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Home My WebLink About10-21-2015 City Council minutesMINUTES WEDNESDAY, OCTOBER 21, 2015 SARATOGA CITY COUNCIL SPECIAL MEETING At 6:00 p.m., the Saratoga City Council held a joint meeting with the Saratoga Historical Foundation Board in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue. SARATOGA CITY COUNCIL REGULAR MEETING Mayor Miller called the Regular Meeting to order at 7:01 p.m. and led the Pledge of Allegiance. ROLL CALL PRESENT: Mayor Howard Miller, Vice Mayor Manny Cappello, Council Members Emily Lo, Mary -Lynne Bernald, Rishi Kumar ABSENT: None ALSO PRESENT: James Lindsay, City Manager Richard Taylor, City Attorney Debbie Bretschneider, Acting City Clerk Mary Furey, Finance & Administrative Services Director Erwin Ordonez, Community Development Director John Cherbone, Public Works Director Michael Taylor, Recreation & Facilities Director Kirk Heinrichs, Senior Project Manager REPORT OF CITY CLERK ON POSTING OF AGENDA Acting City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted on October 16, 2015. COMMUNICATIONS FROM COMMISSIONS & PUBLIC Oral Communications on Non-Agendized Items Barry Chang, Vice Mayor of Cupertino spoke about the Bay Area For Clean Environment group. He invited the Council and the public to an event about Lehigh Cement Permanente Quarry put on by Supervisor Simitian. It starts at 7 pm on Wednesday, November 4 at the Quinlan Center in Cupertino. Tim Brand also spoke about the Lehigh Cement Permanente Quarry public informational meeting. Paula Wallis also spoke about the Lehigh Cement Permanente Quarry public informational meeting. Oral Communications - Council Direction to Staff None. Page 1 of 8 Communications from Boards and Commissions Saratoga Historical Foundation Board President Annette Stransky spoke about the joint meeting with the City Council. She announced that on October 25 the museum is presenting a free event, India Showcase day from 1-4 p.m. A new exhibit on traditions of Holidays opens at the Open House on the day after Thanksgiving, November 27. Membership is $40 a year and you receive a newsletter on history of Saratoga and events in Saratoga and 10% off in gift shop. There is also a $2,000 lifetime membership. www.saratogahistory.com The Saratoga Historical Foundation Board is raising money for a replica Blacksmith Shop for students to interact with when they visit the museum. Also on the 3rd weekend in March the museum organizes the Blossom Festival and are looking for volunteers for that event. Mayor Miller thanked all the volunteers that keep the museum functioning. Council Direction to Staff None. ANNOUNCEMENTS Council Member Kumar announced that the Silicon Valley Young Coder's Club Start-up bootcamp, Entrepreneurship 101, has already started. Located at Joan Pisani Community Center and it lasts 6 weeks, every Sunday at 3 pm. Starting on January 22 there will be a semester long program on how to innovate and June 12 will be the day for the innovators to present their projects. http://www.siliconvalleycoders.org Council Member Kumar also announced that there was a sold out Dandia event last week. He also announced the November 14 Diwali Mela Festival of Lights, www.saratogadiwali.org, 6:30- 11 p.m. at the Joan Pisani Community Center. Council Member Bernald announced the Great America Smoke Out on November 19, 2015. She also mentioned the Saratoga Historical Museum's free India Showcase Day on Oct. 25. Also that Ray Coysn will be giving a program on Saratoga history at 2 pm on October 25. On October 31 is the Witch -Walk -About in downtown Saratoga from 2-4 p.m. for all the little trick -or - treaters. Council Member Lo announced the opening of a mini book store at the Joan Pisani Community Center from Book -Go -Round and the benefits go to the Saratoga Library. Vice Mayor Cappello announced that also on October 31 from 10 a.m. to 1 p.m. is the Health and Wellness Expo, put on by the Senior Center. This is a free event with free health screenings and flu shots and will be at the Joan Pisani Community Center. http://www.sascc.org/community-events/ Mayor Miller showed the Fall Recreation Guide and highlighted the Parent's Night Out Event where parents can bring their children from 6-11 years old to the Joan Pisani Community Center. http://www. saratoga.ca.us/cityhall/rec/default.asp Mayor Miller also announced the Quarry Park grand opening on October 31 at 10:30 a.m. with free shuttle buses at 9:30 am in the Village up to the Quarry. There is not enough parking at the Page 2 of 8 Quarry! There will be give-aways of water bottles and logo pins. The Council is hoping that this will be the first stage of Saratoga -to -the -Sea trail. http://www.saratoga.ca.us/whatsnew/quarry_park.asp CEREMONIAL ITEMS 1. Commendation for 100th Anniversary of Hakone Estate and Gardens Recommended action: Present the commendation to the Hakone Foundation President and Board. The City Council presented the commendation to Ann Waltonsmith, President of the Hakone Board, and other Board members. SPECIAL PRESENTATIONS 2. Presentation on Silicon Valley Turkey Trot Recommended action: Receive presentation on the 2015 Silicon Valley Turkey Trot. The City Council received the presentation on the Silicon Valley Turkey Trot from Wendi Baker of Summer Hill Homes. Summer Hill is a supporter of the Turkey Trot and especially of the Mayor's Cup. www.svturkeytrot.com Everyone and every age can sign-up for a fee of $44 each. CONSENT CALENDAR 3. City Council Meeting Minutes Recommended action: Approve the City Council minutes for the Special and Regular City Council Meeting on October 7, 2015. CAPPELLO/BERNALD MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE SPECIAL AND REGULAR CITY COUNCIL MEETING ON OCTOBER 7, 2015. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 4. Review of Accounts Payable Check Registers Recommended action: Review and accept check registers for the following accounts payable payment cycles: 10/06/2015: Period 4 10/13/2015: Period 4 CAPPELLO/BERNALD MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 10/06/2015: PERIOD 4 AND 10/13/2015: PERIOD 4. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 5. Treasurer's Report for the Month Ended July 31, 2015 Recommended action: Review and accept the Treasurer's Report for the month ended July 31, 2015. Page 3 of 8 Council Member Bernald removed this item from the Consent Calendar to thank staff for the hard work in creating a quality report. BERNALD/CAPPELLO MOVE TO ACCEPT THE TREASURER'S REPORT FOR THE MONTH ENDED JULY 31, 2015. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 6. Second Reading of Amendments to City Code Article 4-55 Massage Establishments and Massage Practitioners Recommended action: Waive the second reading and adopt the attached ordinance revising City Code Article 4-55 Massage Establishments and Massage Practitioners. ORDINANCE 334 CAPPELLO/BERNALD MOVED TO WAIVE THE SECOND READING AND ADOPT THE ATTACHED ORDINANCE REVISING CITY CODE ARTICLE 4-55 MASSAGE ESTABLISHMENTS AND MASSAGE PRACTITIONERS. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 7. Declaration of Surplus Vehicles and Authorization of Disposal Recommended action: Move to declare the following vehicles as surplus and authorize their disposal: 1. 2006 1 Ton Dump Truck Vehicle # 110 (Street Division) 2. 2006 1 Ton Dump Truck Vehicle # 111 (Street Division) 3. 2006 1 Ton Dump Truck Vehicle # 112 (Parks Division) Council Member Kumar and Council Member Bernald removed this item from the Consent Calendar to ask Public Works Director John Cherbone some questions about the replacement policy. KUMAR/LO MOVED TO DECLARE THE FOLLOWING VEHICLES AS SURPLUS AND AUTHORIZE THEIR DISPOSAL: 1. 20061 TON DUMP TRUCK VEHICLE # 110 (STREET DIVISION) 2. 20061 TON DUMP TRUCK VEHICLE # 111 (STREET DIVISION) 3. 2006 1 TON DUMP TRUCK VEHICLE # 112 (PARKS DIVISION). MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 8. Cooperative Agreement for Joint Paving Work at the Intersection of Saratoga -Sunnyvale Road and Prospect Road Recommended action: Approve Cooperative Agreement for joint paving work at the intersection of Saratoga - Sunnyvale Road and Prospect Road and authorize the City Manager to execute the same. Council Member Bernald removed this item from the Consent Calendar to ask Public Works Director John Cherbone some questions about paving this section of roadway. Page 4 of 8 BERNALD/LO MOVED TO APPROVE COOPERATIVE AGREEMENT FOR JOINT PAVING WORK AT THE INTERSECTION OF SARATOGA-SUNNYVALE ROAD AND PROSPECT ROAD AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 9. Landscaping and Lighting Assessment District LLA -1; Resolutions initiating renewal of the District for FY 16-17 Recommended action: 1. Move to adopt the Resolution describing improvements and directing preparation of the Engineer's Report. 2. Move to adopt the Resolution appointing the Attorney's for the District. Council Member Kumar removed this item from the Consent Calendar to ask Public Works Director John Cherbone some questions about how surveillance cameras could be part of a Landscaping and Lighting Assessment District. RESOLUTION 15-063 & 15-064 KUMAR/CAPPELLO MOVE TO ADOPT THE RESOLUTION DESCRIBING IMPROVEMENTS AND DIRECTING PREPARATION OF THE ENGINEER'S REPORT AND MOVE TO ADOPT THE RESOLUTION APPOINTING THE ATTORNEY'S FOR THE DISTRICT. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE NEW BUSINESS 10. Authorize the City Manager to Enter Into a Professional Services Agreement with Godbe Research for Public Opinion Polling for the Saratoga Village Plan Update Process Recommended action: Adopt a resolution authorizing the City Manager to enter into a professional services agreement with Godbe Research for public opinion polling in support of the Saratoga Village Plan Update Process for an amount not to exceed $28,670. Senior Project Manager Kirk Heinrichs presented the staff report and a presentation. Charles Hester, Godbe Vice President gave information about the Godbe company. Mike Cohen from Peak Democracy gave a presentation on the Open Town Hall website. Mayor Miller asked the Council for their questions to staff. Mayor Miller invited public comment on the item. No one requested to speak. Mayor Miller took a break to bring the Prospect High School students in the audience to come on stage and introduce themselves. Page 5 of 8 RESOLUTION 15-065 CAPPELLO/ BERNALD MOVE TO ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH GODBE RESEARCH FOR PUBLIC OPINION POLLING IN SUPPORT OF THE SARATOGA VILLAGE PLAN UPDATE PROCESS FOR AN AMOUNT NOT TO EXCEED $28,670. DIRECTION TO STAFF TO BRING BACK A PROGRESS REPORT ON THE OUTREACH EFFORT ON DECEMBER 16, 2015. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 11. Consider Partnership with Montalvo Arts Center to Display Art in Public Spaces Recommended action: Provide direction to staff. City Manager James Lindsay presented staff report. Mayor Miller invited public comment on the item. No one requested to speak. BERNALD/LO MOVE TO CREATE A COUNCIL AD-HOC COMMITTEE TO START A DISCUSSION WITH MONTALVO ARTS ON A PARTNERSHIP WITH THE CITY TO DISPLAY ART IN PUBLIC PLACES. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE CAPPELLO/LO MOVE TO AMEND BY NAMING COUNCIL MEMBERS LO AND BERNALD TO BE ON THE PUBLIC ART AD-HOC. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR . NOES: NONE. ABSTAIN: NONE. ABSENT: NONE 12. Letter to Congresswoman Eshoo Supporting Local Control Recommended action: Authorize Mayor Miller to sign the letter on behalf of the City Council. City Manager James Lindsay presented the staff report. Mayor Miller invited public comment on the item. No one requested to speak. CAPPELLO/LO MOVE TO APPROVE SENDING THIS LETTER TO CONGRESSWOMAN ESHOO AND TO HAVE ALL COUNCIL MEMBERS SIGN THE LETTER. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE CITY COUNCIL ASSIGNMENT REPORTS Mayor Howard Miller Page 6 of 8 Valley Transportation Authority (VTA) H85 Policy Advisory Board —reported that it has not starting meetings yet. Vice Mayor Manny Cappello Santa Clara County Housing and Community Development (HCD) Council Committee —starting to meet again next month about the disbursement of the CBDG block grant dollars. Saratoga Area Senior Coordinating Council (SASCC) —meeting next week. West Valley Sanitation District —most of the meeting was closed session. Council Member Emily Lo KSAR Community Access TV Board —a representative of KCAT attended the meeting. KCAT is the community TV for Los Gatos and wants to collaborate with KSAR. Also, the video loop program (a slide presentation featuring the City) is moving forward. It is currently in the Joan Pisani Community center and is being expanded to include a monitor in the City Hall Building Department lobby and the Chamber of Commerce. Santa Clara County Library Joint Powers Authority --member of task force to investigate about the formation of a Santa Clara County Library Foundation. The goal is to support the district -wide library events that are not covered by the Friends of the Library groups. Going to JPA next week for formal ratification. Council Member Mary -Lynne Bernald Association of Bay Area Governments —participated on a conference call on October 13 about potential takeover by MTC. Cities Association of Santa Clara County —attended the meeting and Manny Cappello was selected as Secretary/Treasurer for the Cities Association of Santa Clara County. Saratoga Historical Foundation --last meeting was getting ready for the fundraiser they had last week. Council Member Rishi Kumar Santa Clara Valley Water District Commission —taking the Santa Clara Valley Water District Water Walk Delta Tour on Friday, October 30. CITY COUNCIL ITEMS Council Member Kumar announced that from the California.League of Cities, he was elected to the Asian Pacific Islander (API) caucus, and he received a $5000 scholarship from this group to the University of California Local Leaders Program. Council Member Lo asked for a discussion of a policy on Council Members joining outside organizations. Mayor Miller seconded this request. CITY MANAGER'S REPORT None. ADJOURNMENT CAPPELLO/BERNALD MOVED TO ADJOURN THE MEETING AT 10:49 P.M. MOTION PASSED. AYES: MILLER, CAPPELLO, LO, BERNALD, KUMAR. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. Page 7 of 8 Mi .: resp- - . lly submitted: b.ie :retschneider, Acting City Clerk City of Saratoga Page 8 of 8