HomeMy WebLinkAbout06-2011 Parks & Recreation Commission -Special Meeting Minutes
City of Saratoga
Parks and Recreation Commission
SPECIAL MEETING MINUTES
DATE: Thursday, June 23, 2011
TIME: 5:00 p.m.
LOCATION: Saratoga City Hall
Administrative Conference Room
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order – 5:08 p.m.
Roll Call
Present: Goldberg, Johnson, Soukup
Absent: Bruno
Public: Jeff Barco
Staff: Morrow
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted June 20, 2011.
Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2.
Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for
this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a
future agenda.
‐ Morrow shared email communication from Ed Katz regarding off‐leash dogs in the Joe’s Trail area.
‐ Johnson suggested that the topic be added to a future agenda for discussion.
‐ Soukup requested additional information about signage around Joe’s Trail and agreed to add the topic to a future meeting
‐ Jeff Barco, an applicant to the PRC, introduced himself.
Old Business:
1. Movie Night Events
Issue: During the PRC’s joint meeting with the City Council, the PRC was authorized to begin planning movie night events in
City parks. To hold the events, the PRC will need to recommend that the City Council pass a resolution extending
park hours for the events. Additionally, the PRC may want to request funding for the event.
Action: Determine whether to recommend that the City Council adopt a resolution extending park hours for movie night
events and allocate funding to the events.
‐ Morrow introduced the item.
‐ Goldberg indicated that in her conversations with Saratoga Monte Sereno Community Foundation members, the
Foundation showed interest in paying for one movie night event.
‐ The Commission discussed holding a series of movie nights or a single movie night event. The Commission agreed to hold a
single movie night event at Wildwood Park.
‐ Soukup shared that he felt the PRC could handle organizing the event if an outside organization could fund the event.
‐ The Commission discussed potential dates for a movie night event. The Commission agreed upon September 10, 2011.
‐ GOLDBERG MOVED TO RECOMMEND THAT THE CITY COUNCIL PASS A RESOLUTION EXTENDING WILDWOOD PARK HOURS
ON SATURDAY, SEPTEMBER 10, 2011 UNTIL 10:00 P.M. FOR WILDWOOD CINEMA MOVIE NIGHT.
‐ JOHNSON SECONDED THE MOTION.
‐ APPROVED 3‐0‐1 WITH BRUNO ABSENT.
‐ The Commission discussed potential funding sources for the event.
‐ GOLDBERG MOVED TO RECOMMEND THAT THE CITY COUNCIL ALLOCATE UP TO $1800 TO PAY FOR THE COST OF THE
EVENT, PENDING CONFIRMATION THAT THE SARATOGA MONTE SERENO COMMUNITY FOUNDATION WOULD CONTRIBUTE
SOME FUNDING TOWARDS THE EVENT.
‐ JOHNSON SECONDED THE MOTION.
‐ APPROVED 3‐0‐1 WITH BRUNO ABSENT.
‐ Soukup asked if any members of the Commission wanted to form a subcommittee to start planning the movie night event.
‐ Goldberg and Soukup volunteered to be part of the subcommittee.
‐ SOUKUP MOVED TO FORM A SUBCOMMITTEE, INCLUDING GOLDBERG AND SOUKUP, TO BEGIN PLANNING WILDWOOD
CINEMA MOVIE NIGHT.
‐ GOLDBERG SECONDED THE MOTION.
‐ APPROVED 3‐0‐1 WITH BRUNO ABSENT.
‐ The Commission discussed which movie to show at the movie night event.
‐ GOLDBERG MOVED TO SHOW UP AT THE WILDWOOD CINEMA MOVIE NIGHT EVENT.
‐ JOHNSON SECONDED THE MOTION.
‐ APPROVED 3‐0‐1 WITH BRUNO ABSENT.
Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will
be taken.)
‐ Morrow shared public to notice of intent to adopt a negative declaration for the Congress Springs Property Acquisition and
Conservation Easement.
Agenda Items for Next Meeting
‐ Update on complaints related to off‐leash dogs
‐ Update on Congress Springs Property Acquisition
Adjournment – 6:11 p.m.
Minutes submitted by:
Crystal Morrow, Administrative Analyst II
City of Saratoga – City Manager’s Office