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HomeMy WebLinkAbout05-08-2012 PRC Commission Agenda City of Saratoga Parks and Recreation Commission AGENDA DATE: Tuesday, May 8, 2012 TIME: 6:30 p.m. – 8:30 p.m. LOCATION: Saratoga City Hall Administrative Conference Room 13777 Fruitvale Avenue Saratoga, CA 95070 Call to Order Roll Call Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted May 4, 2012. Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2. Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. Approval of Draft Parks and Recreation Commission (PRC) Minutes: - March 13, 2012 Old Business: 1. Let’s Walk Saratoga Issue: In February 2011, the City Council approved a resolution to become a Let’s Move City. In July, the Let’s Move City Ad Hoc prepared a draft Let’s Move City plan that was approved by the Council at the August 17, 2011 City Council meeting. The draft plan includes direction to the PRC to organize a program or activity that encourages physical activity. The Commission discussed this Council directive at the September 2011 and November 2011 meetings. During the November meeting, the PRC voted to move forward with Let’s Walk Saratoga and formed a subcommittee to work on the project. Action: Hear progress report from Let’s Walk Saratoga subcommittee and continue coordination of Let’s Walk Saratoga. 2. PRC Work Plan Issue: At the January 2012 meeting, the Commission discussed the PRC’s 2012 work plan and suggested to include the following projects into the work plan: Let’s Walk Saratoga, the Daffodil Planting, the planning for the Village Creek Trail and Quarry property, and placing distance markers on trails and park pathways. Action: Discuss 2012 PRC work plan. 3. City Council Joint Meeting Agenda Issue: The PRC and PEBTAC are scheduled to hold a joint meeting with the Saratoga City Council on September 05, 2012 at 6:00 p.m. in the Administrative Conference Room at City Hall. The purpose of the annual meeting is to provide the Council with an update on the status of the Commission and request approval of priorities and goals for the upcoming year. Action: Develop an agenda for the City Council Joint Meeting. 5. Wildwood Cinema Movie Night Issue: On September 10, 2011, the City, PRC, and Saratoga Monte Sereno Community Foundation hosted Wildwood Cinema Movie Night. During the event, the movie Up was shown for free. The PRC would like to host more a movie night event in the summer of 2012. Action: Organize next event. New Business 9. VTA BPAC Committee recruitment Issue: Each city in Santa Clara County has a representative on the VTA Bicycle & Pedestrian Advisory Committee (BPAC). Each city is responsible for appointing its own representative. Ray Cosyn, Saratoga’s current representative, ends his term on June 30, 2012 and does not want to renew his term on the committee. The City is recruiting for a new representative. The City is looking to its various commissions with hopes to find someone who may be interested. Action: Discuss recruitment possibilities. Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Agenda Items for Next Meeting - July 10th, 2012 Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, contact the Mainini Cabute at 408.868.1275 or mcabute@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Mainini Cabute, Administrative Analyst II for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on March 9, 2012 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us.