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HomeMy WebLinkAbout06-01-2016 City Council minutesMINUTES WEDNESDAY, JUNE 1, 2016 SARATOGA CITY COUNCIL REGULAR MEETING At 5:30 p.m., the Saratoga City Council called to order the Joint Meeting with Saratoga Neighborhoods in the Event Center at West Valley College at 14000 Fruitvale Avenue, Saratoga, CA. At 7:05 p.m. Mayor Cappello called the regular session to order in the Event Center at West Valley College at 14000 Fruitvale Avenue, Saratoga, CA to order and led the Pledge of Allegiance. ROLL CALL PRESENT Mayor Manny Cappello, Vice Mayor Emily Lo, Council Members Mary -Lynne Bernald, Howard Miller, Rishi Kumar ABSENT None ALSO PRESENT James Lindsay, City Manager Richard Taylor, City Attorney Debbie Bretschneider, Acting City Clerk John Cherbone, Public Works Director Mary Furey, Finance & Administrative Services Director Erwin Ordoffez, Community Development Director Michael Taylor, Recreation & Facilities Director Brian Babcock, Administrative Analyst Rob Balbuena, IT Technician REPORT OF CITY CLERK ON POSTING OF AGENDA Acting City Clerk Debbie Bretschneider reported that the agenda for this meeting was properly posted on May 27 2016. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None ANNOUNCEMENTS Council Member Kumar announced that the Saratoga Robotics Club will be meeting on Sunday, June 5, 2016 at 2 p.m. to create 10 Lego Robotic teams. The RSVP link is www.tinvurl.com/Interested2Attend and home page http://saratogalegorobotics.weebly.com/ He also announced the Silicon Valley Annual Tech Day for youth at the Seven Trees Community Center, 3590 Cas Drive. San Jose, on June 11 from 1-5 p.m. San Jose Mayor Sam Liccardo will be giving the keynote. A total of 12 teams will be giving a'pitch" on their ideas to venture capital groups. Council Member Miller announced that the VTA State Route 85 Corridor Policy Advisory Board have finished their study of the VTA Transportation ballot measure. The wording of the measure would give Saratoga $500,000 for roads, a Transit corridor in State Route 85, and money provided for noise abatement on State Route 85. The VTA Board of Directors are considering this proposal at their June 2 meeting. Council Member Miller encouraged those interested in the topic to come and speak. Also, on a personal note, Council Member Miller announced that he is retiring from Apple Computer next week. Council Member Bernald wanted to thank the Santa Clara County Fire Department for their great job for putting out a garage fire in her neighborhood in the early moming hours and for then cleaning up the area. She also shared that the Saratoga Historical Foundation will be celebrating Olivia de Havilland's 100`h birthday and they have a card that the public can sign. The Museum is open 1-4 p.m. Friday -Sunday. The Sister City organization is looking for Board members and would love new members. The website is: www.saratogasistercitY.org. Also members are going to the San Francisco Asian Museum on a private tour. Vice Mayor Lo shared that the Saratoga Farmer s Market is every Wednesday from 2-7 p.m. and is located close to Starbucks at Blaney Plaza. Mayor Cappello announced that recruitments for Library Commission and Parks & Recreation Commission are open and applications are due August 30, 2016 at 5 p.m. The applications are available on-line at www.saratoga.ca.us and at City Hall. Also, the 41h of July celebration at Kevin Moran Park is from 9:30-11 am. This celebration is organized by a resident group and is free to everyone. CEREMONIAL ITEMS Proclamation Declaring June 2016 as Alzheimer s & Brain Awareness Month Recommended Action: Present the proclamation declaring June 2016 as Alzheimer's & Brain Awareness Month to the Ambassador for the Northern California Chapter of the Alzheimer s Association. The Mayor and City Council presented the commendation to the Dave Morley, Ambassador for the Northern California Chapter of the Alzheimer's Association. SPECIAL PRESENTATIONS Special Presentation from West Valley College President Brad Davis Recommended Action: Receive presentation from West Valley College President Brad Davis. West Valley College President Brad Davis thanked the City Council for having their meeting at West Valley College and for further collaborative projects that the City and College are working on together, such as closer ties between the libraries. 1. CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on May 18. 2016. MILLER/BERNALD MOVED TO ACCEPT THE CITY COUNCIL MINUTES FOR THE REGULAR CITY COUNCIL MEETING ON MAY 18, 2016. MOTION PASSED. AYES CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 5/17/2016: Period 11, 5/24/2016: Period 11 MILLER/BERNALD MOVED TO ACCEPT THE CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES: 5/17/2016: PERIOD 11, 5/24/2016: PERIOD 11. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.3. Resolution Amending the City Council Assignments for 2016 Recommended Action: Approve the resolution amending the City Council assignments. RESOLUTION NO. 16-034 MILLER/BERNALD MOVED TO APPROVE THE RESOLUTION AMENDING THE CITY COUNCIL ASSIGNMENTS FOR 2016. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1 4. Fiscal Year 2016/17 Gann Appropriation Limit Recommended Action: Review report and adopt resolution approving the Gann Appropriation Limit for FY 2016/17 RESOLUTION NO. 16-035 MILLER/BERNALD MOVED TO APPROVE THE RESOLUTION APPROVING THE GANN APPROPRIATION LIMIT FOR FY 2016/17. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.5. Annual Approval of the City's Investment Policy - for Fiscal Year 2016/17 Recommended Action: Review and approve the Investment Policy for Fiscal Year 2016/17 MILLER/BERNALD MOVED TO APPROVE THE CITY'S INVESTMENT POLICY FOR FISCAL YEAR 2016/17 MOTION PASSED. AYES. CAPPELLO, LO, BERNALD MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.6. KSAR Agreement Extension Recommended Action: Authorize the City Manager to sign the Third Amendment to the Community Access Cable Television Services Agreement with KSAR extending the term to September 30, 2016. MILLER/BERNALD MOVED TO AUTHORIZE THE CITY MANAGER TO SIGN THE THIRD AMENDMENT TO THE COMMUNITY ACCESS CABLE TELEVISION SERVICES AGREEMENT WITH KSAR EXTENDING THE TERM TO SEPTEMBER 30, 2016. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 2. PUBLIC HEARING 2.1 Landscaping & Lighting Assessment District LLA -1 - Public Hearing, Approval of Engineer's Report, and Confirmation of Assessments for FY 16-17 Recommended Action: Move to adopt the Resolution Ordering the Improvements and Confirming the Diagram and Assessments for FY 16-17 Public Works Director John Cherbone presented the staff report. Mayor Cappello opened the public hearing and invited public comment on the item. Priscilla Ho asked about cameras to take pictures of license plates on main streets in Saratoga. Paul spoke against cameras on streets. No one else requested to speak. RESOLUTION NO. 16-036 LO/BERNALD MOVED TO ADOPT THE RESOLUTION ORDERING THE IMPROVEMENTS AND APPROVAL OF ENGINEER'S REPORT AND CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FY 16-17 MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 3. OLD BUSINESS None 4. NEW BUSINESS 4.1 Budget Adjustment Resolution — Santa Clara County Public Health Department Grant for Smoke -Free Environments Recommended Action: Approve budget adjustment resolution for Fiscal Year 2015/16. Finance & Administrative Services Director Mary Fury presented the staff report. Mayor Cappello invited public comment on the item. Priscilla Ho spoke and thanked Council Member Bernald for supporting a smoke-free environment. No one else requested to speak. RESOLUTION NO. 16-037 BERNALD/MILLER MOVED TO APPROVE THE BUDGET ADJUSTMENT RESOLUTION FOR FISCAL YEAR 2015/16 ON THE SANTA CLARA COUNTY PUBLIC HEALTH DEPARTMENT GRANT FOR SMOKE-FREE ENVIRONMENTS. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 4.2. Fiscal Year 2016/17 Operating & Capital Budget Adoption Recommended Action: Adopt resolution approving the Proposed FY 2016/17 Operating and Capital Budgets, directing staff to incorporate within the final adopted budget any modifications related to late -breaking changes, minor corrections, carry forward appropriations, refined estimates, grant approvals, claim reimbursements, pass-through appropriations, or additional direction from Council upon adoption of the budget. Finance & Administrative Services Director Mary Fury presented the staff report. Mayor Cappello invited public comment on the item. No one requested to speak. RESOLUTION NO. 16-038 MILLER/BERNALD MOVED TO APPROVE THE PROPOSED FY 2016/17 OPERATING AND CAPITAL BUDGETS, DIRECTING STAFF TO INCORPORATE WITHIN THE FINAL ADOPTED BUDGET ANY MODIFICATIONS RELATED TO LATE -BREAKING CHANGES, MINOR CORRECTIONS, CARRY FORWARD APPROPRIATIONS, REFINED ESTIMATES. GRANT APPROVALS, CLAIM REIMBURSEMENTS, PASS- THROUGH APPROPRIATIONS, OR ADDITIONAL DIRECTION FROM COUNCIL UPON ADOPTION OF THE BUDGET. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER. KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. CITY COUNCIL ASSIGNMENT REPORTS Mayor Manny Cappello Cities Association of Santa Clara Countv —took action on the minimum wage study Saratoga Area Senior Coordinating Council (SASC'C/ —SASCC received the Age Friendly designation from AARP A City-wide survey assessment is in the planning stages. Also there are 40 new SASCC members as a result of the new ping pong program. The Adult Care Center participation is up approximately 10%. Vice Mayor Emily Lo Hakone Foundation Board & Executive Committee — The Hakone Centennial multi-year celebration continues with the Centennial Gala on the evening of September 18, 2016. Information is online at http://www.hakone.comigala.html. Santa Clara County Library Joint Powers Authority — have been serving on the formula funding committee. About 9 million of budget is subject to this formula funding. Council Member Mary -Lynne Bemald Association of Bay Area Governments — meeting of delegates last week. We voted to go forward on merger with MTC. FAA Select Committee on South Bay Arrivals — attended 2 meetings, one in San Francisco and another in Santa Cruz. The Committee listened to public testimony on airplane noise. Upcoming meeting on June 15 at 6 p.m., check http://gwetskiesnorcal.ore/ for updates. Council Member Howard Miller VTA State Route 85 Corridor Policy Advisory Board- recommendation from committee on the VTA Transportation ballot measure will go to the VTA Board of Directors on June 2. The wording of the measure would give Saratoga $500,000 for roads and provide money for noise abatement on State Route 85. Council Member Rishi Kumar Santa Clara Valley Water District Commission —there is a public meeting at the district office on June 14. at 5700 Almaden Expressway, San Jose. An important decision is to be made with the District evaluating the data on the drought restrictions. District will decide on whether to keep the drought restrictions. Also attended the Spring Water Symposium: Resilience and Reuse. Saratoga Ministerial Association — lots of questions about Village Plan and suggested they check out the City's website page for more information. Also, questions about neighborhood safety Next meeting is in September. CITY COUNCIL ITEMS None CITY MANAGER'S REPORT The City Manager thanked the West Valley College staff, City staff, and KSAR for putting together this Council meeting. ADJOURNMENT MILLER/TO MOVED TO ADJOURN THE MEETING AT 8:27 P.M. MOTION PASSED. AYES. CAPPELLO, LO, BERNALD, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. Mjnutes reepec,[fully submitted: e ie tschneider, Acting City Clerk City of Saratoga