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HomeMy WebLinkAbout07-01-2015 City Council MinutesMINUTES WEDNESDAY, JULY 1, 2015 SARATOGA CITY COUNCIL SPECIAL MEETING At 5:00 p.m., the Saratoga City Council called the Special Meeting to order in the Administrative Conference room at Saratoga City Hall at 13777 Fruitvale Avenue and adjourned to Closed Session. SARATOGA CITY COUNCIL REGULAR MEETING Mayor Miller called the Regular Meeting to order at 7:00 p.m. and invited Boy Scout Troop 566 to lead the Pledge of Allegiance. ROLL CALL PRESENT Mayor Howard Miller, Vice Mayor Manny Cappello, Council Members Emily Lo, Mary -Lynne Bernald, Rishi Kumar ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, City Clerk/Assistant to the City Manager John Cherbone, Public Works Director Mary Furey, Finance & Administrative Services Director Erwin Ordofiez, Community Development Director Michael Taylor, Recreation & Facilities Director Tony McFarlane, Finance Manager Christopher Riordan, Senior Planner Kate Bear, City Arborist REPORT OF CITY CLERK ON POSTING OF AGENDA City Clerk Crystal Bothelio reported that the agenda for this meeting was properly posted on June 26, 2015. REPORT FROM CLOSED SESSION Mayor Miller stated that there was nothing to report from Closed Session. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Yurik Muradian addressed the City Council about the El Quito Community Garden Policy and requested that the policy be changed. Mrs. Muradian also requested that the El Quito Community Garden Policy be amended. Page 1 of 13 Oral Communications - Council Direction to Staff Council Member Bernald requested additional information about the Community Garden and outgoing gardeners. Recreation and Facilities Director Michael Taylor addressed questions from Council Member Bernald. Communications from Boards and Commissions None Council Direction to Staff None ANNOUNCEMENTS Council Member Kumar announced the Independence Day celebration at Kevin Moran Park on July 4. He noted that fireworks are illegal in Saratoga and can be very dangerous. Council Member Kumar then shared information about the Saratoga Lego Robotics Team. Information for those interested in signing up is online at www.tinyurl.com/Saratogaclass. There is also a new business in the Village called Cafe Pinkhouse that features live jazz. Council Member Bernald announced that the Saratoga Historical Foundation will be holding its Estate Sale Fundraiser on August 15. The public can donate items to the Historical Foundation to sell during the Estate Sale. The event runs from 9:00 a.m. to 3:00 p.m. at the Historical Foundation. The Historical Foundation is also holding an event. "Honoring Saratogans," on July 26 from 4:30 p.m. to 6:30 p.m. at the Saratoga Historical Park to recognize Saratogans that have made significant contributions to the areas of community service, local history, and service. The Historical Foundation will also be opening a new exhibit called, "Center Stage," on the history of theater in Saratoga on July 10 with a reception to celebrate the new exhibit on September 20. Information about the Estate Sale, Honoring Saratogans, and Center Stage is online at http://www.saratogahistory.com/. Council Member Bernald also commented that the City has information on its website about protecting trees in a drought and shared that she had San Jose Water Company perform a water audit on her home. She received a number of water saving tips, as well as information about rebates. She encouraged residents to take advantage of the San Jose Water Company water audit program. Council Member Lo announced the Annual Classic Car Show on July 19 in downtown Saratoga. There will be more than 100 cars, food, wine, and a flash mob dance. She also shared information about the Saratoga Library summer reading program, which will include a variety of activities and prizes. Council Member Kumar noted that the flash mob dance instructions are online at www.tinyurl.com/saratogaflashmob. He also thanked Jill Hunter for her efforts to decorate the Village for Independence Day. Mayor Miller announced that the City will be holding another movie night event on July 17 in El Quito Park, featuring Wreck it Ralph. On August 21, the City will be showing Big Hero 6. Bring Page 2 of 13 a lawn chair, blanket, and the kids to enjoy a great evening. Additionally, the Saratoga Recreation Activity Guide features a number of programs for kids, including a fun circus program for a variety of ages. CEREMONIAL ITEMS 1. Presentation of the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Recommended action: Receive the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting. Mayor Miller and the City Council accepted the GFOA Certificate of Achievement and presented Finance Manager Tony McFarlane with a commendation recognizing the efforts of the Finance and Administrative Services Department. SPECIAL PRESENTATIONS None CONSENT CALENDAR 2. City Council Meeting Minutes Recommended action: Approve the City Council minutes for the Special and Regular City Council Meeting on June 17, 2015. CAPPELLO/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON JUNE 17, 2015. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 6/16/2015 Period 12 6/23/2015 Period 12 CAPPELLO/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 6/16/2015 PERIOD 12; AND 6/23/2015 PERIOD 12. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 4. Treasurer's Report for the Month Ended May 31, 2015 Recommended action: Review and accept the Treasurer's Report for the month ended May 31, 2015. Page 3 of 13 CAPPELLO/BERNALD MOVED TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED MAY 31, 2015. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 5. Amendment to Business License Discovery and Audit Services Contract Recommended action: Authorize the City Manager to sign Amendment #3 extending the Business License Discovery and Audit Services contract with Muniservices, LLC from July 1, 2015 to June 30, 2017. CAPPELLO/BERNALD MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN AMENDMENT #3 EXTENDING THE BUSINESS LICENSE DISCOVERY AND AUDIT SERVICES CONTRACT WITH MUNISERVICES, LLC FROM JULY 1, 2015 TO JUNE 30, 2017. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 6. Resolution to Appoint License Collector Recommended action: Adopt resolution appointing the City of Saratoga's License Collector. RESOLUTION NO. 15-040 CAPPELLO/BERNALD MOVED TO ADOPT RESOLUTION APPOINTING THE CITY OF SARATOGA'S LICENSE COLLECTOR. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 7. Resolution Authorizing Final Disposition of Certain City Records Recommended action: Adopt resolution authorizing final disposition of certain city records. RESOLUTION NO. 15-041 CAPPELLO/BERNALD MOVED TO ADOPT RESOLUTION AUTHORIZING FINAL DISPOSITION OF CERTAIN CITY RECORDS. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 8. Notice of Completion - 2014 Pavement Management Program Recommended action: Move to accept the 2014 Pavement Management Program as complete and authorize staff to record the Notice of Completion for the construction contract. CAPPELLO/BERNALD MOVED TO ACCEPT THE 2014 PAVEMENT MANAGEMENT PROGRAM AS COMPLETE AND AUTHORIZE STAFF TO RECORD THE NOTICE OF COMPLETION FOR THE CONSTRUCTION CONTRACT. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Page 4 of 13 9. Quito Road Bridges Replacement Project — Revised Cooperative Agreement Recommended action: Authorize the City Manager to execute a revised Cooperative Agreement between the City of Saratoga, the Town of Los Gatos, and the Santa Clara Valley Water District to increase the insurance requirements for the Quito Road Bridge Replacement Project from $1,000,000 to $5,000,000. CAPPELLO/BERNALD MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A REVISED COOPERATIVE AGREEMENT BETWEEN THE CITY OF SARATOGA, THE TOWN OF LOS GATOS, AND THE SANTA CLARA VALLEY WATER DISTRICT TO INCREASE THE INSURANCE REQUIREMENTS FOR THE QUITO ROAD BRIDGE REPLACEMENT PROJECT FROM $1,000,000 TO $5,000,000. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 10. Final Map Approval for Three Lots Located at 22700 Mt. Eden Road Owner: Sholeh Diba Goetting Recommended action: 1. Move to adopt resolution granting final map approval of tentative map application No. SUB 13-0006 for three lots located at 22700 Mt. Eden Road. 2. Move to authorize the City Manager to execute the Subdivision Improvement Agreement. RESOLUTION NO. 15-042 CAPPELLO/BERNALD MOVED TO: 1) ADOPT RESOLUTION GRANTING FINAL MAP APPROVAL OF TENTATIVE MAP APPLICATION NO. SUB 13-0006 FOR THREE LOTS LOCATED AT 22700 MT. EDEN ROAD; AND 2) AUTHORIZE THE CITY MANAGER TO EXECUTE THE SUBDIVISION IMPROVEMENT AGREEMENT. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 11. Final Map Approval for Two Lots Located at 18781 Allendale Avenue Owner: DJM Partnership Recommended action: Move to adopt resolution granting final map approval of tentative map application No. SUB 14-0003 for two lots located at 18781 Allendale Avenue. RESOLUTION NO. 15-043 CAPPELLO/BERNALD MOVED TO ADOPT RESOLUTION GRANTING FINAL MAP APPROVAL OF TENTATIVE MAP APPLICATION NO. SUB 14-0003 FOR TWO LOTS LOCATED AT 18781 ALLENDALE AVENUE. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 12. Second Reading of the City Code Update Recommended action: Waive the second reading and adopt the attached ordinance for the City Code Update. Page 5of13 ORDINANCE NO. 328 CAPPELLO/BERNALD MOVED TO WAIVE THE SECOND READING AND ADOPT THE ATTACHED ORDINANCE FOR THE CITY CODE UPDATE. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 13. Amendment to City Manager Employment Agreement and Compensation Recommended action: Approve a resolution amending the City Manager's employment agreement. RESOLUTION NO. 15-046 CAPPELLO/BERNALD MOVED TO APPROVE A RESOLUTION AMENDING THE CITY MANAGER'S EMPLOYMENT AGREEMENT. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. PUBLIC HEARINGS 14. Proposal by the Church of the Ascension Parish for a Zoning Amendment to Add a Planned - Combined Zoning District and a Single -Story Priest Residence (Rectory) at 19550 Prospect Road (Applications PDR13-0013, ZOA13-0013, ENV13-0005) Recommended action: 1. Conduct a public hearing. 2. Introduce and waive the first reading of the attached ordinance to add the Planned - Combined Zoning District (P -C) to an existing site at 19550 Prospect Road. 3. Adopt a resolution adopting the Negative Declaration and approving an application for Design Review. Senior Planner Christopher Riordan presented the staff report. Father Joe Galang and Bob Cervantes addressed the City Council on behalf of the Church of the Ascension Parish. Mayor Miller invited public comment on this item. The following people requested to speak: David Liu spoke in opposition to the proposal for a below market deed restricted unit on the Church of Ascension Parish property and requested that the unit be used as a residence only. Wendy Liu spoke in opposition to the proposal for a below market deed restricted unit on the Church of Ascension Parish property and requested that the unit be used as a residence only. Ester Chen spoke in opposition to the proposal for a below market deed restricted unit on the Church of Ascension Parish property. Belle Chang -Li spoke in opposition to the proposal for a below market deed restricted unit on the Church of Ascension Parish property. Page 6 of 13 John Li spoke in opposition to the proposal for a below market deed restricted unit on the Church of Ascension Parish property. Chuck Schoppe spoke in favor of the Church of Ascension Parish application. David Hoffman spoke in favor of the Church of Ascension Parish application. Ronald Schoengold spoke in favor of the Church of Ascension Parish application. Jerry Streb spoke in favor of the Church of Ascension Parish application. Jeff Moe spoke in favor of the Church of Ascension Parish application. Doug Snyder spoke in favor of the Church of Ascension Parish application. No one else requested to speak. Mayor Miller closed the public comment period. Planning Commission Chair Leonard Almalech addressed the City Council and shared that the Planning Commission unanimously approved the application as presented. RESOLUTION NO. 15-044 CAPPELLO/LO MOVED TO: 1) APPROVE THE RESOLUTION OF THE CITY OF SARATOGA CITY COUNCIL ADOPTING THE NEGATIVE DECLARATION AND DESIGN REVIEW (PDR13-0030), LOCATED AT 19550 PROSPECT ROAD (386-35- 069) FOR CHURCH OF THE ASCENSION SUBJECT TO THE FOLLOWING AMENDMENTS: (A) REPLACE CONDITION OF APPROVAL 7 WITH THE FOLLOWING: Use of Rectory: The use of the Rectory or priest's residence shall be consistent with the operation of a 'religious institution' which is defined by the Saratoga Zoning Code as 'a use providing facilities for organized religious worship and religious education and other activities incidental thereto.' For the use of the Rectory or priest's residence to qualify as 'incidental' to the 'organized religious worship and religious education' of the church, the events and/or activities must be: (a) directly related to the religious objectives of the church; (b) not involve commercial rental of the rectory to the public; and (c) be one of the following: (i) intrinsically religious; (ii) directly related to a religious activity, e.g., fellowship meetings; or (iii) predominantly fundraising for the church. (B) THE FOLLOWING TECHNICAL AMENDMENTS: - In the 2d "whereas" on page 1 replace the last sentence with the following: "The design review approval is not in effect until the P -C Overlay District ordinance is in effect." - Delete the 3d Whereas on page 1 (as duplicative of the prior sentence). In section 4 on page 2 replace the words "City Council" with "Planning Commission" Page 7 of 13 - In section 5 on page 2, add a new sentence at the end of the section as follows: "Said approval shall take effect upon the effective date of the ordinance adopting the PC -District." 2) INTRODUCE AND WAIVE THE FIRST READING OF AN ORDINANCE TO ADD THE PLANNED -COMBINED ZONING DISTRICT (P -C) TO AN EXISTING SITE AT 19550 PROSPECT ROAD; AND 3) DIRECT STAFF TO PLACE THE ORDINANCE ON THE CONSENT CALENDAR OF THE NEXT REGULAR CITY COUNCIL MEETING FOR SECOND READING AND ADOPTION. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. At 9:06 p.m., the City Council took a short recess and returned to the meeting at 9:12 p.m. 15. Ordinance Amending the City Code Regarding Ground Movement Regulations and Negative Declaration (Application ZOA15-0007/ENV 15-0004) Recommended action: 1. Conduct a public hearing. 2. Adopt the Negative Declaration. 3. Introduce and waive the first reading of the ordinance to amend the Saratoga City Code regarding Ground Movement Regulations 4. Direct staff to place the ordinance on the Consent Calendar for adoption at the next regular meeting of the City Council. Community Development Director Erwin Ordonez presented the staff report on this item. Mayor Miller invited public comment on this item. The following people requested to speak: Planning Commission Chair Leonard Almalech Planning Commissioner Joyce Hlava No one else requested to speak. BERNALD/CAPPELLO MOVED TO WAIVE THE FIRST READING OF THE ORDINANCE TO AMEND THE SARATOGA CITY CODE REGARDING GROUND MOVEMENT REGULATIONS; AND DIRECT STAFF TO PLACE THE RESOLUTION ADOPTING THE NEGATIVE DECLARATION AND SECOND READING OF THE ORDINANCE ON THE CONSENT CALENDAR FOR ADOPTION AT THE NEXT REGULAR CITY COUNCIL MEETING. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 16. Proposed Amendments to the Tree Regulations, Article 15-50.070, of the Saratoga City Code Recommended action: Conduct a public hearing. Introduce and waive the first reading of the ordinance making changes to Article 15-50.070 (Tree Regulations) of the City Code. Consider Planning Commission recommendation to provide direction to staff to temporarily suspend the requirement to plant replacement trees during the drought. Page 8ofl3 City Arborist Kate Bear presented the staff report. Planning Commission Chair Leonard Almalech addressed the City Council. Mayor Miller invited public comment on the item. No one requested to speak. LO/BERNALD MOVED TO WAIVE THE FIRST READING OF THE ORDINANCE MAKING CHANGES TO ARTICLE 15-50.070 (TREE REGULATIONS) OF THE CITY CODE AND PLACE THE ORDINANCE ON THE CONSENT CALENDAR OF THE NEXT REGULAR CITY COUNCIL MEETING FOR SECOND READING AND ADOPTION. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 17. Confirmation of Report and Assessment of Weed/Brush Abatement Program Recommended action: Open public hearing, accept public testimony, close public hearing, and adopt resolution confirming report and assessment of hazardous vegetation abatement charges. City Clerk Crystal Bothelio presented the staff report. Moe Kumre, Santa Clara County Weed Abatement Program Coordinator, addressed City Council questions. Mayor Miller invited public comment on the item. No one requested to speak. RESOLUTION NO. 15-045 CAPPELLO/BERNALD MOVED TO ADOPT RESOLUTION CONFIRMING REPORT AND ASSESSMENT OF HAZARDOUS VEGETATION ABATEMENT CHARGES. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. OLD BUSINESS 18. Report on Funding for Senior Adult Care Services Recommended action: Receive report. Recreation and Facilities Director Michael Taylor presented the staff report. Mayor Miller invited public comment on the item. No one requested to speak. Page 9 of 13 Mayor Miller suggested that Vice Mayor Cappello contact Supervisor Simitian to check on the status of the funding for Senior Adult Care Services and that City Manager James Lindsay follow the administrative channel to request additional information. NEW BUSINESS 19. Valley Transportation Plan 2040 - Envision Silicon Valley Call for Projects Recommended action: Receive report and direct staff accordingly. Public Works Director John Cherbone presented the staff report. Mayor Miller noted that he was surprised to see that the Valley Transportation Plan does not include a project to address the bottleneck at Interstate 280 and Foothill Expressway. Public Works Director John Cherbone said that the City could include that project as part of the City's proposal for the Valley Transportation Plan and noted that projects do not have to be within the City limits. Council Member Kumar said that he felt the appearance of the State Route 85 exit on Saratoga Avenue is poor and suggested that the City propose a project to clean up and beautify the exit. He also commented upon the appearance of the recycled black tire material installed in the medians of Lawrence Expressway and asked if the medians could be landscaped. Vice Mayor Cappello proposed that the City consider investing in a plan to address the traffic and congestion along Saratoga Avenue and identify opportunities to connect the City's three major commercial zones, as suggested during the Architecture 101 session the City Council held with the Planning Commission and Heritage Preservation Commission on April 29, 2015. Mayor Miller observed that some of the suggested projects could be handled outside of the Valley Transportation Plan 2040 by giving direction to staff or by incorporating the project into the City's Capital Budget. He suggested that this agenda item be continued to the August 19, 2015 City Council Meeting. Prior to the meeting, Council Members could contact Public Works Director John Cherbone with project proposals to be categorized based on whether the project qualifies for the Valley Transportation Plan, should be considered as a City of Saratoga capital project, or can be addressed through some other means. At the August 19, 2015 Meeting, the City Council can finalize the proposals for the Valley Transportation Plan. BERNALD/CAPPELLO MOVED TO CONTINUE THE VALLEY TRANSPORTATION PLAN 2040 - ENVISION SILICON VALLEY CALL FOR PROJECTS ITEM TO THE AUGUST 19, 2015 CITY COUNCIL MEETING. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Page 10 of 13 20. Award of Design Contract for Prospect Road and Saratoga Avenue Pedestrian, Bicycle and Median Improvements Recommended action: 1. Authorize the City Manager to execute a contract for consulting services with the Bellecci & Associates for design for the Prospect Rd. and Saratoga Ave. Pedestrian, Bicycle and Median Improvements Project for the amount of $234,555 2. Move to authorize the staff to execute change orders to the design contract up to $30,000 to address ideas and concerns submitted by the public during the course of the design process. Public Works Director John Cherbone presented the staff report. Mayor Miller invited public comment on the item. No one requested to speak. CAPPELLO/LO MOVED TO: 1) AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT FOR CONSULTING SERVICES WITH THE BELLECCI & ASSOCIATES FOR DESIGN FOR THE PROSPECT RD. AND SARATOGA AVE. PEDESTRIAN, BICYCLE AND MEDIAN IMPROVEMENTS PROJECT FOR THE AMOUNT OF $234,555; AND 2) MOVE TO AUTHORIZE THE STAFF TO EXECUTE CHANGE ORDERS TO THE DESIGN CONTRACT UP TO $30,000 TO ADDRESS IDEAS AND CONCERNS SUBMITTED BY THE PUBLIC DURING THE COURSE OF THE DESIGN PROCESS. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 21. Award of Contract for Street Sweeping Services Recommended action: Award a service contract to Contract Sweeping Services for street and parking lot sweeping in the amount of $149,706 per year with an additional $8,000 allocation per year for unscheduled sweeping and authorize the City Manager to execute the same. Public Works Director John Cherbone presented the staff report on this item. Mayor Miller invited public comment on this item. No one requested to speak. KUMAR/LO MOVED TO AWARD A SERVICE CONTRACT TO CONTRACT SWEEPING SERVICES FOR STREET AND PARKING LOT SWEEPING IN THE AMOUNT OF $186,70S PER YEAR WITH AN ADDITIONAL $8,000 ALLOCATION PER YEAR FOR UNSCHEDULED SWEEPING AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 22. City Council 2016 Meeting Schedule Recommended action: Provide direction to staff regarding the City Council Meeting schedule for 2016. Page 11 of 13 City Clerk Crystal Bothelio presented the staff report. Mayor Miller invited public comment on the item. No one requested to speak. BERNALD/CAPPELLO MOVED TO CANCEL THE JANUARY 6, 2016, JULY 20, 2016, AND AUGUST 3, 2016 CITY COUNCIL MEETINGS. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. CITY COUNCIL ASSIGNMENT REPORTS Mayor Howard Miller Mayor Miller shared that he attended a meeting of Mayors and City Managers in the West Valley and North County to discuss transportation. Rod Diridon attended and provided the group with a lot of information. During the meeting, he shared that higher density housing is needed to make transit methods, like light rail, effective. Vice Mayor Manny Cappello No report Council Member Emily Lo Hakone Foundation Board & Executive Committee — the Board met on June 30, 2015 and adopted the 2015/16 budget as well as new personnel policies. The Board also received a report that Hakone now has 420 members. The Board is also working on the September 27, 2015 Centennial Gala. Council Member Mary -Lynne Bernald No report Council Member Rishi Kumar Council Member Kumar shared that he attended a Healthy Cities forum the week of June 22, 2015 with Public Works Analyst Mainini Cabute. The County is offering grant funding for projects that help to make communities healthier. CITY COUNCIL ITEMS Council Member Kumar noted that break-ins have increased since last year. He requested a discussion on how to reduce crime, such as "Coffee with a Cop," regular community forums, a list of surveillance camera locations, or a mobile app. Mayor Miller supported the request and suggested that Santa Clara County Sheriff's Office Captain Rick Sung provide a presentation on how to enhance security. Council Member Bernald suggested that the City Council discuss the El Quito Community Garden. Page 12 of 13 Mayor Miller said he would add the policy to a future meeting if revisiting the El Quito Community Garden Policy is still of interest after Council Member Bernald meets with staff for further background on the policy. CITY MANAGER'S REPORT City Manager James Lindsay reported that City Hall will be closed July 2 and 3. ADJOURNMENT Mayor Miller noted that the City Council would be returning to Closed Session, which had been continued until after the Regular Meeting. CAPPELLO/BERNALD MOVED TO ADJOURN THE REGULAR CITY COUNCIL MEETING AT 11:05 P.M. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Minutes respectfully submitted: (f 7 Cry s 1Bothelio, City Clerk City of Saratoga Page 13 of 13