HomeMy WebLinkAbout05-13-2014 PRC Agenda
City of Saratoga
Parks and Recreation Commission
Regular Meeting
AGENDA
DATE: Tuesday, May 13, 2014
TIME: 6:30 p.m. – 9:00 p.m.
LOCATION: Joan Pisani Community Center
Recreation Portable
19655 Allendale Avenue
Saratoga, CA 95070
Call to Order
Roll Call
Commissioners: Ping Li, Renee Paquier, Rick Pearce, Pallavi Sharma, Terry Ward
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly
posted on May 8, 2014.
Oral & Written Communication: Any member of the public may address the Commission about any matter not
on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter,
but may choose to place the topic on a future agenda.
Approval of Draft Parks and Recreation Commission (PRC) Minutes:
‐ March 13, 2014
Old Business:
1. Saratoga Quarry Park Final Workshop
The City of Saratoga is at its final stages of developing a Quarry Park Master Plan and the City
consultants have completed a draft plan that will guide the development of the new Saratoga Quarry
Park. The public is welcome to visit the Quarry Park Master Plan webpage to review the draft Initial
Study and Mitigated Negative Declaration (ISMND) and the final draft Master Plan. The public comment
period begins on April 30, 2014 and ends on May 29, 2014. Printed copies of the documents are also
available to review at the Public Works Department at City Hall, located at 13777 Fruitvale Avenue.The
City and its consultants have been hosting community workshops since July 2013 to gather public input
to develop the Quarry Master Plan. This final community workshop will focus on the review of the draft
ISMND.
2. Let’s Walk Saratoga!
Issue: Since 2012, the Parks and Recreation Commission has led 3 guided park tours in Saratoga. The
Guided tours have been given at Joe’s Trail, Villa Montalvo, and Fremont Older. At the Joint Meeting
with Council in September 2013, Council Member Miller expressed an interest in conducting more tours
of the Saratoga Quarry via the PRC Let’s Walk Program. At the January 14, 2014 Parks and Recreation
Commission meeting, Commissioner Li expressed interest in conducting a guided walk on the first
Saturday of every month and asked staff to ask Council Member Miller to help guide the first few walks
at the Saratoga Quarry Park. Commissioner Li and Howard Miller agreed guided the April 5th and May
3rd events, which were both a success.
Action: Discuss and plan details of June and July events.
3. Outdoor Summer Movie Nights
Issue: At its November 12, 2013 meeting, Commissioners Paquier, Pearce, Ward volunteered to
coordinate the Summer Movie Night series. At the January 14, 2014 PRC meeting, the commissioners
reviewed and selected from the list of movie options and directed staff to forward the selected list to
the Youth Commission to suggest appropriate movies for the movie events. The Youth Commission
provided their feedback and the Commissioners made their selection. City staff contacted the movie
company and the following movies will be shown:
6/20 Frozen
7/18 Avengers
8/15, Despicable Me 2
Action: Discuss sponsorships, event tables, and logistics for first outdoor movie event on June 20.
New Business
4. Election of Chair and Vice Chair
Issue: The terms of the current Chair and Vice Chair expire at the May 2014 meeting. Per the City of
Saratoga Municipal Code, the Commission is required to elect a new Chair and Vice Chair.
Action: The PRC will elect a new Chair and Vice Chair, whose terms will begin at the May 2014 PRC
meeting.
Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational
only; no actions will be taken.)
Commissioner Park
Li Wildwood, Foothill
Paquier El Quito, Gardner
Pearce Bell Grove, Congress Springs, Ravenwood
Sharma Beauchamp, Brookglen
Ward Azule, Kevin Moran
Agenda Items for Next Meeting
‐ July 8, 2014
Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability‐
related modification or accommodation to participate in this meeting, contact the Mainini Cabute at
408.868.1258 or mcabute@saratoga.ca.us. Requests must be made as early as possible and at least one full
business day before the start of the meeting.
Parks and Recreation Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and
Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777
Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made
available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation
Commission.
Certificate of Posting of Agenda:
I, Mainini Cabute, Management Analyst II for the City of Saratoga, declare that the foregoing agenda for the meeting of the
Parks and Recreation Commission of the City of Saratoga was posted on May 8, 2014 at the office of the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also
available on the City’s website at www.saratoga.ca.us.