HomeMy WebLinkAbout01-11-2011 PRC Agenda
City of Saratoga
Parks and Recreation Commission
AGENDA
DATE: Tuesday, January 11, 2011
TIME: 6:30 p.m. – 8:30 p.m.
LOCATION: Saratoga City Hall
Warner Hutton House
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order
Roll Call
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly
posted on January 4, 2011.
Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2.
Oral & Written Communication: Any member of the public may address the Commission about any matter not
on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter,
but may choose to place the topic on a future agenda.
Approval of Draft Minutes: Draft Parks and Recreation Commission (PRC) Minutes for the November 9, 2010
meeting.
Old Business:
1. Arbor Day
Issue: At the November 2010 meeting, the PRC met with a Youth Commission subcommittee to discuss
opportunities to support the City’s annual Arbor Day event. A PRC subcommittee, including
Commissioners Bruno and Wilson, was formed to work with the Youth Commission and met
with the Youth Commission in December 2010.
Action: Continue Arbor Day coordination.
2. Saratoga Park Advertorials
Issue: Commissioner Wilson has been working with Saratoga High School Media Arts Program students
to produce advertorials of Saratoga Parks. The short videos are intended to inform residents
about City parks and their amenities. The Commission has viewed the advertorials and is
developing plans for distribution and continued production of Saratoga park videos.
Action: Develop a distribution plan and discuss continued production of Saratoga park advertorials.
3. Nesting Box Project
Issue: At the July 28, 2010 meeting, the Parks and Recreation Commission met with a representative of
the Audubon Society to identify nesting box locations in Saratoga. Locations for the nesting
boxes have been identified. Additionally, volunteer recruitment has started and volunteer
training will be held on January 22, 2011.
Action: Continue project planning, including volunteer recruitment, training, and placement of the
nesting boxes.
4. Wildwood Cinema Movie Night
Issue: During the June 2010 PRC meeting, the Commission agreed to move forward with plans to hold a
movie night in Wildwood Park. At the July 7, 2010 City Council Meeting, the City Council
allocated money to the event and authorized the Commission to seek funding and
organizational support from outside organizations. The Council indicated that the Commission
should establish a framework for the event so that it can be coordinated by a different
organization in the future. Commissioner Wilson volunteered to put together a guide on the
event, including notes and documents produced during the planning process. At the November
2010 meeting, the Commission also agreed to begin looking for an organization to manage
future events.
Action: Finalize guide for Wildwood Cinema Movie Night and identify an organization(s) to manage
Wildwood Cinema Movie Night events.
5. Wildwood Park Creek Habitat Restoration
Issue: During the last PRC meeting, the Commission discussed opportunities to restore the natural
habitat of Saratoga Creek in Wildwood Park. The PRC indicated an interest in removing concrete
slabs located in the creek and scheduled further discussion at the January 2011 meeting.
Action: Review information collected by staff and discuss available opportunities.
6. Community Event Calendar
Issue: At the November 2010 meeting, the PRC discussed regular community events and began
identifying ways for the Commission to become involved or support these events. The group
agreed to focus on Arbor Day during the first part of the year and Wildwood Cinema Movie
Night during the second part of the year. The PRC scheduled additional discussion at the January
2011 meeting to begin planning additional event involvement during the second part of the
year.
Action: Discuss events held in the City that the PRC can support or become involved in.
New Business:
7. Metropolitan Adult Education Program (MAEP) – “World Gardening” Classes
Issue: The San Jose Unified School District is planning to make reductions to MAEP, the District’s adult
education program. The cuts will most likely include elimination of gardening classes. This item
has been added to the agenda by Commission Chair Johnson to provide the PRC with the chance
to discuss development of gardening programs or classes in Saratoga.
Action: Discuss potential development of gardening programs in Saratoga.
8. West Valley College Landscape Architecture Program
Issue: Chair Johnson added this item to the agenda to explore opportunities for collaboration with the
West Valley College Landscape Architecture Program. Council approval is required before any
partnerships are initiated.
Action: Discuss partnership opportunities with the West Valley College Landscape Architecture Program.
9. 2011 PRC Meeting Schedule
Issue: The PRC holds regular meetings every other month from 6:30 p.m. to 8:30 p.m. at Saratoga City
Hall.
Action: Review the 2011 meeting schedule and make any necessary changes.
Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational
only; no actions will be taken.)
Agenda Items for Next Meeting
‐ March 8, 2011
Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability‐related
modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at 408.868.1269 or
ctclerk@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of
the meeting.
Parks and Recreation Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and
Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777
Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made
available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation
Commission.
Certificate of Posting of Agenda:
I, Crystal Morrow, Administrative Analyst II for the City of Saratoga, declare that the foregoing agenda for the meeting of
the Parks and Recreation Commission of the City of Saratoga was posted on January 4, 2011 at the office of the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is
also available on the City’s website at www.saratoga.ca.us.