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HomeMy WebLinkAbout03-11-2014 PRC Agenda City of Saratoga Parks and Recreation Commission Regular Meeting AGENDA DATE: Tuesday, March 11, 2014 TIME: 6:30 p.m. – 8:30 p.m. LOCATION: Administrative Conference Room 13777 Fruitvale Avenue Saratoga, CA 95070 Call to Order Roll Call Commissioners: Ping Li, Renee Paquier, Rick Pearce, Terry Ward Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on March 5, 2014. Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. Approval of Draft Parks and Recreation Commission (PRC) Minutes: - January 14, 2014 Old Business: 1. Let’s Walk Saratoga! Issue: Since 2012, the Parks and Recreation Commission has led 3 guided park tours in Saratoga. The Guided tours have been given at Joe’s Trail, Villa Montalvo, and Fremont Older. At the Joint Meeting with Council in September 2013, Council Member Miller expressed an interest in conducting more tours of the Saratoga Quarry via the PRC Let’s Walk Program. At the January 14, 2014 Parks and Recreation Commission meeting, Commissioner Li expressed interest in conducting a guided walk on the first Saturday of every month and asked staff to ask Council Member Miller to help guide the first few walks at the Saratoga Quarry Park. Howard Miller agreed to help guide the April 5th and May 3rd events. Action: Discuss and plan details of first two events. 2. Outdoor Summer Movie Nights Issue: In past years prior to 2013, the PRC hosted one outdoor movie per year that took place in September at Wildwood Park. In 2013, as a result of Council direction, the PRC piloted a 3-outdoor movie series at El Quito Park. The movie series attracted approximately 150 movies at each event and Commissioner Paquier obtained donations from Gene’s Market, Starbucks, and Action Day Care. At its November 12, 2013 meeting, Commissioners Paquier, Pearce, Ward volunteered to coordinate the Summer Movie Night series. At the January 14, 2014 PRC meeting, the commissioners review ed and selected from the list of movie options and directed staff to forward the selected list to the Youth Commission to suggest appropriate movies for the movie events. The Youth Commission has provided their feedback. Action: Make final movie selections and discuss details of first outdoor movie event. New Business None. Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Commissioner Park Vacant Beauchamp, Brookglen Li Wildwood, Foothill Paquier El Quito, Gardner Pearce Bell Grove, Congress Springs, Ravenwood Ward Azule, Kevin Moran Agenda Items for Next Meeting - May 13, 2014 Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability - related modification or accommodation to participate in this meeting, contact the Mainini Cabute at 408.868.1258 or mcabute@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provide d to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Mainini Cabute, Management Analyst II for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on March 5, 2014 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us.