HomeMy WebLinkAbout03-08-2011 PRC Agenda
City of Saratoga
Parks and Recreation Commission
AGENDA
DATE: Tuesday, March 8, 2011
TIME: 6:30 p.m. – 8:30 p.m.
LOCATION: Saratoga City Hall
Warner Hutton House
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order
Roll Call
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly
posted March 1, 2011.
Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2.
Oral & Written Communication: Any member of the public may address the Commission about any matter not
on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter,
but may choose to place the topic on a future agenda.
Approval of Draft Minutes: Draft Parks and Recreation Commission (PRC) Minutes for the January 11, 2011
meeting.
Old Business:
1. Arbor Day
Issue: At the November 2010 meeting, the PRC met with a Youth Commission subcommittee to discuss
opportunities to support the City’s annual Arbor Day event. Since then a PRC subcommittee,
including Commissioners Bruno and Wilson, has been working with the Youth Commission to
coordinate activities for Arbor Day.
Action: Continue Arbor Day coordination.
2. Nesting Box Project
Issue: At the July 28, 2010 meeting, the Parks and Recreation Commission met with a representative of
the Audubon Society to identify nesting box locations in Saratoga. Locations for the nesting
boxes have been identified. Volunteer training was held on January 22, 2011 and placement of
the nesting boxes was planned for February.
Action: Share an update on the project and continue any necessary project coordination.
3. Wildwood Cinema Movie Night
Issue: In accordance with City Council direction given at the July 7, 2010 City Council meeting, the PRC
has been preparing a guide on how to organize Wildwood Cinema Movie Night and has been
looking for an organization or group to coordinate the event in the future. Commissioner Wilson
has been leading this effort.
Action: Finalize guide for Wildwood Cinema Movie Night and identify an organization(s) to manage
Wildwood Cinema Movie Night events.
4. Wildwood Park Creek Habitat Restoration Update
Issue: During recent PRC meetings, the Commission discussed opportunities to restore the natural
habitat of Saratoga Creek in Wildwood Park. The PRC indicated an interest in removing concrete
slabs located in the creek. During the January 2011 meeting, staff agreed to research available
grant opportunities for the project and will be presenting an update at the March meeting.
Action: Review and discuss information collected by staff.
New Business:
5. Pedestrian, Equestrian, and Bicycle Trails Advisory Committee (PEBTAC) Update
Issue: At the January 2011 meeting, the PRC requested an update on the PEBTAC.
Action: Informational only, no action required.
6. Let’s Move Cities Update
Issue: In February 2011, the City Council approved a resolution to become a Let’s Move City. The Let’s
Move Cities and Towns initiative is part of a nationwide initiate led by First Lady Michelle Obama
to reduce childhood obesity and help families make healthier choices.
Action: Informational only, no action required.
7. City Council Joint Meeting Agenda
Issue: The PRC and PEBTAC are scheduled to hold a joint meeting with the Saratoga City Council on May
18, 2011 at 6:00 p.m. in the Administrative Conference Room at City Hall. The purpose of the
annual meeting is to provide the Council with an update on the status of the Commission and
request approval of priorities and goals for the upcoming year. Because time is limited, it is
recommended that Commissions develop agendas for the Joint Meeting.
Action: Develop an agenda for the City Council Joint Meeting.
8. Election of Chair and Vice Chair
Issue: The terms of the current Chair and Vice Chair expire at the May 2011 meeting. Per the City of
Saratoga Municipal Code, the Commission is required to elect a new Chair and Vice Chair.
Action: The PRC will elect a new Chair and Vice Chair, whose terms will begin at the May 2011 PRC
meeting.
9. Form 700 Reporting Requirements
Issue: Every year, California elected officials and appointed officials are required to disclose economic
interests by filing a Form 700 with the Saratoga City Clerk. The deadline to submit the Form 700
is April 1, 2011. Late filings are subject to a fine of $10 per day up to $100. More information,
including electronic copies of the Form 700, is available on the Fair Political Practices
Commission website at http://www.fppc.ca.gov/index.php?id=500.
Action: Informational only, no action required.
Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational
only; no actions will be taken.)
Agenda Items for Next Meeting
‐ May 10, 2011
Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability‐related
modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at 408.868.1269 or
ctclerk@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of
the meeting.
Parks and Recreation Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and
Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777
Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made
available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation
Commission.
Certificate of Posting of Agenda:
I, Crystal Morrow, Administrative Analyst II for the City of Saratoga, declare that the foregoing agenda for the meeting of
the Parks and Recreation Commission of the City of Saratoga was posted on March 1, 2011 at the office of the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is
also available on the City’s website at www.saratoga.ca.us.