HomeMy WebLinkAbout06-23-2010 Parks and Recreation Special Meeting Minutes
City of Saratoga
Parks and Recreation Commission
MINUTES
DATE: Wednesday, June 23, 2010
TIME: 6:00 p.m.
LOCATION: Saratoga City Hall
Administrative Conference Room
13777 Fruitvale Avenue
Saratoga, CA 95070
Commissioner Lerry Wilson will be participating by phone from the following location:
12629 – 4050 Road
Paonia, CO 81428
Call to Order – 6:04pm
Roll Call
Present: Goldberg, Johnson, Soukup, Wilson
Absent: Bruno
Staff: Taylor
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was
properly posted on June 17, 2010.
Accept Agenda Items: No additional items may be added pursuant to Government Code Section
54954.2.
Oral & Written Communication: Any member of the public may address the Commission about any
matter not on the agenda for this meeting for up three minutes. Commissioners may not
comment on the matter, but may choose to place the topic on a future agenda.
‐ No oral or written communications.
Old Business:
1. Movie Night
Issue: At the June 14, 2010, the PRC decided to begin planning a movie night at Wildwood Park
during the month of September 2010.
Action: Determine if the PRC will go before the City Council to seek funding for the event from
the City or other sources, finalize the event date and time, define the scope of the
event, and authorize a commissioner or subcommittee to prepare a detailed budget,
description, and justification for the event that will be presented to the City Council, if
necessary.
‐ PRC members discussed the Movie Night Subcommittee report (Attachment A).
‐ Rather than try to undertake a full schedule of four events, the group agreed that a single
event would provide a good “test run” for consideration of a series of Movie Nights in the
future. After much discussion, the date of September 11th was selected with the activity to
begin at 7:30pm. Target audience is to be families with estimated attendance of 100 people.
‐ Potential issues and concerns were discussed with each Commissioner agreeing to
investigate specific aspects of the event and report back to the subcommittee.
‐ Commissioner Wilson agreed to research the need and cost of portable toilets and to
contact alternative vendors for competitive bid on a system larger than the current 8’ x 13’
screen proposed. Mr. Wilson also agreed to look at the costs of banners for the event.
‐ Commissioner Johnson accepted the task to work with Public Works/Parks about additional
lighting and electrical power needs at Wildwood.
‐ Commissioner Goldberg volunteered to solicit donations if the proposal is accepted by
Council.
‐ Commissioner Soukup offered to work with Commissioner Goldberg on possible movie
selections featuring a Saratoga connection. Suggestions included: actress Olivia deHavilland,
Lillian Fontaine, or producer Steven Spielberg.
‐ Commissioner Bruno will be assigned additional marketing and promotional duties if the
proposal moves forward.
‐ The Commissioners agreed to report back to the subcommittee by June 29th so a complete
budget and plan can be prepared and presented to Council
‐ GOLDBERG: MOVED TO AUTHORIZE COMMISSIONER SOUKUP TO ADDRESS COUNCIL AT THE
JULY 7TH MEETING TO REQUEST PERMISSION TO PURSUE A SINGLE “WILDWOOD CINEMA
MOVIE NIGHT’ AT WILDWOOD PARK ON SEPTEMBER 11, 2010 TO BEGIN AT 7:30PM,
COSPONSORING THE EVENT BY WAIVING CITY FEES, AND ALLOWING THE PARKS AND
RECREATION COMMISSION TO SOLICIT DONATIONS AND PARTNERSHIPS FOR THE EVENT.
‐ SOUKUP: SECOND
‐ APPROVED: 4‐0
Commissioner & Staff Reports (This includes committee updates and park reports. This section is
informational only; no actions will be taken.)
‐ No reports given
Agenda Items for Next Meeting
‐ July 28, 2010 Special Meeting
‐ September 14, 2010
Adjournment – 7:16pm
Minutes submitted by:
Michael Taylor, Recreation and Facilities Director
City of Saratoga, CA