 4119111-001
04/03/12 408 WCBS - WEST COAST BUILDI 1115301
04/03/12 408 WCBS - WEST COAST BUILDI 1115301
DESCRIPTION SALES TAX
REMVL/TREE MULCH 0.00
SUPPLIES - ELECTION 0.00
DED:3000 DUES 0.00
TESTING 3/12 -TRAINING 0.00
DOWNTOWN LIGHT REPAIR
MTHLY MAINT 01/12
REPAIRS/CALLOUTS 1/12
INSTRUCTOR - DANCE
INSTRUCTOR - DANCE
INSTRUCTOR - DANCE
MAINTENANCE-VEH#107
FERTILIZER - PARKS
TREE FERTILIZER -PARKS
SUPPLIES - PARKS
SUPPLIES - PARKS
RPR/SARA AV/MONUMENT
REPAIRS/BATTING CAGE
DED:2011 FTB W/H
MATERIALS & DUMPING
DED:2012 IRS LEVY
CLEANUP/SULLIVAN CT
LIBRARY 03/12
03/01/12 SERVICES
AMOUNT
1,020.00
67.54
330.00
440.00
0.00 143.00
0.00 1,425.00
0.00 1,059.10
0.00 2,627.10
0.00 2.40
0.00 2.40
0.00 1.36
0.00 6.16
0.00 522.58
0.00 514.19
0.00 244.65
0.00 319.77
0.00 150.77
0.00 1,229.38
0.00 656.74
0.00 1,419.22
0.00 2,075.96
0.00 100.00
0.00 69.98
0.00 405.00
0.00 2,450.00
0.00 100.00
0.00 700.00
0.00 800.00
0.00 366,216.14
0.00 366,216.14
0.00 366,216.14
SUNGARD PUBLIC SECTOR PAGE NUMBER: 1
DATE: 04/10/2012 CITY OF SARATOGA ACCTPA21
TIME: 16:31:26 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20120410 00:00:00.000'
ACCOUNTING PERIOD: 10/12
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT VENDOR BUDGET UNIT DESCRIPTION SALES TAX AMOUNT
11111 119901 04/10/12 521 ALLIED LOCK & SAFE INC 6246202 SUPPLIES - FACILITIES 0.00 22.79
11111 119902 04/10/12 977 AQUA SYSTEMS INC. 6246202 JANITORIAL SUPPLIES 0.00 420.77
11111 119903 04/10/12 953 ARC 4319138-001 COPIES/SARATOGA VLGE 0.00 1,627.54
11111 119903 04/10/12 953 ARC 4119138-001 COPIES/SARATOGA VLGE 0.00 210.87
11111 119903 04/10/12 953 ARC 1114201 PARKER RANCH ROAD 0.00 399.50
TOTAL CHECK 0.00 2,237.91
11111 119904 04/10/12 303 BAY AREA FLOOR MACHINE C 6246202 JANITORIAL SUPPLIES 0.00 137.50
11111 119905 04/10/12 500 BOB STALLINGS 1116201 REFUND - FACILITY 0.00 95.00
11111 119906 04/10/12 692 CBSC 1114201 Q1/CBSC FFES 0.00 343.80
11111 119907 04/10/12 130 CDW GOVERNMENT 6323202 SUPPLIES -CARTRIDGE 0.00 366.58
11111 119908 04/10/12 500 CHRISTINA FORD 111 REFUND - FACILITY 0.00 300.00
11111 119909 04/10/12 975 CITY OF SARATOGA-PETTY C 1115101 FILING FEES 0.00 15.00
11111 119909 04/10/12 975 CITY OF SARATOGA-PETTY C 1114101 FILING FEES 0.00 35.50
11111 119909 04/10/12 975 CITY OF SARATOGA-PETTY C 1111201 HPC MTGS/SUPPLIES 0.00 34.99
11111 119909 04/10/12 975 CITY OF SARATOGA-PETTY C 1114101 MEETINGS/SUPPLIES 0.00 4.00
TOTAL CHECK 0.00 89.49
11111 119910 04/10/12 229 COAST OIL COMPANY LLC 6235202 UNLEADED/DIESEL 0.00 2,308.38
11111 119911 04/10/12 235 COMCAST 6223201 MTHLY SRV 03/26-04/25 0.00 117.28
11111 119912 04/10/12 1 COUNTY OF SANTA CLARA 212 PRINCIPAL 7/1-4/6/12 0.00 11,110.80
11111 119913 04/10/12 589 CPO LTD 6213102 MTHLY SRV 02/22-03/21 0.00 875.76
11111 119914
11111 119914
TOTAL CHECK
11111 119915
11111 119915
TOTAL CHECK
04/10/12 528 DAVID . GATES & ASSOCIAT 4319142-010
04/10/12 528 DAVID . GATES & ASSOCIAT 4119142-010
04/10/12 206
04/10/12 206
VILLAGE PED ENH PHASE
VILLAGE PED ENH PHASE
DAVID J. POWERS & ASSOC 4119152-002 QUITO RD BRIDGES PROJE
DAVID J. POWERS & ASSOC 4319152-002 QUITO RD BRIDGES PROJE
0.00 99,356.40
0.00 24,839.10
0.00 124,195.50
0.00 256.50
0.00 1,026.00
0.00 1,282.50
11111 119916 04/10/12 211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR - GOLF 0.00 477.36
11111 119916 04/10/12 211 DEEP CLIFF GOLF COURSE 1116101 INSTRUCTOR - GOLF 0.00 636.48
TOTAL CHECK 0.00 1,113.84
11111 119917 04/10/12 247 DEPARTMENT OF CONSERVATI 1114201 Q1 SMIP FEES 0.00 788.09
11111 119918 04/10/12 1 DEPARTMENT OF REVENUE 1117101 PARKING CIT 03/12 0.00 75.00
11111 119919 04/10/12 651 ELLA CHEKHANOVSKAYA 1116101 INSTRUCTOR - GYM 0.00 13.50
11111 119920 04/10/12 415 ERGOVERA 6128501 ERGO EVAL 03/20/12 0.00 400.00
37
SUNGARD PUBLIC SECTOR
DATE: 04/10/2012
TIME: 16:31:26
PAGE NUMBER: 2
CITY OF SARATOGA ACCTPA21
CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20120410 00:00:00.000'
ACCOUNTING PERIOD: 10/12
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT
11111 119921
11111 119922
11111 119922
11111 119922
TOTAL CHECK
11111
11111
11111
TOTAL
119923
119924
119925
119926
119926
119926
CHECK
11111 119927
11111
11111
TOTAL
11111
11111
TOTAL
11111
11111
TOTAL
119928
119928
CHECK
119929
119929
CHECK
119930
119930
CHECK
11111 119931
11111 119932
119933
119933
119933
119933
119933
CHECK
11111 119934
11111 119935
11111 119936
11111 119937
04/10/12 416
04/10/12 419
04/10/12 419
04/10/12 419
04/10/12 500
04/10/12 1050
04/10/12 463
04/10/12 470
04/10/12 470
04/10/12 470
04/10/12 648
04/10/12 14
04/10/12 14
04/10/12 24
04/10/12 24
04/10/12 525
04/10/12 525
VENDOR
BUDGET UNIT
EVANS WEST VALLEY SPRAY 1115301
EVENT SERVICES
EVENT SERVICES
EVENT SERVICES
1115301
1115301
1115301
FREDERICK DRORIAN 111
GOLDEN HARVEST CATERING 1118302
GRAINGER 6246202
GREGORIAN, AGNES
GREGORIAN, AGNES
GREGORIAN, AGNES
1116101
1116101
1116101
HEALTH EDUCATION SERVICE 6246202
HYDROTEC IRRIGATION EQUI 1115301
HYDROTEC IRRIGATION EQUI 1115301
ICE CENTER OF CUPERTINO 1116101
ICE CENTER OF CUPERTINO 1116101
JAMELLO, NANCY
JAMELLO, NANCY
1116101
1116101
04/10/12 92 JOHN DEERE LANDSCAPES, I 1115301
04/10/12 127 KELLY MOORE PAINT COMPAN 6246202
04/10/12 132
04/10/12 132
04/10/12 132
04/10/12 132
04/10/12 132
04/10/12 524
04/10/12 929
04/10/12 500
04/10/12 100
KEN FUSON PEST MANAGEMEN 1115301
KEN FUSON PEST MANAGEMEN 1115301
KEN FUSON PEST MANAGEMEN 1115301
KEN FUSON PEST MANAGEMEN 1115301
KEN FUSON PEST MANAGEMEN 1115301
KIRK, ROBERT
KOPPEL
111
& GRUBER PUBLIC F 1115101
KRISTIN GRAGNOLA
KSAR
111
1118301
DESCRIPTION
SPRAY OAKS/FRUITVALE
PORTABLE /4TH STREET
MTHLY RNTL-PROSP03/12
MTHLY RNTL-WVC 03/12
REFUND - FACILITY
3/25/12 COMM EVENT
SUPPLIES - FACILITIES
INSTRUCTOR - DANCE
INSTRUCTOR - DANCE
INSTRUCTOR - DANCE
AED PADS
PG&E BOX/WILDWOOD PK
RPR PIPE/MELLON DR
INSTRUCTOR -ICE SKTNG
INSTRUCTOR -ICE SKTNG
INSTRUCTOR - YOGA
INSTRUCTOR - YOGA
SUPPLIES/PARKS
PAINT SUPPLIES
PEST CNTRL/WILDWOOD
PEST CNTRL/K.MORAN PK
PEST CNTRL/GARDNER PK
PEST CNTRL/RAVENSWOOD
PEST CNTRL/CIVIC CTR
MED REIM/JAN-MAR2012
DIST LLA 01/12-03/12
REFUND - FACILITY
BROADCAST 03/12
SALES TAX AMOUNT
0.00 2,465.00
0.00 368.05
0.00 303.10
0.00 151.55
0.00 822.70
0.00 500.00
0.00 3,015.32
0.00 57.99
0.00 172.50
0.00 580.50
0.00 345.00
0.00 1,098.00
0.00 128.86
0.00 185.65
0.00 76.91
0.00 262.56
0.00 11.01
0.00 384.00
0.00 395.01
0.00 7.50
0.00 22.50
0.00 30.00
0.00 73.34
0.00 82.09
0.00 210.00
0.00 90.00
0.00 90.00
0.00 30.00
0.00 465.00
0.00 885.00
0.00 600.00
0.00 1,848.75
0.00 100.00
0.00 2,600.00
SUNGARD PUBLIC SECTOR
DATE: 04/10/2012
TIME: 16:31:26
PAGE NUMBER: 3
CITY OF SARATOGA ACCTPA21
CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20120410 00:00:00.000'
ACCOUNTING PERIOD: 10/12
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO
11111 119938
11111 119938
TOTAL CHECK
119939
119939
119939
119939
119939
119939
119939
119939
119939
119939
119939
119939
CHECK
11111 119940
11111 119941
11111 119941
TOTAL CHECK
119942
119942
119942
119942
119942
119942
119942
CHECK
11111 119943
11111
11111
TOTAL
119944
119944
CHECK
11111 119945
11111 119946
119948
119948
119948
119948
119948
119948
119948
119948
119948
ISSUE DT
04/10/12 1046
04/10/12 1046
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
221
221
221
221
221
221
221
221
221
221
221
221
04/10/12 500
04/10/12 1011
04/10/12 1011
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
145
145
145
145
145
145
145
04/10/12 540
04/10/12 168
04/10/12 168
04/10/12 1049
04/10/12 500
04/10/12 729
04/10/12 729
04/10/12 729
04/10/12 729
04/10/12 729
04/10/12 729
04/10/12 729
04/10/12 729
04/10/12 729
VENDOR
LAURA MAITA
LAURA MAITA
LORAL
LORAL
LORAL
LORAL
LORAL
LORAL
LORAL
LORAL
LORAL
LORAL
LORAL
LORAL
LANDSCAPING,
LANDSCAPING,
LANDSCAPING,
LANDSCAPING,
LANDSCAPING,
LANDSCAPING,
LANDSCAPING,
LANDSCAPING,
LANDSCAPING,
LANDSCAPING,
LANDSCAPING,
LANDSCAPING,
MARCUS OWENS
NICOLE BETTRAY
NICOLE BETTRAY
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
INC.
INC.
INC.
INC.
INC.
INC.
INC.
ORCHARD SUPPLY
INC
INC
INC
INC
INC
INC
INC
INC
INC
INC
INC
INC
ORCHARD SUPPLY HARDWARE -
ORCHARD SUPPLY HARDWARE -
PINE VALLEY ECO PRODUCTS
BUDGET UNIT
1116101
1116101
1115301
1115301
1115301
1115301
1115301
2515302
2545302
2475302
2725302
2535302
2735302
1115301
111
1116101
1116101
1114102
1115201
1115301
1114101
1114201
1116101
1116101
6246202
1115201
1115301
4119111-001
ROSIO PINEDA 111
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
OF
OF
OF
OF
OF
OF
OF
OF
OF
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
39
DESCRIPTION
INSTRUTOR - YOGA
INSTRUCTOR - YOGA
BEAUCHAMPS PARK
RAVENWOOD PARK
AZULE PARK
KEVIN MORAN PARK
HISTORICAL PARK
MCCARTYSVILLE
SUNLAND
KERWIN RANCH
BELLGROVE
LEGENDS
GATEWAY
PROSPECT CENTER
REFUND - FACILITY
INSTRUCTOR - YOGA
INSTRUCTOR - YOGA
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
JANITORIAL SUPPLIES
SUPPLIES/STREETS
SUPPLIES/PARKS
ASPHALT PATCH IT KITS
REFUND - FACILITY
INSTRUCTOR - DANCE
INSTRUCTOR - DANCE
INSTRUCTOR - DANCE
INSTRUCTOR - DANCE
INSTRUCTOR - DANCE
INSTRUCTOR - DANCE
INSTRUCTOR - DANCE
INSTRUCTOR - DANCE
INSTRUCTOR - DANCE
SALES TAX AMOUNT
0.00 17.25
0.00 165.00
0.00 182.25
0.00 212.00
0.00 110.00
0.00 565.00
0.00 100.00
0.00 170.00
0.00 180.00
0.00 203.00
0.00 311.00
0.00 1,598.00
0.00 158.00
0.00 203.00
0.00 550.00
0.00 4,360.00
0.00 185.00
0.00 17.25
0.00 165.00
0.00 182.25
0.00 60.89
0.00 56.30
0.00 56.29
0.00 41.47
0.00 37.12
0.00 49.84
0.00 108.07
0.00 409.98
0.00 10.80
0.00 163.52
0.00 561.45
0.00 724.97
0.00 1,156.38
0.00 300.00
0.00 84.00
0.00 112.00
0.00 70.00
0.00 111.00
0.00 95.20
0.00 42.00
0.00 420.00
0.00 157.50
0.00 95.20
SUNGARD PUBLIC SECTOR
DATE: 04/10/2012
TIME: 16:31:26
CITY OF SARATOGA
CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20120410 00:00:00.000'
ACCOUNTING PERIOD: 10/12
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
11111
TOTAL
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
119948
CHECK
11111 119949
11111 119950
11111
11111
TOTAL
11111
11111
TOTAL
119951
119951
CHECK
119952
119952
CHECK
ISSUE DT
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
04/10/12
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
729
04/10/12 144
04/10/12 136
04/10/12 160
04/10/12 160
04/10/12 236
04/10/12 236
119953 04/10/12 308
119954 04/10/12 710
119955 04/10/12 336
119956 04/10/12 726
VENDOR BUDGET UNIT
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SARATOGA
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
SCHOOL
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
OF
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
1116101
SC FAMILY HEALTH FOUNDAT 1118301
SCOTTY'S AUTOMOTIVE 6235202
SIERRA PACIFIC TURF SUPP 1115301
SIERRA PACIFIC TURF SUPP 1115301
SOLECTRIC ELECTRICAL 4119111-001
SOLECTRIC ELECTRICAL 2535302
TESTING ENGINEERS 4819111-001
THE BANK OF NEW YORK MEL 3118601
TLC ADMINISTRATORS 1113301
TREES 360 DEGREES 1115201
DESCRIPTION
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
INSTRUCTOR
- DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
- DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
- DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
DANCE
- DANCE
DANCE
DANCE
- DANCE
DANCE
DANCE
GRANT Q4/FY 11-12
MAINTENANCE-VEH#109
FERTILIZER/PARKS
SUPPLIES/ PARKS
4TH ST ROADSIDE GATE E
REPLACE LGHTS/MENA WY
ROAD REHAP
BOND FEES/SARA LIB
125 ADMIN FEE 04/12
TREE REMVL/BOHLMAN RD
SALES TAX
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
PAGE NUMBER: 4
ACCTPA21
AMOUNT
95.20
242.00
190.40
210.00
47.60
47.60
313.60
39.20
238.00
47.60
154.70
95.20
126.00
238.00
47.60
333.20
47.60
126.00
95.20
428.40
142.80
206.26
47.60
84.00
190.40
84.00
226.10
238.00
119.00
47.60
5,735.76
1,759.25
62.50
2,098.40
162.38
2,260.78
1,676.99
1,058.73
2,735.72
710.00
100.00
175.00
510.00
SUNGARD PUBLIC SECTOR PAGE NUMBER: 5
DATE: 04/10/2012 CITY OF SARATOGA ACCTPA21
TIME: 16:31:26 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20120410 00:00:00.000'
ACCOUNTING PERIOD: 10/12
FUND - 009 - DISBURSEMENT FUND
CASH ACCT CHECK NO ISSUE DT VENDOR BUDGET UNIT
11111 119957 04/10/12 901 WAXIE SANITARY SUPPLY 6246202
11111 119958 04/10/12 510 WEST VALLEY COMMUNITY SE 1118301
TOTAL CASH ACCOUNT
TOTAL FUND
TOTAL REPORT
DESCRIPTION
JANITORIAL SUPPLIES
SUPPORT Q4/FY11-12
SALES TAX AMOUNT
0.00 920.00
0.00 3,672.75
0.00 187,412.50
0.00 187,412.50
0.00 187,412.50
SARATOGA CITY COUNCIL
MEETING DATE: April 18, 2012 AGENDA ITEM:
DEPARTMENT: Finance & Administrative Services CITY MANAGER: Dave Anderson
PREPARED BY: Mary Furey DIRECTOR: Mary Furey
SUBJECT: SunGard Pentamation contract renewal
RECOMMENDED ACTION:
Review staff report and authorize the City Manager to enter into a 5 year renewal contract with SunGard
Pentamation, the City's financial system Application Service Provider.
REPORT SUMMARY:
The City entered into a contract with SunGard in 2006 to upgrade the City's financial system with a
financial product called Pentamation Finance Plus. SunGard provides the financial system application
through an online access service, with the software application and server systems managed at the
company's headquarters. The financial system was not fully implemented until 2008 due to staff turnover
and fiscal implementation preparation however; the 5 year contract time frame began when the contract
was signed in 2006.
SunGard recently notified the City that the initial five year contract had expired in 2011 and that the City
would need to renew the contract as soon as possible. SunGard has agreed to continue with the same
terms and rates under a five year contract renewal. To enhance product usability, staff is requesting
SunGard replace one Human Resources module with another Human Resources module, however this
replacement does not impact the contract terms. Staff has submitted the contract to the City Attorney for
review.
The Contract exceeds the City Manager's contract approval limit; therefore City Council authorization for
the City Manager to approve the contract is required.
FISCAL IMPACTS:
The five year $5,390 monthly/$64,680 annual service rate remains the same as the current rate, and is
funded in the IT Services Operating Budget each year. SunGard's ASP service includes system access
for up to 20 users, help desk and IT maintenance services for maintaining data, daily backups and security
services, and annual software updates for payroll and accounts payable reporting functions. Training and
major system upgrades are available at additional cost.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
SunGard may terminate City Services or increase rates at any time.
42
ALTERNATIVE ACTION:
N/A
FOLLOW UP ACTION:
City Manager to sign City Attorney approved contract.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
N/A
ATTACHMENTS:
SunGard Application Service Provider Contract
43
SUNGARDa PUBLIC SECTOR
Supplement to the SunGard Public Sector Inc. Application Service Provider Agreement
Schedule A - Order Form
This Schedule A - Order Form is entered into under the terms and conditions of the SunGard Public Sector Inc.
Application Service Provider Agreement dated December 6, 2006 herewith (Agreement), between SunGard Public
Sector Inc. (SunGard Public Sector) and City of Saratoga, CA (Customer). Unless otherwise stated below, all terms
and conditions as stated in the Agreement shall remain in effect.
Customer Name: City of Saratoga, CA
Agreement Number: 120391-1
1. Commencement Date: Begins January 1, 2012 and expires sixty (60) months from the date the initial Monthly
Access Fee is due under this Schedule A — Order Form.
2. Application Groups: Professional Service Fees and Monthly Access Fees
Yes
No
Initial Order Form
X
ASP Renewal - SASP-20060905-1
Replacement Order Form
$ 5,390
X
1. Commencement Date: Begins January 1, 2012 and expires sixty (60) months from the date the initial Monthly
Access Fee is due under this Schedule A — Order Form.
2. Application Groups: Professional Service Fees and Monthly Access Fees
APPLICABLE TAXES ARE NOT INCLUDED IN THIS SCHEDULE, AND, IF APPLICABLE, WILL BE ADDED TO THE AMOUNT IN
THE PAYMENT INVOICE(S) BEING SENT SEPARATELY TO THE CUSTOMER.
3. Payment Terms:
Professional Service Fees:
Monthly Access Fee:
Due upon execution of this Order Form.
The initial Monthly Access Fee will be due January 1, 2012. Subsequent Monthly
Access Fees will be due on the first of the month thereafter. Monthly Access Fees
will be invoiced in advance on a monthly basis for a term of sixty (60) months at the
rates listed below.
ASP Agreement, Schedule A - Order Form
Ver 6.20.05 Page 1 of 2 44
SASP-5757-120391-I ASP Order Form 032712
4.4 2012
Applications and/or Services
Professional
Service Fees
Monthly
Access Fee
Renewal Service
ASP Renewal - SASP-20060905-1
$ 5,390
New Products
(Not currently Licensed)
Plus Series Personel Budgeting - (GFPPBS)
$ 520
Included in
MonthlyAccess
Fee
Existing Products
(Currently Licensed)
Plus Series General Ledger, Plus Series Accounts Payable, Plus Series
Purchasing/Purchase Orders, Plus Series Project Accounting/Costing,
Plus Series Budgeting/Budget Preparation, Plus Series Revenue
Tracking, Plus Series Workflow Financial Accounting/Purchasing, Plus
Series Human Resources Payroll, Plus Series Human Resources
Personnel, Plus Series Applicant Tracking, Plus Series Human Resource
Attendance, Plus Series Human Resources Workflow, Plus Series
Employee Benefits, Plus Series State Regulatory Software, Plus Series
Centralized Property File, Plus Series Miscellaneous Billing -Accounts
Receivable, Plus Series Central Receipting
Included in
Monthly Access
Fee
Third Party Products
(Hosted Existing)
Cognos Impromptu 7.1 (1 Admin, 3 End Users),
Four J's Compiler-(FOURJS),
Four J's Concurrent User License (20 Users) - (FOURJS),
Optio Suite - (OPTIO)
Included in
Monthly Access
Fee
Terminated Products
(Currently Licensed)
Plus Series Employee Access Center -(GFIEAC), Employee Timesheets -
(GFIETS)
Services
HELP Card - (SP1)
Concurrent Sessions
20
$75 per user
Included in
Monthly Access
Fee
Total
$ 520
$ 5,390
APPLICABLE TAXES ARE NOT INCLUDED IN THIS SCHEDULE, AND, IF APPLICABLE, WILL BE ADDED TO THE AMOUNT IN
THE PAYMENT INVOICE(S) BEING SENT SEPARATELY TO THE CUSTOMER.
3. Payment Terms:
Professional Service Fees:
Monthly Access Fee:
Due upon execution of this Order Form.
The initial Monthly Access Fee will be due January 1, 2012. Subsequent Monthly
Access Fees will be due on the first of the month thereafter. Monthly Access Fees
will be invoiced in advance on a monthly basis for a term of sixty (60) months at the
rates listed below.
ASP Agreement, Schedule A - Order Form
Ver 6.20.05 Page 1 of 2 44
SASP-5757-120391-I ASP Order Form 032712
4.4 2012
January 1, 2012 — December 31, 2016 $ 5,390.00 per month or $64,680.00 per
year;
Following the initial term, Services will be provided on a year-to-year basis
provided the Customer exercises the option and pays the then current Monthly
Access Fee.
Travel and Living Expenses: Travel and living expenses are in addition to the prices quoted above and will be
invoiced as incurred and shall be governed by the SunGard Public Sector
Corporate Travel and Expense Reimbursement Policy. Travel and living
expenses actually incurred in prior months for which SunGard Public Sector is
seeking reimbursement, shall also be invoiced monthly.
Notes:
1 Monthly Access Fees listed above are for the Applications and Services listed in this Schedule A -Order Form only.
4. Third Party Software. Unless otherwise provided for herein, warranty, modification retrofit and maintenance
offerings by SunGard Public Sector for its Licensed Program(s) do not apply to any third party hardware or third party
software supplied under this Supplement. SunGard Public Sector does not make any warranties nor provide any
source code for any non -SunGard Public Sector products unless otherwise provided herein. The return and refund
policy of each individual third party hardware or third party software supplier shall prevail unless otherwise provided
herein.
5. Licensed Program Access Termination: Effective January 1, 2012, the Parties hereby terminate Customer's
access Plus Series Employee Access Center (GFIEAC) and Employee Timesheets (GFIETS) (Terminated Product).
In the event Customer elects to be provided with access services for the Terminated Product in the future, Customer
will be required to pay fees for the periods from termination through reinstatement.
Each party hereby releases, acquits and discharges the other party of and from any and all claims, debts, demands,
rights of indemnification, and causes of action of whatsoever nature, whether in contract or otherwise, whether
arising under or by virtue of any statute or regulation, whether known or unknown, suspect or unsuspected, or
whether having arisen or hereafter to arise for any losses or damages of which have accrued or may ever hereafter
accrue to the other party, arising out of or on account of the Terminated Program.
CITY OF SARATOGA, CA SUNGARD PUBLIC SECTOR INC.
Authorized Signature Authorized Signature
Print Name & Title Print Name & Title
Date Date
ASP Agreement. Schedule A - Order Form SASP-5757-120391-1 ASP Order Form 032712
Ver 6.20.05 Page 2 of 2 45 44 2012
PcM
MEETING DATE: April 18, 2012 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: John Cherbone DIRECTOR: John Cherbone
SARATOGA CITY COUNCIL
SUBJECT: Landscaping and Lighting Assessment District LLA -1; Preliminary Approval
of Engineer's Report and Adoption of Resolution of Intention for FY 12-13
RECOMMENDED ACTION:
1. Move to adopt the Resolution granting preliminary approval of the Engineer's Report for
FY 12- 13 for renewing the Landscaping and Lighting Assessment District LLA -1.
2. Move to adopt the Resolution of Intention.
REPORT SUMMARY:
Attached are the next two Resolutions to continue the process for renewing the Landscaping and
Lighting Assessment District LLA -1 for FY 12-13. Briefly, the two Resolutions are:
1. A Resolution of Preliminary Approval of Engineer's Report ... Fiscal Year 2012-2013 - This
is the Resolution required under the State Streets & Highways Code (S&H) section 22623 which
grants preliminary approval of the Engineer's Report for the renewal of the District for FY 12-
13.
2. A Resolution of Intention to order the levy and collection of assessments ... Fiscal Year
2012-2013 - This is the Resolution required under S&H 22624 which, among other things, fixes
the date and time for the Public Hearing on June 6th.
These Resolutions should be adopted by separate vote at your meeting to continue the process of
renewing the District for another year.
There are no increases in the parcel assessments, which would require an assessment district election
for any of the existing Zones within the District in FY 12-13. The Engineer's Report is attached
summarizing the proposed assessments for FY 12-13.
FISCAL IMPACTS:
All of the costs associated with the District are recovered via the assessments.
46
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
The service contract would not be approved and the City would need to determine a means to
maintain these landscaped areas.
ALTERNATIVE ACTION:
The Resolutions would not be adopted and the process for renewing the District would not continue.
FOLLOW UP ACTION:
None in addition to the above.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's website in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library
each Monday in advance of the Council meeting. The Resolution of Intention will be published.
ATTACHMENTS:
1. Resolutions (2).
2. Engineer's Report
47
RESOLUTION NO.
A RESOLUTION OF INTENTION TO ORDER THE
LEVY AND COLLECTION OF ASSESSMENTS PURSUANT
TO THE LANDSCAPING AND LIGHTING ACT OF 1972
CITY OF SARATOGA LANDSCAPING AND
LIGHTING ASSESSMENT DISTRICT LLA -1
FISCAL YEAR 2012-2013
RESOLVED, by the City Council of the City of Saratoga, California, as follows:
WHEREAS, pursuant to Resolution No.12-014, "A Resolution Describing Improvements
and Directing Preparation of Engineer's Report for Fiscal Year 2012-2013", for City of Saratoga
Landscaping and Lighting District LLA -1, adopted on March 7, 2012, by the City Council of said
City, pursuant to the Landscaping and Lighting Act of 1972, the Engineer of said City has
prepared and filed with the Clerk of this City the written report called for under said Act and by
said Resolution No. 12-014, which said report has been submitted and preliminarily approved by
this Council in accordance with said Act;
NOW, THEREFORE, it is hereby found, determined and ordered, as follows:
1. In its opinion the public interest and convenience require and it is the intention of
this Council to order the levy and collection of assessments for Fiscal Year 2012-2013 pursuant
to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the Streets
and Highways Code of the State of California, for the construction or installation of the
improvements, including the maintenance or servicing, or both, thereof, more particularly
described in Exhibit "A" hereto attached and by reference incorporated herein.
2. The cost and expenses of said improvements, including the maintenance or
servicing, or both, thereof, are to be made chargeable upon the assessment district designated as
"City of Saratoga Landscaping and Lighting District LLA -1," the exterior boundaries of which
are the composite and consolidated areas as more particularly described on a map thereof on file
in the office of the Clerk of said City, to which reference is hereby made for further particulars.
Said map indicates by a boundary line the extent of the territory included in the district and of
any zone thereof and the general location of said district.
3. Said Engineer's Report prepared by the Engineer of said City, preliminarily
approved by this Council, and on file with the City Clerk of this City is hereby referred to for a
full and detailed description of the improvements and the boundaries of the assessment district
1
48
and any zones therein, and the proposed assessments upon assessable lots and parcels of land
within the district.
4. Notice is hereby given that Wednesday, the 6th day of June, 2012, at the hour of
7:00 p.m. in the City Council Chambers at 13777 Fruitvale Avenue, Saratoga, California, be and
the same are hereby appointed and fixed as the time and place for a hearing by this Council on
the question of the levy and collection of the proposed assessment for the construction or
installation of said improvements, including the maintenance and servicing, or both, thereof, and
when and where it will consider all oral statements and all written protests made or filed by any
interested person at or before the conclusion of said hearing, against said improvements, the
boundaries of the assessment district and any zone therein, the proposed diagram or the proposed
assessment, to the Engineer's estimate of the cost thereof, and when and where it will consider
and finally act upon the Engineer's report, and tabulate the ballots.
5. The Clerk of said City be, and hereby is, directed to give notice of said hearing by
causing a copy of this Resolution to be published once in the Saratoga News, a newspaper
published and circulated in said City, and by conspicuously posting a copy thereof upon the
official bulletin board customarily used by the City of Saratoga for the posting of notices, said
posting and publication to be had and completed at least ten (10) days prior to the date of hearing
specified herein.
6. The Office of the City Engineer be, and hereby is designated as the office to
answer inquiries regarding any protest proceedings to be had herein, and may be contacted during
the regular office hours at the City Hall, 13777 Fruitvale Avenue, Saratoga, California 95070, or
by calling (408) 868-1241.
Passed and adopted by the City Council of the City of Saratoga, California, at a meeting
thereof held on the 18th day of April, 2012, by the following vote of the members thereof:
AYES:
NOES:
ABSENT:
ABSTAIN:
Chuck Page, Mayor
Attest: City of Saratoga
2
49
Crystal Morrow, City Clerk
Exhibit A
DESCRIPTION OF IMPROVEMENTS
The design, construction or installation, including the maintenance or servicing, or both,
thereof, of landscaping, including trees, shrubs, grass or other ornamental vegetation,
statuary, fountains and other ornamental structures and facilities, and public lighting
facilities for the lighting of any public places, including traffic signals, ornamental
standards, luminaries, poles, supports, tunnels, manholes, vaults, conduits, pipes, wires,
conductors, guys, stubs, platforms, braces, transformers, insulators, contacts, switches,
capacitors, meters, communication circuits, appliances, attachments and appurtenances,
including the cost of repair, removal or replacement of all or any part thereof, providing
for the life, growth, health and beauty of landscaping, including cultivation, irrigation,
trimming, spraying, fertilizing and treating for disease or injury; the removal of
trimmings, rubbish, debris and other solid waste; electric current or energy, gas or other
illuminating agent for any public lighting facilities or for the lighting or operation of any
other improvements; and the operation of any fountains or the maintenance of any other
improvements.
50
RESOLUTION NO.
A RESOLUTION OF PRELIMINARY APPROVAL OF ENGINEER'S REPORT
CITY OF SARATOGA
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT LLA -1
FISCAL YEAR 2012-2013
RESOLVED, by the City Council of the City of Saratoga, California as follows:
WHEREAS, pursuant to the Landscaping and Lighting Act of 1972, on the 7th day of
March, 2012, said Council did adopt its Resolution No. 12-014, "A Resolution Describing
Improvements and Directing Preparation of Engineer's Report For Fiscal Year 2012-2013", for
the City of Saratoga Landscaping and Lighting District LLA -1, in said City and did refer the
proposed improvements to the Engineer of the City and did therein direct said Engineer to
prepare and file with the City Clerk of said City a report, in writing, all as therein more
particularly described:
WHEREAS, said City Engineer prepared and filed with the City Clerk a report in writing
as called for in said Resolution No. 12-014 and under and pursuant to said Act, which report has
been presented to this Council for consideration;
WHEREAS, said Council has duly considered said report and each and every part
thereof, and finds that each and every part of said report is sufficient, and that neither said report,
nor any part thereof should be modified in any respect;
NOW, THEREFORE, it is hereby found, determined and ordered, as follows:
1. That the plans and specifications for the existing improvements and the proposed
new improvements to be made within the assessment district or within any zone thereof,
contained in said report, be, and they are hereby preliminarily approved.
2. That the Engineer's estimate of the itemized and total costs and expenses of said
improvements, maintenance and servicing thereof, and of the incidental expenses in connection
therewith, contained in said report, be, and each of them are hereby preliminarily approved.
3. That the diagram showing the exterior boundaries of the assessment district
referred to and described in said Resolution No. 12-014 and also the boundaries of any zones
therein and the lines and dimensions of each lot or parcel of land within said district as such lot
or parcel of land is shown on the County Assessor's maps for the fiscal year to which the report
applies, each of which lot or parcel of land has been given a separate number upon said diagram,
as contained in said report, be, and it hereby is preliminarily approved.
1
51
4. That the proposed assessment of the total amount of the estimated costs and
expenses of the proposed improvements upon the several lots or parcels of land in said
assessment district in proportion to the estimated benefits to be received by such lots or parcels,
respectively, from said improvements including the maintenance or servicing or both, thereof,
and of the expenses incidental thereto, as contained in said report, be, and they are hereby
preliminarily approved.
5. That said report shall stand as the Engineer's Report for the purpose of all
subsequent proceedings to be had pursuant to said Resolution No. 12-014.
Passed and adopted by the City Council of the City of Saratoga, California, at a meeting
thereof held on the 18th day of April, 2012 by the following vote of the members thereof:
AYES:
NOES:
ABSENT:
ABSTAIN:
Chuck Page, Mayor
ATTEST: City of Saratoga
Crystal Morrow, City Clerk
2
52
MUNICIPALITIES I SCHOOL DISTRICTS I CITIES I COUNTIES I PARK & RECREATION I WATER DISTRICTS I MUNICIPALITIES I SCHOOL DISTRICTS I COMMUNITIES
PUBLIC FINANCE
334 VIA VERA CRUZ, SUITE 256
SAN MARCOS
CALIFORNIA 92078
T. 760.510.0290
F. 760.510.0288
CITY OF SARATOGA
LANDSCAPING & LIGHTING DISTRICT LLA- 1
ENGINEER'S REPORT
FISCAL YEAR 2012/2013
53
APRIL 9, 2012
TABLE OF CONTENTS
SECTION I. OVERVIEW 1
SECTION II. PLANS AND SPECIFICATION 3
SECTION III. PROPOSED FISCAL YEAR 2012/2013 BUDGET 6
A. ESTIMATED FISCAL YEAR 2012/2013 BUDGET 6
SECTION IV. METHOD OF APPORTIONMENT 12
A. GENERAL 12
B. BENEFIT ANALYSIS 12
C. ASSESSMENT METHODOLOGY 13
D. RATES 14
E. ASSESSMENT RANGE FORMULA 15
SECTION V. ASSESSMENT ROLL 16
SECTION VI. ASSESSMENT DIAGRAM 18
54
SECTION I. OVERVIEW
A. Introduction and Background
In 1980, the City of Saratoga (the "City") formed the City of Saratoga Landscaping and
Lighting Assessment District LLA -1 (the "District"). The District currently consists of 25
Zones which are budgeted separately and the properties within each Zone are assessed
annually for their proportionate share of special benefit of the maintained improvements
as further described in this Engineer's Report. This report constitutes the Fiscal Year
2012/2013 Engineer's Report for the District.
The City Council pursuant to the provisions of the Landscaping and Lighting Act of
1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning
with Section 22500 ("1972 Act") and in compliance with the substantive and procedural
requirements of the California State Constitution Article XIIIC and XIIID ("Proposition
218") and the Proposition 218 Omnibus Implementation Act (Government Code Section
53750 and following) (the "Implementation Act") desires to levy and collect annual
assessments against lots and parcels within the District beginning in the fiscal year
commencing July 1, 2012 and ending June 30, 2013 to pay for the operation,
maintenance and servicing of landscaping and public lighting improvements within the
District. The proposed assessments are based on the City's estimate of the costs for Fiscal
Year 2012/2013 to maintain the improvements that provide a special benefit to properties
assessed within the District. The assessment rates set for Fiscal Year 2012/2013 as set forth
in this Engineer's Report, do not exceed the maximum rates established at the time each of
the Zones were established and/or balloted for compliance with Proposition 218, therefore,
the City and the District are not required to go through a property owner ballot procedure in
order to establish the 2012/2013 assessment rates.
City of Saratoga Landscaping & Lighting District LLA - 1 Page 1
Fiscal Year 2012/2013 Engineer's Report
55
B. Contents of Engineer's Report
This Report describes the District boundaries and the proposed improvements to be
assessed to the property owners located within zones of the District. The Report is made
up of the following sections.
Section I. Overview — Provides a general introduction into the Report and provides
background on the District, zones and the assessments.
Section II. Plans and Specifications — Contains a general description of the
improvements that are maintained and serviced by each of the zones within the District.
Section III. Proposed Fiscal Year 2012/2013 Budget — Identifies the cost of the
maintenance and services to be provided by each zone within the District including
incidental costs and expenses.
Section IV. Method of Apportionment — Describes the basis in which costs have been
apportioned to lots or parcels within each of the zones within the District, in proportion to
the special benefit received by each lot or parcel.
Section V. Assessment Roll — The assessment roll identifies the maximum assessment to
be levied to each lot or parcel within the District.
Section VI. Assessment Diagram — Displays a diagram of the District showing the
boundaries of the District and the zones.
For this Report, each lot or parcel to be assessed, refers to an individual property assigned
its own Assessment Parcel Number ("APN") by the Santa Clara County ("County")
Assessor's Office as shown on the last equalized roll of the assessor.
Following the conclusion of the Public Hearing, the City Council will confirm the Report
as submitted or amended and may order the collection of assessments for Fiscal Year
2012/2013.
City of Saratoga Landscaping & Lighting District LLA - 1 Page 2
Fiscal Year 2012/2013 Engineer's Report
56
SECTION II. PLANS AND SPECIFICATION
A. General Description of the District
The District currently consists of 25 Zones located within the City. Each Zone
incorporates specific improvements that were established at the time of development of
the properties within the Zone or were installed for the benefit of the properties within the
Zone. Some Zones are currently not levied based on the current reserves and other
revenue sources such as property taxes available to the Zones. The Assessment Diagram
is included in Section IV of this report.
Zone 32 now includes Assessor's Parcel Number 366-12-072 in addition to the other 11
APNs that were levied last year. This new parcel is being annexed by unanimous consent
of the property owner and is included in this Engineer's Report for the first time for this
Fiscal Year.
B. Description of Services and Improvements to be Maintained
The District provides a funding mechanism for the ongoing maintenance, operation and
servicing of landscaping and public lighting improvements that provide special benefit to
each Zone. These improvements may include, but are not limited to, the design,
construction or installation, including the maintenance or servicing, or both, thereof, of
landscaping, including trees, shrubs, grass or other ornamental vegetation, statuary, fountains
and other ornamental structures and facilities, and public lighting facilities for the lighting of
any public places, including traffic signals, ornamental standards, luminaries, poles, supports,
tunnels, manholes, vaults, conduits, pipes, wires, conductors, guys, stubs, platforms, braces,
transformers, insulators, contacts, switches, capacitors, meters, communication circuits,
appliances, attachments and appurtenances, including the cost of repair, removal or
replacement of all or any part thereof, providing for the life, growth, health and beauty of
landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for
disease or injury; the removal of trimmings, rubbish, debris and other solid waste; electric
current or energy, gas or other illuminating agent for any public lighting facilities or for the
lighting or operation of any other improvements; and the operation of any fountains or the
maintenance of any other improvements.
Maintenance services will be provided by City personnel and/or private contractors. The
proposed improvements to be maintained and services are generally described as follows:
Zone
Improvements
1
(Manor Drive Landscape District) Landscape maintenance of the Manor Drive
median and Saratoga -Sunnyvale Road frontage along Tract 3822.
2
(Fredericksburg Landscape District) Landscape maintenance along the Cox
Avenue frontage of Tracts 3777, 4041 and 4042.
3
(Greenbriar Landscape District) Landscape maintenance of the Seagull Way
entrance to Tracts 4628, 4725 and 4726 and the common areas along Goleta
Avenue and Guava Court.
City of Saratoga Landscaping & Lighting District LLA - 1
Fiscal Year 2012/2013 Engineer's Report
57
Page 3
Zone
Improvements
4
(Quito Lighting District) Street lighting and landscape maintenance in the El
Quito Park residential neighborhood: Tracts 669, 708, 748, 6785, 7833 and
8700.
5
(Azule Lighting District) Street lighting in the Azule Crossing residential
neighborhoods: Tracts 184, 485, 787, 1111, and 1800.
6
(Sarahills Lighting District) Street lighting in the Sarahills residential
neighborhood: Tracts 3392 and 3439.
7
(Village Lighting District) Street lighting in four separate residential
neighborhoods surrounding Saratoga Village, and in Saratoga Village. Includes
all or a portion of Cunningham Acres, La Paloma Terrace, Mary Springer #1 and
#2, McCartysville, Saratoga Park, Williams, and Tracts 270, 336, 416, 2399,
2502, 4477, 5350, 5377, 5503, 5676, 6419, 6431 and Saratoga Village.
9
(McCartysville Landscape District) Landscape maintenance along the Saratoga -
Sunnyvale Road frontage of Tract 5944.
10
(Tricia Woods Landscape District) Landscape maintenance along the Saratoga -
Sunnyvale Road frontage of Tract 7495 (Maintenance and water shared with
Zone 27).
11
(Arroyo de Saratoga Landscape District) Landscape maintenance of the Via
Monte entrances to all or a portion of Tracts 2694, 2835, 3036 and 4344.
12
(Leutar Court Landscape District) Landscape maintenance of the Leutar Court
frontage in Tract 6996.
15
(Bonnet Way Landscape District) Monthly landscape maintenance along Bonnet
Way of Tract 5462.
16
(Beauchamps Landscape District) Landscaping and lighting of the Prospect
Road entrance to the Beauchamps subdivision, Tract 7763.
17
(Sunland Park Landscape District) Landscape maintenance along Quito Road
frontage of Tracts 976 and 977.
22
(Prides Crossing Landscape District) Periodic landscape maintenance along
Prospect Road between the Route 85 overcrossing and Saratoga Creek. Includes
all properties bordered by Route 85, Prospect Road and Saratoga Creek with the
exception of the Brookview neighborhood (Tracts 1493, 1644, 1695, 1727, 1938,
and 1996).
24
(Village Commercial Landscape Maintenance District) Routine maintenance of
Village Parking Districts 1-4 and Big Basin Way landscaping.
25
(Saratoga Legends Landscape District) Landscape maintenance along the
Saratoga -Sunnyvale Road frontage of, and pedestrian pathways within Tract
8896.
26
(Bellgrove Landscape and Lighting District) Landscape maintenance of common
area and lighting associated with Tract 8700.
27
(Cunningham Place/Glasgow Court Landscape District) Landscape maintenance
along the Saratoga -Sunnyvale Road frontage of Tracts 6199 and 7928.
(Maintenance and water shared with Zone 10).
28
(Kerwin Ranch Landscape District) Landscape maintenance along the Fruitvale
Avenue and Saratoga Avenue frontages of Tracts 8559 and 8560.
29
(Tollgate Landscape and Lighting District) Maintenance of the common area
City of Saratoga Landscaping & Lighting District LLA - 1
Fiscal Year 2012/2013 Engineer's Report
58
Page 4
Zone
Improvements
landscape and lighting improvements along Tollgate Road at the entrance to
Tracts 3946 and 5001.
31
(Horseshoe Drive Landscape and Lighting District) Landscape maintenance
along the Saratoga -Los Gatos Road frontage of Tract 247.
32
(Gateway Landscape and Lighting District) Landscape maintenance of frontage
along Saratoga -Sunnyvale Road between Prospect Road and the Union Pacific
railroad tracks.
33
(Carnelian Glen Landscape and Lighting District) Maintenance of landscaping
along the Saratoga -Los Gatos Road frontage of APNs 397-21-031 and 397-37-
015.
34
(Westbrook Landscaping & Lighting District) Provides for maintenance of
landscaping along the Prospect Road frontage of Tracts 1222 and 1179 and
lighting within both tracts.
City of Saratoga Landscaping & Lighting District LLA - 1 Page 5
Fiscal Year 2012/2013 Engineer's Report
59
SECTION III. PROPOSED FISCAL YEAR 2012/2013 BUDGET
A. Estimated Fiscal Year 2012/2013 Budget
A summary of the proposed District fiscal year 2012/2013 budget is
category, in the Tables shown below:
Zone Number
Operations
Subtotals
City Costs '
Total Costs
Revenue Sources
Carryover
Property Tax
Subtotals
Net Cost
Zone Budgets
ZONE 1 ZONE 2
Repairs $5,000.00
Maintenance $1,560.00
Water $400.00
Electric $0.00
$6,960.00
summarized, by
ZONE 3 ZONE 4
$5,000.00 $25,000.00
$1,224.00 $2,760.00
$250.00 $1,250.00
$0.00 $0.00
$6,474.00 $29,010.00
$1,370.00 $3,550.00 $8,280.00
$8,330.00 $10,024.00 $37,290.00
$8,776.00 $10,281.00 $17,138.00
$3,150.00 $600.00 $4,800.00
$11,926.00 $10,881.00 $21,938.00
($3,596.00) ($857.00) $15,352.00
Carryover not recovered $6,000.00 $6,000.00 $5,000.00
Carryover not reimbursed $0.00 $0.00 $0.00
Net Assessment $2,404.00 $5,143.00 $20,352.00
No. of Parcels 29 85 176
Assessment Per Parcel
Rounded Assessment Per Parcel
Maximum Assessment Per Parcel
$82.90 $60.51 $115.64
$82.90 $60.50 $115.64
$134.69 $98.99 $118.80
$85,000.00
$900.00
$0.00
$15,100.00
$101,000.00
$18,400.00
$119,400.00
$110,809.00
$47,450.00
$158,259.00
($38,859.00)
1. City Costs includes for all Zones administration and indirect costs. It also includes
costs for the Zones that utilize City Staff for maintenance.
$38,859.00
$0.00
$0.00
698
50.00
$0.00
$0.00
maintenance
City of Saratoga Landscaping & Lighting District LLA - 1 Page 6
Fiscal Year 2012/2013 Engineer's Report
60
Zone Number
Operations
Repairs
Maintenance
Water
Electric
Subtotals
City Costs 1
Total Costs
Revenue Sources
Carryover
Property Tax
Subtotals
Net Cost
Carryover not recovered
Carryover not reimbursed
Net Assessment
No. of Parcels
Assessment Per Parcel
Rounded Assessment Per Parcel
Maximum Assessment Per Parcel
Zone Budgets, Cont.
ZONE 5 ZONE 6 ZONE 7 ZONE 9
$50,000.00 $8,500.00 $10,000.00 $10,000.00
$0.00 $0.00 $0.00 $3,000.00
$0.00 $0.00 $0.00 $1,550.00
$3,000.00 $3,500.00 $34,000.00 $225.00
$53,000.00 $12,000.00 $44,000.00 $14,775.00
$5,400.00 $2,280.00 $19,120.00 $1,940.00
$58,400.00 $14,280.00 $63,120.00 $16,715.00
$210,258.00 $16,423.00 $12,156.00 $10,466.00
$24,500.00 $0.00 $59,000.00 $0.00
$234,758.00 $16,423.00 $71,156.00 $10,466.00
($176,358.00) ($2,143.00) ($8,036.00) $6,249.00
$176,358.00 $8,500.00 $8,036.00 $7,500.00
$0.00 $0.00 $0.00 $0.00
$0.00 $6,357.00 $0.00 $13,749.00
120 64 781 48
$0.00 $99.33 $0.00 $286.44
$0.00 $99.32 $0.00 $286.44
$0.00 $148.49 $0.00 $323.25
1. City Costs includes for all Zones administration and indirect costs. It also includes maintenance
costs for the Zones that utilize City Staff for maintenance.
City of Saratoga Landscaping & Lighting District LLA - 1 Page 7
Fiscal Year 2012/2013 Engineer's Report
61
Zone Number
Operations
Subtotals
City Costs 1
Total Costs
Zone Budgets, Cont.
ZONE 10 ZONE 11 ZONE 12 ZONE 15
Repairs $550.00 $15,000.00 $2,500.00 $450.00
Maintenance $408.00 $816.00 $900.00 $1,020.00
Water $1,000.00 $600.00 $750.00 $1,500.00
Electric $125.00 $0.00 $0.00 $0.00
$2,083.00 $16,416.00 $4,150.00 $2,970.00
$770.00 $10,500.00 $770.00 $1,730.00
$2,853.00 $26,916.00 $4,920.00 $4,700.00
Revenue Sources
Carryover $791.00 $30,026.00 $7,343.00 ($243.00)
Property Tax $0.00 $0.00 $0.00 $0.00
Subtotals $791.00 $30,026.00 $7,343.00 ($243.00)
Net Cost $2,062.00 ($3,110.00) ($2,423.00) $4,943.00
Carryover not recovered $500.00 $20,000.00 $6,000.00 $275.00
Carryover not reimbursed $0.00 $0.00 $0.00 $0.00
Net Assessment $2,562.00 $16,890.00 $3,577.00 $5,218.00
No. of Parcels 9 250 9 41
Assessment Per Parcel
Rounded Assessment Per Parcel
Maximum Assessment Per Parcel
$284.67
$284.66
$287.66
$67.56
$67.56
$98.99
$397.44
$397.44
$493.86
$127.27
$127.26
$127.30
1. City Costs includes for all Zones administration and indirect costs. It also includes maintenance
costs for the Zones that utilize City Staff for maintenance.
City of Saratoga Landscaping & Lighting District LLA - 1 Page 8
Fiscal Year 2012/2013 Engineer's Report
62
Zone Number
Operations
Subtotals
City Costs 1
Total Costs
Zone Budgets, Cont.
ZONE 16 ZONE 17 ZONE 22 ZONE 24
Repairs $6,500.00 $8,500.00 $10,000.00 $0.00
Maintenance $816.00 $3,120.00 $4,860.00 $0.00
Water $1,400.00 $1,500.00 $2,000.00 $4,000.00
Electric $500.00 $0.00 $1,000.00 $0.00
$9,216.00 $13,120.00 $17,860.00 $4,000.00
$3,750.00 $9,000.00 $29,400.00 $27,600.00
$12,966.00 $22,120.00 $47,260.00 $31,600.00
Revenue Sources
Carryover $10,769.00 $18,797.00 $10,951.00 ($1,612.00)
Property Tax $0.00 $0.00 $0.00 $34,000.00
Subtotals $10,769.00 $18,797.00 $10,951.00 $32,388.00
Net Cost $2,197.00 $3,323.00 $36,309.00 ($788.00)
Carryover not recovered
Carryover not reimbursed
Net Assessment
No. of Parcels
Assessment Per Parcel
Rounded Assessment Per Parcel
Maximum Assessment Per Parcel
$7,000.00 $12,500.00 $12,000.00 $788.00
$0.00 $0.00 $0.00 $0.00
$9,197.00 $15,823.00 $48,309.00 $0.00
55 200 864 132
$167.22 $79.12 $55.91 $0.00
$167.22 $79.12 $55.90 $0.00
$178.20 $107.75 $98.99 $0.00
1. City Costs includes for all Zones administration and indirect costs. It also includes maintenance
costs for the Zones that utilize City Staff for maintenance.
City of Saratoga Landscaping & Lighting District LLA - 1 Page 9
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63
Zone Number
Operations
Zone Budgets, Cont.
ZONE 25 ZONE 26 ZONE 27 ZONE 28
Repairs $4,000.00 $25,000.00 $12,000.00 $3,500.00
Maintenance $1,980.00 $20,520.00 $1,620.00 $3,240.00
Water $2,200.00 $15,000.00 $800.00 $2,800.00
Electric $100.00 $5,000.00 $75.00 $75.00
Subtotals $8,280.00 $65,520.00 $14,495.00 $9,615.00
City Costs 1 $950.00 $5,700.00 $1,430.00 $980.00
Total Costs $9,230.00 $71,220.00 $15,925.00 $10,595.00
Revenue Sources
Carryover $3,863.00 $50,941.00 $13,967.00 $1,469.00
Property Tax $0.00 $0.00 $0.00 $0.00
Subtotals $3,863.00 $50,941.00 $13,967.00 $1,469.00
Net Cost $5,367.00 $20,279.00 $1,958.00 $9,126.00
Carryover not recovered $4,000.00 $50,000.00 $5,000.00 $2,000.00
Carryover not reimbursed $0.00 $0.00 $0.00 $0.00
Net Assessment $9,367.00 $70,279.00 $6,958.00 $11,126.00
No. of Parcels 15 94 31 16
Assessment Per Parcel
Rounded Assessment Per Parcel
Maximum Assessment Per Parcel
$624.47
$624.46
$643.47
$747.65
$747.64
$940.46
$224.45
$224.44
$269.39
$695.38
$695.38
$718.35
1. City Costs includes for all Zones administration and indirect costs. It also includes maintenance
costs for the Zones that utilize City Staff for maintenance.
City of Saratoga Landscaping & Lighting District LLA - 1 Page 10
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64
Zone Budgets, Cont.
Zone Number
Operations
Subtotals
City Costs 1
Total Costs
ZONE 29 ZONE 31 ZONE 32 ZONE 33 ZONE 34
Repairs $5,000.00 $1,300.00 $7,500.00 $750.00 $750.00
Maintenance $960.00 $3,840.00 $1,224.00 $816.00 $600.00
Water $800.00 $1,500.00 $3,000.00 $200.00 $0.00
Electric $2,500.00 $125.00 $1,000.00 $0.00 $0.00
$9,260.00 $6,765.00 $12,724.00 $1,766.00 $1,350.00
$6,550.00 $3,600.00 $11050.00 $1,100.00 $1,880.00
$15,810.00 $10,365.00 $13,774.00 $2,866.00 $3,230.00
Revenue Sources
Carryover $12,485.00 ($5,574.00) $7,854.00 $1,102.00 $0.00
Property Tax $0.00 $0.00 $0.00 $0.00 $0.00
Subtotals $12,485.00 ($5,574.00) $7,854.00 $1,102.00 $0.00
Net Cost $3,325.00 $15,939.00 $5,920.00 $1,764.00 $3,230.00
Carryover not recovered
Carryover not reimbursed
Net Assessment
No. of Parcels
$7,000.00 ($4,900.00) $8,500.00 $2,000.00 $500.00
$0.00 $0.00 $0.00 $0.00 $0.00
$10,325.00 $11,039.00 $14,420.00 $3,764.00 $3,730.00
61 52 12 20 92
Assessment Per Parcel $169.26 $212.29 Various $188.20 $40.54
Rounded Assessment Per Parcel $169.26 $212.28 Various $188.20 $40.54
Maximum Assessment Per Parcel $188.56 $212.72 $14,461.00 $194.48 $41.39
1. City Costs includes for all Zones administration and indirect costs. It also includes maintenance
costs for the Zones that utilize City Staff for maintenance.
City of Saratoga Landscaping & Lighting District LLA - 1 Page 11
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65
SECTION IV. METHOD OF APPORTIONMENT
A. General
The 1972 Act permits the establishment of assessment districts by agencies for the
purpose of providing certain public improvements, which include the construction,
maintenance, and servicing of landscaping and public lights and appurtenant facilities.
Streets and Highways Code Section 22573 requires that maintenance assessments be
levied according to benefit rather than the assessed value.
"The net amount to be assessed upon lands within an assessment district
may be apportioned by any formula or method which fairly distributes the
net amount among all assessable lots or parcels in proportion to the
estimated benefits to be received by each such lot or parcel from the
improvements."
In addition, Article XIIID and the Implementation Act require that a parcel's assessment
may not exceed the reasonable cost for the proportional special benefit conferred to that
parcel. A special benefit is a particular and distinct benefit over and above general
benefits conferred on property located within the assessment district. Article XIIID and
the Implementation Act further provides that only special benefits are assessable and the
City must separate the general benefits from the special benefits. They also require that
publicly owned properties which specifically benefit from the improvements be assessed.
B. Benefit Analysis
Each of the proposed improvements and the associated costs and assessments within the
District has been reviewed, identified and allocated based on special benefit pursuant to
the provisions of Article XIIID, the Implementation Act, and the Streets and Highways
Code Section 22573.
Proper maintenance and operation of the Improvements provide special benefit to
properties by providing;
1. Community character by helping to identify, distinguish and enhance these
neighborhoods, including the entrances;
2. Improved quality of life by reducing the potential for graffiti, eliminating dust and
litter, providing sound attenuation, eliminating potential for blight, and providing
added security and safety through lighting and an added City presence;
3. In the absence of the District, the work and improvements would not be otherwise
accomplished by the City or the City's contractors. Therefore, the improvements are
deemed to have no general benefit to property outside of the District.
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66
C. Assessment Methodology
To establish the special benefit to the individual lots or parcels within each Zone the
assessment methodology has been established as follows:
Administrative costs shall be spread equally to all of the lots or parcels of land assessed
within the District.
Zones 1 through 7, 9 through 12, 15 through 17, 22, 25 through 29, 31, 33 and 34
The cost of Improvements shall be spread equally to all of the lots or parcels of land
located within each said respective Zone.
Zone 24
Street Lights & Street Trees
Costs shall be spread to all the lots or parcels of land located with the Zone
proportional to usable parcel area.
Village Parking District (VPD)
The costs related to the VPD shall be spread to all the lots or parcels of land in
commercial use located within said Zone, proportional to the number of parking
spaces existing in the VPD parking lots that are assigned to each parcel within the
Zone, rounded to the nearest one tenth (0.1) of a parking space. Spaces shall be
assigned by adding the total number of spaces in the VPD parking lots and the total
private spaces existing on assessable parcels, distributing this sum proportionally by
weighted building area, and deducting the number of private spaces, if any, from
the resulting number for each parcel. Weighted building area shall be defined as
actual building area multiplied by a factor dependent on parcel us as follows:
Land Use
Factor
Retail
1.0
Office/Service
0.5
Restaurant
2.0
Zone 32
The cost of Improvements shall be spread proportionally to the frontage on
Saratoga -Sunnyvale Road of each of the lots or parcels of land located within the
Zone.
Zones 0, 8, 13, 14, 18 through 21, 23 and 30 have been either detached or merged
with other zones. A portion of Zone 4 was redesignated as Zone 26 in 1997.
City of Saratoga Landscaping & Lighting District LLA - 1 Page 13
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67
D. Rates
The table below shows the maximum assessments rates that could be levied in fiscal year
2012/2013 by land use. Each base year represents the year the parcels were balloted for
Proposition 218 purposes and from which the escalation factor as described in Section E.
below begins. See Section III Proposed Fiscal Year 2012/2013 Budget above for the
proposed assessments by Zone fiscal year 2012/2014.
Maximum Assessments
Zone
Base Fiscal Year
1999/2000
Fiscal Year
2012/2013
2
$52.50
$98.99
3
$63.00
$118.80
6
$78.75
$148.49
11
$52.50
$98.99
16
$94.50
$178.20
22
$52.50
$98.99
25
$341.25
$643.47
26
$498.75
$940.46
29
$100.00
$188.56
Zone
Base Fiscal Year
2000/2001
Fiscal Year
2012/2013
1
$75.00
$134.69
9
$180.00
$323.25
12
$275.00
$493.86
17
$60.00
$107.75
27
$150.00
$269.39
28
$400.00
$718.35
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Fiscal Year 2012/2013 Engineer's Report
68
Base Fiscal Year
Fiscal Year
Zone
2008/2009
2012/2013
31
$175.00
$212.72
33
$160.00
$194.48
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Fiscal Year 2012/2013 Engineer's Report
68
Base Fiscal Year
Fiscal Year
Zone
2010/11
2012/2013
34
$39.42
$41.39
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Fiscal Year 2012/2013 Engineer's Report
68
Maximum Assessments - Zone 32
APN
Front
Feet
Fiscal
Year
2004/2005
Fiscal Year
2012/2013
366-12-054
110
$1,052.16
$1,554.53
366-12-065
118
$1,125.66
$1,663.11
366-12-066
160
$1,511.48
$2,233.15
366-12-0721
100
$1,418.80
366-22-023
149
$1,410.44
$2,083.86
386-30-035
106
$1,015.42
$1,500.24
386-30-036
0
$41.66
$61.55
386-30-037
50
$500.98
$740.17
386-30-038
50
$500.98
$740.17
386-30-039
100
$960.30
$1,418.80
386-52-032
75
$730.64
$1,079.49
386-52-033
75
$730.64
$1,079.49
Totals
1,093
$9,580.36
$15,573.36
1. This is a new parcel that is being annexed by unanimous consent of
the property owner and will be assessed in fiscal year 2012/2013
E. Assessment Range Formula
The purpose of establishing an Assessment Range Formula is to provide for reasonable
inflationary increases to the annual assessments without requiring the District to go
through an expensive balloting process required by law in order to get a small increase.
The maximum assessment for each parcel shall be the amount calculated for the previous
year multiplied by 1.05.
The Maximum Assessment adjusted annually by this formula is not considered an
increased assessment.
Although the Maximum Assessment will increase each year, the actual assessment will
only reflect the necessary budgeted amounts and may remain unchanged. Increases in the
budget or an increase in the rate in one year from the prior year will not require a new
218 balloting unless the rate is greater than the Maximum Assessment adjusted to reflect
the 1.05 increase as described above. The Assessment Range Formula applies to all
Zones except for Zones 10 and 15 which do not have an annual escalator.
City of Saratoga Landscaping & Lighting District LLA - 1 Page 15
Fiscal Year 2012/2013 Engineer's Report
69
SECTION V. ASSESSMENT ROLL
Parcel identification, for each lot or parcel within the District shall be the parcel as shown on the
County Assessor's map for the year in which this Report is prepared.
A listing of parcels assessed within the District, along with the proposed assessment amounts and
zone, has been submitted to the City Clerk, under a separate cover, and by reference is made part
of this Report. Said listing of parcels to be assessed shall be submitted to the County
Auditor/Controller and included on the property tax roll for each parcel in Fiscal Year
2012/2013. If any parcel submitted for collection is identified by the County Auditor/Controller
to be an invalid parcel number for the current fiscal year, a corrected parcel number and/or new
parcel numbers will be identified and resubmitted to the County Auditor/Controller. The
assessment amount to be levied and collected for the resubmitted parcel or parcels shall be based
on the method of apportionment and assessment rate approved in this Report. Therefore, if a
single parcel has changed to multiple parcels, the assessment amount applied to each of the new
parcels shall be recalculated and applied according to the approved method of apportionment and
assessment rate rather than a proportionate share of the original assessment.
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City of Saratoga Landscaping & Lighting District LLA - 1 Page 17
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71
SECTION VI. ASSESSMENT DIAGRAM
The parcels within the District consist of all lots, parcels and subdivisions of land located within
the Boundary of Landscaping and Lighting Assessment District LLA -1. Boundary maps of the
Zones are attached.
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Fiscal Year 2012/2013 Engineer's Report
72
CITY OF SARATOGA
City of Saratoga
Landscaping & Lighting District LLA -1
Engineer's Report
Fiscal Year 2012/2013
The undersigned respectfully submits the enclosed Report as directed by City Council.
C. Stephen Bucknam Jr., C20903
Lyn Gruber
Koppel & Gruber Public Finance
City of Saratoga Landscaping & Lighting District LLA - 1 Page 19
Fiscal Year 2012/2013 Engineer's Report
73
SARATOGA CITY COUNCIL
MEETING DATE: April 18, 2012
DEPARTMENT: Public Works
AGENDA ITEM:
CITY MANAGER:
PREPARED BY: Iveta Harvancik DIRECTOR:
Dave Anderson
John Cherbone
Senior Engineer Public Works Director
SUBJECT: Corporation Yard Building Solar Project — Notice of Completion
RECOMMENDED ACTION:
Move to accept the Corporation Yard Building Solar Project as complete and authorize the City Manager
to sign the Notice of Completion for the construction contract.
BACKGROUND:
All work on the Corporation Yard Building Solar Project has been completed by Cobalt Power Systems
to the satisfaction of City inspectors. The scope of work included all of the labor, equipment, and
installation of solar panels on the Corporation Yard building roof and all electrical components necessary
to complete the work.
Overall, the quality of construction completed through this contract was very satisfactory. The project
was completed on time and within the budget.
It is therefore recommended that the Council accept the project as complete. Further, it is recommended
that the Council authorize staff to record the attached Notice of Completion for the construction contract.
FISCAL IMPACTS:
This project was funded in the fiscal year 2011/12 capital budget.
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
The project would not be accepted as complete and staff would notify the contractor of any additional
work required by the City Council before the project can be accepted as complete.
ALTERNATIVE ACTION(S):
N/A
Page 1 of 2
74
FOLLOW UP ACTION(S):
Staff will record the Notice of Completion for the construction contract.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
1. Notice of Completion
Page 2 of 2
75
Recording requested by,
And to be returned to:
City of Saratoga
City Clerk
13777 Fruitvale Avenue
Saratoga, CA 95070
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the work agreed and performed under the contract mentioned
below between the City of Saratoga, a municipal corporation, whose address is 13777 Fruitvale
Ave., Saratoga, CA 95070, as Owner of property or property rights, and the Contractor
mentioned below, on property of the Owner, was accepted as complete by the Owner on or
around the 9th day of April, 2012.
Contract Number: N/A
Contract Date: November 18, 2011
Contractor's Name: Cobalt Power Systems
Contractor's Address: 885 Maude Avenue, Mountain View, CA 94043
Description of Work: Corporation Yard Building Solar Project
Notice is given in accordance with the provisions of Section 3093 of the Civil Code of the State
of California.
The undersigned certifies that he is an officer of the City of Saratoga, that he has read the
foregoing Notice of Acceptance of Completion and knows the contents thereof; and that the
same is true of his own knowledge, except as to those matters which are therein stated on the
information or belief, as to those matters the he believes to be true.
I certify under penalty of perjury that the foregoing is true and correct. Executed at the City of
Saratoga, County of Santa Clara, State of California on , 2012.
CITY OF SARATOGA
BY: ATTEST:
Dave Anderson
City Manager
76
Crystal Morrow, City Clerk
Gov. Code 40814
t
xxo�?
MEETING DATE: April 18, 2012 AGENDA ITEM:
DEPARTMENT: Public Works CITY MANAGER: Dave Anderson
PREPARED BY: Macedonio Nunez DIRECTOR: John Cherbone
Associate Engineer
SARATOGA CITY COUNCIL
SUBJECT: Saratoga Village Pedestrian Enhancement Street Light Work CML -5332(018) Award
of Construction Contract
RECOMMENDED ACTION:
1. Move to declare Amland Corp, of San Jose to be the lowest responsible bidder on the project.
2. Move to award a construction contract to Amland Corp in the amount of $233,211 and authorize
the City Manager to execute the same.
3. Move to authorize staff to execute change orders to the contract up to $33,189.
REPORT SUMMARY:
Sealed bids for Saratoga Village Pedestrian Enhancement Street Light Work Project were
opened on April 11th. The City received 5 bids which are summarized in Attachment 1. The
lowest apparent bid of $227,595 was submitted by Republic ITS, but failed to meet the State and
Federal requirements of the underutilized disadvantage business enterprise (UDBE) goal as set
forth in the contract documents. Therefore Republic ITS bid is deemed non-responsive and not
eligible for award of the contract.
The lowest responsible bid of $233.211 is 8.30% below the Engineer's Estimate of $254,325.
Staff has carefully checked the bid along with the listed references and has determined that the
bid is responsive to the Notice Inviting Sealed Bids dated March 20t11, 2012.
The City of Saratoga will be installing 95 new street light poles and LED street light fixtures (see
Attachment 2). The location of the installation is in the Village along Big Basin Way as
illustrated on the map on Attachment 3. There are 35 locations which the City owns the existing
street light poles and light fixtures. The Contractor will remove the City owned street light poles
and light fixtures and replace with the new street light poles and LED street light fixtures. The
remaining 60 existing street light poles and light fixtures are owned by PG&E. PG&E will
remove their facilities and the City's Contractor will install the new street light poles and LED
street light fixtures at those locations.
FISCAL IMPACTS:
Page 1 of 2
77
The majority of this project is funded on a reimbursement basis through a Congestion Mitigation and
Air Quality Improvement (CMAQ) grant, with the City contributing a mandatory 11.47% local
match. This local match is a condition for receiving Federal funds.
The fixtures were purchased through a Federal Energy Efficiency and Conservation Block Grant
(EECBG). The City will be using the remaining amount of $20,000 from the EECBG for this
construction project. This grant requires no local match.
The current funding program is broken down as follows:
Reimbursable Amount (CMAQ Grant): $218,150
Local Match (City's 11.47% CMAQ Non -Reimbursable Contribution): $28,250
Reimbursable Amount (EECBG Grant): $20,000
Total Program Amount: $266,400
It is therefore recommended that City Council award a construction contract with Amland Corp in
the amount of $233.211 and authorize the City Manager to execute the same.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION:
Republic ITS will not be declared the lowest responsible bidder and a construction contract will not
be awarded to that firm. The Council may make specific findings to declare another bidder to be the
lowest responsible bidder.
ALTERNATIVE ACTION:
The Council could direct staff to solicit additional proposals
FOLLOW UP ACTION:
The contract will be executed and the contractor will be issued a Notice to Proceed. Work will
begin as soon as possible.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
This item was posted as a City Council agenda item and was included in the packet made
available on the City's web site in advance of the meeting. A copy of the agenda packet is also
made available at the Saratoga Branch Library each Monday in advance of the Council meeting
and residents may subscribe to the agenda on-line by opting in at www.saratoga.ca.us.
ATTACHMENTS:
1. Bid Summary.
2. Details of street light pole and LED street light fixture
3. Key Map
Page 2 of 2
78
CITY OF SARATOGA
CML -5332(018) SARATOGA VILLAGE PEDESTRIAN
ENHANCEMENT STREET LIGHT WORK
Add Alternatives
Total Project
Engineer's Estimate
Republic ITS
Amland Corp
Beltramo Electric, Inc.
Tennyson Electric, Inc.
Columbia Electric, Inc.
Description
Unit
Approx.
Quantity
Unit Price
Total
Price
Unit Price
Total
Price
Unit Price
Total
Price
Unit Price
Total
Price
Unit Price
Total
Price
Unit Price
Total
Price
1
Install and supply the new street light poles with base plate
EA
60
$1,400.00
$84,000.00
$1,250.00
$75,000.00
$1,530.00
$91,800.00
$1,240.00
$74,400.00
$1,865.00
$111,900.0C
$1,420.00
$85,200.0C
2
Remove existing street light poles with light fixture and electrical wires. Install anc
supply the new street light poles with base plate
EA
35
$1,700.00
$59,500.00
$1,400.00
$49,000.00
$1,675.00
$58,625.00
$1,350.00
$47,250.00
$1,785.00
$62,475.0C
$2,150.00
$75,250.00
3
TRAFFIC CONTROL
LUMP
SUM
1
$10,000.00
$10,000.00
$1,500.00
$1,500.00
$2,500.00
$2,500.00
$3,000.00
$3,000.00
$27,400.00
$27,400.00
$3,500.00
$3,500.00
4
Install the LED street light fixtures and connect the new electrical wires from fixture tc
point of electrical connection at the adjacent electrical pull boxes. The LED streetligh
fixtures will be supplied by the City
EA
95
$300.00
$28,500.00
$80.00
$7,600.0C
$100.00
$9,500.00
$200.00
$19,000.00
$140.00
$13,300.0C
$325.00
$30,875.0C
5
Install and pull new electrical wire (10 gage) in the conduits and connect the nev
electrical wires to the point electrical connection, at the adjacent electrical pull boxes
and the existing meter boxes.
LF
4270
$1.50
$6,405.00
$0.50
$2,135.00
$1.00
$4,270.00
$2.00
$8,540.0C
$2.50
$10,675.0C
$1.75
$7,472.50
6
Waste Management Plan (Dispose of the all waste generated by the process of the
project).
LUMP SUM
1
$8,500.00
$8,500.00
$900.00
$900.0C
$8,000.00
$8,000.00
$1,740.00
$1,740.0C
$8,500.00
$8,500.00
$4,500.00
$4,500.00
Total Base Bid Subtotal Contract Items =
$196,905.00
$136,135.00
$174,695.00
$153,930.00
$234,250.00
$206,797.50
Add Alternatives
Sum of Base Bid and All Add Alternates Contract
Items
$254,325.00
79
$227,595.00
$233,211.00
$253,000.00
$264,150.00
$354,227.50
Total Project
Engineer's Estimate
Republic ITS
Amland Corp
Beltramo Electric, Inc.
Tennyson Electric, Inc.
Columbia Electric, Inc.
Description
Unit
Approx.
Quantity
Unit Price
Total
Price
7
Remove and replace concrete sidewalk.
SQ.FT
2380
$9.00
$21,420.0C
$17.00
$40,460.00
$8.20
$19,516.0C
$26.50
$63,070.00
$5.00
$11,900.00
$23.50
$55,930.0C
8
Install the concrete streetlight pole bases
EA
60
$600.00
$36,000.0C
$850.00
$51,000.00
$650.00
$39,000.00
$600.00
$36,000.00
$300.00
$18,000.00
$1,525.00
$91,500.0C
Total All Add Alternatives Contract Items =
$57,420.00
$91,460.00
$58,516.00
$99,070.00
$29,900.00
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Sum of Base Bid and All Add Alternates Contract
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$253,000.00
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$354,227.50
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SARATOGA CITY COUNCIL
MEETING DATE: April 18, 2012 AGENDA ITEM:
DEPARTMENT: Community Development CITY MANAGER: Dave Anderson
PREPARED BY: Cynthia McCormick, AICP DIRECTOR: James Lindsay
SUBJECT: Zoning Amendment - Sign Ordinance (Article 15-30)
RECOMMENDED ACTION:
Introduce the ordinance amending City Code Article 15-30 (Sign Ordinance).
REPORT SUMMARY:
Following City Council direction in 2011, the Planning Commission reviewed an update to the
Sign Ordinance and recommended approval on March 14, 2012 (Attachment 7). The current
ordinance (Attachment 6) has not been compressively updated since the early 1990s. Over time,
several court cases have determined that sign regulations must be content neutral and conform to
free speech rights projected by the First Amendment of the U.S. Constitution. A regulation that
is content neutral is one which is applicable regardless of the message of the sign. Several
regulations of the existing Sign Ordinance restrict signs based on content, such as political signs
and real estate signs.
The proposed updates to the Sign Ordinance (Attachment 1) eliminate direct references to
content; generally keep or increase the standards for sign size, design, placement, lighting,
materials, and type of sign structures; and include the creation of sign districts. A summary of
the major differences between the current and proposed Sign Ordinance is provided in
Attachment 5.
PUBLIC OUTREACH: Staring in early 2011, staff worked closely with the Chamber of
Commerce to reach out to local businesses and inform them of the Sign Ordinance Update. A
survey was developed to gather opinions from local businesses with respect to various aspects of
the current Sign Ordinance. The survey was put online, mailed to almost 300 Saratoga business
license owners, sent to over 400 individuals on the Chamber's email list, sent to representatives
from local Home Owners Associations, and sent to anyone who had signed up to receive emails
about City activities. Over 100 surveys were completed between April and May 2011. Over 40
people attended a workshop in June 2011 to solicit input and rate various existing signs in the
City through an interactive Visual Preference Survey. In January 2012, a presentation was made
to the Ministerial Association on the proposed ordinance changes affecting places of worship.
Between July 2011 and February 2012, the Planning Commission held 10 study sessions to
thoroughly review each section of the Sign Ordinance. Representatives from the Chamber of
Commerce, local business, and community groups regularly attended these sessions and
provided valuable input. The City's website contained a dedicated web page to the effort which
Page 1 of 2
83
was regularly updated with drafts of the sign ordinance. Several articles were also written in the
Saratoga News inviting the public to attend the study sessions and to get involved in the sign
ordinance update. Informational flyers were mailed out to local businesses and places of worship
in February 2012 announcing the Planning Commission public hearing and providing a simple
summary of the proposed changes.
The revised sign ordinance refers to Article 10-10 of the City's Code, which requires a "Special
Event Permit" for certain types of public events. Upon reviewing this Article, the City Attorney
has recommended several conforming amendments to bring it into compliance with recent First
Amendment case law and correct internal inconsistencies. The proposed revisions will come
before the City Council with the annual miscellaneous updates to the City Code.
Additional conforming amendments are required for the Village and Gateway Design
Guidelines, which are also referred to in the revised sign ordinance. Staff will bring back the
necessary changes to both documents for Council approval.
ALTERNATIVE ACTION:
Do not accept the recommendation to update the Sign Ordinance and provide staff with
direction.
FOLLOW UP ACTION:
Schedule the ordinance for a second reading.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's website in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library
each Monday in advance of the Council meeting. Notice of the hearing was published in the
Saratoga News on April 3, 2012 and mailed in the manner and to the extent required by law.
ATTACHMENTS:
1. Information handouts summarizing the major changes to the Sign Ordinance
2. Article 15-30 (Exhibit A)
3. Ordinance
4. Findings (Exhibit 1)
5. Summary Table of Overall Changes
6. Current Sign Ordinance
7. Planning Commission Resolution
Page 2 of 2
84
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CITY OF SARATOGA
DRAFT SIGN ORDINANCE
Summary of Changes for: Institutional & Quasi -Public Uses
Updated 4-11-12
The Saratoga Planning Commission will be holding a public hearing on proposed changes to the City Sign Ordinance at 7:00 PM on
March 14, 2012 in the Council Chambers/Civic Theater, 13777 Fruitvale Avenue. The information below summarizes the changes
proposed for institutional and quasi -public uses. The Draft Sign Ordinance contains more detailed information and can viewed at the
Community Development Department or the City's website www.saratoga.ca.us/cityhall/cd/sign/default.asp. Comments on the
proposed changes are welcome and can be provided to Cynthia McCormick cmccormick@saratoga.ca.us or (408) 868-1230.
1 Excludes signs not visible from public rights-of-way (e.g. streets and parking lots) and adjacent residential properties.
Building Signs - Any number of permanent building signs would be allowed provided the total area of all building signs does not
exceed 40 square feet and no individual sign is greater than 10 square feet in area.
Freestanding Signs — One freestanding sign per driveway or two signs per street frontage, whichever is greater. Signs will be limited to
10 feet in height with an aggregate height limit of 15 feet in height for all freestanding signs.
Temporary On -Site Signs - Any number of temporary signs would be allowed provided the total area of temporary signs does exceed
the maximum sign area stated above. Banners on buildings can be displayed for up to 30 consecutive days. Up to two temporary
signs may be displayed up to 180 days in a permanent free-standing dark colored wood or metal frame that is 6 feet or less in height.
One structure may be located on each street frontage. If the property has more than one street frontage, the maximum signage area on
each frontage shall be proportional to the lineal feet of such street frontage.
85
Sign Area
Temporary
Number of Signs Signs Allowed
Current Standards
24 sf. total arca
1 sign (building or freestanding)
No
Proposed Standards'
40 sf. for building sign area
40 sf. for freestanding sign area
40 sf. for temporary sign area or 1/8 sf. area for
each linear foot of street frontage,
whichever is ' reater, but no more than 80 sf.
See notes below
Yes
1 Excludes signs not visible from public rights-of-way (e.g. streets and parking lots) and adjacent residential properties.
Building Signs - Any number of permanent building signs would be allowed provided the total area of all building signs does not
exceed 40 square feet and no individual sign is greater than 10 square feet in area.
Freestanding Signs — One freestanding sign per driveway or two signs per street frontage, whichever is greater. Signs will be limited to
10 feet in height with an aggregate height limit of 15 feet in height for all freestanding signs.
Temporary On -Site Signs - Any number of temporary signs would be allowed provided the total area of temporary signs does exceed
the maximum sign area stated above. Banners on buildings can be displayed for up to 30 consecutive days. Up to two temporary
signs may be displayed up to 180 days in a permanent free-standing dark colored wood or metal frame that is 6 feet or less in height.
One structure may be located on each street frontage. If the property has more than one street frontage, the maximum signage area on
each frontage shall be proportional to the lineal feet of such street frontage.
85
CITY OF SARATOGA
DRAFT SIGN ORDINANCE
Summary of Changes for the: Village Sign District
Updated 4-11-12
The Saratoga Planning Commission will be holding a public hearing on proposed changes to the City Sign Ordinance at 7:00 PM on March 14,
2012 in the Council Chambers/Civic Theater, 13777 Fruitvale Avenue. The information below summarizes the changes proposed for commercial
and office uses. The Draft Sign Ordinance contains more detailed information and can viewed at the Community Development Department or the
City's website www.saratoga.ca.us/cityhall/cd/sign/default.asp. Comments on the proposed changes are welcome and can be provided to Cynthia
McCormick cmccormick@saratoga.ca.us or (408) 868-1230.
Sign Type
Current Standards
Proposed Standards
Building Signs
V2 sf. of sign area for each linear foot of building frontage
(maximum of 40 sf. per business)
18 inch maximum letter size
'/2 sf. of sign area for each linear foot of tenant
frontage (maximum of 40 sf. per business)
2 sf. additional sign area over second entrance
6 sf. additional sign area for projecting sign'
18 inch maximum letter size
Freestanding Signs
1-4 Uses
Not applicable
Up to 9 sf. in area and 10 ft. high
5+ Uses
One 40 sf. sign up to 10 ft. high
Up to 14 sf. in area and 6.5 ft. high
Temporary Banners'
Grand opening banner2 up to 20 sf.
Special event banner3 up to 10 sf.
Displayed up to 30 days
One 10 sf. banner displayed on the building up to
30 consecutive days and 180 days per year.
A -Frame Type Signs4
Not permitted
One sign up to 6 sf. in area and 4 ft. high, located
within 10 ft. from the entrance and a min. of 10 ft.
from another sign
Electronic Signs
Not permitted
2 sf. in area, up to two colors, counts as window
signage
' Projecting signs cannot exceed 10 sf in area
2 Only to announce the commencement of a new business establishment
3 Subject to certain criteria
4 Only one temporary banner or A -frame type sign may be displayed at any one time
86
CITY OF SARATOGA
DRAFT SIGN ORDINANCE
Summary of Changes for the: Quito Sign District
Updated 4-11-12
The Saratoga Planning Commission will be holding a public hearing on proposed changes to the City Sign Ordinance at 7:00 PM on March 14,
2012 in the Council Chambers/Civic Theater, 13777 Fruitvale Avenue. The information below summarizes the changes proposed for commercial
and office uses. The Draft Sign Ordinance contains more detailed information and can viewed at the Community Development Department or the
City's website www.saratoga.ca.us/cityhall/cd/sign/default.asp. Comments on the proposed changes are welcome and can be provided to Cynthia
McCormick cmccollnick@saratoga.ca.us or (408) 868-1230.
Sign Type
Building Signs
Current Standards
Commercial Districts
1/2 sf. of sign area for each linear foot of
building frontage (maximum of 40 sf. per
business)
18 inch maximum letter size
Current Standards
Office Districts
One 2 sf. sign for each use
Proposed Standards
Office & Commercial
1/2 sf. of sign area for each linear
foot of tenant frontage (max 40 sf.
per business), 2 sf. additional sign
area over second entrance,
18 inch maximum letter size
Freestanding Signs
1-3 Uses
Not applicable
Not applicable
Up to 15 sf. in area and 10 ft. high
3-4 Uses
Not applicable
Not applicable
Up to 25 sf. in area and 10 ft. high
5+ Uses
One 40 sf. sign up to 10 ft. high
Not applicable
Up to 40 sf. in area and 10 ft. high
3+ acres
Not applicable
One 30 sf. sign up to 4 ft. high
6 sf. building ID signs up to 5 ft. high
Not applicable
Temporary Banners'
Grand opening banner' up to 20 sf.
Special event banner2 up to 10 sf.
Both displayed up to 30 days
Not permitted
One 10 sf. banner displayed on the
building up to 30 consecutive days
and 180 days per year.
A -Frame Type Signs3
Not permitted
Not permitted
One sign up to 6 sf. in area and 4 ft.
high, located within 10 ft. from the
entrance and a min. of 10 ft. from
another sign
Electronic Signs
Not permitted
Not permitted
2 sf. in area, up to two colors,
counts as window signage
' Only to announce the commencement of a new business establishment
2 Subject to certain criteria
3 Only one temporary banner or A -frame type sign may be displayed at any one time
87
CITY OF SARATOGA
DRAFT SIGN ORDINANCE
Summary of Changes for the: Saratoga -Sunnyvale Sign District
Updated 4-11-12
The Saratoga Planning Commission will be holding a public hearing on proposed changes to the City Sign Ordinance at 7:00 PM on March 14,
2012 in the Council Chambers/Civic Theater, 13777 Fruitvale Avenue. The information below summarizes the changes proposed for commercial
and office uses. The Draft Sign Ordinance contains more detailed information and can viewed at the Community Development Department or the
City's website www.saratoga.ca.us/cityhall/cd/sign/default.asp. Comments on the proposed changes are welcome and can be provided to Cynthia
McCormick cmcconnick@saratoga.ca.us or (408) 868-1230.
Sign Type
Building Signs
Current Standards
Commercial Districts
'/2 sf. of sign area for each linear foot
of building frontage (max 40 sf. per
business)
18 inch maximum letter size
Current Standards
Office Districts
One 2 sf. sign for each use
Proposed Standards
Office & Commercial
% sf. of sign area for each linear foot of
tenant frontage (max 40 sf. per
business), 2 sf. additional sign area over
second entrance
18 inch maximum letter size
Freestanding Signs
1-3 Uses
Not applicable
Not applicable
Up to 15 sf. in area and 12 ft. high
3-4 Uses
Not applicable
Not applicable
Up to 25 sf. in area and 12 ft. high
5+ Uses
One 40 sf. sign up to 10 ft. high
Not applicable
Up to 40 sf. in area and 10 ft. high
3+ acres
Not applicable
One 30 sf. sign up to 4 ft. high
6 sf. building ID signs up to 5 ft. high
Not applicable
Temporary Banners'
Grand opening banner' up to 20 sf.
Special event banner2 up to 10 sf.
Both displayed up to 30 days
Not permitted
One 10 sf. banner displayed on the
building up to 30 consecutive days and
180 days per year.
A -Frame Type Signs3
Not permitted
Not permitted
One sign up to 6 sf. in area and 4 ft.
high, located within 10 ft. from the
entrance and a min. of 10 ft. from
another sign
Electronic Signs
Not permitted
Not permitted
2 sf. in area, up to two colors, counts as
window signage
' Only to announce the commencement of a new business establishment
2 Subject to certain criteria
3 Only one temporary banner or A -frame type sign may be displayed at any one time
88
CITY OF SARATOGA
DRAFT SIGN ORDINANCE
Summary of Changes for the: Prospect Sign District
Updated 4-11-12
The Saratoga Planning Commission will be holding a public hearing on proposed changes to the City Sign Ordinance at 7:00 PM on March 14,
2012 in the Council Chambers/Civic Theater, 13777 Fruitvale Avenue. The information below summarizes the changes proposed for commercial
and office uses. The Draft Sign Ordinance contains more detailed information and can viewed at the Community Development Department or the
City's website www.saratoga.ca.us/cityhall/cd/sign/default.asp. Comments on the proposed changes are welcome and can be provided to Cynthia
McCormick cmccormick@saratoga.ca.us or (408) 868-1230.
Sign Type
Current Standards
Proposed Standards
Building Signs
'/2 sf. of sign area for each linear foot of building frontage
(maximum of 40 sf. per business)
18 inch maximum letter size
'/2 sf. of sign area for each linear foot of tenant
frontage (maximum of 40 sf. per business)
2 sf. additional sign area over second entrance
18 inch maximum letter size
Freestanding Signs
1-3 Uses
Not applicable
Up to 15 sf. in area and 17 ft. high
3-4 Uses
Not applicable
Up to 25 sf. in area and 17 ft. high
5+ Uses
One 40 sf. sign up to 10 ft. high
Up to 40 sf. in area and 10 ft. high
Temporary Banners'
Grand opening banner' up to 20 sf.
Special event banner2 up to 10 sf.
Displayed up to 30 days
One 10 sf. banner displayed on the building up to
30 consecutive days and 180 days per year.
•
A -Frame Type Signs3
Not permitted
- One sign up to 6 sf. in area and 4 ft. high,
located within 10 ft. from the entrance and a
min. of 10 ft. from another sign
Electronic Signs
Not permitted
2 sf. in area, up to two colors, counts as window
signage
' Only to announce the commencement of a new business establishment
2 Subject to certain criteria
3 Only one temporary banner or A -frame type sign may be displayed at any one time
89
Exhibit A Draft as of 4-2-12
Article 15-30 - SIGNS
Sections:
15-30.010 - Purposes of Article 15-30
15-30.020 - Definitions
15-30.030 - General Provisions
15-30.040 - Sign Design Criteria
15-30.050 - Prohibited Signs
15-30.060 - Signs Allowed in Any Zoning District without a Sign Permit
15-30.070 - Village Sign District
15-30.080 - Prospect Sign District
15-30.090 - Quito Sign District
15-30.100 - Saratoga -Sunnyvale Sign District
15-30.110 - Temporary On -Site Signs on Lots in any Sign District
15-30.120 — Signs on Lots with Institutional, Public, or Quasi -Public Uses
15-30.125 - Signs on Lots with Multi -Family Dwellings or Residential Subdivisions
15-30.130 — Wall Signs on Lots Zoned Residential and Agricultural
15-30.135 - Temporary Off -Site Signs in Residential Districts
15-30.140 - Temporary On -Site Sign on Lots with Residential Properties Actively Marketed
for Sale or Lease
15-30.145 - Temporary On -Site Sign on Lots with Commercial Properties Actively
Marketed for Sale or Lease
15-30.150 - Sign Permits
15-30.160 - Sign Programs
15-30.170 - Expiration, Extension, and Renewal of Sign Permit Approval
15-30.180 - Sign Alteration
15-30.190 - Sign Conformance, Violations and Abatement of Illegal Signs
15-30.200 - Sign Permit Variance
15-30.210 — Substitution Clause
15-30.220 - Severability
15-30.10 - Purposes of Article 15-30
The purposes of the regulations in this Article are to:
(a) Ensure high-quality designed signs are compatible with adjacent land uses and preserve the
residential character of the City;
(b) Prevent substandard sign generation and sign clutter which is counterproductive to business
and visually unattractive to the community;
(c) Direct persons to various activities and enterprises in the City;
(d) Protect the public safety and reduce traffic and safety hazards through proper location and
design of signs; and
(e) Provide a reasonable and constitutional system of sign control including the quantity, type,
placement, size, illumination and design of signs.
1
90
Exhibit A Draft as of 4-2-12
15-30.020 — Definitions
For the purposes of this Article, the following words and phrases shall have the meanings
respectively ascribed to them in this Section, unless the context or provision clearly requires
otherwise:
(a) Active Construction means ongoing construction or remodeling under an active City
permit.
(b) Actively Marketed means currently marketed for sale or lease.
(c) Advertising Display or Advertising Sign means any sign promoting a business or the
sale of a good, service, or other commodity.
(d) A -Frame Sign means a sign with two sides that are adjoined at the top and sloping down
at opposite angles.
(e) Alteration means any change of size, shape, illumination, position, location, construction
or supporting structure of an existing sign.
(f) Building Sign means a wall sign or a projecting sign.
(1) Wall sign means a sign that is erected, printed, painted, incorporated into, suspended
from or otherwise affixed to a wall or fascia of a building or structure with the
exposed face of the sign parallel to the plane of the wall.
(2)Projecting Sign means a sign that projects outward from a building at a perpendicular
angle or hangs below an awning, canopy, overhang, or covered walkway.
(g) Business is defined in Section 4-05-020 of this Code. No single tenant or building
occupant shall have more than one primary business for the purposes of this Article.
(h) City means the City of Saratoga, California.
(i) Director means the Community Development Director or designee.
(j) Double Faced Sign means a sign with two faces, with each face oriented one hundred
eighty (180) degrees (back to back) from the other.
(k) Electronic Sign means a sign which uses electrified or luminous materials to display a
fixed graphic or message to the public.
(1) Free -Standing Sign means a selfsupported sign either mounted on one pole (pole sign) or
mounted to the ground (monument sign).
(m) Hand -Held Sign means a sign that is held or carried by a person, rather than placed on
the ground or other support structure.
(n) Illuminated Sign means a sign illuminated by either internal or external lighting.
(1) Internally illuminated sign means a sign with a source of illumination that is
completely enclosed by the surface of the sign structure or the characters of the sign.
(2) Externally illuminated sign means a sign with a source of illumination that is not
completely enclosed by any portion of the sign.
(3) Halo -Lit sign means a sign in which the light reflects back off the solid face of the
sign or channel cut letter, and onto the facade of the building to give it a halo effect.
(o) Mobile Billboard Advertising Display means an advertising display that is attached to a
wheeled, mobile, non -motorized vehicle that carries, pulls, or transports a sign or
billboard and is used for the primary purpose of advertising.
(p) Multi -Family Dwelling is defined in subsection 15-06.240(c) of this Code.
(q) Non -Commercial Sign or Message means a sign or message other than an advertising
display or sign.
2
91
Exhibit A Draft as of 4-2-12
(r) Off-site Sign means an advertising sign that identifies or advertises a location, service,
activity, or good sold elsewhere than upon the same site where such a sign is displayed.
(s) On-site Sign means an advertising sign that identifies or advertises an establishment,
service or activity that is or will be provided on the same premises.
(t) Permanent Sign means a sign that is constructed to be used for an unlimited period of
time and that is affixed to the ground, wall, or building in a permanent manner.
(u) Sign means any structure or material that is used to advertise, announce, identify, direct
attention to, or communicate a message, and which is not visible from any adjacent
property, public right-of-way, or public parking lot. The word "sign" includes but is not
limited to any letter, writing, graphic, pictorial representation, logo, trademark, symbol, or
any other figure. The word "sign" includes but is not limited to a banner, building sign,
canopy sign, awning sign, free-standing sign, subdivision sign, and window sign. A mural,
sculpture, or seasonal decoration that does not promote or advertise a commercial event,
service for hire, or product for sale is not a "sign" for purposes of this Article.
(v) Sign District means a designated area within the City of Saratoga within which certain
regulations apply to signs erected, installed, or retained. The sign districts include
permitted non-residential uses other than institutional, public, and quasi -public uses. A
map of the sign districts is available at the Community Development Department.
(1) Village Sign District. This sign district includes all lots with permitted non-residential
uses on Big Basin Way.
(2) Quito Sign District. This sign district includes all lots with permitted non-residential
uses on Cox Avenue, Village Drive, and Saratoga Avenue between Cox Avenue and
Vineyard Lane.
(3) Prospect Sign District. This sign district includes all lots with permitted non-
residential uses on Prospect Road between Lawrence Expressway and Saratoga
Avenue.
(4) Saratoga -Sunnyvale Sign District. This sign district includes all lots with permitted
non-residential uses on:
a. Saratoga -Sunnyvale Road between Prospect Avenue and Aloha Avenue.
b. Prospect Road between Saratoga -Sunnyvale Road and the Highway 85 underpass.
c. Saratoga Avenue between Park Place and the intersection of Saratoga -Sunnyvale
Road and Saratoga -Los -Gatos Road.
d. Saratoga -Sunnyvale Road between Prospect Avenue and the train tracks (north of
Manor Drive).
(w) Sign Program means a master plan for signage approved by the Planning Commission
pertaining but not limited to the area, dimension, color, material, design, size, placement,
and illumination of all signs to be erected or installed on a building(s) or lot.
(x) Street Frontage means the property line of a site abutting a street.
(y) Temporary Sign means a sign that is displayed for a limited period of time.
(z) Tenant Frontage means the width of tenant space, measured in lineal feet, where the
most -traveled customer entrance to an individual establishment is located. If the tenant
space is located on the corner of a building facing either a street or a parking lot, the width
of both sides of the tenant space may be used for calculating allowable sign area.
3
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Exhibit A Draft as of 4-2-12
(aa) Traffic Control Sign or Device means any non -advertising sign, signal, marking or
device used for the purpose of regulating, warning or guiding traffic, parking, loading, or
pedestrian movement.
(bb) Window Sign means a sign that is displayed on a window, or within five (5) feet of a
window, and is visible from a street, walkway, parking lot, or other place that is accessible
to the public.
15-30.030 - General Provisions
(a) General Compliance. No sign shall be erected, installed, altered or maintained in the City,
including within or upon public and private streets therein, except in conformity with the
provisions of this Article, and the particular regulations of the district in which the sign is
located.
(b) Construction Standards. All signs shall be constructed in such manner as to protect the
public safety. Construction of permanent signs shall be as set forth in the latest edition of the
California Building Code or other construction standard adopted by the City.
(c) Street Intersections. No sign or sign element exceeding three feet in height shall be located
within a triangle having sides fifty feet in length from a street intersection (as measured from
intersecting curblines or intersecting edges of the street pavement where no curb exists)
unless otherwise approved by the City.
(d) Driveway Intersections. No sign or sign element exceeding three feet in height shall be
located within a triangle having sides twelve feet in length from either side of a driveway
where it intersects with edge of pavement.
(e) Site Restriction. All signs advertising a good, service, or any other commercial activity shall
be located on the same lot as the business or entity selling the good, offering the service, or
engaging in the advertised commercial activity, except as otherwise expressly provided in
this Article. This restriction does not apply to signs displaying only non-commercial
messages.
(f) Multiple Uses on Same Site. The allowable area of signage for a single use shall not exceed
the maximum allowable area of signage for that individual use, regardless of the amount of
signage allowed for others uses on the site.
(g) Reduction of Sign Area, Height, Type, and Number. The regulations concerning sign area,
height, type, or number, do not confer upon any person the right to erect, install or maintain a
sign or signs having such maximum area, height, type, or number. The approving authority
may require that the area, height, type, or number of sign(s) be reduced below the maximum
set forth herein, based upon a written finding that such reduction is necessary to satisfy the
criteria set forth in this Article. The approving authority shall not consider the content of the
proposed sign in making this finding.
(h) Legibility. All signs shall be legible under normal viewing conditions.
(i) Maintenance of Signs.
(1) All signs shall be maintained in a secure and safe condition.
(2) All signs shall be kept free of rust, corrosion, peeling paint, cracks, fading, torn and
tattered materials, or other surface deterioration.
(3) Illuminated signs shall function as designed and permitted.
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Exhibit A Draft as of 4-2-12
(4) Signs that are not maintained in accordance with subsections 15-30.030(i)(1)-(3), whether
conforming or legal nonconforming as defined in Section 15-30.190(b), shall be subject
to abatement in accordance with this Article.
(j) Application of Article. This Article shall apply to all property located within the City,
except public streets, property and property rights owned by the City, railroad rights-of-way
and underground public utility lines and facilities. With the above noted exceptions, this
Article applies to all such property whether the same be owned by private persons, firms,
corporations or organizations, or by the State or any of its agencies or political subdivisions,
or by any County, or by any City with the exception of the City of Saratoga, and without
limitation of the foregoing, is intended to apply fully to all property owned by or under the
control of any authority or district, including school districts, organized under the laws of the
State.
15-30.040 - Design Criteria
(a) Size of Letters. Unless otherwise authorized in this Article, no sign shall have letters greater
than eighteen inches in any dimension.
(b) Sign Height is calculated by measuring the vertical distance from the average ground level
directly beneath the sign to the highest point at the top of the sign. All architectural and
design elements, poles, posts, and other supporting structures are included in the calculation
of height.
(c) Sign Area means the area of the smallest rectangle drawn to include all sign copy (e.g.,
letters, characters, symbols, graphics, logos). Where the sign copy is placed upon a sign
board or other background surface, the exposed board or background surface shall be
calculated in the sign area.
(d) Sign Materials. All permanent signs shall be constructed and maintained with high quality
all-weather wood, metal, or durable synthetic materials, unless otherwise specified under this
Article. Signs allowed under Section 15-30.060 may be made of any material, unless
otherwise specified in this Article.
(e) Illuminated Signs. All permanent building and free standing signs may be either illuminated
or non -illuminated, provided that illuminated signs must be approved by the Planning
Commission pursuant to Subsection 15-30.150(c) or 15-30.160. No temporary sign may be
illuminated unless specifically provided in this Article. All illuminated signs shall comply
with the following, unless otherwise specified under a sign program:
(1) The primary source of light shall not be visible from off the property.
(2) The sign shall not cause annoying glare.
(3) The sign may be subject to conditions, including, but not limited to, the intensity, type,
location, and the time during which the sign may be illuminated.
(4) Illuminated building signs in the Village Sign District shall either be externally
illuminated or a halo -lit solid surface. Signs in the Village shall not be comprised of
channel cut letters.
(5) Illuminated building signs in the Prospect Sign District, Quito Sign District, and
Saratoga -Sunnyvale Sign District shall either be externally illuminated, halo -lit, or
internally illuminated individual channel cut letters.
(6) Illuminated cabinet signs are not permitted.
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Exhibit A Draft as of 4-2-12
(7) Illuminated free-standing signs shall be externally illuminated.
(f) Free -Standing Signs.
(1) Monument signs may be mounted directly on the ground or on two posts where the posts
supporting the sign are no more than two feet high, as measured from the ground to the
bottom of the sign.
(2) Pole signs are mounted directly on one pole. The pole supporting the sign shall not
extend more than two feet above the top of the sign.
(g) Sign Projection. No sign shall extend above the ridge line of the building upon which it is
located. No sign shall project over a public right-of-way (e.g., sidewalk, street, alley), unless
otherwise authorized in this Article.
15-30.050 - Prohibited Signs
The following signs are prohibited everywhere within the City:
(a) Signs made of reflective material, and signs incorporating flashing or moving parts, except
for traffic control signs or devices erected by a governmental entity. Televisions or monitors
less than three (3) square feet in area are excluded from this prohibition.
(b) Mobile billboard advertising displays.
(c) Advertising displays that are painted or attached to a vehicle parked on any property for more
than 48 hours within a one week period, if the sign is larger than 20% of the body panel (e.g.
door, hood, roof) on which it is located.
(d) Streamers, balloons, flares, pennants, twirlers and similar attention -getting devices on or
incorporated into any advertising display.
(e) Posters, placards, announcements, and advertisements that are erected on any fence, pole,
tree, pavement, wall, bus stop, bench, or any other object permanently affixed in or upon a
public highway, public street or public right-of-way.
(f) Obscene signs, which are defined as signs containing depictions or representations which (a)
taken as a whole, the average person, applying contemporary community standards, would
find appeals to the prurient interest; (b) depict or describe, in a patently offensive way, sexual
conduct specifically defined by California law; and (c) taken as a whole, lack serious literary,
artistic, political, or scientific value.
(g) Signs that obstruct any door, window, fire escape or other egress path from any building.
(h) Signs or sign structures that conflict with traffic control signs or devices; interfere with,
obstruct, or misdirect traffic; impede pedestrian movement; obstruct the clear view of
vehicular or pedestrian traffic; or otherwise create a pedestrian or vehicular safety hazard.
(i) Any signs other than those allowed by this Article.
15-30.060 — Signs Allowed in Any Zoning District Without a Sign Permit
The following signs are allowed without a sign permit in any zoning district in the City.
(a) Flags, provided that they display only non-commercial messages. The aggregate area of all
flags displayed on any lot shall not exceed 30 square feet. All flags displayed on a lot shall be
mounted on a single, permanent flagpole no higher than 25 feet.
(b) Hand -Held Signs displaying non-commercial messages.
6
95
Exhibit A Draft as of 4-2-12
(c) Window Signs, provided that the signs do not comprise more than 25% of the area of any
individual window.
(d) Temporary Special Event Signs included with a Special Event Permit issued per City Code
Article 10-10. There shall be no more than eight temporary signs per event and no individual
sign shall exceed ten (10) feet in height and sixty (60) square feet in area.
(e) Temporary Non -Commercial Signs (including but not limited to election signs), provided
that:
(1) No sign shall be displayed for more than seventy-five cumulative days within a one year
period.
(2) No sign shall exceed four (4) square feet in area and three (3) feet in height.
(3) The sign shall not be illuminated.
(4) No sign shall be thicker than one-half inch, except for support posts firmly planted in the
ground.
(5) A temporary, non-commercial sign located on private property may incorporate balloons,
ribbons, streamers, or other attention -getting devices, provided these devices are not
displayed for more than 24 consecutive hours at a time, nor more than six 24-hour
periods in any one year.
(6) Signs may be located on private property with the permission of the property owner.
(7) No sign shall be located on any median, street, travel lane or on any sidewalk where it
impedes pedestrian travel.
(0 Temporary Signs on Lots with Active Construction. In addition to the temporary, non-
commercial signs allowed pursuant to subsection 15-30.060(e), up to two temporary, non -
illuminated on-site or non-commercial signs on any active construction site, provided that:
(1) The sign shall be located on the same lot as the construction project.
(2) One sign may be free-standing, but in such case shall not exceed six (6) feet in height.
(3) One sign may be located on a construction fence.
(4) No sign shall exceed 15 square feet in area.
(g) Banners on Light Poles erected by a governmental entity.
(h) Traffic control signs and devices erected by a government entity. Lots with a parking area
exceeding ten spaces may have up to four (4) signs for every 10 parking spaces, where each
sign shall not exceed two (2) square feet in area and four (4) feet in height.
(i) Utility location signs, utility identification signs, and utility markers erected by a
governmental entity.
(j) City Entrance Signs. One permanent sign adjacent to an arterial street at each entrance to
the City. The total sign area of each sign shall not exceed 50 square feet.
15-30.070 —Village Sign District
In addition to other signs allowed pursuant to this Article, the following signs are allowed on lots
in the Village Sign District with a sign permit. Signs on lots in the Village Sign District shall also
be consistent with the Village Design Guidelines.
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Exhibit A Draft as of 4-2-12
(a) Building Signs.
(1) Primary Building Signs. Any number of permanent building signs, provided that the
aggregate area of all building signs upon any one building shall not exceed one-half
square foot of area for each lineal foot of tenant frontage, as defined in Section 15-
30.020, or 40 square feet, whichever is less.
(2) Wall Signs on Buildings with More than One Entrance. One permanent building sign,
each not exceeding two (2) square feet in area, over each additional entrance to the
building.
(b) Projecting Sign. If one of the primary building signs permitted pursuant to subsection 15-
30.070(a)(1) is a projecting sign, the maximum area for all building signs upon any one
building shall be increased by six (6) square feet. However, no projecting sign permitted
pursuant to this section shall exceed 10 square feet in area and the bottom of the sign shall be
at least seven (7) feet above the grade below. An example of a projecting sign is shown in
Graphic 1.
H 2' H
Sign
Copy
7' minimum
above grade
Grade
4► 5'H
6u!pllne J0/lam
Sign
Copy
•
7' minimum
above grade
Awning
Graphic 1: Projecting Signs
(Example only, not to scale)
(c) Electronic Sign. One electronic sign (e.g., neon or L.E.D.), not exceeding two (2) square feet
in area, provided that:
(1) The entire sign shall be comprised of one or a maximum of two solid colors.
(2) The sign shall not flash or be composed of a changeable message.
(3) The sign shall not be illuminated when the use is closed.
(4) If the sign is located on a building, it shall count towards the maximum building sign
allowance.
(5) If the sign is located in a window, it shall count towards the maximum window coverage.
8
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Exhibit A Draft as of 4-2-12
(d) Free -Standing Sign. One permanent free-standing sign per lot, as follows:
(1) Four (4) or Fewer Uses. The sign shall only be a pole sign and shall not exceed nine (9)
square feet in area or ten (10) feet in height. An example is shown in graphic 2.
(2) Five (5) or More Uses. The sign shall only be a monument sign and shall not exceed 14
square feet in area, plus one (1) additional square foot of area for each additional use over
five (5) uses. The sign shall not exceed 6.5 feet in height.
9 SF
Grade
10'
6 SF
1 SF
10'
Graphic 2: Pole Sign Examples
(Example Only, not to scale)
15-30.080 -Prospect Sign District
In addition to other signs allowed pursuant to this Article, the following signs are allowed on lots
in the Prospect Sign District with a sign permit.
(a) Primary Building Signs. Any number of permanent building signs, provided that the
aggregate area of all building signs upon any one building shall not exceed one-half square
foot of area for each lineal foot of tenant frontage, as defined in section 15-30.020, or 40
square feet, whichever is less.
(b) Wall Signs on Buildings with More than One Entrance. One permanent building sign,
each not exceeding two (2) square feet in area, over each additional entrance to the building.
(c) Electronic sign. One electronic sign (e.g., neon or L.E.D.), not exceeding two (2) square feet
in area, provided that:
(1) The entire sign shall be comprised of one or a maximum of two solid colors.
(2) The sign shall not flash or be composed of a changeable message.
(3) The sign shall not be illuminated when the use is closed.
(4) If the sign is located on a building, it shall count towards the maximum building sign
allowance.
(5) If the sign is located in a window, it shall count towards the maximum window coverage.
(d) Free -Standing Sign. One permanent free-standing sign, as follows:
(1) One (1) or Two (2) Uses. The sign shall not exceed 15 square feet in area or 17 feet in
height.
(2) Three (3) or Four (4) Uses. The sign shall not exceed 25 square feet in area or 17 feet in
height.
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Exhibit A Draft as of 4-2-12
(3) Five (5) or More Uses. The sign shall only be a monument sign and shall not exceed 40
square feet in area or 10 feet in height.
15-30.090 - Quito Sign District
In addition to other signs allowed pursuant to this Article, the following signs are allowed on lots
in the Quito Sign District with a sign permit.
(a) Primary Building Signs. Any number of permanent building signs, provided that the
aggregate area of all building signs upon any one building shall not exceed one-half square
foot of area for each lineal foot of tenant frontage, as defined in Section 15-30.020, or 40
square feet, whichever is less.
(b) Wall Signs on Buildings with More than One Entrance. One permanent building sign,
each not exceeding two (2) square feet in area, over each additional entrance to the building.
(c) Electronic sign. One electronic sign (e.g., neon or L.E.D.), not exceeding two (2) square feet
in area, provided that:
(1) The entire sign shall be comprised of one or a maximum of two solid colors.
(2) The sign shall not flash or be composed of a changeable message.
(3) The sign shall not be illuminated when the use is closed.
(4) If the sign is located on a building, it shall count towards the maximum building sign
allowance.
(5) If the sign is located in a window, it shall count towards the maximum window coverage.
(d) Free -Standing Sign. One permanent free-standing sign, as follows:
(1) One (1) or Two (2) Uses. The sign shall not exceed 15 square feet in area or 10 feet in
height.
(2) Three (3) or Four (4) Uses. The sign shall not exceed 25 square feet in area or 10 feet in
height.
(3) Five (5) or More Uses. The sign shall only be a monument sign and shall not exceed 40
square feet in area or 10 feet in height.
15-30.100 - Saratoga -Sunnyvale Sign District
In addition to other signs allowed pursuant to this Article, the following signs are allowed on lots
with non-residential uses in the Saratoga -Sunnyvale Sign District with a sign permit. Signs on
lots located in the Saratoga -Sunnyvale Road Gateway area shall also be consistent with the
Gateway Design Guidelines.
(a) Primary Building Signs. Any number of permanent building signs, provided that the
aggregate area of all building signs upon any one building shall not exceed one-half square
foot of area for each lineal foot of tenant frontage, as defined in Section 15-30.020, or 40
square feet, whichever is less.
(b) Wall Signs on Buildings with More than One Entrance. One permanent building sign,
each not exceeding two (2) square feet in area, over each additional entrance to the building.
(c) Electronic sign. One electronic sign (e.g., neon or L.E.D.), not exceeding two (2) square feet
in area, provided that:
(1) The entire sign shall be comprised of one or a maximum of two solid colors.
(2) The sign shall not flash or be composed of a changeable message.
(3) The sign shall not be illuminated when the use is closed.
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Exhibit A Draft as of 4-2-12
(4) If the sign is located on a building, it shall count towards the maximum building sign
allowance.
(5) If the sign is located in a window, it shall count towards the maximum window coverage.
(d) Free -Standing Sign. One permanent free-standing sign, as follows:
(1) One (1) or Two (2) Uses. The sign shall not exceed 15 square feet in area or 12 feet in
height.
(2) Three (3) or Four (4) Uses. The sign shall not exceed 25 square feet in area or 12 feet in
height.
(3) Five (5) or More Uses. The sign shall only be a monument sign and shall not exceed 40
square feet in area or 10 feet in height.
15-30.110 — Temporary On -Site Signs on Lots in Any Sign District
In addition to other signs allowed pursuant to this Article, temporary signs that comply with the
following standards are allowed on lots in any of the four sign districts without a permit:
(a) One temporary banner or free standing on-site sign, provided that:
(1) Temporary on-site banner shall comply with the following:
a. The banner shall only be placed on a building.
b. The banner shall not exceed 10 square feet in area.
c. The banner shall be constructed of durable all-weather fabric or synthetic material.
d. Each lot shall be free of temporary on-site banners at least 180 days in a calendar
year.
e. No individual temporary on-site banner shall be displayed more than 30 consecutive
days.
(2) Temporary on-site free-standing sign (including but not limited to A -frame type sign)
shall comply with the following:
a. The sign shall only be located within 10 feet from the primary entrance to the
building and shall not impede pedestrian travel.
b. The sign shall not exceed six (6) square feet in area and four (4) feet in height.
c. The sign shall not be affixed to any tree or structure.
d. The sign shall only be displayed when the business is open.
e. The sign shall be constructed of durable all-weather wood, metal, and/or blackboard.
(b) No business shall display more than one temporary on-site sign at any one time.
(c) No temporary on-site sign shall be located within 10 feet of another temporary sign.
(d) No temporary on-site sign shall be illuminated.
(e) No temporary on-site sign shall include balloons, ribbons, streamers, or other attention -
getting devices.
(f) No temporary on-site sign shall be located on any median, street, or travel lane, or upon any
sidewalk where it impedes pedestrian travel.
15-30.120 — Signs on Lots with Institutional, Public, or Quasi -Public Uses.
In addition to other signs allowed pursuant to this Article, the following signs are allowed on lots
with an Institutional, Public, or Quasi -Public use anywhere in the City.
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Exhibit A Draft as of 4-2-12
(a) Building Signs: Any number of permanent building sign(s) on any lot are allowed with a
sign permit, provided that:
(1) The aggregate area of all permanent building sign(s) shall not exceed 40 square feet.
(2) No individual permanent building sign shall be greater than 10 square feet in area.
(b) Free -Standing Signs: Up to two permanent free-standing sign(s) per street frontage, or one
permanent free-standing sign per driveway, whichever is greater are allowed with a sign
permit provided that:
(1) The aggregate area of all permanent free-standing sign(s) shall not exceed 40 square feet.
(2) No individual permanent free-standing sign shall exceed 10 feet in height and the
aggregate height of all such signs shall not exceed 15 feet.
(c) Temporary Signs: On-site temporary signs are allowed without a sign permit, provided that
the aggregate area of all such signs shall not exceed 40 square feet or one-eighth square foot
of area for each lineal foot of street frontage, whichever is greater. In no case, shall the
aggregate total of all temporary on-site signs exceed 80 square feet. If the property has more
than one street frontage, the total area of on-site temporary signs shall be proportional to the
lineal feet of such street frontage.
(1) No individual temporary on-site sign shall be displayed on a building for more than 30
consecutive days.
(2) Up to two temporary on-site signs may be displayed on a single permanent free-standing
dark colored durable all-weather wood or metal frame structure.
a. The maximum height of the structure shall be six (6) feet.
b. One structure may be located on each street frontage.
c. No individual sign shall be displayed on such free-standing structure for more than
180 consecutive days.
15-30.125 - Signs on Lots with Multi -Family Dwellings or Residential Subdivisions
In addition to other signs allowed pursuant to this Article, the following signs are allowed on lots
with multi -family dwellings or residential subdivisions with a permit.
(a) Up to two permanent free-standing signs per lot, provided that:
(1) The aggregate sign area shall not exceed 24 square feet in area and the height of each
sign shall not exceed six (6) feet.
(2) The sign shall be located at the entrance to the multi -family dwelling complex or
subdivision.
15-30.130 - Wall Signs on Lots Zoned Residential and Agricultural
In addition to other signs allowed pursuant to this Article, one permanent non -illuminated wall
sign not exceeding two (2) square feet in area is allowed on lots zoned Residential or
Agricultural without a permit.
15-30.135 - Temporary Off -Site Signs in Residential Districts
In addition to other signs allowed pursuant to this Article, the following signs are allowed on lots
in residential districts without a permit.
(a) Any number of temporary off-site signs (including but not limited to real estate open house
signs) are allowed, provided that:
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Exhibit A Draft as of 4-2-12
(1) No individual sign shall exceed two (2) square feet in area and three (3) feet in height.
(2) No more than two identical signs per intersection shall be displayed.
(3) The signs shall only be displayed between dawn and dusk.
(4) No sign shall include balloons, ribbons, streamers, or other attention -getting devices.
(5) Off-site signs may be located on property with the permission of the property owner.
(6) No sign shall be located on any median, street, travel lane or on any sidewalk where it
impedes pedestrian travel.
15-30.140 - Temporary On -Site Sign on Lots with Residential Properties Actively Marketed
for Sale or Lease
In addition to other signs allowed pursuant to this Article, the following signs are allowed on lots
with residential properties actively marketed for sale or lease without a permit.
(a) One temporary on-site sign may be located on a property that is actively marketed for sale or
lease, provided that:
(1) The sign shall not exceed four (4) square feet in area and six (6) feet in height.
(2) The sign shall not include balloons, ribbons, streamers, or other attention -getting devices.
15-30.145 - Temporary On -Site Sign on Lots with Commercial Properties Actively
Marketed for Sale or Lease
In addition to other signs allowed pursuant to this Article, the following signs are allowed on lots
with commercial properties actively marketed for sale or lease without a permit.
(b) One temporary on-site sign per use may be located on a property that is actively marketed for
sale or lease, provided that:
(3) The sign area for any one use shall not exceed 10 square feet. If the sign is advertising
three or more uses, it shall not exceed 24 square feet in area.
(4) No sign shall exceed six (6) feet in height.
(5) No sign shall include balloons, ribbons, streamers, or other attention -getting devices.
15-30.150 - Sign Permit
(a) Sign Permit Application Requirements. An application for a sign permit shall be made to
the Community Development Department in accordance with this Article and shall contain
the following information, as applicable:
(1) A site plan showing the lot on which the proposed sign(s) will be located, adjacent land
uses, streets, and parking lots; the location of off-street parking and loading spaces; major
points of entry and exit for motor vehicles; existing or proposed buildings and structures
on the site; the primary entrance to the building; the lineal feet of tenant frontage(s) used
for calculating sign area; and the location of all existing and proposed signs on the
building(s) or ground.
(2) A scaled elevation drawing showing the building(s) upon which the proposed sign(s) will
be located; the lineal feet of the tenant frontage(s) used for calculating sign area; and the
placement and dimensions, including height, of all existing and proposed signs on the
building(s) or ground.
(3) A scale drawing showing the size, height, sign dimensions, letter dimensions, colors,
materials and general design and construction of the proposed sign(s) or sign structure(s).
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Exhibit A Draft as of 4-2-12
If a sign is to be illuminated, the method, source, intensity, and placement of
illumination.
(4) A table showing the dimensions and area for each existing or proposed sign on the lot and
the aggregate area of all existing and proposed signs on the lot.
(5) Such other information as the Director or the Planning Commission may require in
determining whether the proposed sign(s) will comply with the regulations and standards
of the City; provided, however, that the Director and the Planning Commission shall not
consider the content of any proposed sign in determining whether additional information
is required.
(b) Administrative Review.
(1) The Director shall review and approve or deny, pursuant to this Article and the findings
in subsection 15-30.150(e), sign permits for each of the following types of signs.
a. Any sign that is located on a property that is consistent with an approved sign
program.
b. Any non -illuminated building sign that does not require a sign program.
(2) An administrative sign permit may be issued as soon as the application is found
complete.
(3) The Director may refer any sign permit application to the Planning Commission for their
review. If the Director refers an application, he/she shall provide the applicant with
his/her reasons for the referral in writing.
(c) Planning Commission Review.
(1) The Planning Commission shall review and approve or deny, pursuant to this Article and
the findings in subsection 15-30.150(e), a sign permit for each of the following types of
signs.
a. Illuminated signs that are not already subject to a Sign Program.
b. Free-standing signs that are not already subject to a Sign Program.
c. All Signs on lots with five (5) or more businesses or other uses that are not already
subject to a Sign Program.
d. Any application for a sign permit referred by the Director to the Planning
Commission for a decision thereon.
(d) Public Hearing. A public hearing is required for any new Sign Program and all free-standing
signs over six (6) feet in height. Notice of the public hearing shall be given not less than 10
days nor more than 30 days prior to the date of the hearing by mailing, postage prepaid, to
the applicant and to all persons whose names appear on the latest available assessment roll of
the County as owning property within 500 feet of the boundaries of the parcel which is the
subject of the application. Notice of the public hearing shall also be published once in a
newspaper having general circulation in the City not later than 10 days prior to the date of the
hearing.
(e) Sign Permit Findings. A sign permit shall be granted if and only if all of the following
findings are made:
(1) Each sign complies with the regulations of this Article, including but not limited to the
provisions set forth in Sections 15-30.030 and 15-30.040; and
(2) Each sign is consistent with an approved sign program for the subject site; and
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Exhibit A Draft as of 4-2-12
(3) Each sign is consistent with the applicable Specific Plan and/or Design Guidelines for the
subject district; and
(4) The quantity, size, proportion, height, and spacing of signs minimizes the perception of
clutter; and
(5) Each sign is compatible with: a) other nearby signs; and b) the building and/or site upon
which it is located; and c) adjacent structures and the general vicinity. Compatibility shall
be determined by the relationships of the elements of form, proportion, scale, color,
materials, surface treatment, overall sign size, and the size and style of lettering.
(1) 30 Day Review. The City shall comply with California Government Code §65920 through
§65965 and Public Resources Code §21151.5, including the time limits contained therein.
Within 30 days after receipt of an application for a sign permit, the Director shall inform the
applicant in writing if the application is incomplete and will list the submittals required to
complete the application. If the Director does not notify the applicant within 30 days after
receipt that the application is incomplete, then the application will be deemed complete.
(g) Application Approval. If a proposed sign complies with the requirements of this Article, the
reviewing body shall grant the requested sign permit. If a proposed sign does not comply
with the requirements of this Article, the reviewing body shall either deny the requested sign
permit or grant it subject to conditions that will bring the sign into conformance with this
Article. Any denial or conditional grant of a sign permit shall be accompanied by written
findings stating the reasons for the denial or conditional permit.
(h) Appeal. A decision or determination made under this Article may be appealed in accordance
with the procedure set forth in Article 15-90 of this Chapter.
(i) Sign Permit Revocation. The City shall reserve continuing jurisdiction over a sign permit
and may revoke the same upon any failure by the permittee to comply with any condition set
forth therein.
15-30.160 - Sign Program
(a) Purpose. The purpose of a Sign Program is to achieve a consistent theme and visual
harmony among all permanent signs erected on a single lot. In order to achieve this purpose,
a Sign Program may include exceptions to the requirements contained in this Article limiting
the number and size of individual permanent signs erected and maintained on any one lot, as
well as their design features (including but not limited to illumination, color, material, letter
size, height etc.), upon making the findings in subsection 15-30.160(e).
(b) Eligibility. Any property owner may apply for a Sign Program. All advertising signs on lots
with five (5) or more uses shall be regulated under a Sign Program. If such a property does
not have a Sign Program, the property owner shall receive approval for a Sign Program prior
to installation of any new permanent advertising signs or the alteration of any existing
permanent advertising signs.
(c) Sign Program Application Review.
(1) The Planning Commission shall review and approve or deny, pursuant to this Article and
the findings in Subsection 15-30.160(e), all Sign Program applications.
(2) A public hearing is required for all new Sign Programs, pursuant to Subsection 15-
30.150(d).
(3) The Planning Commission shall comply with California Government Code § 65920
through § 65965 and Public Resources Code § 21151.5, including the time limits
15
104
Exhibit A Draft as of 4-2-12
contained therein, in reviewing Sign Program applications. Within 30 days after receipt
of an application for a Sign Program, the Director shall inform the applicant in writing if
the application is incomplete and will list the submittals required to complete the
application. If the Director does not notify the applicant within 30 days after receipt that
the application is incomplete, then the application will be deemed complete.
(d) Sign Program Application Requirements. An application for a Sign Program shall include
all of the following information:
(1) All of the information required under subsection 15-30.150(a) of this Article.
(2) Theme. A graphical representation of the visual theme of the Sign Program including
how individual signs will relate to one another through common elements such as size,
shape, material, color, location, illumination, letter style, or letter size.
(3) Sign Area Distribution. A description of the total sign area allowed under the proposed
Sign Program will be distributed, e.g., the area will be limited by the square footage of
tenant space or an anchor tenant will be allowed a larger percentage of area than other
tenants.
(e) Sign Program Findings. The Planning Commission shall grant approval of a Sign Program
if and only if all of the following findings are made:
(1) The total area of all permanent signs governed by the Sign Program is not greater than the
total area of all permanent signs otherwise allowed on the lot by this Article.
(2) All signs in the Sign Program are consistent with the applicable Specific Plan and/or
Design Guidelines for the subject district; and
(3) The quantity, size, proportion, height, and spacing of signs minimizes the perception of
clutter; and
(4) The signs governed by the Sign Program are compatible with: a) other nearby signs; b)
the building and/or site upon which it is located; and c) adjacent structures and the
general vicinity. Compatibility shall be determined by the relationships of the elements of
form, proportion, scale, color, materials, surface treatment, overall sign size and height,
and the size and style of lettering.
(f) Sign Program Approval. If a proposed Sign Program complies with the requirements of this
Article, the reviewing body shall grant the requested Sign Program. If a proposed sign does
not comply with the requirements of this Article, the reviewing body shall either deny the
requested Sign Program or approve it subject to conditions that will bring the Sign Program
into conformance with this Article. Any denial or conditional approval of a Sign Program
shall be accompanied by written findings stating the reasons for the denial or conditional
approval.
(g) Appeal. A decision or determination made under this Article may be appealed in accordance
with the procedure set forth in Article 15-90 of this Chapter.
(h) Sign Program Revocation. The City shall reserve continuing jurisdiction over a Sign
Program and may revoke the same upon any failure by the permittee to comply with any
condition set forth therein.
(i) Implementation.
(1) Existing signs must be brought into compliance with an applicable Sign Program upon
alteration, as defined in Section 15-30.020.
(2) All new signs, including replacement signs, shall comply with the Sign Program.
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Exhibit A Draft as of 4-2-12
(j) Modifications. Any modifications to a Sign Program shall require a new application.
15-30.170 — Expiration, Extension, and Renewal of Sign Permit Approval
(a) Expiration. An application approved in accordance with this Article shall be deemed to have
expired, when any of the following occurs:
(1) When a sign permitted by the approved sign permit or sign program has not been erected
within three (3) years of approval, or for signs associated with other land use approvals
within the maximum time limit of the land use approval. The time period, within which a
project must be commenced starts on the effective date of a decision approving a project
or the end of the appeal period, whichever is longer. When there is an appeal, the
effective date is the date of the final determination of the appeal.
(2) When a building permit for the sign has expired, and the Building Official does not renew
the building permit within one hundred eighty days after expiration.
(3) When a business, that has obtained a sign permit to erect or maintain a sign at a certain
location, has been closed at such location for a period of at least one (1) year.
(b) Extension. The Community Development Director may extend a sign permit for a single
period of twelve months if an application for extension is filed no earlier than three months
prior to the expiration date and no later than one month prior to the expiration date.
(c) Renewal. Any approved application which has been allowed to expire shall be subject to the
fling of a new application pursuant to this Article.
15-30.180 — Sign Alteration
(a) Except as otherwise provided in the Saratoga Municipal Code, no person shall alter a sign
unless the alteration conforms to this Article.
(b) Any sign erected or displayed pursuant to a sign permit must obtain a new sign permit for
any alteration.
(c) Replacement of the sign face shall be considered an alteration, unless such replacement
results in a sign that is visually identical to the original sign.
15-30.190 — Sign Conformance, Violations and Abatement of Illegal signs
(a) Illegal Signs. Any sign, including its supporting structure, other than a legal non -conforming
sign, as defined in subsection 15-30.190(b), that is in violation of this Article shall be deemed
to be a public nuisance and shall be made to conform or removed by the owner of the
property on which it is located upon thirty (30) days written notice by the City.
(b) Legal Non -Conforming Signs. A "legal nonconforming sign" is a permanent sign that was
in existence on the effective date of the ordinance adopting this Article and that does not
conform to the provisions of this Article.
(1) A permanent "legal nonconforming sign" shall not be considered an "illegal sign", or in
violation of this Article, or required to be removed or made to conform, unless:
a. It is altered or relocated, or
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106
Exhibit A Draft as of 4-2-12
b. A conditional use permit for a new use, or design review pursuant to City Code
Section 15-46.060, is required for the property on which the "legal nonconforming
sign" is located.
(2) Temporary signs and window signs are not considered permanent legal non -conforming
signs for the purposes of this Article.
(3) The owner of the sign shall bear the burden of demonstrating to the Director that the sign
was in existence on the effective date of the ordinance adopting this Article, and the
Director's determination shall be final.
(4) Notwithstanding the foregoing, all legal nonconforming signs must comply with the
maintenance requirements of Subsection 15-30.030(i).
(c) Signs on Public Property. Any sign located upon or affixed to any public property in
violation of the provisions of this Article is subject to removal, upon giving at least three
days' prior written notice of such violation and intended removal to the sign owner. If the
sign owner cannot be ascertained or found after reasonable efforts to do so, the notice shall
be posted upon the sign for a period of at least three days prior to the removal of the sign.
Any such sign that constitutes an immediate and substantial hazard to the public health or
safety may be promptly abated and removed with written notice of the removal provided to
the sign owner, or without notice if the owner cannot be promptly ascertained.
(d) Sign Removal. Except as provided in subsection 15-30.190(b), all signs presently existing
and not in conformity with the provisions of this Article constitute a violation of this Code
and shall be removed or made to conform to the provisions of this Article.
(1) Any sign removed pursuant to this Article will be retained by the City for a period of at
least ten days, during which the sign owner may retrieve the sign upon payment of all
removal costs or an administrative fine established by the City Council, whichever is
greater. Any person desiring to contest such payment may request a hearing before the
City Manager, who shall waive the payment if he determines that the sign did not violate
any provisions of this Article. The decision of the City Manager shall be final.
(2) Any sign not retrieved within the ten-day period shall conclusively be deemed to have
been abandoned by the owner thereof and may be destroyed or otherwise disposed of by
the City. The City shall have the right to recover from the owner of such sign all removal
and destruction costs.
(e) Each sign found to be in violation of any provision of this Article shall constitute a separate
violation of this Code.
(f) The enforcement of sign regulations pursuant to this Section shall be in addition to any other
rights and remedies available to the City under Chapter 3 of this Code by reason of the same
violation.
15-30.200 — Sign Permit Variance.
(a) The Planning Commission shall grant a variance to any of the size, design or temporal
requirements contained in this Article if and only if all of the following findings are made:
(1) Strict compliance with the size, design, or temporal requirements would result in practical
difficulty or unnecessary hardship inconsistent with the purposes of this Article, due to
unique physical or topographic circumstances or conditions of design; and
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Exhibit A Draft as of 4-2-12
(2) Strict compliance with the size, design, or temporal requirements would deprive the
applicant of privileges enjoyed by owners of similarly zoned property.
(3) The extent of the variance from the requirements of this Article shall be limited to that
reasonably necessary to alleviate the problem created by the unique or unusual
circumstances or conditions identified pursuant to subsection (a)(1), above.
(b) No other provision in the Municipal Code authorizing a variance or exception to the City's
zoning regulations shall apply to the requirements of this Article.
(c) Within 30 days after receipt of an application for a sign variance, the Community
Development Director shall inform the applicant in writing if the application is incomplete
and will list the submittals required to complete the application. If the Community
Development Director does not notify the applicant within 30 days after receipt that the
application is incomplete, then the application will be deemed complete.
15-30.210 — Substitution Clause
(a) A sign displaying a protected non-commercial message of any type is allowed anywhere that
commercial signs are allowed, subject to the same regulations applicable to such commercial
signs. The purpose of this provision is to prevent any inadvertent favoring of commercial
speech over non-commercial speech, or favoring of any particular non-commercial message
over any other non-commercial message.
(b) This message substitution provision does not: 1) create a right to increase the total amount of
signage on a parcel, lot or land use; 2) affect the requirement that a sign structure or
mounting device be properly permitted; 3) allow a change in the physical structure of a sign
or its mounting device; or 4) authorize the substitution of an off-site commercial message in
place of an on-site commercial message or in place of a non-commercial message.
15-30.220 — Severability. If any subsection, sentence, clause or phrase of this Section is for any
reason held by a court of competent jurisdiction to be invalid or unconstitutional, such decision
shall not affect the validity of the remaining portions of this Article. It is hereby declared to be
the intention of the City Council that each subsection, sentence, clause or phrase in this Article
shall be severable.
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ORDINANCE NO.
AN ORDINANCE AMENDING SARATOGA CITY CODE
ARTICLE 15-30 CONCERNING SIGN REGULATIONS
THE CITY COUNCIL OF THE CITY OF SARATOGA DOES ORDAIN AS FOLLOWS:
Section 1. Findings.
The City Council finds and declares as follows:
a. The regulation of signs is necessary to further the substantial governmental interests of the
City to protect the public health, safety, and general welfare as provided in Exhibit 1.
b. The Sign Ordinance is consistent with Saratoga General Plan Land Use Element Goal LU 2
which provides that the City should encourage the economic viability of Saratoga's existing
commercial and office areas and their accessibility by residents, taking into account the
impact on surrounding residential areas; General Plan Circulation Element Policy CI 6.6
which provides that City should enforce ordinances to prevent the use of non -conforming
roadside signs on all roads and highways within the City, whether erected by private
individuals or business enterprises; and the General Plan Safety Element Objective to
enhance the response to emergencies in a timely, coordinated manner.
c. Pursuant to the California Environmental Quality Act, the ordinance amendment is exempt
under CEQA Guidelines Section 15061(b)(3), where it can be seen with certainty that there is
no possibility that the activity in question may have a significant effect on the environment,
the activity is not subject to CEQA.
Section 2. Adoption.
The Saratoga City Code is hereby amended by repealing Article 15-30 in its entirety and
replacing it with the text attached as Exhibit A.
Section 3. Severance Clause.
The City Council declares that each section, sub -section, paragraph, sub -paragraph, sentence,
clause and phrase of this ordinance is severable and independent of every other section, sub -section,
paragraph, sub -paragraph, sentence, clause and phrase of this ordinance. If any section, sub -section,
paragraph, sub -paragraph, sentence, clause or phrase of this ordinance is held invalid, the City
Council declares that it would have adopted the remaining provisions of this ordinance irrespective
of the portion held invalid, and further declares its express intent that the remaining portions of this
ordinance should remain in effect after the invalid portion has been eliminated.
Section 4. Publication.
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This ordinance or a comprehensive summary thereof shall be published once in a newspaper
of general circulation of the City of Saratoga within fifteen days after its adoption.
The foregoing ordinance was introduced and read at the regular meeting of the City Council
of the City of Saratoga held on the 18th day of April, 2012, and was adopted by the following vote
following a second reading on the 2nd of May, 2012:
AYES:
NOES:
ABSENT:
ATTEST:
Crystal Morrow
CITY CLERK
APPROVED AS TO FORM:
Richard Taylor
CITY ATTORNEY
Chuck Page
MAYOR, CITY OF SARATOGA, CALIFORNIA
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EXHIBIT A: ARTICLE 15-30
3
111
EXHIBIT 1: FINDINGS
4
112
EXHIBIT 1
Findings. The City of Saratoga hereby finds that the regulation of signs is necessary to further
the substantial governmental interests of the City to protect the public health, safety, and general
welfare.
As provided in the City's Vision Statement, Saratogans value the City's natural beauty, historic
assets, and small town residential character. Furthermore, the City recognizes the importance of
protecting the economic viability of the Village and other commercial areas in the City.
Signs serve a useful purpose in communicating a message, whether commercial or otherwise.
Their location, number, size, design and relationship to each other and to other structures have a
significant influence upon a community's appearance and welfare. Where signs are not properly
regulated, they contribute to visual clutter which may have a negative effect upon a viewer's
perception of the community and impede rather than enhance commerce. Furthermore, signs can
impact traffic safety by interfering with necessary sight -distances or by distracting drivers,
cyclists and pedestrians.
The regulations set forth in this Article will directly advance the public interest by preserving the
appearance of residential and commercial buildings and areas and circumventing unsafe
placement of signage and distraction to drivers or pedestrians.
The regulations are also designed to provide the greatest freedom of speech and expression
consistent with the City's substantial interests in aesthetics and traffic safety. Traditional
methods of conveying ideas, such as hand-held signs, window signs, and temporary signs, are
allowed throughout the City without a permit. The regulations do not discriminate among signs
based on their messages. Where permits are required, the regulations cabin the discretion of
permitting authorities and provide an expeditious timeline for decisionmaking As a result, those
seeking permits will have a clear understanding of the requirements and there is no opportunity
for permitting authorities to allow any viewpoint or message bias to affect their permitting
decisions.
The regulations also recognize that there are certain times when additional signage might be
desirable or necessary, such as when there is a special event, ongoing construction, or property
for sale or lease, and allow for additional signage during these times. Again, the content -neutral
regulations do not require any particular content to be placed on these signs, but the City has
determined that, during these times, additional signs would not have an adverse affect on the
City's aesthetic and traffic safety interests.
The City's General Plan identifies five main commercial areas in the City including the Village,
Argonaut Shopping Center, the Gateway, Quito Shopping Center, and the commercial uses
between Saratoga Avenue and Prospect Road (at Lawrence Expressway). The Sign Ordinance
condenses these five areas into four sign district areas by combining all of the commercial uses
along Saratoga -Sunnyvale Road including the Argonaut Shopping Center and the various centers
located in the Gateway District into one sign district; the Saratoga -Sunnyvale District.
Professional -administrative offices are scattered throughout the City and fall into one or more of the
proposed sign districts.
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The Village Sign District encompasses the Commercial -Historic (CH) zoning district which
includes a mix of commercial, office, and residential uses. Big Basin Way is a two-lane corridor
where a majority of the storefronts abut the sidewalk with parking in the rear. Thus, signage in
the Village needs to reflect the pedestrian -oriented environment. The additional allowance for
projecting signs that hang over the sidewalk at a perpendicular angle to the building help create a
pedestrian flow as customers walk between buildings. Signs in the Village Sign District are
further guided by the Village Design Guidelines.
The three remaining sign districts encompass all of the land currently zoned for Commercial -
Visitor, Commercial -Neighborhood, and Professional -Administrative development (i.e., CV,
CN, and PA). With the exception of free-standing sign height, sign regulations are the same for
commercial and professional administrative uses in the three remaining sign districts. The Prospect
Sign District borders San Jose and primarily consists of commercial uses and larger existing
signs in general; thus higher signs in this District will not adversely affect the aesthetics of this
area or create unsafe driving conditions. Moreover, the average speed of drivers travelling on
Prospect Road and Lawrence Expressway is generally higher than other areas of the City. These
higher speeds require larger signs for legibility. The lower height limit of free-standing signs in
the Saratoga -Sunnyvale District is a reflection of the speed and volume of traffic along this
major arterial along with the mix of residential and commercial uses. The free-standing sign
height limit in the Quito District is lower than the Prospect and Saratoga -Sunnyvale Districts due
to the lower traffic volumes as compared to the other two districts and the mix of residential,
commercial, and office uses along this corridor. Signs in the Gateway area of the Saratoga -
Sunnyvale District are further guided by the Gateway Design Guidelines.
The allowable area of building signs in each of the sign districts is based on the lineal feet of
building frontage, so that signage is proportional to the building. This proportional approach also
prevents the appearance of clutter, as it spreads out signage along the streets in each district.
Free-standing signs are located on the ground and are typically erected to identify the business to
passing pedestrians and motorists, although the ordinance contains no limit on their content.
Where multiple businesses and other uses open to the public are located on a single lot,
additional free-standing signage is provided to allow these uses to identify each use in a fashion
legible to passing pedestrians and motorists. This additional signage will reduce the likelihood of
traffic accidents and unsafe driving practices as motorists search for their destinations. It will
also reduce confusion of passing pedestrians and motorists.
Many businesses currently use electronic or neon signs to indicate when they are "open" or to
identify the type of services they offer (e.g., "nails"). While these types of signs are consistent
with the economic environment of commercial areas, their presence would be inconsistent with
and intrusive to the more tranquil environment of residential areas.
The land outside of the four sign districts is primarily developed with agricultural, residential,
and community -facilities (i.e., AP, A, ROS, HR, R1, RM, MUPD, and CFS zoning districts).
Community facilities as defined in the Saratoga General Plan include institutional, public and
quasi -public uses such as churches, schools, city facilities, libraries, museums, gardens, and
meeting halls for civic organizations. These non-residential uses are scattered throughout the
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City's residential, agricultural, and open space districts. They are generally located on larger lots
and open to the public. As such, additional signs on the properties where these uses are permitted
are necessary to safely guide traffic and pedestrians to these uses, and to limit the number of
drivers who get lost looking for these uses. Drivers who are lost tend to perform u -turns and
conduct other potentially unsafe driving practices while trying to find their destinations.
Allowing additional signs on these community facilities will not undermine the overall aesthetic
value of the City because these uses are spread out among residential uses. In addition, the City
of Saratoga is largely built -out. Thus, it is unlikely that many additional community facilities will
be developed. Moreover, by allowing some additional signs on lots where non-residential uses
are permitted, as compared with lots with residential uses, the City does not intend to favor any
particular viewpoint or speakers over others. The City's sole purpose is to ensure that drivers
safely reach their destinations while balancing the aesthetic needs of the community where these
non-residential uses are located. While there is no requirement that this additional signage
contain any particular content, the City wishes to ensure that there is sufficient sign area allowed
for these uses to identify themselves to the public for the reasons discussed above. Moreover, the
mere existence of additional permanent signage on lots with community facilities will likely
signal to drivers and others that the use is open to the public.
Signs located at the entrances to residential subdivisions and multi -family dwellings have a
similar purpose in enabling both the traveling public and emergency personnel to quickly locate
these residential areas for the purpose of either visitation or responding to emergency calls.
Although no particular content is required on these signs, existing signs in the City often contain
such identifying information. Moreover, the very presence of additional, permanent signage in
these areas in residential neighborhoods tends to indicate the location of an entrance to a
subdivision or the location of multi -family dwellings. Allowing a greater sign area on lots with
multi -family dwellings is also consistent with free speech goals, given that more potential
speakers live in multi -family dwellings than in single family homes.
Traffic control signs and devices erected by the City and other government entities are essential
to the safe functioning of City streets. The City frequently utilizes traffic control and warning or
danger signs to inform drivers and pedestrians of traffic regulations, hazards, construction work,
special events, and other information essential to the public's safe use of roads, buildings, and
parks. These signs include "Stop," "Yield," "No U -Turn," "One Way," speed limit, and street
name signs, among others. They must be located immediately adjacent to the street or overhead.
They must be visible to drivers and must be located so that drivers can see and take notice of the
sign's information in time to act, given the speeds at which cars are travelling at a given location.
Sometimes, they must be made of reflective material or incorporate flashing lights so that they
are visible to drivers at night. The City also erects and maintains temporary traffic control signs
and devices when engaged in road construction or maintenance work. These signs typically
inform drivers of the location of the City's work, direct traffic around the work site, and notify
drivers of reduced speeds. Such signs include "Lane Closed," "Detour," "Slow," "Men At
Work," etc. These signs are frequently located in the street or along the shoulder of the road
where construction or maintenance is occurring. In the event that the City needs to repair or
maintain the City's sidewalks, the City will erect signs notifying pedestrians of this work. Such
signs include "Sidewalk Closed," "Use Other Sidewalk," etc. When sidewalks must be closed,
these signs are located across the closed sidewalk to keep pedestrians from using the closed
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sidewalk. The City also erects and maintains temporary traffic control and warning or danger
signs when there has been an accident or other emergency situation. These signs notify drivers
that an accident has occurred and direct traffic around the accident site. These signs include
"Caution" and "Lane Closed" signs, among others.
These traffic control signs and devices are essential to the safe movement of traffic and
pedestrians on City streets and sidewalks. If the City could not use reflective or illuminated
traffic control signs, drivers and pedestrians would be placed in significant danger because
drivers would not see important information—such as "Stop" signs, etc.—in time to react. If
drivers cannot see this information in time to react, they will be more likely to get into accidents
with other drivers and pedestrians. Similarly, if the City could not place signs in the road, along
the shoulder, or blocking sidewalks, as needed, drivers and pedestrians would be placed in
significant danger. Traffic control, warning and danger signs must be placed where drivers and
pedestrians can see them. In the case of road construction or traffic accidents, signs must be
placed between oncoming traffic and the personnel working on the road (e.g., construction
crews, emergency response workers). If the City could not place signs in this way, these
personnel would be exposed to greater risk of being struck by oncoming traffic. "Sidewalk
closed" signs are also more effective if placed across the sidewalk to prevent passage. When
there is an emergency situation, such as a car accident, the City must erect the appropriate traffic
control, warning and danger signs quickly—within minutes or hours—to effectively protect the
safety of emergency response workers and the public. The City could not effectively protect
these workers and the public if it were required to obtain a sign permit from the City Planning
Department prior to erecting these traffic control signs and devices. For traffic control signs to be
effective, it is also important that their messages not be "drowned out" by other signs. If the City
allowed all speakers to erect illuminated, reflective signs along City streets and sidewalks, such
signs would distract drivers from the messages on the City's traffic control signs. This distraction
would likely lead to an increase in accidents as drivers would not be adequately warned about
traffic control regulations and dangers.
Likewise, it is essential that governmental entities be allowed to erect utility location signs,
utility identification signs, and utility markers without a permit and in any location throughout
the City. For example, these signs may need to be located in the public right-of-way to alert the
public of downed power lines. They also must be made of bright , attention -getting material to
alert the public of potential dangers. Failure to alert the public of utility locations and dangers
could result in serious injury.
There are certain types of signs, , that, by their very nature, are unattractive, intrusive,
distracting, and dangerous. These signs include, but are not limited to: obscene signs; signs that
obstruct egress from buildings; signs that conflict with traffic control signs or misdirect traffic;
digital signs; signs made of reflective material; signs incorporating flashing or moving parts;
mobile billboard advertising displays and other types of advertising displays painted on vehicles;
posters, placards, announcements, and advertisements erected on fences, poles, trees, etc. in or
upon the public right of way. Similarly, attention -getting devices attached to signs, such as
streamers, balloons, flares, pennants, and twirlers, can create a look of clutter as well as distract
motorists if employed in great numbers.
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SUMMARY OF CHANGES:
The following is a summary of the most significant changes proposed in the Zoning Ordinance Amendment for
Article 15-30 - Signs.
Topic
Current Issues
Proposed Changes
SIGN CONTENT
AND OVERALL
APPROACH
Many of the current sign
regulations are specific
to the type of content on
the sign (e.g., directional
or identification signs).
However, in order to
comply with the 1St
Amendment of the U.S.
Constitution, the
ordinance should be
content neutral.
The primary goal of the new Ordinance is to eliminate
direct references to content.
The draft changes include the creation of sign districts to
address the aesthetic characteristics of commercial and
professional -office districts in different areas of the city.
The draft changes generally maintain or increase the
allowable amount of signage.
PURPOSES
The current purposes
section of the sign
ordinance lacks some
language that could be
more helpful for
clarifying the intent of
the sign code.
The current ordinance
«
states: In order to
preserve the natural
beauty of the City, to
maintain the orderliness
of the community's
appearance, to conserve
its residential character,
and to protect the public
safety, the location, size,
illumination and design
of signs are regulated."
This section has been amended to help clarify the intent of
the sign ordinance.
The draft changes indicate the purposes are to:
(a) The purposes of the regulations in this Article are to:
(b) Ensure high-quality designed signs are compatible
with adjacent land uses and preserve the residential
character of the City;
(c) Prevent substandard sign generation and sign clutter
which is counterproductive to business and visually
unattractive to the community;
(d) Direct persons to various activities and enterprises in
the City;
(e) Protect the public safety and reduce traffic and safety
hazards through proper location and design of signs;
and
(f) Provide a reasonable and constitutional system of sign
control including the quantity, type, placement, size,
illumination and design of signs.
DEFINITIONS
There are several
definitions in the current
ordinance that are
content based in nature.
There is a lack of
definitions that would
help staff and the public
interpret the sign code.
The following words/sign types were deleted:
Construction Sign
Directional Sign
Gasoline Price Sign
Height
Identification Sign
Open House Sign
Political Sign
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SUMMARY OF CHANGES:
The following is a summary of the most significant changes proposed in the Zoning Ordinance Amendment for
Article 15-30 - Signs.
Topic
Current Issues
Proposed Changes
Portable Sign
Real Estate Sign
Special Event Sign
Subdivision Sign
The following words were added for clarity:
Active Construction
Actively Marketed
Advertising Display
A -Frame Sign
Alteration
Building Sign
Business
City
Director
Double Faced Sign
Electronic Sign
Hand -Held Sign
Mobile Billboard Advertising Display
Multi -Family Dwelling
Non -Commercial Sign or Message
Off-site Sign
On-site Sign
Permanent Sign
Projecting Sign
Sign District
Sign Program
Street Frontage
Temporary Sign
Tenant Frontage
Traffic Control Signs or Devices
Wall Sign
Window Sign
Several other words in the current ordinance were
amended for clarity in the draft ordinance
GENERAL
The general provisions
This section has been restructured so that specific
PROVISIONS
section of the current
ordinance includes
regulations regarding sign design (e.g., letter size,
illumination, sign projection, and free-standing signs) are
specific provisions that
now under a new section entitled `Design Criteria'
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SUMMARY OF CHANGES:
The following is a summary of the most significant changes proposed in the Zoning Ordinance Amendment for
Article 15-30 - Signs.
Topic
Current Issues
Proposed Changes
would be better defined
The subsections regarding compliance with article and
in their own section.
compliance with district regulations have been combined.
There is no provision
Language regarding sign height in street and driveway
regarding driver line -of-
site with regard to signs
intersections was added to ensure driver safety.
near the street.
The subsection regarding 'site restriction' has been
amended to differentiate advertising signs from non -
Sign maintenance and
sign legibility is not
commercial signs without direct reference to content.
regulated in the current
The subsection regarding `reduction of sign area' has been
sign ordinance.
amended. The words area, height, type, and number have
been added to this subsection for clarity.
The subsection regarding multiple uses has been clarified.
A requirement for legibility of signs was added.
A subsection regarding sign maintenance was added and
requires signs to be maintained free of peeling paint, etc.
DESIGN CRITERIA
The design criteria for
This new section is more concise regarding specific
various types of signs
regulations pertaining to sign design (e.g., letter size and
are obscured within the
sign projection).
General Regulations
section of the current
The reference to 60 inch tall letters for signs in the `M'
ordinance and would be
(industrial) district (which no longer exists) has been
easier to find in their
own section.
deleted.
The definition for sign height was moved to this section
and deleted from the definitions section.
The definition for sign area was amended for clarity.
A subsection regarding sign materials was added.
The subsection regarding illuminated signs was amended.
Design criteria for monument signs and pole signs were
added.
The subsection regarding sign projection was amended
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SUMMARY OF CHANGES:
The following is a summary of the most significant changes proposed in the Zoning Ordinance Amendment for
Article 15-30 - Signs.
Topic
Current Issues
Proposed Changes
PROHIBITED
The current ordinance
Some words/sections were deleted to reduce redundancy
SIGNS
includes words/sign
and some words/sign types were deleted to eliminate
types that are that are
content based in
references to content.
character. There is also
The prohibition of reflective, flashing or moving signs has
some redundancy in the
prohibited section of the
been made more explicit.
code.
Added language regarding the prohibition of balloons, etc.
for commercial advertisement signs
Added language prohibiting `obscene' signs
SIGNS ALLOWED
The current ordinance
"Identification, Directional, Open House, Political, and
IN ANY ZONING
includes words/sign
Real Estate" signs have been incorporated into other sign
DISTRICT
types that are: content
types that are content neutral thereby allowing for more
WITHOUT A SIGN
based in character; or
types of signs such as garage sales, election signs, etc.
PERMIT
exempt by definition; or
need more discretion; or
`Holiday Decorations' are understood to be exempt under
required by law and do
not need to be explicitly
the definition of `sign'
made exempt
The posting of required legal notices is required by law,
so the reference to notices has been deleted.
The current ordinance
does not currently
The reference to gasoline price signs has been eliminated
exempt signs that are
since these signs are regulated by the State Business and
required by the City.
Professions Code.
The current ordinance
The word `governmental' with regard to flags was deleted
does not reference
window signs.
due to its content nature.
The following types of signs were made exempt from a
The current ordinance
sign permit to conform to case law regarding free speech:
lacks an exemption for
- Hand -Held Signs
signs that are typically
- Temporary Non-commercial signs up to 4 SF and 3 feet
used for free speech.
in height (e.g., election signs)
- Window Signs (up to 25% of window)
Temporary special event signs would be allowed without
a sign permit subject to certain criteria and an approved
`Special Event' permit per City Code Article 10-10.
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Topic
Current Issues
Proposed Changes
Added the following language for `non-commercial'
temporary signs: `Balloons, ribbons, streamers, or other
attention -getting devices may not be displayed for more
than 24 hours at a time, nor more than six 24-hour periods
in any one year."
Up to two construction signs, 15 SF in area and 6 feet in
height were made exempt since these signs are required
by the Community Development Department.
Banners on Light Poles erected by a governmental entity
were also made exempt.
Governmental traffic control signs and devices up to 2SF
in area in 4 feet in height are exempt.
VILLAGE
Current sign regulations
This new section addresses signs in the Village.
SIGN DISTRICT
are standard for all
commercial zoning
In the Village, there are no professional -administrative
districts and do not
account for specific
zoned properties.
aesthetic goals in the
Building signs continue to be limited to 1/2 SF of area for
Village.
each linear foot of tenant frontage, or 40 SF, whichever is
less. However, an additional 6 SF in area is allocated for
The current ordinance
projecting signs in the Village. The maximum size of a
does not allow free-
standing signs for
projecting sign would be 10 SF.
individual businesses,
although several
individual businesses
throughout the Village
Additionally, buildings with more than one entrance may
have one additional sign each not exceeding 2 SF in area,
over each additional entrance to the building.
have free-standing signs.
In the Village a 10 foot tall free standing pole sign, up to 9
SF in area, would be allowed on lots with fewer than five
The sign provision for
uses. A 6.5 foot tall monument sign would be allowed on
hotels and motels is
lots with five or more uses and the sign area could be 14
currently 16 square feet.
SF plus 1 SF for each additional use over 5 uses.
One electronic sign (e.g., neon or L.E.D.), not exceeding
2 SF in area would be allowed subject to certain criteria.
The sign provision for hotels and motels would be the
same as for commercial uses.
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Article 15-30 - Signs.
Topic
Current Issues
Proposed Changes
PROSPECT
Current sign regulations
These new sections have been created for commercial and
SIGN DISTRICT
do not account for the
professional -administrative zoned lots in three distinct
speed of traffic, adjacent
areas of the city as shown on the "Sign District Map."
QUITO
uses, or the aesthetic
SIGN DISTRICT
goals of these areas.
The standards for each of the three districts are essentially
the same with exception to height.
SARATOGA-
Building signs are
SUNNYVALE
currently regulated
Building signs on both commercial zoned lots and
SIGN DISTRICT
differently for
professional -administrative zoned lots would have the
commercial zoned lots
same standards; being one-half square foot of area for
(based on building
each linear foot of tenant frontage, or forty (40) square
frontage) versus
professional -
feet, whichever is less.
administrative lots (2SF
Additionally, buildings with more than one entrance may
max).
have one additional sign each not exceeding 2 SF in area,
over each additional entrance to the building.
The current ordinance
does not allow free-
One permanent free standing sign would be allowed and
standing signs for
the area of the sign would depend on the number of
individual businesses,
businesses:
although several
1-2 Businesses = 15 SF (pole sign only)
individual businesses
3-4 Businesses = 25 SF (pole sign only)
throughout Saratoga
have free-standing signs.
5+ Businesses = 40 SF (monument sign only)
The height of a monument sign shall not exceed 10 feet in
height.
The height of a pole sign shall not exceed 17 feet in height
in the Prospect Sign District; 10 feet in height in the Quito
Sign District; and 12 feet in height in the Saratoga -
Sunnyvale Sign District.
One electronic sign (e.g., neon or L.E.D.), not exceeding
2 SF in area would be allowed subject to certain criteria.
TEMPORARY ON-
The current ordinance
One 10 SF temporary banner
SITE SIGNS ON
includes several
OR
LOTS IN ANY SIGN
references to content
one 6 SF, 4' high temporary free-standing sign
DISTRICT
based types of signs,
such as grand openings
and special events.
would be allowed in any sign district, subject to certain
criteria.
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SUMMARY OF CHANGES:
The following is a summary of the most significant changes proposed in the Zoning Ordinance Amendment for
Article 15-30 - Signs.
Topic
Current Issues
Proposed Changes
SIGNS ON LOTS
WITH
INSTITUTIONAL,
PUBLIC, OR
QUASI -PUBLIC
USES
The current ordinance
allows 24 SF of signage
for public building or
grounds, community
facilities, institutional
facilities, and religious
institutions.
Churches, schools, and
other community
facilities have
traditionally used a lot
of signage due to their
large congregations or
events throughout the
year.
The current ordinance
also allows one 20 SF
bulletin board on the site
of a church.
A new section has been created for "institutional, public,
and quasi -public" uses (e.g., churches, library).
The proposed ordinance addresses the special needs of
these types of uses by allowing:
- Building signs: 40 SF in area with no individual sign
exceeding 10 SF in height
- Free-standing signs: 40 SF aggregate area
and 15 feet aggregate height (10 foot high max individual)
- Temporary signs: 40 SF or 1/8 SF of area for each linear
foot of street frontage, whichever is greater, but no more
than 80 SF in total. Up to two temporary on-site signs
may be displayed on a single permanent free-standing
structure up to 6 feet in height on each street frontage.
Non -illuminated signs which are not visible from any
adjacent property, public right-of-way, or public parking
lot (e.g., bulletin boards) are not defined as a `sign'.
SIGNS ON LOTS
WITH MULTI-
FAMILY
DWELLINGS OR
RESIDENTIAL
SUBDIVISIONS
Multi -family dwellings
and residential
subdivisions are
currently regulated
under the residential
section of the sign
ordinance.
This new section provides standards for multi -family
dwellings and subdivisions throughout the City.
The sign provision for multi -family dwellings has been
increased from 16 square feet to 24 square feet.
The provision for a permanent sign for subdivisions has
remained at 24 square feet but may now be illuminated
with Planning Commission approval.
An explicit provision for temporary subdivision signs has
been deleted since these types of signs are allowed under
the provisions for actively marketed sites.
WALL SIGNS ON
LOTS ZONED
RESIDENTIAL
AND
AGRICULTURAL
The current code allows
a 1 SF "name plate", on
the site of a home
occupation, but a 10 SF
"identification" sign on
the site of a day care
The draft sign ordinance would exempt one 2 SF wall sign
on a building in residential and agricultural districts. This
sign could be used for gas stations, day care facilities,
home occupations, or any other type of sign without
regard to content.
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SUMMARY OF CHANGES:
The following is a summary of the most significant changes proposed in the Zoning Ordinance Amendment for
Article 15-30 - Signs.
Topic
Current Issues
Proposed Changes
facility. This
discrepancy favors one
"speaker" over another
speaker.
TEMPORARY ON-
SITE SIGN ON
LOTS WITH
RESIDENTIAL
PROPERTIES
ACTIVELY
MARKETED FOR
SALE OR LEASE
The residential section
of the current ordinance
includes sign standards
for on-site real estate
'for sale' signs.
This new section allows one 4 SF sign up to 6 feet in
height on lots with residential properties actively
marketed for sale or lease without a permit. The proposed
dimensions reflect feedback from the Realtors
Association.
TEMPORARY OFF-
SITE SIGNS IN
RESIDENTIAL
DISTRICTS
The residential section
of the current ordinance
includes sign standards
for off-site real estate
'open house' signs.
This new section allows off-site signs in residential
districts without reference to content.
If used as an 'open house' sign, the proposed dimensions
reflect feedback from the Realtors Association.
SIGN PERMITS
The type of review
required for various
types of signs is
obscured within the
application requirements
section.
The current application
requirements are not
consistent with the
City's submittal
checklist for sign
applications.
Parts of the criteria for
review of an application
were redundant.
This new section is more concise regarding the types of
applications requiring Administrative review and Planning
Commission review:
- The Community Development Department will review
any sign that is located on a property that is consistent
with an approved sign program and any non -illuminated
building sign that does not require a sign program.
- The Planning Commission will review all illuminated
signs that are not already subject to a Sign Program, free -
standing signs that are not already subject to a Sign
Program, and signs on lots with five (5) or more uses that
are not already subject to a Sign Program.
- A public hearing will only be required for sign programs
and freestanding signs over 6 feet in height; otherwise the
Planning Commission will review applicable sign permit
applications under 'New Business'.
The application requirements were made more explicit in
an effort to help applicants submit a complete proposal.
The word `criteria' has been replaced with the word
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SUMMARY OF CHANGES:
The following is a summary of the most significant changes proposed in the Zoning Ordinance Amendment for
Article 15-30 - Signs.
Topic
Current Issues
Proposed Changes
`findings' and the `findings' for approval have been
amended.
A disclaimer regarding `content' was added.
A reference to the state requirement regarding timely
review of applications was included in this section.
Added language regarding approval, denial, and
revocation of a sign permit.
SIGN PROGRAMS
The current ordinance
references sign
programs but does not
provide any specifics.
A new section for Sign Programs was added to achieve a
consistent sign theme and visual harmony and allow site
specific standards for special circumstances such as a
shopping center with multiple tenants and buildings where
multiple signs are needed. The Sign Program section
includes findings for approval and standards for
implementation and modifications.
EXPIRATION,
EXTENSION, AND
RENEWAL OF
SIGN PERMIT
APPROVAL
The code does not
currently specify when a
sign permit expires if it
is not acted upon.
A new section regarding Expiration, Extension, and
Renewal of Sign Permit Approval has been added.
SIGN
ALTERATION
There is no explicit
reference regarding
alteration, enlargement,
or relocation of non-
conforming signs and
existing signs that were
previously subject to a
permit.
This new section explicitly prohibits alterations to non -
conforming signs and signs that were previously subject
to a permit, unless otherwise approved by permit.
SIGN
CONFORMANCE,
VIOLATIONS AND
ABATEMENT OF
ILLEGAL SIGNS
The current sign
ordinance does not
address illegal signs on
private property or legal
non -conforming signs.
This section makes
reference to the
This new section refers to illegal signs, non -conforming
signs, and signs on public property. It also describes the
sign removal process that is defined in the current sign
ordinance.
Illegal Signs installed in violation of the new sign
ordinance shall be removed or made to conform within 30
days written notice by the City.
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SUMMARY OF CHANGES:
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Article 15-30 - Signs.
Topic
Current Issues
Proposed Changes
`Maintenance Director'
however Community
Development
Department staff is the
person most likely to
enforce the sign
ordinance.
"Legal non -conforming signs" shall be removed or made
to conform only if the sign is altered or relocated or if the
owner of the sign obtains any conditional use permit,
design review, or other land use entitlement for the
property on which the legal nonconforming sign is
located.
The word `Maintenance Director' has been deleted or
replaced as appropriate.
SIGN PERMIT
VARIANCE
A reference to sign
variances is obscured
within the current sign
code.
This new section makes it explicit that sign permit
variances may be granted subject to certain findings.
SUBSTITUTION
CLAUSE
A new section regarding substitution of non-commercial
messages/signs where commercial messages/signs are
allowed was necessary to avoid any perceived favoring of
commercial speech over non-commercial speech.
SEVERABILITY
The sign ordinance did
not previously have an
explicit subsection
regarding severability.
This new subsection regarding severability was added.
10
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Article
Sections:
15-30.010
15-30.020
15-30.030
15-30.040
15-30.050
15-30.060
15-30.070
15-30.080
15-30.090
15-30.100
15-30.110
15-30.120
15-30.130
15-30.140
15-30.150
15-30.160
15-30.170
15-30.180
15-30.190
15-30.200
15-30 - SIGNS
Purposes of Article.
Definitions.
Prohibited signs.
General regulations.
Requirement for permit; exemptions.
Application for permit.
Criteria for review of application.
Signs in agricultural and residential districts.
Signs in professional and administrative office districts
Signs in commercial districts.
Repealed.
Temporary subdivision signs.
Temporary construction signs.
Public interest signs.
Open house signs in residential districts.
Temporary political signs.
Gasoline price signs.
Special permits from City Council.
Prior condition for design review.
Violations; removal of illegal signs on public property.
15-30.010 - Purposes of Article.
In order to preserve the natural beauty of the City, to maintain the orderliness of the community's
appearance, to conserve its residential character, and to protect the public safety, the location,
size, illumination and design of signs are regulated.
15-30.020 - Definitions.
In addition to the definitions set forth in Article 15-06, all of which are applicable herein, for the
purposes of this Article, the following words and phrases shall have the meanings respectively
ascribed to them in this Section, unless the context or the provision clearly requires otherwise:
(a) Construction sign means a temporary sign stating the names of those persons directly
connected with the construction of a real estate development project, and may include their
addresses and telephone numbers.
(b) Directional sign means a sign, the sole purpose of which is to direct the flow of traffic,
indicate entrances or exits, transmit parking information or convey similar information.
(c) Free standing sign means a sign affixed to the ground and not affixed to any building.
(d) Gasoline price sign means a sign on the site of a gasoline service station indicating the brand
of motor vehicle fuel offered for sale thereat, the price per gallon or liter, the grade of fuel and
such other information as prescribed in Section 13532 of the State Business and Professions
Code. The term "gasoline price sign" shall not include any displays upon actual fuel pumps.
(e) Height, as applied to a sign, means the vertical distance measured from the lowest ground
level directly beneath the sign to the highest point at the top of the sign. The ground level shall
be either the natural grade or finished grade, whichever is lowest.
127
(f)Identification sign means a sign, the sole purpose of which is to identify the site or the
building, use or persons occupying the site on which the sign is located.
(g)Illuminated sign means a sign having its own immediate source of internal or external
lighting.
(1)Internally illuminated sign means a sign with an immediate source of illumination
that is completely enclosed by the surface of the sign structure or the characters of the
sign.
(2)Externally illuminated sign means a sign with an immediate source of illumination
that is not completely enclosed by any portion of the sign.
(h)Open house sign means an off-site portable sign directing prospective purchasers to the
location of a single-family dwelling being offered for sale and open for visitation by the public at
the time the sign is displayed.
(i)Political sign means a temporary sign which directly relates to a candidate for public office or
to a ballot issue, in an election conducted by a governmental entity.
(j)Portable sign means any sign which is intended to be moved or capable of being moved,
whether or not on wheels or other special supports, including, but not limited to, "A -frame" type
signs, placards and banners.
(k) Real estate sign means a temporary sign advertising the sale, lease or rental of the real
property, or any portion thereof, upon which the sign is located and the identification of the
person handling such sale, lease or rental.
(1)Sign means any lettering, symbol or other thing of visual appearance primarily used for, or
having the effect of, attracting attention from the street, sidewalk or other outside public area for
advertising or identification purposes. A sign shall not mean displays of merchandise or products
for sale on the premises, or ornamentation, designs, pictures, paintings or other such art forms
unless the attraction, because of location, size, use or nature thereof, has the substantial effect of
attracting attention for advertising or identification purposes when viewed from an outside area.
(m)Sign area means the area of the smallest rectangle drawn to include all letters, designs, frame
and structural components which are part of the sign, but excluding any supports, uprights, posts
or structures by which any sign is supported unless such supports, uprights, posts or structures
are designed in such a manner as to form an integral background of the sign. In computing the
area of a double face sign, only one face of the sign shall be included, provided that the two faces
shall be approximately the same size and approximately parallel to each other and not more than
two feet apart at any point.
(n)Sign program means a general plan for signage, as approved by the City, pertaining to all or
any portion of a site and the buildings thereon, which may include, but is not limited to, the area,
dimension, color, material, design, size and illumination of all signs to be erected or installed
pursuant to the sign program.
(o)Special event sign means a temporary sign pertaining to events of civic, community,
philanthropic, educational or religious organizations, which are not conducted in connection with
the operation of a commercial enterprise.
(p)Subdivision sign means a temporary sign advertising a subdivision and providing travel
directions to single-family dwellings therein offered for sale or lease for the first time. The term
"subdivision sign" also includes a model home sign on the site of a single-family dwelling within
the subdivision.
(Amended by Ord. 245 § 2 (Att. A) (part), 2006)
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15-30.030 - Prohibited signs.
The following signs are prohibited:
(a)Reflective, flashing or moving signs, except for public service time and temperature signs
which shall not be flashing, animated or revolving in nature.
(b)Portable signs, except for open house signs, political signs and special event signs which
comply with the regulations of this Article.
(c)Streamers, banners, balloons, flares, flags, pennants, twirlers and similar attention -getting
devices, with the exception of the following:
(1)One national, state and local governmental flag properly displayed upon a single
flagpole.
(2)Holiday decorations, in season.
(3)Grand opening and special event displays which comply with the regulations of this
Article.
(d)Any sign affixed to any vehicle or trailer, unless the vehicle or trailer is intended to be used in
its normal business capacity and not for the primary purpose of advertising a use or event or
attracting persons to a place of business.
(e) Signs or sign structures which by color, wording or location resemble or conflict with traffic
control signs or devices.
(f)Signs that create a safety hazard by obstructing the clear view or safe movement of vehicular
or pedestrian traffic.
(g)Signs that obstruct any door, window, fire escape or other emergency exit of any building.
(h)Posters, placards, announcements, advertising and similar signs that are erected on any fence,
pole, tree, pavement, wall, bus stop, bench, or any other object in or upon a public highway,
public street or public right-of-way, excepting notices posted by a public officer in the
performance of a public duty, or by any person for the purpose of giving legal notice, and
warning or informational signs required or authorized by governmental regulations, or signs
approved in connection with special event sign permits issued pursuant to Section 15-30.180, or
temporary use permits issued pursuant to Article 15-60
(Amended by Ord. 71-152 § 1, 1995; Ord. 71-152.1 §§ 1, 3, 1997; Ord. 245 § 2 (Att. A) (part),
2006)
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15-30.040 - General regulations.
(a)Compliance with Article. No sign shall be erected, installed, altered or maintained in any
zoning district in the City, including public and private streets therein, except in conformity with
the provisions of this Article.
(b)Compliance with district regulations. All signs shall comply with the particular regulations
of the district in which they are located.
(c)Site restriction. All signs shall be located on the same site as the use they identify or
advertise, except temporary subdivision signs as described in Section 15-30.120, public interest
signs as described in Section 15-30.140, open house signs as described in Section 15-30.150, and
temporary political signs as described in Section 15-30.160
(d)Sign projection. No sign shall extend above the ridge line of a building, nor project more
than thirty inches from the outside wall of a building, nor more than twelve inches over any
street or alley.
(e)Illuminated signs. No sign shall be illuminated so that the primary source of light is visible
from off the property or in such way as to cause annoying glare. The source or sources of
external lighting intended to illuminate any sign shall not exceed a total of two hundred watts.
The permit for an illuminated sign may be issued subject to conditions, including, but not limited
to, the number, location and intensity of all light sources and the time during which the sign may
be illuminated. The City shall reserve continuing jurisdiction over such permit and may revoke
the same upon any failure by the permittee to comply with any condition set forth therein.
(f)Size of letters. Unless otherwise prescribed in this Article, no sign shall have letters greater in
size than eighteen inches in any dimension, except that in the M district, letters of sixty inches
may be permitted.
(g)Construction standards. All signs shall be constructed in such manner as to protect the
public safety. Construction standards shall be as set forth in the latest edition of the Uniform
Building Code as adopted by the City.
(h)Free standing signs. Except as otherwise expressly provided in this Article, all signs shall be
affixed to the building or structure, the use of which is being advertised or identified, and shall
not be free standing. Where free standing signs are allowed and except as otherwise provided in
this Article, such free standing signs shall not exceed ten feet in height.
(i)Multiple uses on same site. Where more than one use is lawfully being conducted upon the
same site, the total signage for each separate use shall not exceed the sign area for such use as
prescribed in this Article. No sign area may be increased by reason of there being no signage or
reduced signage for another use upon the same site.
(j)Reduction of sign area. The regulations concerning sign area, as set forth in this Article,
represent the maximum size which may be permitted in the absence of a variance but do not
confer upon any person the right to erect, install or maintain a sign or signs having such
maximum area. As a condition for the granting of any sign permit hereunder, the approving
authority may require that the size of the sign be reduced below the maximum sign area set forth
herein, based upon a finding that such reduction is necessary to satisfy the criteria set forth in
Section 15-30.070 of this Article.
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15-30.050 - Requirement for permit; exemptions.
(a)No person shall place, erect, install, or maintain any sign in the City without first obtaining a
sign permit pursuant to this Article, unless such sign is exempted under the provisions of
subsection (b) of this Section.
(b)Except in the case of illuminated signs or any signs that are subject to approval by the City
under the terms of any sign program or as a condition of any building site approval, use permit,
variance, design review or other approval granted by the City, the following signs shall be
exempted from the requirement of a permit hereunder:
(1)One identification sign, not exceeding ten square feet in area, which is not free standing.
(2)Not more than two directional signs upon a single site, each sign not exceeding three
square feet in area and five feet in height. Such signs may be free standing.
(3)One national, state and local governmental flag properly displayed upon a single flag pole.
(4)Holiday decorations, in season.
(5)Open house signs which comply with the requirements of Section 15-30.150
(6)Political signs which comply with the requirements of Section 15-30.160
(7)One real estate sign, not exceeding six square feet in area if located in an A, R-1, HR, R-
OS or R-M district, and not exceeding twelve square feet in area if located in a P-A or C
district. The sign may be free standing, but in such event shall not exceed four feet in height.
(8)One bulletin board, not exceeding twenty square feet in area and not more than ten feet in
height, on the site of a school or religious institution, provided the content of the sign relates
to an activity conducted at, or sponsored by, the school or religious institution.
(9)Official traffic, fire and police related signs, temporary traffic control signs used during
construction, utility location and identification signs and markers required to protect such
facilities, and any signs required by the City or any other public authority to be erected,
installed or maintained.
(10)Notices required to be posted by law.
(Amended by Ord. 71.98 § 5, 1991; Ord. 71.113 § 4, 1992)
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15-30.060 - Application for permit.
(a)Application for a sign permit hereunder shall be made to the Community Development
Director on such form as he may prescribe. If the site on which the sign will be displayed is
already subject to a sign program approved by the City, if the sign is a temporary real estate,
construction, subdivision, special event or grand opening sign or a directional sign, or (except in
the case of illuminated signs) if the sign is for an individual business or activity, the application
may be acted upon by the Director; otherwise, the application shall be acted upon by the
Planning Commission. Notwithstanding the preceding sentence, the Director may refer any
application for a sign permit to the Planning Commission for a decision thereon.
(b)The application shall contain the following information:
(1)The location and size of any existing or proposed buildings and structures on the site.
(2)The location of off-street parking and loading spaces, including major points of entry
and exit for motor vehicles, where directional signs are proposed.
(3)The location of the proposed sign and its relationship to existing or proposed adjacent
buildings and structures on the site.
(4)A scale drawing showing the size, height, dimensions and content of the proposed sign
or sign structure and also indicating the colors and materials thereof.
(5)The location and size of all other existing signs on the site.
(6)If the sign is to be illuminated, the method, source and intensity of illumination.
(7)Such other information as the Community Development Director or the Planning
Commission may require in order to determine whether the proposed sign will comply
with the regulations and standards contained in this Article.
(Amended by Ord. 71-180 § 1, 1998)
15-30.070 - Criteria for review of application.
The following criteria shall be applied in reviewing applications for sign permits hereunder:
(a) That the sign complies with the regulations of this Article and the regulations of the district in
which it will be located;
(b) That the size, shape, color, illumination, placement and material of the sign is compatible
with the building it identifies and with the visual characteristics of the neighborhood and other
lawful signs in the area;
(c) That the location and design of the sign does not obscure from view or unduly detract from
existing adjacent signs;
(d) That the location and design of a sign in close proximity to any residential district will not
adversely affect the quality or character of such residential area.
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15-30.080 - Signs in agricultural and residential districts.
No sign of any character shall be permitted in an A, R-1, HR, R-OS or R-M district, except the
following:
(a) An identification sign, not exceeding twenty-four square feet in area, on the site of a public
building or grounds, a community facility, an institutional facility or a religious institution. Such
signs may be free standing.
(b) A bulletin board, not exceeding twenty square feet in area and ten feet in height, on the site of
a school or religious institution, provided the content of the bulletin board relates to an activity
conducted at, or sponsored by, the school or religious institution. Such bulletin board may be free
standing.
(c) An identification sign, not exceeding sixteen square feet in area, on the site of a multi-family
dwelling. Such sign may be free standing.
(d) A name plate, not exceeding one square foot in area, pertaining to a home occupation.
(e) A nonilluminated real estate sign, not exceeding six square feet in area. The sign may be free
standing, but in such event shall not exceed four feet in height.
(f) A permanent sign, not exceeding twenty-four square feet in area, identifying a subdivision,
located adjoining each entrance to a subdivision.
(g) Temporary subdivision signs, subject to the regulations prescribed in Section 15-30.120
(h) Temporary construction signs, subject to the regulations prescribed in Section 15-30.130
(i) Public interest signs, subject to the regulations prescribed in Section 15-30.140
(j) Open house signs, subject to the regulations prescribed in Section 15-30.150
(k) Temporary political signs, subject to the regulations prescribed in Section 15-30.160
(1) Gasoline price signs, subject to the regulations prescribed in Section 15-30.170
(m) An identification sign, not exceeding ten square feet in area, on the site of a day care facility.
(Amended by Ord. 71.98 § 6, 1991; Ord. 71.113 § 5, 1992)
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15-30.090 - Signs in professional and administrative office districts.
No sign of any character shall be permitted in a P -A district, except the following:
(a) An identification sign, not exceeding two square feet in area, for each use upon the site of a
professional, administrative or medical office building.
(b) Directional signs, each not exceeding three square feet in area and five feet in height. Such
signs may be free standing. If more than two directional signs are proposed, the number and
location of such signs shall be subject to approval by the Planning Director.
(c) An identification sign, not exceeding twenty-four square feet in area, on the site of a public
building or grounds, a community facility, an institutional facility, or a religious institution. Such
sign may be free standing.
(d) Where multiple office buildings are located upon a single site which is three acres or greater
in size, either or both of the following signs may be allowed in addition to all other signs
permitted under this Section:
(1) A free standing site identification sign, not exceeding thirty square feet in area and four
feet in height.
(2) An identification sign for each office building on the site, indicating the location of a
building and/or identifying the occupants thereof, each sign not exceeding six square feet in
area. The signs may be free standing, but in such event shall not exceed five feet in height.
The Planning Commission shall have authority to grant exceptions to the regulations
contained in this subsection with respect to the number, size and height of identification
signs, through the granting of a use permit pursuant to Article 15-55 of this Chapter.
(e) A nonilluminated real estate sign, not exceeding twenty-four square feet in area. The sign
may be free standing, but in such event shall not exceed eight feet in height, as measured from
the top of the curbline, or the pavement surface where no curb exists, of the nearest street
adjacent to the sign.
(f) Temporary construction signs, subject to the regulations prescribed in Section 15-30.130
(g) Public interest signs, subject to the regulations prescribed in Section 15-30.140
(h) Temporary political signs, subject to the regulations prescribed in Section 15-30.160
(i) Gasoline price signs, subject to the regulations prescribed in Section 15-30.170
(Amended by Ord. 245 § 2 (Att. A) (part), 2006)
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15-30.100 - Signs in commercial districts.
No sign of any character shall be permitted in a C district, except the following:
(a) Identification signs which comply with any one of the following standards:
(1) One-half square foot of area for each foot of width of the front elevation of the building
and side elevation on the street side of a corner lot; or
(2) One-fourth square foot of area for each foot of street frontage of the site; or
(3) One-half square foot of area for each foot of store frontage. The term "store frontage," as
used herein, means that side, or those sides of the building where the main entrance to each
business establishment conducted therein is located. For the purposes of computing sign area
hereunder, no single business establishment may have a main entrance on more than one side
of the same building. In no event shall the aggregate area of all identification signs upon a
site exceed forty square feet for each use upon such site.
(b) Directional signs, each not exceeding three square feet in area and five feet in height. Such
signs may be free standing. If more than two directional signs are proposed, the number and
location of such signs shall be subject to approval by the Planning Director.
(c) A free standing identification sign for a site containing five or more separate uses, not
exceeding forty square feet in area. Such sign may be in addition to all other signs permitted
under this Section.
(d) A bulletin board, not exceeding twenty square feet in area and ten feet in height, on the site of
a religious institution, provided the content of the bulletin board relates to an activity conducted
at, or sponsored by, the religious institution. Such bulletin boards may be free standing.
(e) An identification sign, not exceeding sixteen square feet in area, on the site of a multi -family
dwelling, motel or hotel. Such sign may be free standing. Signage for the uses referred to herein
shall be regulated by this subsection and not subsection (a) of this Section.
(f) A nonilluminated real estate sign, not exceeding twenty-four square feet in area. The sign
may be free standing, but in such event shall not exceed four feet in height.
(g) Temporary construction signs, subject to the regulations prescribed in Section 15-30.130
(h) Public interest signs, subject to the regulations prescribed in Section 15-30.140
(i) Temporary political signs, subject to the regulations prescribed in Section 15-30.160
(j) Gasoline price signs, subject to the regulations prescribed in Section 15-30.170
(k) Special event signs, not exceeding ten square feet in area, may be permitted, provided such
signs are posted for not more than thirty days prior to the event and are removed within two days
after such event.
(1) Temporary grand opening signs or banners, not exceeding twenty square feet in area, may be
permitted to announce the commencement of a new business establishment. Such signs shall not
be displayed more than thirty days.
(Amended by Ord. 71.153 § 1, 1995)
15-30.110 - Repealed.
(Ordinance 71.59, adopted March 15, 1989.)
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15-30.120 - Temporary subdivision signs.
In an A, R-1, HR, R -OS or R -M district, temporary free standing subdivision signs shall be
permitted, provided they conform with the following regulations:
(a) On -tract signs. One sign, not exceeding twenty-four square feet in area, advertising a
subdivision, may be erected or displayed adjoining each street on which the subdivision abuts
and adjoining each entrance to the subdivision.
(b) Model home signs. A sign, not exceeding six square feet in area, advertising a model home,
may be erected or displayed on the site of each model home in a subdivision.
(c) Off -tract directional signs. Not more than two directional signs, each not exceeding
eighteen inches by thirty inches in size, may be erected or displayed adjoining the intersections
of streets leading to a subdivision.
(d) Issuance, duration and renewal of sign permit. A sign permit for temporary subdivision
signs may be issued at any time after recordation of the final subdivision map, and shall be for a
term not exceeding one year. The signs shall then be removed unless, prior to the expiration of
one year, renewal of the permit for a period of not more than one additional year shall be
approved by the Planning Director.
(Amended by Ord. 71.98 § 7, 1991; Ord. 71.113 § 6, 1992)
15-30.130 - Temporary construction signs.
A temporary construction sign may be permitted in any district so long as it conforms with the
following regulations:
(a) The sign shall be located on the same site as the construction project. A freestanding sign
may be permitted.
(b) No more than one sign having an area not exceeding fifteen square feet may be erected or
displayed on the site, and where the development consists of a residential subdivision where a
temporary on -tract subdivision sign would be permitted, then no temporary construction sign
shall be permitted.
(c) The sign permit may be issued at any time on or after issuance of the building permit for the
building or structure in question. The sign permit shall expire six months following the date on
which such permit was issued or upon the sooner completion of construction. The sign shall be
removed on expiration of the permit unless prior to expiration the sign permit is renewed on
approval of the Planning Director, which renewal shall in no event be for a period in excess of an
additional six months. The sign permit shall not thereafter be further renewed.
15-30.140 - Public interest signs.
(a) Both on-site and off-site directional and identification signs shall be permitted in any zoning
district to advertise, identify or direct persons to public and quasi -public areas, centers and
institutions, and such other areas, whether natural or artificial, which, in the opinion of the
Planning Commission, are points of general public interest.
(b) This Section shall apply to multiple signs on a single structure advertising service clubs and
the chamber of commerce, but the same shall be limited to one such sign structure adjacent to an
arterial street at each entrance to the City, and the total area of the sign structure shall not exceed
fifty square feet.
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15-30.150 - Open house signs in residential districts.
(a) Nonilluminated open house signs are permitted in any zoning district, subject to the following
restrictions:
(1) There shall be no more than one open house sign oriented in the same direction at any
intersection.
(2)The open house sign shall not exceed one square foot of area and four feet in height, and
shall be fixed to a single pole of wood or metal material, or shall be an "A" frame,
freestanding sign.
(3) No open house signs shall be located in medians.
(4) No open house sign shall be placed upon any public property; provided, however, where
the public right-of-way extends into a parkway strip or the planted area adjacent to the curb,
between the street or curb and adjacent private property, an open house sign may be placed
within such parkway strip upon obtaining permission from the owner of the adjacent private
property. To the extent authorized by this subsection, open house signs are an exception to
the prohibition set forth in Sections 15-30.030(h).
(5) No open house sign shall include balloons, ribbons, streamers, or other appurtenances.
(6) No open house sign shall be placed upon any private property without first obtaining
permission from the owner of such property.
(7) An identification shall be printed upon or affixed to every open house sign indicating the
name, real estate company affiliation, address and telephone number of the sign owner.
(8) Each real estate company shall apply and receive approval for an annual encroachment
permit from the City Engineer. The encroachment permit shall be valid for one year and shall
be renewed annually. The encroachment permit shall be valid only for employees,
independents or affiliate members of the real estate company.
(9) The open house sign shall be removed each day after the closing of the open house for
that day, and no later than 6:00 P.M., November 1st through March 31st; and 8:00 P.M.,
April 1st through October 31st.
(b) If any open house sign is found to violate any of the restrictions contained in this Section,
then notwithstanding the provisions of Section 15-30.200, such sign may be summarily removed
by the Maintenance Director or his representative, or any Community Service Office, or any
other City employee authorized by the City Manager to remove such sign. The sign owner shall
be responsible for payment of a fine in the amount of fifty dollars for each sign so removed. In
cases where a duly authorized representative of the City has direct contact with the violator of
these provisions, this person shall be responsible for the payment of the aforementioned fines. A
written notice of the removal shall be given to the sign owner stating that the sign may be
reclaimed within ten days and will be returned to the owner upon payment of the fine specified
herein, except that no such notice shall be required if the owner is not identified on the sign. In
the event the sign is not reclaimed within the time allowed to do so, the sign may be destroyed or
otherwise disposed of by the Maintenance Director. Unclaimed signs may be sold to real estate
companies, their employees, independents, or affiliates, at a price determined by the Planning
Director.
(Amended by Ord. 71.95 § 1, 1991; Ord. 71-152 § 2, 1995)
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15-30.160 - Temporary political signs.
(a) Sign restrictions. A temporary political sign may be erected only in accordance with the
following restrictions:
(1) No temporary political sign may be illuminated in any manner other than by previously
existing lighting sources normally used for illumination of the area where the sign is erected.
(2) No temporary political sign may be affixed to any pole or wire appurtenance thereof on
which is affixed any traffic sign, traffic signal, street sign, parking sign or other traffic
control device installed by any public agency for public information purposes, nor may any
temporary political sign be erected in a manner or place that will obstruct normal visibility of
such traffic signs, traffic signals, street signs, parking signs or other traffic control devices.
(3) No temporary political sign may be erected upon or affixed to any sidewalk, crosswalk,
police or fire alarm system, hydrant, or any public building or other public structure.
(4) No temporary political sign may be erected within or upon the right-of-way of any public
highway or public street.
(5) No temporary political sign may exceed an area of five square feet.
(6) No temporary political sign may be erected having bracing or backing material thicker
than one-half inch, except for support posts firmly planted in the ground.
(b) Removal. A temporary political sign shall be completely removed not later than five days
after the date of the election to which it relates.
(c) Any person intending to install temporary political signs or any person on whose behalf such
signs are to be installed, shall, at least two business days prior to such installation, file a
declaration of such intent with the City Clerk. Such declaration shall contain an agreement to
remove such signs within the applicable time limitation of subsection (b) of this Section and an
agreement to pay any cost incurred by the City as a result of the declarant's failure to remove
such signs. Upon failure of the declarant to remove such signs within such time, City shall
immediately remove such signs and collect the cost of such removal from the declarant pursuant
to such agreement.
(d) Any person installing temporary political signs without having filed a declaration of such
intent, or any person on whose behalf such signs are installed, shall remove such signs or file a
declaration within thirty-six hours upon receipt of notice to remove from the City Clerk. Upon
failure of such person to remove such signs, or in the event that the City Clerk is unable to
determine the identity of the person who installed such signs or the identity of the person on
whose behalf such signs were installed, the City Clerk shall immediately have such signs
removed, and if the identity of the person who installed such signs or the identity of the person
on whose behalf such signs were installed can be determined, collect the cost of such removal
from such person.
(e) Any cost incurred by the City in the removal of temporary political signs pursuant to this
Section is declared to be a debt of the person installing such signs and a debt of the person on
whose behalf such signs were installed to the City of Saratoga.
(Amended by Ord. 71-117 § 1, 1992; Ord. 71-121 § 1, 1993; Ord. 71-152 § 3, 1995; Ord. 245 §
2 (Att. A) (part), 2006)
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15-30.170 - Gasoline price signs.
A single gasoline price sign, as required under Section 13531(a) of the State Business and
Professions Code, shall be permitted on the site of a gasoline service station. Such sign may be
free standing, if necessary to comply with the requirements of Section 13531(a) concerning
visibility from the street adjacent to the site. The gasoline price sign shall comply with the
following requirements:
(a) The sign shall advertise not more than the three major grades of motor vehicle fuel offered
for sale.
(b) The numerals designating the price of motor fuel shall not exceed six inches in height.
Fractions shall be considered one numeral. All other letters, figures or numerals on the sign shall
not exceed two inches in height, unless otherwise approved by the Planning Commission.
(c) The area of the sign shall not exceed ten square feet unless the applicant demonstrates, to the
satisfaction of the Planning Commission, that a greater size is needed to contain all of the
numerals, words and figures required to be shown on the sign under the applicable provisions of
Section 13532 of the State Business and Professions Code.
(d) The area of the sign shall be included in the sign area otherwise permitted for the site under
the terms of this Article to the extent that such area exceeds the size restriction set forth in
subsection (c) of this Section.
15-30.180 - Special permits from City Council.
Nothing contained in this Article shall prohibit the City Council from granting a temporary
special permit or otherwise permitting, on such terms as it deems proper, signs, banners or other
advertising pertaining to any civic, patriotic or special event of general public interest.
15-30.190 - Prior condition for design review.
Any condition or requirement for design review of any sign, as may be contained in any building
site approval, use permit, variance, design review or other approval granted by City shall be
construed as requiring a sign permit issued pursuant to this Article.
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15-30.200 - Violations; removal of illegal signs on public property.
(a) Each sign found to be in violation of any provision of this Article shall constitute a separate
violation of this Code.
(b) The Maintenance Director or his representative may remove any sign located upon or affixed
to any public property in violation of the provisions of this Article, upon giving at least three
days' prior written notice of such violation and intended removal to the sign owner. If the sign
owner cannot be ascertained or found after reasonable effort to do so, the notice shall be posted
upon the sign for a period of at least three days prior to the removal of the sign.
(c) Notwithstanding subsection (b) of this Section or any other provision of this Code, the
Maintenance Director or his representative may summarily abate and remove any sign located
upon or affixed to any public property which constitutes an immediate and substantial hazard to
the public health or safety. The Maintenance Director shall promptly thereafter give written
notice of the removal to the sign owner, if such owner can be ascertained or found, stating the
location of the sign and the procedure for retrieval thereof by the sign owner.
(d) Any sign removed by the Maintenance Director pursuant to subsection (b) or (c) of this
Section shall be retained by him for a period of at least ten days, during which the sign owner
may retrieve the sign upon payment of all removal costs or an administrative fine in the amount
of ten dollars, whichever is greater. Any person desiring to contest such payment may request a
hearing before the City Manager, who is authorized to waive the payment if he determines that
the sign did not violate any provisions of this Article. The decision of the City Manager shall be
final.
(e) Any sign not retrieved within the ten-day period specified in subsection (d) of this Section
shall conclusively be deemed to have been abandoned by the owner thereof and may be
destroyed or otherwise disposed of by the Maintenance Director. The City shall have the right to
recover from the owner of such sign all removal and destruction costs.
(f) The enforcement of sign regulations pursuant to this Section shall be in addition to any other
rights and remedies available to the City under Chapter 3 of this Code by reason of the same
violation.
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RESOLUTION NO. 12-009
A RESOLUTION OF THE CITY OF SARATOGA PLANNING COMMISSION
RECOMMENDING THE CITY COUNCIL ADOPT THE ORDINANCE AMENDING
SARATOGA CITY CODE ARTICLE 15-30 CONCERNING SIGNS
WHEREAS, on January 28, 2011, the Saratoga City Council directed staff to update the
City's Sign Ordinance; and
WHEREAS, in February 2011, staff began a public outreach campaign that included
meeting with the Saratoga Chamber of Commerce and distributing a sign survey to over 500
individuals or businesses.
WHEREAS, on June 23 2011, staff facilitated a public workshop, hosted by the Saratoga
Chamber of Commerce, to discuss the update of the sign ordinance, present the results of the
survey, and obtain feedback from the public.
WHEREAS, on July 12, 2011, the City released the first draft of the proposed Sign
Ordinance; and
WHEREAS, between July 12, 2011 and February 7, 2012, the City held 10 public study
sessions to discuss the proposed amendments to the Sign Ordinance where attendees including
business representatives, citizens from various neighborhoods, and members of the Planning
Commission provided feedback to City staff; and
WHEREAS, in response to comments made at these public study sessions, staff
modified the proposed ordinance and released another public review draft at each of the
subsequent study sessions.
WHEREAS, on March 1, 2012, City Staff sent out a summary table of relevant proposed
changes to the Sign Ordinance to over 400 individuals and businesses, providing information on
the date, time, and location of the March 14th 2012 Public Hearing; and
WHEREAS, the amendment is exempt under the California Environmental Quality Act
(CEQA) Guidelines Section 15061(b)(3), where it can be seen with certainty that there is no
possibility that the activity in question may have a significant effect on the environment; and
WHEREAS, on March 14, 2012, the Planning Commission held a duly noticed public
hearing on the draft ordinance, and considered evidence presented by City staff, the public, and
other interested parties. All comments raised during the Public Hearing on the Project were
considered by the Planning Commission.
NOW THEREFORE, the Planning Commission of the City of Saratoga hereby finds,
determines and resolves as follows:
Section 1: The recitals set forth above are true and correct and incorporated herein by
reference.
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Resolution No. 12-009 Page 2
Section 2: The Sign Ordinance is consistent with Saratoga General Plan Land Use Element
Goal LU 2 which provides that the City should encourage the economic viability of Saratoga's
existing commercial and office areas and their accessibility by residents, taking into account the impact
on surrounding residential areas; General Plan Circulation Element Policy CI 6.6 which provides
that City should enforce ordinances to prevent the use of non -conforming roadside signs on all
roads and highways within the City, whether erected by private individuals or business
enterprises; and the General Plan Safety Element Objective to enhance the response to
emergencies in a timely, coordinated manner
Section 3: The City of Saratoga Planning Commission recommends the City Council
adopt the proposed amendments to the Sign Ordinance as amended by the Planning Commission
on March 14 2012 (Exhibit A), subject to the findings attached hereto as Exhibit 1.
PASSED AND ADOPTED by the City of Saratoga Planning Commission this 14th day of
March 2012 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Douglas R. Robertson
Chair, Planning Commission
142
SARATOGA CITY COUNCIL
MEETING DATE: April 18, 2012 AGENDA ITEM:
DEPARTMENT: Finance & Admin Services CITY MANAGER: Dave Anderson
PREPARED BY: Mary Furey DIRECTOR: Mary Furey
SUBJECT: Proposed Fee Schedule Update for FY 2012/13
RECOMMENDED ACTION:
Hold a public hearing to review recommendations for proposed fee changes, provide direction, and
approve resolution amending the City's Fee Schedule effective for Fiscal Year 2012/13.
BACKGROUND INFORMATION:
Each year, the City Council holds a public hearing to review recommendations and provide the
community an opportunity for input on proposed changes to the City's Fee Schedule per California
Government Code Section 66018:
Prior to adopting an ordinance, resolution, or other legislative enactment adopting a
new fee or approving an increase in an existing fee to which this section applies, a local
agency shall hold a public hearing, at which oral or written presentations can be made,
as part of a regularly scheduled meeting.
After holding the public hearing the Council will consider adopting a resolution which approves fee
changes to be incorporated into the FY 2012/13 Fee Schedule. Upon Council approval of fee changes
and adoption of the "Resolution of the City Council of the City of Saratoga Establishing a Schedule of
Fees", staff will publish the updated Fee Schedule to be effective July 1, 2012.
In preparation for the public hearing, staff reviews current fees and identifies new or amended services for
which fee schedule adjustment recommendations will be brought forth to the Council. Proposed fee
updates are based on the actual cost to provide a service or use, with consideration given to align the
City's fees with market rates and comparable services and rentals in other cities.
With the passage of Proposition 26 in November, 2010, new fees must fall under one of seven exemptions
to ensure the new charges fall within the definition of a legitimate fee rather than a tax. These exceptions
include:
1. The Special Benefit or Privilege Exception — fees which provides a special benefit or directly
grants the person paying the fee some privilege. Examples include planning and noise permits.
2. The Government Service or Product Exception — fees imposed for a specific service or product
provided to the person paying the fee. Examples include development review and building plan
check services, and recreation camps and classes.
3. The Licenses and Permits Exceptions — fees imposed for issuing licenses and permits, and the
costs of administering enforcement of licenses and permits. Examples include health and safety
permits, background checks, and regulated businesses.
143
4. The Local Government Property Exception - fees charged for the use of/entry to local government
property. Examples include facility rentals, equipment rental fees, and park fees.
5. The Fines and Penalties Exception — fines and penalties imposed for violation of the law are not
taxes. Examples include parking fines, code enforcement fines, and late penalties.
6. The Property Development Exception — fees imposed as a condition of property development is
not a tax. Examples are development impact fees, grading permit fees, and development
mitigation fees.
7. The Proposition 218 Exception — property assessment and property -related fees that are already
subject to the approval requirements of Proposition 218. Examples include water and sewer rates
and special district assessments.
This year's fee schedule update was reviewed to ensure new fees comply with Proposition 26, and fall
under one of the above exceptions.
REPORT SUMMARY:
Fee schedule proposals brought to Council for review and consideration this year includes proposals to
amend a number of facility rental fees, change park rental fees from daily to hourly rates and include
discounts, add several administrative and development and code enforcement fees, and request direction
on two miscellaneous items. A summary list of the proposed fee schedule amendments are:
Rental Fees
• Eliminate the non-refundable $35 Facility Rental Processing Fee and absorb the processing costs
into the rental rates, and into alignment with comparable facilities rental rates in neighboring cities.
• Change the park rental structure from daily rentals to hourly rentals, and offer resident and non-
profit discounts to be consistent with facility rentals, and to allow for lower cost rental options and
multiple rentals per day.
• Establish a $10 Key Card Replacement Fee for reimbursement of keycards not returned to the City
after facility rentals.
• Document Vertical Banner Fee approved by Council, contingent upon streetlight pole availability.
Administrative Fees
• Include the $25 Council Candidate Filing Fee and the actual cost reimbursement for a candidate's
election pamphlet statement as a Council Candidate Statement Fee in the fee schedule for better
documentation. Both fees are already collected as provided under State law as optional election costs.
• Establish a new County Recording Service Fee to reimburse the City for staff time and costs
associated with recording private party documents.
Development and Code Enforcement Fees
• Document the Technical Review Notification Sign Fee which reimburses the City for the cost of the
notification sign applicants are now required to post (per City Council direction) pursuant to a
Technical Review development approval.
• Establish a Notice of Code Violation Appeal Hearing Fee to compensate the City (in part) for staff
time and costs associated with code violations and to deter frivolous appeal requests, similar to the
Planning and City Council appeal fees.
• Establish a Removal of Notice of Code Violation Fee to compensate the City (in part) for staff time
and costs, and to provide staff with some economic leverage to persuade property owners to resolve
matters prior to a violation notice.
Miscellaneous
• Request Council direction on whether to continue or remove the Blaney Plaza Banner Fee.
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• Establish Electric Vehicle Charging Station usage fee to compensate the City for costs associated
with private use of charging electric vehicles at City provided stations.
RENTAL FEES
The City establishes fees for private party use of its rental facilities and equipment; to both align with
rental fees charged by other Cities, and to more accurately compensate the City of Saratoga for the
construction and maintenance of community assets.
Recreation and Facility Department staff survey neighboring city facilities and parks each year, in
addition to staying current with trends and other rental rates and practices. This year's review (which
includes Campbell, Cupertino, Los Gatos, Los Altos, Mountain View, and Sunnyvale), brought to staff's
attention a number of alternative practices for which staff is recommending changes be made to the
current rental fee schedule, as identified by the following categories:
General Rental Fee Practices:
Processing fees — Per the survey, Saratoga has a non-refundable processing fee of $35, Mountain View
has a $15 application fee, and Campbell has a $25 processing fee. Sunnyvale, Morgan Hill, Los Gatos,
Los Altos and Cupertino incorporate direct administrative rental expenses into their hourly rates. Staff
recommends Saratoga also incorporate the facility reservation processing fee into the hourly rental fee to
better align the City's rental fees with the other cities and not appear to have `extra' charges.
Rental Fees - Staff confirmed that other city's rental fees are based on hourly rates, whereas Saratoga has
a mix of both hourly and daily rates. In coordination with the proposed elimination of the $35 Processing
Fee from the City's fee schedule, staff is proposing converting almost all rentals to hourly rates, with a
slight increase to absorb the processing fee within the hourly rate structure. With the resident and non-
profit discounts and the elimination of the processing fee, the rental fee restructuring will have minimal
impact on local renters, and will provide savings in the 1-3 hour rentals. The following chart provides an
example of the fiscal impact for the typical 4 hour rental (with resident's discount) at three different
facilities under the proposed fee structure change:
10%
Processing Rental Hourly Total Resident Rental
Fee Hours Fee Rental Discount Fee
Community Center - Multi Purpose Room
Current Fees 35.00 4 120.00 515.00 (48.00) 467.00
Proposed Fees 4 135.00 540.00 (54.00) 486.00
Net Increase 19.00
Saratoga Prospect Center - Friendship Hall
Current Fees
Proposed Fees
Net Increase
Wildwood Park - Picnic Rental
Current Fee (daily rate)
Proposed Fee (hourly rate)
35.00 4 150.00 635.00 (60.00) 575.00
4 165.00 660.00 (66.00) 594.00
19.00
45.00 45.00
4 15.00 60.00 (6.00) 54.00
Re ckfn1lii Ies - Facility Rental Discounts, Rental Payment Requirements, Security Deposit9; Of4nd
Cancellation Fee Policies are all recommended to remain the same.
145
Key Card Replacement ($10 each) — This is a NEW fee to provide for a charge to renters that lose or fail
to return the activated security key card issued to them. The fee accounts for the cost of the lost card and
staff time to delete the lost key card from the security system.
Standard Rental Fees
Non -Refundable Processing Fee
Key Card Replacement Fee
$35
Eliminate
$10
New
Banquet/Multipurpose Room Comparison Factors:
Rental Facilities - Campbell, Sunnyvale, Cupertino, Mountain View, and Los Altos all have banquet
facilities similar in size and dimension to the Joan Pisani Community Center Multipurpose Room and
Friendship Hall (rooms or halls that accommodate 150 to 200 people for dining and banquet style events).
Prices and policies of these two venues were closely compared as they are the most revenue -generating of
all the facilities made available by the City of Saratoga.
Rental Fees - Campbell rates range from $140 to $165 per hour. Mountain View rates are in the $177 to
$191 per hour range; Sunnyvale from $175 to $300 per hour; and Los Altos rates from $161 to $225 per
hour. Cupertino facilities rental rates range from$170 to $280 per hour.
Security/Cleaning deposits — The City's security deposits of $300 and $500 are similar to our
neighboring cities, whose deposits ranged from $250 to $500. Cupertino's deposits were the highest with
a $750 security deposit for nonresident business clients. Staff recommends maintaining the established
security deposits as they have been sufficient to cover any damages incurred to date.
Alcohol Policy - All cities polled did not allow alcohol at any event in honor of a minor. All cities
require security staff and liability insurance with Cupertino again out of range with a policy that restricted
alcohol to only wine/beer/champagne. Cupertino also has their own security staff, for which they pass the
expense on to the renter at a rate of $25 per hour. Saratoga's alcohol policy, while very renter friendly, is
still strict enough to protect liability exposure, and history demonstrates that the rentals continue to
operate with little or no problem.
Hours of Operation - Sunnyvale has a 4 hour minimum rental rule. Mountain View and Sunnyvale have
peak and off-peak hours of usage. Off-peak is Monday through Thursday & Friday until 6 pm. Peak
hours begin Friday at 6 pm through Sunday at midnight. The Saratoga Prospect Center's 11 pm dismissal
time continues to defer some rental opportunities
Miscellaneous Fees - Campbell charges an additional fee when usage extends beyond the approved
reserved time at a rate of 1 1/2 times the normal rental rate and 2 times the normal rental rate when the time
extends beyond 12 midnight.
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Current Fees Proposed Fees Change 7
Proposed Fee Recommendations for Facilities:
Civic Theater —Aside from the $2 ticket surcharge for each ticket sold, there are currently five rental
categories for Theater use. After consulting with the two primary Theater user groups, staff is proposing
to consolidate non-performance theater rental fees as the rental still requires exclusive use by the group,
regardless of the reason. The Informal Rehearsal and Technical and Staging fees would be eliminated,
and the Move In/Move Out fee would be increased to be consistent with the Rehearsal Fee. The $350 per
day fee for Performances, and $500 Security Deposit would remain unchanged. Proposed rate changes
are as shown below:
Civic Theater Fees
Surcharge
Rehearsals
Informal Rehearsals
Performances
Move In/Move Out
Technical and Staging
Security Deposit
$2 per ticket i $2 per ticket
$150 per day $150 per day
$75 per day
Eliminate
$350 per day
$350 per day
$75 per day
$100 per day
$150 per day
Increase
Eliminate
$500
$500
Using last year's rental data, the proposed changes would result in an annual rental revenue increase of
$2,100 based on 28 days of a $75 increase in the move in/out and informal rehearsal fees:
Rental Category
Rental
Days
Current
Fee
Revenue
Rental
Days
Proposed
Fee
Revenue
Rehearsals
89
150
13,350
105
150
15,750
Informal Rehearsals
16
75
1,200
-
- -
Performances
72
350
25,200
72
350 25,200
Move In/Move Out
12
75
900
12
150 1,800
Technical and Staging
-
100
-
-
-
Total Revenue
189
40,650
189
I 42,7-50
Net Increase
While acknowledging the City of Campbell's Heritage Theater is a very nice recently remodeled facility,
for fee comparison purposes it helps to know Saratoga's rates are less than half of Campbell's rates,
which are: $750 per day ($475 per rehearsal) plus a variety of ancillary fees such as in-house Union
production staff (lights and sound) and janitorial. Campbell also charges a $2 per ticket surcharge.
Joan Pisani Community Center — In coordination with the proposed elimination of the processing fee,
staff recommends increasing hourly room rates as shown in the following chart. Again, as pointed out in
the summary, in some rentals the total fee charges will be less as a result of the processing fee
elimination. For example, the Garden Patio rented at $225 per day plus the $35 processing fee totaled
$260 for a rental ($237.50 with resident discount), whereas a 4 hour rental would now cost $240 ($216
with a resident discount).
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Current Fees Proposed Fees d
Community Center Facilities
Current Fees Proposed Fees
Non -Refundable Processing Fee
$35
Change a
Eliminate
Multipurpose Room w/ Kitchen
Senior Center Room w/ Kitchen
Patio Room
Arts & Crafts Room
Dance Studio
Garden Patio
Recreation Portable
Security Deposit
$120 per hour 1 $135 per hour
$110 per hour $125 per hour
$55 per hour $60 per hour
$50 per hour 1 $60 per hour
$50 per hour 1 $60 per hour
$225 per day $60 per hour
$55 per hour $60 per hour
$300 1 $300
Change/Increase
Change/Increase
Change/Increase
Change/Increase
Change/Increase
Change/Increase
Change/Increase
Saratoga Prospect Center — In coordination with the proposed elimination of the processing fee, staff is
proposing increasing hourly room rates as follows: the Grace Building Large Room from $100 to $115
per hour; the Conference Room from $40 to $55 per hour; and the Friendship Hall from $150 to $165 per
hour. Of the area cities surveyed, the average rental fee for a comparable facility was $217 per hour. Staff
recommends the $300 and $500 Security Deposits remain the same.
Saratoga Prospect Center
Non -Refundable Processing Fee
rGrace Building
f
Large Room w/Kitchenette
Conference Room
Security Deposit
r Friendship Hall
r Large Room with Kitchen Facilities
Security Deposit
Current Fees Proposed Fees Change
$35 1 Eliminate
r
$100 per hour
$115 per hour
Change/Increase
$40 per hour
$55 per hour
Change/Increase
$300
$300
$150 per hour
$165 per hour
Change/Increase
$500 I $500
Warner Hutton House and Garden — In coordination with the proposed elimination of the processing
fee, staff is proposing increasing hourly room rates from $130 to $140 per hour. The $300 Security
Deposit remains the same. Of the area cities surveyed, the average rental fee for a comparable facility was
$161 per hour.
Warner Hutton House & Garden
Non -Refundable Processing Fee
$35
Change
Eliminate
1
House & Garden
Security Deposit
$130 per hour $140 per hour Change/Increase
$300 I $300
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Proposed Fee Recommendations for Parks:
Picnic Area and Amenities Rentals - In coordination with the proposed elimination of the processing
fee, staff is proposing revising picnic area rentals from the current daily rate to an hourly rate of $15 in
conjunction with establishing Resident and Non -Profit discounts. Security Deposits are not required for
park rentals.
Picnic Area Rentals
Current Fees A. Proposed Fees
Change 1
Non -Refundable Processing Fee
rAzule Park
rCongress Springs Park
El Quito Park (Small & Large)
Gardiner Park
1 Kevin Moran Park
rWildwood Park
$35
Eliminate
$35 per day
$15 per hour
Change
$45 per day
$15 per hour
Change
$35/$45 per day
$15 per hour
Change
$35 per day
$15 per hour
Change
$35 per day
$15 per hour
Change
$45 per day 1 $15 per hour
Change
Staff also recommends aligning park amenity rentals with picnic area rentals, with most fees set at $15
per hour, again in coordination with eliminating the processing fee.
Park Amenities
Current Fees Proposed Fees Change 1
Non -Refundable Processing Fee
Wildwood Stage
[-Tennis Court
Horseshoe Pit
rVolleyball Court
Bocce Ball Court
Petanque Court
Softball Diamond
$35
Eliminate
$50/60 per day
$30 per hour
Change
$10/25 per hour
r $5/15 per hour
$30 per hour
$15 per hour
Change
Change
$10/15 per hour
$15 per hour
Change
$10/15 per hour
$15 per hour
Change
$10/15 per hour
$15 per hour
Change
$25/40 per hour $30 per hour Change
Exclusive Park Rentals - For exclusive park use, staff recommends a $100 per hour fee, again with the
elimination of the processing fee and discounts (10% Resident discount or a 50% Non -Profit discount
with proof of non-profit status). Exclusive rentals would be available for both Non -Profit Fundraising
events, and large private event parties.
Park Attendant Fee - A Park Attendant would be required for rentals with more than one hundred (100)
persons in attendance or if vehicle access is required. Previously a park attendant was required if more
than 150 persons were in attendance. The fee is recommended to remain at $200.
Park Fees - Other
Current Fees A, Proposed Fee Change
Exclusive Park Rental
Park Attendant Fee
$100 per hour
NEW
$200' $200
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Proposed Fee Recommendations for Other Rentals:
Community Garden Plot Rental Fee — By incorporating the $35 Processing Fee into the annual rental
fee, the total garden plot rental fee will remain the same at $85 ($35+$50), with a discounted rate for
Seniors 55 and older at $60 ($25+$35) per year. Currently all garden plots are leased under the Senior
Discount rate. The $150 Annual Water Fee is proposed to increase by $15 per year to offset water rate
increases. Garden fees were last raised in FY 2008/09.
Community Garden Plot Current Fees Proposed Fees Change
PNon-Refundable Processing Fee
Annual Plot Rental
Annual Plot Rental — Seniors (55+)
Annual Water Fee
$35/$25 Seniors Eliminate
$50
$85
r
Change
$35
$60
Change
$150 1 $165 1 Increase
Vertical Banner Fee — Per City Council direction provided at the April 4, 2012 Council Meeting, a NEW
Vertical Banner Fee of $200 was established for a two week rental period on designated streetlight poles
in the City's downtown village area. To ensure proper care is taken in hanging the banners on the
streetlight poles, a NEW refundable $500 security deposit was approved, to be refunded upon timely
removal of the banners after completion, and without damage to the poles and brackets. The Vertical
Banner Fee is contingent upon the City obtaining ownership of the Village streetlight poles from PG&E,
and the installation of banner brackets on the streetlight poles.
Vertical Banner Fees Current Fees
Registration Fee (2 week rental)
[—Security Deposit
Proposed Fees r Change
$200
r
New
$500
New
ADMINISTRATIVE FEES
Two election reimbursement fees standardly charged to City Council candidates are described below, and
are now included in the fee schedule for documentation purposes. The third administrative fee described
below is a recommendation to establish a fee to compensate the City for costs related to services which
benefit applicants/property owners.
Council Candidate Filing Fee —Per State election law, the City is allowed to and has a past practice of,
charging a $25 Filing Fee to each person submitting papers to run for a seat on the City Council. This fee
helps to pay for the cost of a thick binder full of City documents and election information provided to
each candidate as is required.
Council Candidate Statement Fee - Additionally, the City passes through to each candidate the cost of
the 400 word candidate statement included in the City's election pamphlet. Each candidate is required to
submit a deposit as determined by the County (approximately $3,000). After the County determines the
final cost of the statement, the candidates are refunded or charged for the difference. If a candidate
chooses not to put a statement into the pamphlet, they are not charged and the entire deposit is refunded.
County Recording Service Fee — On occasion, City staff file documents with the Santa Clara County
Recorder's Office which are authorized or required by California law to be recorded. This includes City
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documents as well as private documents, most often concerning property conditions and restrictions.
Examples of recorded documents which are related to applicants or property owners include: Subdivision
Applications; Pre -annexation Agreements; Subdivision Improvement Agreements and any subsequent
amendments to these agreements; Drainage Maintenance Covenants; Mills Act Historic Property
Agreements; Notices of Completion; and Code Violation filings and removals. While staff and legal
counsel time spent for the preparation and review of these documents are factored into the scheduled fees,
staff has not charged a fee for the time spent to file these documents with the County, or in some cases,
even for the Filing Fees the County charges. To file these documents, staff spends a minimum of 1 hour
of travel and submittal time plus the applicable filing fees. Staff is recommending establishing a NEW
$150 County Recording Service Fee to compensate the City for staff time, vehicle use, and filing fees,
when applicable for the recording of documents for private benefit purposes.
Administrative Fees
Current Fees Proposed Fees
Council Candidate Filing Fee $25
[Council Candidate Statement Fee
Actual Cost
$25
Actual Cost
Change 1
r
[-County Recording Service Fee
$150
New/Increase
DEVELOPMENT AND CODE ENFORCEMENT FEES
One development fee is noted below for documentation purposes, and two NEW code enforcement fees
are recommended to compensate the City for staff and legal time spent on private property matters.
Technical Review Sign Fee — Last year, Council directed staff to require applicants whose projects are
approved under the Technical Review Application process to install project notification signs at their
property for 10 days pursuant to submittal of their projects for Technical Review, prior to applying for a
building permit. The City provides these neon bright pre-printed 18" x 24" signs to applicants with an
additional $20 charge to reimburse the City for the cost of the sign. Staff requests this fee be added to the
Fee Schedule for documentation purposes.
Notice of Code Violation Appeal Hearing Fee — While Code Violation Appeal Hearings are infrequent,
staff recommends establishing a fee to present an Appeal Hearing requestor with some level of
responsibility for the costs involved. A Code Violation Appeal Hearing requires many, many hours of
staff time and often legal counsel time, as well as the hiring of a Hearing Officer to hear the appeal.
Altogether, these costs will total in the thousands of dollars, sometimes tens of thousands of dollars.
Like the Planning and City Council Appeal fees, staff is recommending Council establish an Appeal
Hearing fee to help deter frivolous appeals while not presenting a financial barrier or burden to a serious
requestor. Staff recommends aligning the Appeal Fee with the Planning Commission Appeal Fee at $400.
Removal of Notice of Code Violation Fee — Staff is requesting this fee be established to compensate the
City for the many hours of staff time involved in a code violation matter for both a Notice of Code
Violation and the resulting action to remove the Notice of Code Violation (County recorded actions).
Again, many, many hours of staff time is spent inspecting and working with code violators both verbally
and through prepared letters prior to reaching the point where a Notice of Code Violation is issued and
recorded. Due to the nature of the situation, it is unlikely that a fee would be paid at the time the violation
notice is issued, therefore staff is recommending delaying the Notice Fee until the process is in the
completion stage, which is when the violator is requesting the Notice of Code Violation be removed.
Staff recommends establishing a Removal of Notice of Code Violation Fee at $500.
151
Again, the fee amount does not fully represent the cost of the action to the City; rather it is a token
amount to recapture a minor portion of cost for the violation as well as provide staff with some financial
leverage to encourage violators to comply rather than incur the cost of the fee.
Development and Code Enforcement
Fees
Technical Review Notification Sign
Notice of Code Violation Appeal
Hearing Fee
Removal of Notice of Code Violation
Fee
Current Fees Proposed Fees Change
$20 $20
$400
$500
New
New
MISCELLANEOUS ITEMS
Two miscellaneous items which staff would like direction on are whether to continue the Blaney Plaza
Banner Fee, and setting an Electric Vehicle Charging Station Fee.
Blaney Plaza Banner Fee — The Fee Schedule currently includes a fee for week-long banner advertising
at the Blaney Plaza. Due to the removal of the tree used to hang the banner, and Council direction to not
go forward with installing new banner poles at the plaza, staff requests Council direction on whether to
remove the Blaney Plaza Banner Fee from the Fee Schedule.
Electric Vehicle Charging Station Fee — Council recently approved the installation of six electric
vehicle (EV) charging stations and inquired as to whether the City was paying for the electricity to charge
the vehicles.
Under the EV charging station contract, the provider, Coulomb Technologies, Inc. (CTI), would manage
the collection and/or processing services related to such charges if the City chooses to establish user fees.
CTI is responsible for programming user rates into the stations as directed by the City, adjusting rates as
directed, and for processing the user payments. CTI will collect user payments through a CTI issued
ChargePassTM card or contactless credit card, and subsequently remit payment to the City on a monthly
basis in the amount of the total user fees paid at all charging stations, minus fees charged by CTI.
There are three direct cost factors for the electric charging stations:
• Electricity costs paid directly by the City
• Session authorization fee of 25¢ to 40¢, based on volume amount per month
• Session processing fee of 3 to 6% of session fee, also based on the transaction volume per month
The City pays about 17 cents per kWh to PG&E. While EV fuel economy data varies due to vehicle size,
charging rates, and capabilities, the direct cost of charging electric power by an EV is approximately 75¢
per hour based on information from www.fueleconomv.gov.
Each charging station provides one or two 7.2 kW (208/240 V @ 30 A) Level II charging ports. While
EV battery information is inconsistent, the fueleconomy.com website states "fully recharging the battery
pack can take 4 to 8 hours"....and "a quick charge to 80% capacity can take 30 minutes". The website
also states that electric vehicles can drive about 100-200 miles before recharging, whereas other websites
note driving factors such as having the heater or air conditioner on, and speed may decrease that range.
For example, the range for a Nissan Leaf using the heater on a cold winter day while driving 55 mph on
152
the freeway drove for only 62 miles on a full charge. While usage will determine charging needs, it is
evident that an EV may be expected to need recharging at least a couple of times per week for most users.
Although charging station usage demand cannot be determined at this time, a simple estimate calculating
an average of $10 of usage costs per station per day would cost the City more than $20,000 per year. If a
fee is established, these costs would be funded by users instead of the Saratoga community.
CTI can set the fee up as a "per hour" fee, a "session" fee, or a combination of the two. Other city's fees
are currently set at $1 to $2 per hour or $2 to $4 per session. As an alternative, a session fee combined
with an hourly rate may be the best option to both offset the higher cost incurred for quick charges, and to
reduce unmonitored long session charging.
Examples of other city's fees for their EV Charging Stations are as follows:
Campbell is not charging at this time. They installed stations in early 2012 and established a
grace period of 6 months. They are planning to charge $1.50 per hour after the grace period.
Cupertino installed their first charger less than a month ago. There are leaning toward $1.50 per
hour with the thought that $1.50 is almost cost -neutral fee to cover the cost of electricity and
Coulomb fees, with a small amount coming back as revenue.
San Jose has not begun charging yet, but are considering $1.50 per hour to cover electricity,
CTI's processing fees, and eventually operating and maintenance.
Palo Alto is not charging users at this time. They have a maintenance budget of $200 per charger
per year.
Staff is recommending Council consider either a flat rate fee of $1.50 (with a $1.50 minimum) to align
with the rates of other nearby cities, or a mixed rate with a $1 hookup fee plus a $1 per hour charging fee
(with a $2 minimum). While the flat rate is straightforward and aligns with the other cities, the mixed
rate provides a direct relationship of costs with the $1 hookup fee intended to compensate the City for the
CTI authorization and service processing fees of approximately 35¢ to 75¢ per charging session, with the
$1 per hour charging fee to offset direct electricity costs.
Either of the rates will provide a small amount of funds for direct costs, as well as staff time and ongoing
costs for processing payments and to help offset EV charging station repairs, maintenance, and
replacement costs; the proposed fees are not to generate a profit.
A comparison of the two fees shows the difference is minor: For a 30 minute charge, the $1.50 per hour
flat rate would generate $1.50, and the mixed rate charge would generate $2 dollars. For a 4 hour charge,
the flat rate would generate $6, and the mixed rate $5. For 6 hours, the flat rate generates $9, and the
mixed rate $7.
By setting a minimum fee for EV station usage, City funds are not impacted while still encouraging the
use of electric vehicles, which in turn substantially reduces petroleum consumption and greenhouse gas
production, thus decreasing the City's "carbon footprint."
Miscellaneous Fees
Blaney Plaza Banner Fee
Electric Vehicle Charging Station
Current Fees
$300 per week
Proposed Fees
r
$1
Change 1
Eliminate
New
153
1T -lookup Fee rElectric Vehicle Charging Station —
Hourly Charging Rate
$1 per hour
New
FISCAL IMPACTS
Staff reviewed current fees and associated expenditures, and concluded that the proposed revisions to the
Fee Schedule are necessary for the City to maintain its approach toward a cost recovery position. In
addition to the noted increases in the fees above, the Staff Billing Rate Schedule is updated each year in
conjunction with labor and benefit costs.
The recommended fee increases are directly related to costs that: support related functions; reflect an
assessment of the time spent providing the service; or reflect comparable rental rates. Staff maintains
proper documentations to support and justify the proposed new fees.
CONSEQUENCES OF NOT FOLLOWING RECOMMENDED ACTION
The Council would not direct staff on revised fees as recommended for the various park and facility rental
fees, and several administrative and code enforcement fees.
ALTERNATIVE ACTION
N/A
FOLLOW UP ACTION
Staff will update the current Fee Schedule for FY 2012/13, to be effective July 1St, 2012.
ADVERTISING, NOTICING AND PUBLIC CONTACT
April 3, 2012 — Notice of Public Hearing Published
April 18, 2012 — Council to hold a Public Hearing and consider adoption of the Fee Schedule Resolution
July 1, 2012 — Effective date for the FY 2012/13 Fee Schedule
ATTACHMENTS
1. Proposed FY 2012/13 Fee Schedule Resolution
2. Proposed FY 2012/13 Fee Schedule
154
RESOLUTION NO.2012-0
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SARATOGA ESTABLISHING A SCHEDULE OF FEES
WHEREAS, the City Council annually adopts a resolution that establishes the fee schedule for
the ensuing fiscal year,
NOW, THEREFORE, the City Council of the City of Saratoga hereby resolves as follows:
Section 1: The fees set forth in the Annual Fee Schedule are hereby established pursuant to the
Saratoga City Code and shall be paid to or collected by the City for each of the applications, permits,
extensions, renewals, services or other matters enumerated therein. No application shall be deemed filed
or complete until all required fees have been paid in full to the City.
Section 2: Resolution Number 2011-029 and all amendments thereto are hereby repealed in their
entirety, it being the intent of the City Council that the fee schedule adopted by this resolution shall
supersede all prior schedules pertaining to the same subject matter.
Section 3: This resolution shall become effective on July 1, 2012, and shall be applicable to all
fees and deposits which are payable to the City from and after the effective date hereof.
The above and foregoing resolution was passed and adopted at a regular meeting of the Saratoga
City Council held on the 18th day of April, 2012, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Attest
Crystal Morrow, City Clerk
155
Chuck Page, Mayor
CITY OF SARATOGA
FEE SCHEDULE
- TABLE OF CONTENTS -
Administrative Fees
Address Processing Fee 1
Animal Control Services 1
Appeals — Public Hearings 1
Audio -Visual Equipment Security Deposit 1
Council Candidate Fees 1
Copy/Duplication Fees 1
County Recording Service Fee 1
Credit Card Convenience Fee 2
Document Storage Fees 2
False Alarm Fees 2
Late Payment Fees 2
Notary Fee 2
Notification Services 2
Postage & Mailing 3
Publication Fees 3
Recreation Activity Guide Advertising 3
Replacement Check/Reissue Fee 3
Research Fees 3
Returned Check Fees 4
Staff Time Billing Rates 5
Business License Tax & Fees
Processing Fees 7
Penalty for Delinquent Payment 7
Business License Tax
Contractor/Subcontractor 7
Jukebox 7
Theatrical Performance 7
Delivery Services 7
Vending Machines 7
Home Occupations 7
Handbill Distribution 7
Amusement Device 7
Commercial Photography 8
Property Leasing 8
Personal Escort Services or Bureaus 8
Non -Profit 8
All other Businesses 8
i
158
CITY OF SARATOGA
FEE SCHEDULE
- TABLE OF CONTENTS -
Business and Code Regulation Permits
Card Games 9
Fairs & Carnivals 9
Firearms 9
Massage Establishments 9
Motion Picture Filming 9
Noise Exception Permit 9
Peddlers & Solicitors Application Fee 9
Private Patrols 10
Public Dances 10
Recyclers 10
Restricted Street Usage Permit 10
Secondhand Dealers 10
Special Event Permit 10
Taxicabs 10
Valet Parking 10
Code Enforcement
Abandoned Vehicle Fee 11
Administrative Citation Fee 11
Code Compliance Permits 11
Notice of Code Violation Fees 11
Sign Fees 11
Development Fees
Development Permits
Construction Trailer Permit 12
Satellite Dish Antenna Permit 12
Storage Permit 12
Tree Removal Permits 12
Development Fees
Appeals 12
Approved Application Extension 12
General Plan Update Fees 12
Landscape Bond Acceptance Fee 12
Off Site Improvement Review 12
Request for Continuance 12
ii
159
CITY OF SARATOGA
FEE SCHEDULE
- TABLE OF CONTENTS -
Development Fees Continued
Development Services
Annexation 13
City Attorney Services 13
Development Staff Services 13
General Plan Amendment Services 13
Noticing Services 13
Occupancy Inspections 13
Technical Review and Notification Sign 13
Special Reports & Studies 13
Staff Review Code Questions/Project Review 14
Traffic & Economic Studies/Other Special Report 14
Williamson Act Contract Cancellation 14
Zoning Ordinance Amendment 14
Complex Project Fee 14
Pre -Development Application Services
Planning Process Orientation Class 14
Plan Submittal Orientation 14
Property Profile 14
Development Application Reviews
Refund Policy 15
Conditional Use Permit 15
Design Review 15
Environmental Review 15
Fence Enclosure 15
Fence Exception 16
Generator Application Review 16
Grading Exception Application 16
Heritage Preservation 16
Lot Adjustments 16
Modification of Approved Applications 16
Sign Application 16
Sound Wall Application 16
Temporary Use Application 17
Tentative Map Subdivision Application 17
Use Permit Application 17
Variance Fee Application 17
160
CITY OF SARATOGA
FEE SCHEDULE
- TABLE OF CONTENTS -
Arborist Services
Arborist Consultant / Field Inspections 17
Arborist Review Fee 17
Tree Appeals 17
Tree Fines 17
Building Permit & Inspection Fees
Building & Inspection Permits
Building Permits 18
Electrical Permits 18
Grading Permit 19
Landscape Repair Permit 19
Heating & Air Conditioning Permits 19
Plumbing Permits 19
Building & Inspection Services
Energy Calculation Review' 20
Other Inspection Fees 20
Building & Inspection Taxes
State Building Standards Fee 20
Construction Tax 20
Additional Fees 20
Engineering Fees & Permits
Engineering Fees
Certificate of Compliance 21
Engineering Design & Administrative Review 21
Geotechnical Review 21
Improvement Plan Check Fee 21
Inspection Fee for Subdivision &Building Site Improvements 21
Lot Line Adjustment Engineering Fees 21
Map Checking Fees 22
Park Development Fee 22
Road Impact Fees 22
Tentative Subdivision Maps 22
Traffic Review Fees 22
iv
161
CITY OF SARATOGA
FEE SCHEDULE
- TABLE OF CONTENTS -
Engineering Permits
Encroachment Permits 23
Additional Engineering Services Fees 23
Park & Facility Rental Fees
Facility Rentals
Facility Rental Discounts and Refund Policy 24
Blaney Plaza Reservations 24
Civic Theater 24
Community Center 24
Saratoga Prospect Center 25
Recreation Portable 25
Warner Hutton House 25
Park Rentals
Park Rental Discounts 26
Azule Park 26
Bellgrove Park 26
Beauchamps Park 26
Brookglen Park 26
Congress Springs Park 26
El Quito Park 26
Foothill Park 26
Gardiner Park 27
Heritage Orchard Park 27
Historical Park 27
Kevin Moran Park 27
Ravenswood Park 27
Wildwood Park 27
Other Rental Fees
Audio/Visual Equipment Rentals 28
Banner Fees 28
Community Garden Plot Rentals 28
Park Attendant Fee 28
Miscellaneous Fees
Electric Vehicle Station Usage Fees 29
v
162
CITY OF SARATOGA
FEE SCHEDULE
- TABLE OF CONTENTS -
vi
163
CITY OF SARATOGA
FEE SCHEDULE
^, ADMINISTRATIVE FEES ^
FY 2012/13
Address Processing Fee $160
Animal Control Services
All fees related to animal control services are set and administered by the City of San Jose's
Animal Control Services Dept. under contract between the City of Saratoga and the City of
San Jose. Refer to http://www.sanjoseanimals.com for more details.
Appeals — Public Hearing
This fee applies to all appeals except where an appeals procedure and fee is otherwise set
forth in the fee schedule. See Municipal Code Section 2-05.030 for more information.
Code Violation Appeal $400
Planning Commission Appeals $400
City Council Appeals $600
Audio -Visual Equipment Security Deposit $250
Council Candidate Fees
Candidate Filing Fees $25
Candidate Election/Statement Fee Actual Cost as determined by SCC
Deposit amount to be determined by SCC Clerk
Copy/Duplication Fees
B/W copy - letter/legal size $ .20 per page
Color copy — letter/legal size $ .35 per page
Electronic documents — letter/legal size $ .10 per page
Audio/Video Tape/DVD/CD $20
Data Duplication — digital file Actual Cost
Data Duplication — using Plotter Actual Cost
Data Duplication — e -file copy on CD Actual Cost
Duplicate Plan Sets Actual Cost
All other duplication requests Actual Cost
County Recording Service Fee $150
Staff and attorney time required for review and
processing of documents required to be recorded at
County
1164
CITY OF SARATOGA
FEE SCHEDULE
Credit Card Convenience Fees
Recreation & Facilities
Building & Development
ADMINISTRATIVE FEES ^
FY 2012/13
$2 per transaction
3% of transaction
Document Storage Fees
Administrative Processing Fee $150
Public Hearing Processing Fee $300
8 I/2" x 11" it 14" documents $ .75 per page
18" x 24" or larger plans $2 per page
False Alarm Call Fines (Per Calendar Year)
1St False Alarm No Charge
2nd False Alarm $100
3rd False Alarm $200
Each subsequent false alarm call $100 increase from prior fine amount
Late Fees
General billings/accounts receivable
Garbage Collection Service Late Fee Charges
Lien Administrative Charge
Special Assessment
1% interest accrued per month
$100
$ 50
Notary Fee $ 10/per signature
Notification Services
Paper copy notification services are no longer available for meeting documents posted on the
City's website. Requests for this notification service must be renewed each year.
Requests for ongoing notification of meetings and related documents, such as:
❖ City Council and Planning Commission Agendas
❖ Public notices related to adoption or amendment of the General Plan or a Specific Plan
❖ Adoption or amendments of the Zoning Ordinance
❖ Use Permits or Variances before the Planning Commission or City Council
❖ Documents pursuant to the California Environmental Quality Act
❖ or any other meeting agendas, public notices, and/or documents that are regularly posted
on the City's website for public notification and review will be provided with an internet
link to the agenda/document City's website for new posting notices upon request to the
City Clerk at ctclerk(a,saratoga.ca.us.
2165
CITY OF SARATOGA
FEE SCHEDULE
ADMINISTRATIVE FEES ^
FY 2(312/13
Postage & Mailings Actual Cost
Publication Fees (documents may be available on City Website)
City Code Actual Cost
City Budget
Comprehensive Annual Financial Report (CAFR)
General Plan
General Plan Map
Saratoga's Heritage Book
Zoning Map
Zoning Ordinance
Village Plan
Village Designs Guidelines
Parks & Trails Master Plan
Standard Details
Subdivision Ordinance
$ 50
$ 25
$ 45
$ 15
$ 20
$ 20
$ 15
$ 7
$ 5
$ 5
$ 5
$ 5
Recreation Activity Guide Advertising Fees
Non -Glossy Black & White
Inside 1/8 page (business card size) $250
Inside 1/4 page, vertical 4'/2 x 3 Sig» $350
Inside 1/2 page, horizontal 7 '/2 x 4 '/2" $550
Inside 1/2 page, vertical 9 1/2 x 3 5/8" $550
Inside full page, 9 '/2 x 7 '/2" $850
Glossy Full Color Advertising
Inside back cover 1/3 page 7 1/2 x 3" $550
Inside back cover 213 page 7 1/2 x 6 1/4" $1,000
Inside back cover, full page 9 1/2 x 7 '/2" $1,300
Replacement Check / Reissue Fee
First Check replacement
Subsequent requests
No charge
$ 25
Research Fee Billed at Staff Hourly Billing Rate
3166
CITY OF SARATOGA
FEE SCHEDULE
~ ADMINISTRATIVE FEES —
FY 2012/13
Returned Check Charge
(maximum per CA Civil Code Section 1719)
l st insufficient funds check occurrence
Subsequent occurrences
$ 25
$ 35
4167
CITY OF SARATOGA
FEE SCHEDULE
^, ADMINISTRATIVE FEES ^
FY 2012/13
STAFF BILLING TIME RATES
Cost recovery hourly billing rates are established for each position based on current year salary,
benefits, and overhead rates. Billing rates are used to charge private parties and organizations for
staff time spent on requests such as for research and administrative services, for maintenance and
repair services, and to charge back staff time for insurance claim cost recovery billings. The
table below lists this year's billing rates by position:
Classification Title Billing Rate
Accountant II
Accounting Technician
Administrative Analyst I
Administrative Analyst II
Arborist, Senior
Building Inspector
Building Official
City Clerk
Department Director
Engineer, Associate
Engineer, Sr. Civil
Executive Assistant to the City Manager
Facility Coordinator
Facility Maintenance Lead Worker
Facility Maintenance Supervisor
Facility Maintenance Worker I
Facility Maintenance Worker II
Human Resources Manager
IT Administrator
Maintenance Lead Worker (Parks/Streets)
Maintenance Specialist (Parks/Streets)
Maintenance Worker I (Parks/Streets)
Maintenance Worker II (Parks/Streets)
Maintenance Worker III (Parks/Streets)
Office Specialist II
Office Specialist III
Plan Check Engineer
Planner I
Planner II
$ 92.75
$ 74.29
$ 84.18
$ 89.05
$102.30
$ 89.63
$113.76
$103.63
$153.49
$ 99.99
$113.63
$ 75.47
$ 69.52
$ 78.22
$ 90.77
$ 60.75
$ 65.38
$125.98
$ 90.50
$ 77.82
$ 73.76
$ 60.52
$ 65.11
$ 71.81
$ 60.20
$ 68.07
$ 99.99
$ 86.44
$ 95.70
5168
CITY OF SARATOGA
FEE SCHEDULE
^, ADMINISTRATIVE FEES ^
FY 2012/13
Planner, Senior
Public Works Manager (Parks/Streets)
Recreation Supervisor
Recreation Supervisor, Senior
$102.30
$ 99.65
$ 84.10
$ 90.77
6169
CITY OF SARATOGA
FEE SCHEDULE
- BUSINESS LICENSE TAX AND FEES —
FY 2012/13
BUSINESS LICENSE TAX - PROCESSING FEES
(Non -Refundable, Updated Annually Based on CPI Increases)
New Application
Renewal of Application
Address Change/Correction
Duplicate Certificate
Business License Listing
$ 30
$ 15
$ 10
$ 10
$ 30
BUSINESS LICENSE TAX - PENALTIES FOR DELINQUENT PAYMENTS
Within 30 days after due date
Exceeding 30 days after due date
ANNUAL BUSINESS LICENSE TAX
10% of the tax amount due
Additional 10% of tax due for each
month thereafter, with penalty not to
exceed 100% of business license tax
amount due
Contractor / Subcontractor
Jukebox
Theatrical Performance
Delivery Services
Vending Machines
Cost of .25¢ or less
Cost of .26¢ to $1.00
Cost of .26¢ to $2.00
Cost of .26¢ to $3.00
Cost of .26¢ to over $3.00
$ 45 plus 15% Building Fee Permit
$ 50 per jukebox
$100 per year plus $10 / performance
$100 per business
$ 25 per machine
$ 45 per machine
$ 55 per machine
$ 65 per machine
$ 75 per machine
Home Occupation $100 per occupation
Handbill Distribution $ 25 per day
Amusement Device $ 50 per devise
770
CITY OF SARATOGA
FEE SCHEDULE
- BUSINESS LICENSE TAX AND FEES —
FY 2012/13
Commercial Photography
Movies/Videos on City Property
Movies/Videos not on City Property
Still Photography on City Property
Still Photography not on City Property
Property Leasing
Commercial
Residential
Carnival/Circus
Personal Escort Services or Bureaus
Non -Profit Business
Non -Profit businesses are not assessed a tax, however
organizations must still register with the City and
renew license each year. Annual application
processing fees shall be assessed.
All Other Businesses
$500 per day
$250 per day
$50 per day
$25 per day
$100 plus $3 per 1,000 square feet
gross leasable space in excess of 500
square feet to a maximum of 40 units
$100 plus $5 per unit over 4 units, to
a maximum of 40 units
$256 per day
$500 plus $100 per employee
Application processing fees
$100 / business plus $10 per
employee to maximum of $300
Detailed Business License Tax and Fee information is found in Chapter 4 of the City of Saratoga
Municipal Code
$71
CITY OF SARATOGA
FEE SCHEDULE
BUSINESS REGULATION PERMITS -
FY 201213
BUSINESS REGULATION PERMITS
Card Games
Permit Application Fee $1,250
Fair & Carnivals
Permit Application Fees
Firearms
Sellers Permit Application Fee
Sellers Permit Renewal Fee
Massage Establishments
Permit Application Fee
Permit for Managing Employee
Permit for Massage Practitioner
Examination Fee
Background Investigation/Fingerprinting
Notary Fee
Appeal Hearing — Denials
Appeal Hearing — Suspension/Revocations
Motion Picture Filming
Permit Application Fee
Noise Exception Permit
Permit Application Fee
Peddlers & Solicitors Application Fee
1 Solicitor
2 to 5 Solicitors
6 to 10 Solicitors
11 to 20 Solicitors
21 or more Solicitors
Photo ID Fee
$100
$300
$150
$750
$350
$350
As set by the Examiner
As set by the Sheriff
$ 10 per signature
$500
$1,500
$500
$ 50
New
$100
$150
$250
$300
$ 350
$ 25 per badge
Renewal
$ 50
$ 75
$125
$150
$175
$ 25 per badge
9172
CITY OF SARATOGA
FEE SCHEDULE
BUSINESS REGULATION PERMITS -
FY 201213
Private Patrol
Permit Application Fee $ 200
Permit Renewal Fee $100
Employee Application Fee $ 50
Public Dances
Permit Application Fee $1,500
Recyclers
Permit Application Fee
Permit Renewal Fee
Restricted Street Usage Permit (Trucks > 5 tons)
Single Permit
Annual Permit
$300
$150
$ 25
$100
Secondhand Dealers
Permit Application Fee $300
Permit Renewal Fee $150
Special Event $100
Taxicabs
Certificate Application Fee
Valet Parking
Permit Application Fee
$300
$300
Detailed Business Regulation and permit application fee information is found in Chapter 4 of the
City of Saratoga Municipal Code
1473
CITY OF SARATOGA
FEE SCHEDULE
- CODE ENFORCEMENT FEES —
FY 2012/13
Abandoned Vehicle Fee
Administrative Fee for Removal $250
Administrative Citation Fee
First Violation
Second Violation
Subsequent Violations
Administrative Citation Late Payment Penalty
Within 30 days after due date
Exceeding 30 days after due date
$100 per day
$200 per day for violation of the
same ordinance or permit within one
year from the date of first violation.
$500 per day for each additional
violation of the same ordinance or
permit within one year from the date
of first violation.
10% of the tax amount due
Additional 10% of tax due for each
month thereafter, with penalty not to
exceed 100% of business license tax
due.
Code Compliance Permits
Animal — Kennel Permit $125
Animal — Horse Permit $125
Noise Exception Permit $ 50
Off -Street Vehicle Permit $125
Special Event Permit $100
Notice of Code Violation
Appeal Hearing for Notice of Code Violation
Removal of Notice of Code Violation
Sign Fees
Sign Retrieval Fee
Real Estate Open House Sign Permit
$400
$500
$ 20 per sign
$ 50 per sign
14174
CITY OF SARATOGA
FEE SCHEDULE
- DEVELOPMENT FEES —
FY 2012/13
California Government Code §66014 states "(a) Notwithstanding any other provision of law,
when a local agency charges fees for zoning variances; zoning changes; use permits; building
inspections; building permits...those fees may not exceed the estimated reasonable cost of
providing the service for which the fee is charged." For more details, go to
http://www.leginfo. ca. gov
DEVELOPMENT PERMITS
Construction Trailer Permit
Satellite Dish Antenna Permit
Storage Permit
Tree Removal Permit
Tree Removal Permit
After -the -Fact Tree Removal Permit
(Tree Removal Permit + 2 hours staff time)
DEVELOPMENT FEES
$100
$100
$200
$125
$365
Appeals
From Administrative Decision to Planning $400
Commission per City Code Section 15-90.010
From Planning Commission to City Council per City $600
Code Section 15-90.020
Application Extension Fee $2,500
General Plan Update Fee .285% of project valuation at the time
the permit is issued.
Landscape Bond Acceptance Fee $500
Offsite Improvement Review Administrative Fee $500
Request for Continuance
First Request No Charge
Second and subsequent requests $250
1475
CITY OF SARATOGA
FEE SCHEDULE
- DEVELOPMENT FEES -
FY 2012/13
DEVELOPMENT SERVICES
Annexation
Annexation Request
$5,000 deposit — staff time billed at CDD Service
Rate plus LAFCO expenses
Waiver Request
City Attorney Services
Billed at the hourly rate set per the City Attorney's
annual contract
CDD Service Rate
Community Development Department's hourly
billing rate for applications requiring deposits
General Plan Amendment Services
Application for election to amend the General Plan
General Plan Amendment
$3,500 initial deposit — staff time billed at CDD
Service Rate
General Plan Amendment Requiring Election
$3,500 initial deposit — staff time billed at CDD
Service Rate plus costs of election as determined by
the City Clerk
Actual Cost
$500
Actual Cost
$120 per hour
Actual Cost charged by consultant
plus 35% surcharge
Actual Cost
Actual Cost
Noticing Services Actual Cost charged by consultant
plus 35% surcharge
Occupancy Inspections $165
Technical Review
Technical Review Application
Project Notification Sign
$500
$ 20
Special Reports and Studies Actual Cost charged by consultant
plus 35% surcharge
1
CITY OF SARATOGA
FEE SCHEDULE
- DEVELOPMENT FEES -
FY 2012/13
Staff Review Code Questions/Project Review $100
Traffic and Economic Studies/Other Special Reviews Actual Cost charged by consultant
plus 35% surcharge
Williamson Act Contract Application or Contract
Cancellation
$5,000 initial deposit — staff time billed at CDD
Service Rate
Zoning Ordinance Amendment
$3,500 initial deposit — staff time billed at CDD
Service Rate
Actual Cost
Actual Cost
Complex Project Fee
If the application processing cost of a project is determined to significantly exceed the
established flat fee, the Community Development Director may convert project flat fees into
an hourly rate in order to recover the City's actual cost.
PRE -DEVELOPMENT APPLICATION SERVICES
Planning Process Orientation Class $500 per 1 hour class
Plan Submittal Orientation Actual Cost
Staff time billed at CDD Service Rate
Property Profile
Verbal
Written
$ 25
$100
1477
CITY OF SARATOGA
FEE SCHEDULE
- DEVELOPMENT FEES -
FY 2012/13
DEVELOPMENT APPLICATION REVIEWS
Refund Policy
Development Application Review Fees are charged at either a flat rate fee, or a deposit is
required which is then charged at hourly CDD Service Rate or consultant rates plus costs
and/or surcharges, as described in fees below. If an applicant decides to cancel a project
within the first 30 days, a flat fee is reimbursed at 50% of the fee - only if a minimal amount
of work was completed prior to the request for cancellation of application. If an applicant
cancels a deposit -funded application, any remaining uncharged deposit amount is refunded.
All deposits are non-interest bearing.
Conditional Use Permit
Administrative Review
Planning Commission Review
Design Application Review
Administrative Review
Planning Commission Review
Environmental Application Review
Department of Fish & Game
EIR Fee per AB 3158
Department of Fish & Game
Negative Declaration Fee
Environmental Assessment Fee
$1,500 initial deposit — staff time billed at CDD
Service Rate
Mitigated Negative Declaration Fee
Environmental Impact Report Administrative Fee
Initial deposit required — as determined by CDD
Director
Monitoring of Mitigation Measures
Fence Enclosure — Application & Permit
Planning Commission Review
$3,400
$4,400
$3,400
$5,200
Actual cost by the Dept. of Fish &
Game plus a 35% surcharge
Actual cost by the Dept. of Fish &
Game plus a 35% surcharge
Actual Cost
Actual cost charged by consultant
plus a 35% surcharge
Actual cost charged by consultant
plus a 35% surcharge
As specified in project approval or
agreement with developer
$1,800
178
CITY OF SARATOGA
FEE SCHEDULE
- DEVELOPMENT FEES -
FY 2012/13
Fence Exception — Application & Permit
Planning Commission Review
Generator
Application & Review
Grading Exception
Application & Permit
Heritage Preservation Application & Reviews
Mills Act Application
$1,500 initial deposit — staff time billed at CDD
Service Rate
Historic Compliance Review
Application for Designation
Permit Application Fee
Appeal Fee
Lot Adjustment — Application Review
Application for Lot Line Adjustment
Application for Merger of Parcel
Application for Reversion to Acreage
* Additional Engineering Fees are charged
$1,800
$1,800
$1,800
Actual Cost
$240
No Charge
No Charge
No Charge
$1,500
$1,500
$1,500
for City Engineer
conjunction with Development Application Reviews
Modification of Approved Application Review
Sign — Application Review
Administrative Review
Planning Commission Review
Site Coverage Exception Application
Planning Commission Review
$2,500
$300
$1,800
$1,800
Sound Wall Application Review $1,000
and Surveyor work in
1479
CITY OF SARATOGA
FEE SCHEDULE
— DEVELOPMENT FEES —
FY 2012/13
Temporary Use Application Review
Administrative Review
Planning Commission Review
Tentative Map Subdivision — Application Review
Staff time billed at CDD Service Rate, plus costs if applicable
Less Than 10 lots ($5,000 initial deposit)
10 or more lots ($5,000 initial deposit plus
$150 for each lot over 10)
Subdivision Final Map ($1,000 initial deposit)
Variance — Application Review
ARBORIST SERVICES
$425
$2,600
Actual Cost
Actual Cost
Actual Cost
$2,700
Arborist Consultant Services/Field Inspections Actual Cost
Staff time billed at CDD Service Rate plus costs if applicable
Arborist Review Fee
Staff time charged at CDD Service Rate
1 — 10 trees
11 — 20 trees
20 — 50 trees
50 or more trees
(Initial deposit of $2,500)
(Initial deposit of $3,500)
(Initial deposit of $4,500)
(Initial deposit of $5,500)
Arborist Review - Tree Appeal
Tree Fines — Illegal pruning encroachment, damage,
or removal
Actual Cost
Actual Cost
Actual Cost
Actual Cost
$500
Per code section 15-50.170 — Fine
amount to be determined by Arborist
ALL DEPOSITS ARE NON-INTEREST BEARING
1'80
CITY OF SARATOGA
FEE SCHEDULE
- DEVELOPMENT FEES -
FY 2012/13
BUILDING & INSPECTION PERMITS
Building Permits (Based on Total Valuation)
$1 to $2,000
$2,001 to $25,000
$25,001 to $50,000
$50,001 to $100,000
$100,001 to $500,000
$500,001 to $1,000,000
$1,000,001 and up
Plan Check Fee
Electrical Permits
Single Family Dwelling
Commercial/Professional
Institutions, Multiple Residential
Additions of more than 1,000 square feet
Additions of less than 1,000 square feet
Remodels, Residential
Remodels, Commercial
Swimming Pools, Spas, Hot Tubs with Pump/Heater
Miscellaneous Structures
Misc Permits without Associated Building Permit
Plan Check Fee
$78 minimum
$78 for the first $2,000 plus $17.50
each additional $1,000 or fraction
thereof to and including $25,000
$490 for the first $25,000 plus $12.60
each additional $1,000 or fraction
thereof to and including $50,000
$805 for the first $50,000 plus $9.80
each additional $1,000 or fraction
thereof to and including $100,000
$1,242 for the first $100,000 plus $7
each additional $1,000 or fraction
thereof to and including $500,000
$4,042 for the first $500,000 plus
$5.90 each additional $1,000 or
fraction thereof to and including
$1,00,000
$7,010 for the first $1,000,000 plus
$4.56 each additional $1,000 or
fraction thereof
65% of the building permit fee
$ .10/square foot (min $78)
$ .10/square foot (min $78)
$ .10/square foot (min $78)
$ .10/square foot (min $78)
$ 78
$ 78
$ 78
$ 78
$ 78
$ 78
25% of the building permit fee
1$81
CITY OF SARATOGA
FEE SCHEDULE
- DEVELOPMENT FEES -
FY 2012/13
Grading Permits
Less than 100 Cubic Yards
Over 100 Cubic Yards
Plan Check Fee
Landscape Repair Permit
Heating and Air Conditioning Permits
New single family dwelling
Commercial / Professional
Institutions, Multiple Residential
Additions
Less than 2,500 square feet
More than 2,500 square feet
Remodels, Residential — no added square feet
Remodels, Commercial
Miscellaneous Structures
Miscellaneous permits w/o associated building permit
Plan Check Fee
Plumbing Permits
Water Heater Replacement
New Single Family Dwelling
Commercial/Professional
Institutions, Multiple Residential
Additions of Less than 1,000 square feet
Additions of More than 1,000 square feet
Remodels, Residential — No added square feet
Remodels, Commercial
Swimming Pools, Spas, Hot Tubs with Pump/Heater
Miscellaneous Structures
Miscellaneous permits w/o associated building permit
Plan Check Fee
$500
$500 for the first 100 cubic yards plus
$125 for each additional 100 cubic
yards or fractions thereof
$530
At discretion of the Building Official
$ .10/square foot (min $78)
$ .10/square foot (min $78)
$ .10/square foot (min $78)
$ 78
$ .10/square foot
$ .10/square foot (min $78)
$ .10/square foot (min $78)
$ 78
$ 78
25% of the building permit fee
$ 78
$ .10/square foot (min $78)
$ .10/square foot (min $78)
$ .10/square foot (min $78)
$ 78
$ .10/square foot
$ 78
$ 78
$ 78
$ 78
$ 78
25% of the building permit fee
1/82
CITY OF SARATOGA
FEE SCHEDULE
- DEVELOPMENT FEES -
FY 2012/13
BUILDING & INSPECTION SERVICES
Energy Calculation Review
Addition to Residential Building
New Residential Structure
Addition to Non -Residential Building
New Non -Residential Structure
Application for Moving Permits
Other Inspection Fees
Inspection Outside of Normal Business Hours
Re -Inspection Fees Assessed Under Section 305(h)
of the Uniform Administrative Code
Inspections for which no fee is specifically indicated
Stockpiling Permit
BUILDING & INSPECTION FEES & TAX
$200
$300 per unit
$300
$475
$100
$80/hour minimum 1 hour
$80 /hour
$80/hour - minimum 1 hour
$300
State Building Standards Fee
Construction Tax
ADDITIONAL FEES
State Assessment of $4 per $100,000
in building valuation (min fee of $1)
$1.00 per square foot of floor area of
any building or structure
$ .40 per square foot of the area of
any mobile home lot
In the event additional application processing services by the City are required by reasons of
changes, modifications, additions, errors, omissions, or discrepancies occasioned by the
applicant or his/her agents or representatives, the applicant shall pay an additional fee equal to
the actual cost to the City of performing the additional services, as determined by the
Community Development Director.
ALL DEPOSITS ARE NON-INTEREST BEARING
2883
CITY OF SARATOGA
FEE SCHEDULE
- ENGINEERING FEES —
FY 2012/13
ENGINEERING FEES
Certificate of Compliance
Administrative Fee
Deposit
$500 for engineering staff work, plus
actual cost charged by the City's
Surveyor, plus a 25% surcharge
$2,500
Engineering Design & Administrative Review $1,000 per application for
Engineering staff work
Geotechnical Review
Administrative Fee
Deposit
Improvement Plan Check Service Fee
$850 for engineering staff work, plus
actual cost charged by the City's
Surveyor, plus a 25% surcharge
$3,500 ($2,500 for S zoned areas) for
the first lot plus $500 each additional
lot up to a maximum of $10,000 or a
greater amount as determined by the
Public Works Director
First $50,000 Estimated Construction Cost $5,000 minimum charge
Over $50,000 Estimated Construction Cost $5,000 plus 5% of Estimated
Construction Cost over $50,000
The Estimated Construction Cost shall be determined by the Public Works Director and shall
be exclusive of the cost to construct public utility facilities where another public utility agency
is collecting similar fees for such facilities
Inspection Fees Two times the Improvement Plan
For Subdivisions & Building Site Improvements
Lot Line Adjustment Engineering Fees
Administrative Fee
Deposit
Check Fee
$500 for first lot plus $100 for each
additional lot for engineering staff
work, plus actual cost charged by the
City's Surveyor, plus 25% surcharge
$2500 for first lot plus $500 for each
additional lot
2i 84
CITY OF SARATOGA
FEE SCHEDULE
- ENGINEERING FEES —
FY 2012/13
Map Checking Fees
For Parcel Maps, Reversion to Acreage, Amended Maps
Administrative Fee
Deposit
Park Development Fee
$1,000 for first lot plus $500 for each
additional lot for engineering staff
work, plus actual cost charged by the
City's Surveyor, plus 25% surcharge
$2,500 for the first lot plus $500 for
each additional lot
$20,700 (Formula = 1990 Census
2.76 per household * 5 acres/1, 000
residents * $1,500,000 per acre)
Road Impact Fees $ .77 per $100 of project valuation
Tentative Subdivision Map $2,500 for the first lot and $500 for
each additional lot
Traffic Review Fee
Administrative Fee
Deposit
$500 review fee plus actual cost
charged by the City Traffic Engineer
plus 25% surcharge
$2,500 for standard projects, or
greater amount for complex projects
as determined by the Public Works
Director
2485
CITY OF SARATOGA
FEE SCHEDULE
- ENGINEERING FEES —
FY 2012/13
ENGINEERING PERMITS
Encroachment Permits
Permit Application Fee
Major repairs or Capital Improvements by Utility
Agencies
ADDITIONAL ENGINEERING SERVICE FEES
$500 - for pipes, drains, conduits,
utility service connections, routine
O&M work by utility agencies, and
permanent encroachments
$2,500 plus 1.5% of estimated project
valuation
In the event of map check, plan checking or inspection services by the City are required by
reasons of changes, modifications, additions, errors, omissions, or discrepancies occasioned by
the applicant or his/her agents or representatives, the applicant shall pay an additional fee equal to
the actual cost to the City of performing the additional services, as determined by the Public
Works Director.
ALL DEPOSITS ARE NON-INTEREST BEARING
2i 86
CITY OF SARATOGA
FEE SCHEDULE
- PARK & FACILITY RENTAL FEES -
FY 2012/13
FACILITY RENTALS
Facility Rental Discounts (one discount allowed per rental)
Non -Profit Groups receive 50% discount
Residents receive a 10% discount
Facility Rental Refund Policy
Security Deposits — paid at time of reservation and are refunded within one month after event.
» If there are additional charges due to damage to the building or contents, overtime or
maintenance charges, deductions will be made from the deposit and the balance refunded.
» If the deposit does not cover the charges, applicant will be responsible for additional fees.
» If the clean-up is not completed, the entire deposit shall be forfeited.
Rental Fees — must be paid in full at least 30 days prior to event.
Cancellations — If event is cancelled between:
» 6 to 12 months — one-third of the deposit is forfeited, rental fee is refunded
» 3 to 6 months — two -third of the deposit is forfeited, rental fee is refunded
» 1 to 3 months — 100% of the deposit is forfeited, rental fee is refunded
» Less than 30 days — 100% of the deposit is forfeited, rental fee is forfeited
Blaney Plaza Reservation $25 Reservation Fee
Civic Theater
Security Deposit $500
Surcharge $ 2 per ticket
Move In/Move Out $150 per day
Rehearsal $150 per day
Performances $350 per day
Community Center
Security Deposit $ 300
Multi -Purpose Room w/Kitchen $135 per hour
Senior Center Room w/Kitchen $125per hour
Patio Room $ 60 per hour
Arts & Crafts Room $ 60 per hour
Dance Studio $ 60 per hour
Garden Patio $ 60 per hour
2487
CITY OF SARATOGA
FEE SCHEDULE
- PARK & FACILITY RENTAL FEES —
FY 2012/13
Saratoga Prospect Center
Grace Building
Security Deposit $300
Large Room w/Kitchenette $115 per hour
Conference Room $ 55 per hour
Friendship Hall
Security Deposit $500
Large Room w/Kitchen $165 per hour
Recreation Portable
Security Deposit $300
Meeting Room $ 60 per hour
Warner Hutton House
Security Deposit $300
House & Garden $140 per hour
2188
CITY OF SARATOGA
FEE SCHEDULE
- PARK & FACILITY RENTAL FEES —
FY 2012/13
PARK RENTALS
Facility Rental Discounts (one discount allowed per rental)
Non -Profit Groups receive 50% discount
Residents receive a 10% discount
Azule Park
Picnic Area with Barbeque
Horseshoe Pit
Petanque Court
Tennis Court
Entire Park Rental*
$ 15 per hour
$ 15 per hour
$ 15 per hour
$ 15 per hour
$100 per hour
* Plus Park Attendant Fee for rentals with more than 100 persons in attendance or if
vehicle access is required
Bellgrove Park
Beauchamps Park
Tennis Court
Brookglen Park
Congress Springs Park
Picnic Area with Barbeque
El Quito Park
Picnic Area with Barbeque
Softball Diamond
Horseshoe Pit
Sand Volleyball Pit
Entire Park Rental*
* Plus Park Attendant Fee for
vehicle access is required
Foothill Park
n/a
$ 15 per hour
n/a
$ 15 per hour
$ 15 per hour
$ 30 per hour
$ 15 per hour
$ 15 per hour
$100 per hour
rentals with more than 100 persons in attendance or if
n/a
2489
CITY OF SARATOGA
FEE SCHEDULE
- PARK & FACILITY RENTAL FEES —
FY 2012/13
Gardiner Park
Picnic Area with Barbeque
Heritage Orchard
Historical Park
Kevin Moran Park
Picnic Area with Barbeque
Tennis Court
Bocce Court
Entire Park Rental*
* Plus Park Attendant Fee for
vehicle access is required
Ravenswood Park
Wildwood Park
Picnic Area with Barbeque
Stage
Horseshoe Pit
Sand Volleyball Court
Entire Park Rental*
$15 per hour
n/a
n/a
$ 15 per hour
$ 15 per hour
$ 15 per hour
$100 per hour
rentals with more than 100 persons in attendance or if
n/a
$ 15 per hour
$ 30 per hour
$ 15 per hour
$ 15 per hour
$100 per hour
* Plus Park Attendant Fee for rentals with more than 100 persons in attendance or if
vehicle access is required
2190
CITY OF SARATOGA
FEE SCHEDULE
- PARK & FACILITY RENTAL FEES —
FY 2012/13
OTHER RENTAL FEES
Audio/Visual Equipment Rental
$ 45 per day
Banner Fees Non Profit Rentals
Village Vertical Banners $200 for 2 weeks
Saratoga — Prospect Center $300 per week
Blaney Plaza $300 per week
Banners restricted to non-profit groups advertising events, with priority to local Saratoga
organizations
Security Deposit
$500
$-
$-
Community Garden Plot Rental
Processing Fee
Annual Plot Rental
Annual Water Fees
Park Attendant Fee
Required for park rentals with more than
100 persons in attendance or if vehicle
access is required.
Eliminated
$ 85 per year
$150 per year
$200
ALL DEPOSITS ARE NON-INTEREST BEARING
Seniors 55 and over
Eliminated
$ 60 per year
$165 per year
2$91
CITY OF SARATOGA
FEE SCHEDULE
- MISCELLANEOUS FEES —
FY 2012/13
ELECTRIC VEHICLE CHARGING STATION FEES
EV Charging Station Usage Fee
Or
EV Hookup Fee
EV Charging Fee
$1.50 per hour usage fee
or
$1 hookup fee
$1 per hour usage fee
CITY OF SARATOGA
FEE SCHEDULE
- MISCELLANEOUS FEES -
FY 2012/13
3Q93
CITY OF SARATOGA
FEE SCHEDULE
CODE SECTION
- CODE REFERENCE -
SUBJECT
§9-55.060
§3-30.070
§15-05.070
§15-90.030
§2-05.030
§15-05.070
§15-05.070
§15-05.070
§15-05.070
§15-05.070
§15-05.070
§14-05.050
§14-05.050
§14-05.050
§15-05.070
§15-05.070
§15-05.070
§14-05.050
§15-05.070
§15-05.070
§15-05.070
§14-05.0550(b); §15-05.070
§16-05.030
§4-05.130; §4-06.020-140
§4-10.020(c)
§14-05.050
§00000000
§4-06.080
§00000000
§00000000
§4-06.030
§00000000
§16-05.030
§ 10-20.080(a)
§16-05.030
§14-05.050(a)(3); §15-05.070
§4-06.050
§15-05.070
§4-10.010(c)
§16-10
Abandoned Vehicles
Administrative Citation Civil Fines, Late Charges
Annexation
Appeals - Planning
Appeals to City Council
Application for Approval of Accessory Structure
Application for Approval Satellite Dish Antenna
Application for Construction Trailer Permit
Application for Design Review and Administrative Review
Application for Election to Amend the General Plan
Application for Fencing Enclosure Exception Approval Permit
Application for Lot Line Adjustment
Application for Merger of Parcels
Application for Reversion To Acreage
Application for Sign Permit
Application for Sound Wall Permit
Application for Storage Permit
Application for Tentative Map Subdivision Approval
Application for Tree Removal
Application for Use Permit
Application for Variance
Arborist Review
Building Permits
Business Licenses
Card Games Permit
Certificate of Compliance
City Attorney Hourly Billing Rate
Commercial Photography
Community Development Additional Fees
Community Development Staff Hourly Billing Rate
Contractors/Subcontractors
Document Storage Fee
Electrical Permits
Encroachments Permit
Energy Calculation Review Fees
Environmental Review
Escort Services or Bureaus
Extension of Approved Application
Fairs, Carnivals Permit
False Alarm
3194
CITY OF SARATOGA
FEE SCHEDULE
§4.30.030(b); §4.30.060
CODE SECTION
— CODE REFERENCE —
Firearms Permit
SUBJECT
§§7-05.200; §7-05.210
§15-05.070
§15-05.070
§00000000
§14-05.050(a)(5); §15-05.070
§16-05.030
§16-05.030
§4-06.060
§16-05.030
§13-25.010
§4-06.070
§14-05.050(a)(6)
§ 14-05.050(a)(7)
§00000000
§ 14-50.060 (c)(5)
§10-15.020(a)
§ 14-05.050(a)(8)
§4-55.050(c); §4-55.080(f)(1); §4-55.
§15-05.070
§4-60.050(b)
§00000000
§00000000
§00000000
§16-05.030
§15-05.070
§9-45.040
§16-05.030
§15-05.070
§11-10.020(c)
§ 14-05.050(a)(10)
§4-50.030(b; §4-50.060
§10-15.020(a)
§00000000
§00000000
§16-05.030
§4-20.040(b); §4-20.050; §4-20.090
§4-06.130
§00000000
§4-15.040(b); §4-15.090(b)
§00000000
Garbage Disposal Charge
General Plan Amendment
General Plan Amendment Requiring Election
General Plan Maintenance
Geotechnical Review
Grading Permit
Grading Plan Check Fee
Handbill Distribution
Heating and Air Conditioning Permits
Heritage Preservation
Home Occupation
Improvement Plan Check Fee
Inspection Fee for Subdivision and Building Site Improvements
Landscape Bond Acceptance Fee
Lot Line Adjustment Engineering Fee
Major Repairs or Capital Improvements by Utility Agencies
Map Checking Fee
090(e) Massage Establishments Permit
Modification of Approved Application
Motion Picture Filming Permit
Noise Exception Permit
Notary Fee
Noticing Fee
Occupancy Inspections
Off -Site Improvement Review
Off -Street Vehicles
Other Inspection Fees
Other Special Reports or Studies
Park and Facility Rental
Park Development Fee
Peddlers and Solicitors Permit
Pipes, Drains and Conduits Permit
Plan Submittal orientation
Planning Process orientation Class
Plumbing Permits
Private Patrols Permit
Property Leasing, Residential
Provide Property Profile
Public Dances Permit
Public Works Additional Fees
3495
CITY OF SARATOGA
FEE SCHEDULE
§4-65.060; §4-65.030(5)(b)
CODE SECTION
— CODE REFERENCE —
Recyclers Permit
SUBJECT
§15-05.070
§00000000
§00000000
§10-15.020(a)
§4-35.040(b); §4-35.070
§00000000
§10-10.030(c)
§00000000
§4-40.030(b)
§14-05.050(b)
§00000000
§9-40.080(b)
§10-15.020(a)
§4-80.050(b)
§4-06.120
§00000000
§15-05.070
Request for Continuance
Research Fee
Return Check Fee
Routine 0 and M Work by Utility Agencies
Secondhand Dealers Permit
Sign Retrieval Fee
Special Events Permit
Staff Review Codes Questions/ Project Review
Taxicabs Permit
Traffic and Economic Studies
Tree Appeal Arborist Review
Trucks Permit
Utility Service Connections Permit
Valet Parking Permit
Vending Machines
Williamson Act Contract Cancellation
Zoning ordinance Amendment
For detailed information on Municipal Code sections, log on to http://www.bpcnet.com/codes/saratoga/
SARATOGA CITY COUNCIL
MEETING DATE: April 18, 2012 AGENDA ITEM:
DEPARTMENT: Community Development CITY MANAGER: Dave Anderson
PREPARED BY: Cynthia McCormick, AICP DIRECTOR: James Lindsay
SUBJECT: Urban County Community Development Block Grant Local Priorities Plan
RECOMMENDED ACTION:
Review report and provide direction to staff.
REPORT SUMMARY:
The 2011-2014 Joint Exercise of Powers Agreement and Cooperation Agreement between the
Urban County cities (e.g., Saratoga) and the County of Santa Clara specifically calls for a Local
Priorities Plan which "will contain local and regional needs, evaluation criteria for project
proposals, and the goal of geographical balance in developing funding recommendations." The
Local Priorities Plan is to be developed by the Urban County Technical Advisory Committee
(TAC) consisting of staff members from the Urban County cities and County staff. The Plan is
to be reviewed and approved annually by the Housing and Community Development Advisory
Committee (HDAC), a 20 -member body composed of both elected officials (e.g., City Council
Members) and public members from the Urban County cities.
The TAC will begin work on the Local Priorities Plan in the coming months to ensure the
HCDAC has enough time to review and approve it prior to the CDBG 2013-2014 funding cycle.
Staff is recommending the City Council affirm the following priorities which have been
historically funded in Saratoga to be included in the Urban County Local Priorities Plan.
• Senior Adult Care Services: Adult daycare activities for severely disabled adults and
less independent seniors as well as resources, support and referrals to their caregivers.
Services could include individualized and structured activities, adaptive exercise,
education, basic health monitoring, nutritional meals, assistance with daily tasks,
assistance with personal care and hygiene, family and caregiver counseling, community
resource referrals, and collaboration with other community-based organizations and
transportation services such as Outreach para -transit.
198
• Emergency Assistance Services: Basic human need services for low-income seniors,
single adults, and families in Saratoga including: access to an adequate quantity of quality
food, assistance with rent, deposit, or utility payment, and the outreach and case
management of these types of services.
• ADA Improvements: Improvements which remove material or architectural barriers to
the mobility or accessibility of elderly persons or of adults meeting the Bureau of the
Census' Current Population Reports definition of "severely disabled".
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's website in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
199
rpou;
MEETING DATE:
DEPARTMENT:
PREPARED BY:
SARATOGA CITY COUNCIL
April 18, 2012
City Manager's Office
Crystal Morrow
City Clerk
AGENDA ITEM:
CITY MANAGER: Dave Anderson
DIRECTOR: Dave Anderson
SUBJECT: Community Event Grant Funding Process
RECOMMENDED ACTION:
Accept report and provide direction to staff on funding level for the Community Event Program,
the community event grant application process, and application evaluation criteria.
BACKGROUND:
At the April 4, 2012 City Council Meeting, Council discussed formalizing the process of
allocating community event funds and establishing an application process for event organizers to
seek grants for community events. Consequently, staff is seeking Council direction on the
development of a community event grant application process. Specifically, staff would like
direction on:
- The amount of money to allocate to the Community Event Program for Fiscal Year (FY)
2012/13;
The process by which applications for community event grants will be accepted; and
- Development of application evaluation criteria.
Amount of Community Event Funding
Staff is seeking Council direction on the amount of money to allocate towards community events
in the next fiscal year. Starting in the FY 2009/2009 budget, funds for community events were
consolidated into the Community Events Program. The Community Event Program has been
used to pay for a variety of events and event -related expenses, from City -hosted events to City -
sponsored events and fee waiver requests. Over the past 3 years, the amount of money budgeted
for the Community Event Program has fluctuated from $12,866 (FY 2008/2009) to $20,700 (FY
2010/11). The history of community event funding is included in Attachment B.
This fiscal year, $15,000 has been allocated to the community event fund. Of this total, $5,000 is
reserved for Celebrate Saratoga. Additionally, the City of Saratoga has received a total of
$4,480.32 in fee waiver requests this fiscal year.
Page 1 of 3
200
Staff anticipates that developing a more formal process to allocate community event grants may
increase demand for these funds. Consequently, staff recommends that Council allocate $20,000
to the Community Event Fund in the 2012/13 budget.
Community Event Grant Application Process
Staff has provided several different options for the acceptance of community event grant
applications. These various options are listed below. Council may pick one option; modify the
options; or direct staff to take alternative actions.
Each option below requires submittal of a Community Event Fund Grant Application, included
in the attachments to the staff report. The application has been drafted to collect basic
information about the event and event organizer, which would ultimately make it easier to
evaluate the true costs of events, understand impacts of events, and process funding requests.
1. Annual Application Process
During the April 4, 2012 City Council Meeting, Council discussed the possibility of establishing
an annual application period to allow event organizers to come before the Council to request
funds. If Council decides to conduct an annual application process and determine the overall
funding level for the community event program through the annual budget adoption process, the
grant applications could be accepted in May with Council decision on funding awards in June or
July shortly after adoption of the budget.
If Council chooses to implement an annual application period, staff would advertise the
community event grant opportunity in the Saratoga News, on the City website, and notify past
recipients of the application process.
2. Annual Application Process with Provision for Unplanned Grant Requests
At the April 4, 2012 Council Meeting, several members of the Council suggested an annual
application process be combined with a provision that allows the Council to consider funding
applications from event organizers that could not participate in the annual application process.
To do this, Council would reserve a portion of the community event grant funds to be used for
unexpected events. The Council could then draw from this reserve to fund unanticipated events
as applications are received throughout the fiscal year.
As with the annual application process, organizers of spontaneous events could be asked to
submit a Community Event Fund Application and come before the Council to request funds.
Staff also suggests that the Council require that applications be submitted no less than 60 days
before the scheduled event to ensure the event organizers have sufficient time to obtain
necessary permits, clearance, insurances, and event authorizations.
If Council would like the allocation process to include a provision for unexpected events after
the annual allocation process, staff asks that Council determine what portion of the community
event fund to reserve for ongoing event funding requests.
3. Application Evaluation as Needed
As an alternative to the annual application process, Council may also decide to allow event
organizers to come before the Council to request funding as needed. Submittal of a Community
Event Fund Application would be required. Staff recommends that the Council require event
Page 2 of 3
201
organizers return their completed application to the City no less than 60 days before the
scheduled event. As with the process for annual application process, funding levels for the
community event fund would be established by the Council during the yearly budget process.
Application Evaluation Criteria
In addition to determining the amount of money to allocate to the community event fund and
establishing a process for event organizers to seek community event funds, Council may also
want to create criteria for evaluating applications. Evaluation criteria might include:
Focus on celebrating Saratoga's character, diversity, or history
Ability of event to build community and bring residents together
- Ability of the event to attract visitors to Saratoga
- Ability of the event to increase patronage of Saratoga businesses
- Cost effectiveness of the event
- Ability of organizer to produce a well-planned, safe event
- Anticipated event attendance
- Focus of the event is of a citywide nature
FISCAL IMPACTS:
If Council decides to allocate $20,000 to the community event fund, it will increase the amount
of funding for this program by $5,000. However, establishing a clear process by which event
organizers can apply for community event grants will minimize time spent processing fee
waivers and other requests for event funding.
CONSEQUENCES OF NOT FOLLOWING THE RECOMMENDED ACTIONS:
N/A
ALTERNATIVE ACTION(S):
N/A
FOLLOW UP ACTION(S):
Implement Council direction.
ADVERTISING, NOTICING AND PUBLIC CONTACT:
Pursuant to Government Code 54954.2, this item was properly posted as a City Council agenda
item and was included in the packet made available on the City's web site in advance of the
meeting. A copy of the agenda packet is also made available at the Saratoga Branch Library each
Monday in advance of the Council meeting.
ATTACHMENTS:
Attachment A: Draft Community Event Fund Application
Attachment B: Community Event Funding History
Page 3 of 3
202
Event Name:
Event Date:
Event Location:
Grant Request:
Total Event Cost:
Contact Name:
Title:
Organization:
Address:
Phone:
City of Saratoga
Community Event Grant Application
Event Hours:
Event Description:
Email:
Estimated Attendance:
Funding Amount Received from City in Past:
Other Funding Sources:
Include source & amount
Event Promotion Plan:
Advertising & marketing
One Time Event ❑ Annual Event ❑
Prior Event Organizing Experience:
Describe the previous experience
organizing events of the primary
event coordinator and the
organization requesting funds
Event Budget: Please attach an itemized list of event expenses.
203
Community Event Grant Funding History
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204