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HomeMy WebLinkAbout06-24-2015 Library Commission Meeting Packet JO( City of Saratoga library Commission AGENDA DATE: Wednesday,June 24, 2015 TIME: 4:00 p.m. LOCATION: Saratoga Library/Community Room 13650 Saratoga Avenue Saratoga, CA 95070 Call to Order Roll Call Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2,the agenda for this meeting was properly posted on June 19, 2015. Oral &Written Communications:Any member of the public may address the Commission about any matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. Approval of Minutes: Draft minutes for the April 22 meeting. Old Business 1. Battle of the Books(adult version) Update Issue: Update from Commission Chair Marty. Commission needs to finalize event details such as date (10/17 or 11/7), rules, marketing ideas, and logistics. Divide duties among commissioners. Action: Commissioners need to establish event plan. 2. Library Card for Every Resident Issue: Commissioner Kispersky will continue discussion about reaching out to community and increase the number of library cards issued to Saratoga residents. Action: Discuss further how to pursue this project. New Business 1. Saratoga Heritage Inventory List Issue: On May 12, Staff Liaison Henig was contacted by HPC Commissioner Stransky to add Saratoga Library to the HPC's "Saratoga's Heritage Inventory List." Stransky plans to complete application for the Library to obtain status on the Inventory List. 1 Action: Stansky will provide details of the application process. Commission should discuss and vote whether to support. Reports 1. Nancy Howe, Santa Clara County Librarian 2. Roslyn Donald, Interim Saratoga Community Librarian 3. Terrie Creamer, Friends of the Saratoga Libraries 4. Lauren Marty, Library Commission Chair 5. Adam Henig, City of Saratoga Liaison Agenda Items for the Next Meeting,August 26,2015 Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk's Office at 408.868.1269 or ctclerk@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Library Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Library Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Library Commission. Certificate of Posting of Agenda: I, Adam Henig, Recreation Supervisor,for the City of Saratoga, declare that the foregoing agenda for the meeting of the Library Commission of the City of Saratoga was posted on June 19, 2015 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location.The agenda is also available on the City's website at www.saratoga.ca.us. 2 �y o` SARgro City of Saratoga c> c9 Library Commission 95� Minutes c�L1 FOR�1� DATE: April 22, 2015 TIME: 4:00 p.m. LOCATION: Saratoga Library/Community Room 13650 Saratoga Avenue Saratoga, CA 95070 Call to Order Present: Campodonico, Gulino, Kispersky, Marty, Whitcomb Staff: Nancy Howe,Allison Lew,Adam Henig Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2,the agenda for this meeting was properly posted on April 15, 2015. Oral &Written Communications: None. Approval of Minutes: Draft minutes for the February 25 meeting. Marty moved to approve the draft minutes for the February 22 meeting. Whitcomb seconded the motion. Motion passed 4-0. Old Business 3. Battle of the Books Issue: Details needed for adult version of Battle of the Books (BOB). Action: Discuss and finalize schedule for an adult program version of Battle of the Books. Library Staff explained in detail the following: how the teen versions of BOB works. In order to make it competitive,you'll need enough teams (between 15- 18); also, an emcee, scorekeeper, and lots of staff for support.The planning requires up to four months in advance, which includes selecting and buying the books and marketing the event; also, need time for potential participants to read them; staff will need to be prepared with questions and answers. Event will be held in either October(10/17) or November(11/7); there will be plenty of publicity needed; Gulino suggested that the Library publicize the event in newspapers and to "Pub Night" attendees who love trivia. Howe equated this event to Puzzle Day for adults in Morgan Hill; it was well-attended. Whitcomb suggested working with 3 the Youth Commission. Lew informed Commission that funds could be provided by Friends. Marty wants to aim for October and target parents and the 20/30 something crowd. Gulino motioned to support the proposal to move forward with an adult version of Battle of the Books in the fall . Kispersky seconded the motion. Motion passed 5-0. 4. Work Plan Issue: Following the April 1 Joint Council meeting, the following work plan items are expected to be implemented: Heritage Center Categorization project and a community outreach project to increase the number of library cards issued to Saratoga residents. Action: Discuss steps needed to be taken to move forward with the Heritage Center Categorization project. Working with Allison, identify the populations that should be targeted for obtaining library cards. Commission discussed Heritage Center Categorization per its work plan. Marty conducted her own research and printed out information form the State's Office of Historic Preservation. Clearly,the library does not fall into the eligible category, she explained. Henig mentioned to Commission that he spoke with the HPC staff liaison and Senior Planner Chris Riordan,who believed that the "library does not qualify for any type of local, state, or federal landmark status." Kispersky motioned to table the issue. Gulino seconded. Motion passed 5-0. The library card topic was also discussed. Kispersky will be working on proposal for a mailer and will have it ready for next meeting. New Business 1. Change time of meeting Issue: Chair would like to change meeting time Action: Discuss alternatives to current meeting time. Marty asked if anyone wanted to change the time of the meeting and saw that no one was interested. Marty decided to table the issue. Reports 6. Nancy Howe,Santa Clara County Librarian—Discussed the elimination of the non-resident library card fee on July 1. Staff will be closely monitoring library usage to identify patterns and quickly respond. Howe mentioned that the Library hired a new Deputy County Library, Chris Brown,who will begin on April 20. He is from the Contra Costa Library District. Finally, Howe mentioned that staff will be proposing creating eight additional page position to help with the expected increase in usage for the new fiscal year. 7. Allison Lew, Saratoga Community Librarian—Lew mentioned that while she's out on maternity leave,Adult Services Supervisor Roslyn McDonald will be serving in her place through 4 November. Also,the Library will be acquiring multiple e-reader devices so patrons can experiment with them and see which ones they prefer. Library has a new staff member, Library Page, Randall Campbell. On May 4, Library will be hosting a book discussion group and on May 6 will be hosting author Bo Caldwell for the monthly book series. Lew mentioned that the teen programs hosted a successful coffee night, while there are several events for teens that are coming up including the TAB end of the year celebration and study hall for high school students during finals. Library continues to do outreach by tabling at the Farmer's Market once a month, serving as a judge at the Pet Parade and reading stories at Arbor Day. Staff will also be reaching out the local schools to promote Summer Challenge. Other summer events include a Henna Tattoo workshop, laser etching puzzle workshop and a graphic novel making workshop. For adults,there will be a Master Gardner's workshop and a Chinese Calligraphy class. Lew also performed a demo of Universal Class. Finally, informed Commission that she and Creamer are meeting with the directional sign designer every two weeks. 8. Terrie Creamer, Friends of the Saratoga Libraries (absent but submitted the following) - Through Membership donations, donations of books, volunteering and purchasing books from the BOOK- GO-ROUND the Friends assist the library in maintaining and improving its current high level of library services. Next Author Series is May 6, 2015-Silicon Valley Reads author Bo Caldwell will discuss her new book, City of Tranquil Light which is based on the lives of her grandparents, who were missionaries in China and Taiwan.The author series will resume on September 2. Membership Drive- please renew for 2015 or join 9. Lauren Marty, Library Commission Chair—Brought a sample of a directional sign for Commission meetings, which will be place at the two entrances for the public to know where meetings are held. Also, discussed the library card for every Saratogan campaign. Plans to meet with each commissioner for coffee to get his or her feedback. Kispersky offered to work on proposal. Campodonico seconded putting the item on the agenda. 10. Adam Henig, City of Saratoga Liaison—reminded commissioners about the annual Commission Recognition Dinner on April 30 at the Foothill Club. Also,there's a community workshop about Hakone Gardens on April 28. Agenda Items for the Next Meeting Adjournment—Marty motioned to adjourned. Gulino seconded motion. 5-0 motion passed. 5:45 p.m. Respectfully Submitted: Adam Henig Recreation Supervisor 5 Santa Clara county libraryclistrict May 2015 Commission Report Nancy Howe, County Librarian Summer Challenge Kicks Off on May 15th Summer is coming, and all ages can experience something new and keep learning, all for free at your library! The Santa Clara County Library District has the perfect opportunity for your whole family with the 2015 Be a Hero Summer Challenge from May 15-August 15.There will be weekly activities, books to read, and fun challenges to undertake. Every participant will receive a Summer Challenge tracker. Children who complete a variety of activities and fill the tracker win free books and passes to the Children's Discovery Museum.There are many activities to try: take a hike at a park, hear stories from a firefighter, or make your own superhero gear. All of these activities count towards the prize, and each of our libraries has free weekly activities for all ages. Please spread the word to our communities. Encourage students to get a free library card to check out great books to keep their skills sharp over the break. Model reading and lifelong learning by getting your own Summer Challenge tracker. Be a hero this summer with the Summer Challenge! JPA Board Meets on June 4th The next Joint Powers Authority Board (JPA) meeting will be Thursday,June 4 at 1:30 p.m. at 1370 Dell Ave, Campbell. The agenda will include approval of the FY 2015-2016 budget totaling$42,674,790. 6 sante tiara county Iffira rydistrict June 2015 Commission Report Nancy Howe, County Librarian All libraries closed June 3 for software migration Our library system is in the final stages of migration to a new software system. From Sunday evening, May 31"to Thursday morning,June 4th individuals will not have access to online library accounts. All SCCLD locations will be closed on Wednesday,June 3rd in order to facilitate the changes as quickly as possible. Systems software upgrade enhancements will include a fresh new look for SCCLD's online library catalog, improved search functionality, and access to more book reviews. For up to date information, please visit our website, http://www.sccl.org/alerts/New-Online-Catalog 2015 Summer Challenge Underway--Every Hero Has A Story Santa Clara County Library District kicked off its Summer Challenge program on May 15.The Summer Challenge is SCCLD's annual summer reading program which encourages the love of reading, creativity and scientific discovery. Created around the theme "Every Hero Has a Story," this year's Summer Challenge encourages participants to not only incorporate reading into their lives but to complete selected tasks in a quest to explore library resources, enjoy enriching and creative experiences, and try new activities. While some tasks may be as easy as reading a book or reciting a poem, other activities inspire library visitors to venture outside and explore surrounding areas, discovering individual strengths and interests along the way. Free and open to all ages,the Summer Challenge is designed to help school age students maintain and enhance skills and proficiency in grade level coursework. SCCLD's Summer Challenge helps achieve this goal in a fun and exciting manner in anticipation of the student's next level of study in the fall. During the Summer Challenge children,teens and adults are encouraged to earn points by completing a variety of activities such as: Learning new skills, reading books, attending programs, or visiting local parks and areas of interest. Points are used to collect prizes and reading incentives. Complete instructions can be found at SCCLD's Summer Challenge website @ http://www.sccl.org/summer- reading. 7 Activities, programs and incentives are grouped in three different themed categories: Pre-Readers 0-5 & Kids 6-12 —Every Hero has a Story Teens—13-18—Unmask! Adults—18+- Escape the Ordinary Participants can sign up for the program either online or on paper. Summer Challenge activities will take place at all SCCLD libraries with interesting, educational and exciting programs scheduled for almost every day of summer. The SCCLD Summer Challenge runs from May 15 through August 15. A list of the Summer Challenge programming will be distributed at June Commission meetings. C) k � f Changes to fines and fees coming July 1 Beginning July 1, we will begin issuing free library cards to non-district residents of all ages. Commissions will receive monthly reports on usage increases so that we can monitor the impact. Also, the Joint Powers Authority Library Board decided to increase the Community Room reservation fee to $25.00 for four hours of use from a $10.00 flat fee. Each use of our community rooms costs the library an average of$35 in staff time.The community room fee increase will recoup some of these costs. We've balanced the fee to be in line with the meeting room costs for neighboring South Bay library systems.This fee increase will be the first community room fee increase in over 15 years. JPA Meeting 8 The Joint Powers Authority Library Board will meet on Thursday,June 4th at 1:30. Agenda and supporting materials are posted on the website and are available in each library. The agenda for this meeting includes the approval of the 2015-16 Fiscal Year Budget, ratification of the Nominating Committee members and, consideration of a one-time augmentation to the Los Altos Library materials and staffing budget. 9 Saratoga Library Report: May - June 2015 Roslyn Donald,Acting Community Librarian Statistics April April May 2014 May 2015 2014 2015 Total Circulation 96,314 88,368 94,260 88,222 Adult/Teen Circulation 50,772 47,556 50,526 48,403 Children's Circulation 45,542 40,812 43,734 39,819 Total Number of Programs 61 72 65 69 Programs Total Attendance 1,730 1,956 1,960 1908 New Library Cards Issued 131 115 132 142 Gate Count 35,241 33,624 33,153 34,793 Outreach Events 4 3 7 8 Outreach Total Attendance 250 155 1,505 2523 Volunteer Hours 478 1746 506 1373 Personnel Acting Community Librarian Roslyn Donald is taking over temporarily for Allison Lew while Allison is on maternity leave. Currently Roslyn is the Supervising Librarian for Adult&Teen Services at Cupertino Library. Roslyn worked at Saratoga Library from 2011-2014 as the Supervising Librarian for Adult&Teen Services, and as Business Librarian at San Mateo Public Library from 2001 to 2011. In addition to her public library experience, Ms. Donald has worked as an ESL teacher in Mainland China and Taiwan and as an analyst for Gale 10 Research. Ms. Donald's achievements include winning a $40,000 grant from the Certified Financial Planners Board for financial literacy workshops and starting the Jobseekers volunteer job hunting assistance center. For more information, please take a look at her Linkedln profile: http://www.linkedin.com/in/roslyndonald Program Evaluation Survey Results Please see the attached survey results for an overview of patron reactions to our recent programs. We also survey for marketing channel effectiveness. Programs Programs for Adults Adult Events May 4 at 7:30 p.m.-Saratoga Library Book Discussion Group Quiet: the Power of Introverts in a world that can't stop speaking by Susan Cain Cain demonstrates how introverted people are misunderstood and undervalued in modern culture, charting the rise of extrovert ideology while sharing anecdotal examples of how to use introvert talents to adapt to various situations. (Attendance: 12) May 5 at 7:00 p.m.- Hatching a Nest Egg:Transitioning from Asset Accumulation to Retirement Distribution Participants will learn strategies for making their capital assets last a lifetime. They will learn about topics including sequence of return risk, how to decide from which account to withdraw funds for retirement first, and when to start taking social security. (Attendance: 25) May 6 at 10:00 a.m. -Friends Author Series: Bo Caldwell In City of Tranquil Light, Bo Caldwell (The Distant Land of My Father, 2001) draws her story from the lives of her grandparents, exploring,to some extent, Mennonite religion and history. 11 May 7, 14, 21 and 28 at 10:30 a.m.- English Conversation Club The English Conversation Club is offered every Thursday morning in the Community Room at 10:30 a.m. The Club is open to all levels of English language learners. Meetings are fun social events that help participants improve their English listening and speaking skills. Participants practice speaking English, make friends, and learn about other cultures in a supportive environment. Participation is on a drop-in basis. Native English- speakers are welcome to help facilitate conversations. ((Attendance: 135) May 11 at 7:00 p.m. -Health Talk by Dr.Ayati Join Stanford University assistant professor of medicine and author of Paths to Healthy Aging, Dr. Mehrdad Ayati for an informative talk on healthy aging. He will share the latest research and his clinical experiences as a geriatrician. (Attendance: 54) May 15 at 10:00 a.m.-Working to Exonerate Those Wrongfully Convicted of Serious Crime The Northern California Innocence Project(NCIP) promotes a fair, effective and compassionate criminal justice system which protects the rights of the innocent. Maitreya Badami, NCIP's Assistant Legal Director,will discuss how NCIP works and give us a more detailed explanation of one of the local cases which led to exoneration. (Attendance: 36) May 19 at 7:00 p.m. -Creating a Bee-Friendly Garden Participants will learn how to create a bee-friendly garden for native bees which are important pollinators of crops alongside honey bees. Presenter Debbie Ballentine a garden writer for Houzz.com, will share her knowledge of how to develop a garden where native bees will want to live, eat, and raise their young. (Attendance:40) June 8 at 7 p.m. -Jade:Stone of Heaven presented by Asian Art Museum docent, Bianca Larson If you think diamonds are forever,wait until you learn about jade! Jade objects were valued by Chinese emperors and fought over by Mughal princes. For 7,000 years this lustrous gemstone has been treasured for its rarity, beauty and symbolic value.This talk is presented by Bianca Larson, docent from San Francisco's Asian Art Museum. (Attendance: 30) 12 June 11 at 10:15am-noon-Chinese Book Club, ti by A,.; Frog by Mo Yan Participants will read and discuss q by q; (Frog by Mo Yan)the 2012 Nobel Prize winner for literature in Mandarin. In this new novel by China's most respected and controversial authors of modern times, Mo chronicles the sweeping history of the People's Republic of China through the lens of the nation's controversial one-child policy. June at 15 at 7 p.m. -Images of Southwest China by photographer and musician David Couzens Join photographer and musician David Couzens in a presentation of photographs from his latest book, Images of Southwest China.Travel along terraced rice fields, visit ethnic minority villages, cruise the Li River,trek Tiger Leaping gorge, climb Jade Dragon Snow Mountain,wander the Stone Forest, enjoy colorful performances by Yao and Dong musicians and dancers, and tour Asia's largest waterfall in this exploration of some of the diverse peoples and landscapes of the unspoiled provinces of Guangxi, Guizhou and Yunnan. June 16 at 7:00 p.m. - Master Gardeners:Waterwise Gardening Tactics Lecture With mandatory water restrictions looming, participants will learn water-wise gardening tactics to convert a lawn or other landscape into somethings that's more drought-tolerant and beautiful. Master Gardener Dee Brown will give an overview of"best watering" and yard maintenance practices to save water and your time! She will also suggest and describe attractive low-water plants that thrive in our mild, Mediterranean climate and how to incorporate them into your landscape. Participants will also learn that reducing water usage can go hand-in-hand with creating a beautiful yard that attracts birds, bees, and butterflies. June 20 at 1 p.m. -Gu-zheng Solo music by Hong Tai. June 22 at 7 p.m. -Chinese Calligraphy Experience the beauty of Chinese culture through calligraphy. June 29 at 7 p.m. -Stanford professor and author Gordon H. Chang Fateful Ties: the History of American preoccupation with China by Gordon H Chang. Stanford professor of American History and director of the Center for East Asian Studies. 13 Americans look to China with fascination and fear, unsure whether the rising Asian power is friend or foe but certain it will play a crucial role in America's future. Americans have long been convinced of China's importance to their national destiny. Fateful Ties presents a long view of this history, beginning with Jamestown and coming to the present. Teen Events May 16 at 2:00 p.m. -4 years of High School:A Roadmap This seminar aims to demystify the college admissions process for 6-9th grade students and help prepare them for their 4 years in high school: - How to plan extracurricular activities -Courses to take through 4 years -Testing roadmap Students and their parents are welcome to attend. (Attendance: 54) May 31 (1 p.m. -5 p.m.) -Teen Study Hall The Saratoga Library invites all high school students to come to the library with their friends to study for finals. The Community Room will be reserved as a quiet study area for teens. Librarian assistance will be available. (Attendance: 28) May 26 at 5 p.m. -Teen Advisory Board Year End Celebration With the end of the school year, another successful TAB year ends. Many TAB members are graduating from high school and are leaving the board after many years of volunteering. We will be celebrating and thanking the teens who put in many hours of volunteer work to promote the library to teens, suggest programs and events for teens to the library and help make these programs a success. June 12 at 6:30-10pm -Teen Lock In Teens: kick of Summer Reading in style and join us for our after hours teen lock in. Games, crafts, karaoke,food and lots of fun.Join us with your friends! Space is limited: sign up is required.Teens ages 14 12-18 only! June 13 at 3:00 p.m.-Graphic Novel Making Workshop for Teens Renowned artist and author Oliver Chin leads a workshop for teens on how to create graphic novels and comics. Beginning and advanced teen artists welcome.Ask a published author all the questions you have about creating a great graphic novel and let him teach you what it takes to make your own. Children's Events: May 7 at 4:00 p.m.—Book club event: Dragon Slayers Academy#1—The New Kid at School. Children in grade three will enjoy this book activity event that will take place in our Orchard Room. They will discuss the book, participate in "knightly" activities and make a craft. (Attendance: 12 children) May 21 at 4:00 p.m.—"Blooming May Flowers"—a craft event. Children in grades K—5 may pop in to the Orchard Room after school and make paper flowers out of cupcake holders. (Attendance: 14 children and 5 adults) Class visits: May 12 at 9:00 am—1:45 pm—Argonaut School—Grades 1-4 Two children's librarians will visit Argonaut school to talk about new children's books and our Summer Challenge program. (Attendance: 300 students and 13 adults) May 13 at 1:00 p.m.—St.Andrew's 5th grade class. These 5th graders will hear about homework help, take a "behind the scenes"tour of the library's workroom to view our materials handling machine and learn all about our Summer Challenge (Summer Reading Club) including the tween activities during the summer months. (Attendance: 40 students and 6 adults) May 14—from 9:00 a.m.—3:00 p.m.—Saratoga Elementary School—grades K-S. Two of the children's librarians will visit Saratoga School to talk about the Summer Challenge and show great new books to inspire their summer reading. (Attendance: 470 students and 18 adults) May 15 at 10:30 a.m.—Sacred Heart School—1St grade—Ms. Biss. These first graders will hear stories, listen to jokes, see great non-fiction, watch a movie and check out great books during their monthly visit to the library. (Attendance: 25 students and 2 adults) 15 May 19—from 9:00 a.m. - 2 p.m.—Foothill School—grades K-S. Two of the children's librarians will visit Foothill School to talk about the Summer Challenge and show great new books to inspire their summer reading. (Attendance: 225 students and 9 adults) May 20—from 9:00 a.m. -2 p.m.—Foothill School—grades K—S. Same as previous entry. (Attendance: 180 students and 6 adults) May 21 at 9:30 a.m.—Sacred Heart School—Pre—K class—Ms. Soto. This pre-k class will listen to stories, hear jokes, see some great non-fiction and watch a movie during their monthly class visit to the library. (Attendance: 20 students and 5 adults) May 26 from 8:30 a.m.—3:30 p.m.—Redwood Middle School—Booktalking. Three of the children's librarians will visit this middle school to talk about great paperback books. Copies of the books will be available for them to "honor" check-out at the visit. All students who do not have library cards will have them by this event. (Attendance: 510 students and 17 adults) Virtual Library Demonstration: At sccl.org, click on Research—Business& Money Reference USA An excellent place for business owners to investigate the competition or find potential 13213 business partners. We use it to help library customers build business plans or plan local marketing campaigns. It's similar to a phone directory of businesses, searchable by industry, size or proximity to a certain address. Newsletter Subscribe to the Library Newsletter: http://www.sccl.org/About/Library-News/Newsletter 16 Program Evaluation Results How did you hear about this program? LibraryWebsite Library Poster LibraryStaff Email Message ' Newspaper , Friend Facebook I Twitter 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Q8 Age of Attendee Answered:228 Skipped:3 6-1 2-3 45 6-8 , 9-72 13-18 19-36 I 31-49 56+ 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 17 Word Cloud from Survey Comments Food Age Reading Presentations Cl u b Baby StoriesCrafts Storytime Book Opera Art Kids rams History Pu ppet Show ActivitiesAuthor TALKS Fun M usic Docents 18 Friends of the Saratoga Libraries Report-June 24, 2015 Through Membership donations, donations of books, volunteering and purchasing books from the BOOK-GO-ROUND the Friends assist the library in maintaining and improving its current high level of library services. The Friends grant to the library for 2015-2016 is $141,000. This includes Bestsellers, Programs for all ages, Community Outreach hours, augmenting collections, and the literacy program. The author series will resume on September 2 19