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HomeMy WebLinkAbout05-12-2015 Parks & Recreation Commission Agenda City of Saratoga Parks and Recreation Commission Regular Meeting AGENDA DATE: Tuesday, May 12, 2015 TIME: 6:30 p.m. – 9:00 p.m. LOCATION: Administrative Conference Room 13777 Fruitvale Avenue Saratoga, CA 95070 Call to Order Roll Call Ping Li, Renee Paquier, Rick Pearce, Pallavi Sharma, Terry Ward Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on May 7, 2015. Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2. Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. - No communications from the public Approval of Draft Parks and Recreation Commission (PRC) Minutes: January 13, 2015 Old Business: 1. Nesting Box Issue: In early 2011, the PRC and Audubon Society worked together to place nesting boxes in the City’s parks and open spaces for Saratoga cavity nesting birds and train volunteers to monitor the boxes. In 2013, the City worked with West Valley Parks Management Department to clean out the nesting boxes. At the September 11, 2014 meeting, Commissioners stated that they would reach out to West Valley Parks Management Department to discuss nesting boxes. Action: Discuss any development since January 13, 2015 meeting discussion. 2. Volunteer Work at Quarry Issue: Commissioner Ping Li has been working closely with City staff to develop a volunteer program at the Quarry Park. City staff coordinated a training session for volunteer leaders early in 2015. Commissioner Li, City staff, and West Valley College faculty member, Chris Cruz and a student attend the event. Consultants from HV Harvey conducted the training and created a brochure of the non-native invasive plants that event volunteers will help clear out of the park. The first event will take place on May 9, 2015 beginning at 9 a.m. The event will have a couple of volunteer leaders who will help manage groups. There is no commitment from West Valley College staff or students at this time to attend the event. City staff purchased tools for volunteers to borrow during the event. City staff also prepared liability waiver forms for all volunteers to complete. Action: Commissioner Li to provide report on May 9th event. 3. Outdoor Summer Movie Nights Issue: The Saratoga Outdoor Movie Nights 2015 program is all set for the summer. This year the 3 series movie night events will be sponsored by Roku, and sponsorship includes funds to pay for movie licenses, movie rental equipment, event banners to be displayed at seven medians in Saratoga, and a banner at the park on event day. Their sponsorship will also pay for services rendered by Dottie the Clown. Roku has stated that they will NOT purchase hot chocolate drinks from Starbucks. If there are funds left from their check, the City will use the remainder of those funds to buy hot chocolate powder from a grocery store. City staff has rented all of the necessary equipment, created the flyer and distributed the flyers electronically to the City’s outreach distribution list. The distribution list includes City Facebook, Recreation Dept. Facebook, Nextdoor.com, Twitter, City website news, and Saratoga Unified School District parent distribution list. City staff has also notified the El Quito Association to inform their neighborhood about the event. The 2015 summer movies are the Lego Movie (June 19), Wreck It Ralph (July 17), and Big Hero Six (August 21). Action: Commissioners to discuss any remaining logistics regarding June and July event. 4. Community Feedback/ survey Issue: Commissioners Pearce and Sharma have been working on the Community Feedback Survey that will ask residents if they have attended PRC events, which ones they have enjoyed and what type of events they would like offered in the future. The community feedback/ survey will help the development of the future City Parks Welcome Packets/Brochures. City staff will purchase a Survey Monkey membership for the distribution of this survey. Action: Discuss any development since March 10, 2015. 5. Event Updates: Action: Discuss upcoming events. New Business None. Forward Commission previous work plan. Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Commissioner Park Li Wildwood, Foothill Paquier El Quito, Gardner Pearce Bell Grove, Congress Springs, Ravenwood Sharma Beauchamp, Brookglen Ward Azule, Kevin Moran Agenda Items for Next Meeting Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability- related modification or accommodation to participate in this meeting, contact the Mainini Cabute at 408.868.1258 or mcabute@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Mainini Cabute, Management Analyst II for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on May 7, 2015 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us.