HomeMy WebLinkAbout09-09-2014 PRC Agenda
City of Saratoga
Parks and Recreation Commission
Regular Meeting
AGENDA
DATE: Tuesday, September 9, 2014
TIME: 6:30 p.m. – 9:00 p.m.
LOCATION: Administrative Conference Room
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order
Roll Call
Commissioners: Ping Li, Renee Paquier, Rick Pearce, Pallavi Sharma, Terry Ward
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly
posted on September 4, 2014.
Oral & Written Communication: Any member of the public may address the Commission about any matter not
on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter,
but may choose to place the topic on a future agenda.
Approval of Draft Parks and Recreation Commission (PRC) Minutes:
- May 13, 2014
- July 9, 2014
Old Business:
1. Let’s Walk Saratoga!
Issue: Since 2012, the Parks and Recreation Commission has led 3 guided park tours in Saratoga. The
Guided tours have been given at Joe’s Trail, Villa Montalvo, and Fremont Older. At the Joint Meeting
with Council in September 2013, Council Member Miller expressed an interest in conducting more tours
of the Saratoga Quarry via the PRC Let’s Walk Program. At the January 14, 2014 Parks and Recreation
Commission meeting, Commissioner Li expressed interest in conducting a guided walk on the first
Saturday of every month. Council Member Miller volunteered to help guide the first few walks at the
Saratoga Quarry Park. Commissioner Li has guided several walks at the Quarry and will report on
positives and challenges.
Action: Discuss and plan details of future guided walk events.
2. Outdoor Summer Movie Nights Summary
Issue: The Parks and Recreation Commission has successfully completed its annual outdoor movie night
series that were held on the third Friday of each month on July, July and August. There were various
sponsors of the event. Starbucks provided coffee, Roku provided hot chocolate, Rose Donuts provided
donut holes, Gene’s market provided a meat platter, Primary Plus provided popcorn and Dottie the
Clown provided balloon entertainment. For the July and August events, Roku donated a total of $2400
to pay for the movie equipment rental and movie licensing. Commissioners should discuss the positives
and any challenges of the three movie nights.
Action: Discuss future events.
New Business
3. Nesting Box Project
Issue: In early 2011, the PRC and Audubon Society worked together to place nesting boxes in the City’s
parks and open spaces for Saratoga cavity nesting birds and train volunteers to monitor the
boxes. In 2013, the City worked with West Valley Parks Management Department to clean out
the nesting boxes.
Action: Discuss whether the PRC would like to continue the nesting box project and someone take the
lead on the project.
4. Daffodil Planting Project
Issue: At the May 2011 meeting, the PRC discussed a daffodil bulb planting project that took place in
Kevin Moran Park and decided to discuss the possibility of coordinating a daffodil bulb planting
at a future meeting. The project was further discussed at the September and November
meetings. At the November meeting, a subcommittee was formed to lead the daffodil planting.
Action: Discuss whether the PRC would like to pursue the daffodil planting project and someone take
the lead on the project.
5. Reschedule or cancel November 11th meeting due to Veteran’s Day holiday.
Issue: The November Parks and Recreation Commission regular meeting is currently scheduled for
November 11, 2014, which is Veteran’s Day, a City of Saratoga observed holiday. The
Commission may choose to reschedule or cancel the November meeting.
Action: Vote to reschedule or cancel the November 11, 2014 meeting.
Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational
only; no actions will be taken.)
Commissioner Park
Li Wildwood, Foothill
Paquier El Quito, Gardner
Pearce Bell Grove, Congress Springs, Ravenwood
Sharma Beauchamp, Brookglen
Ward Azule, Kevin Moran
Agenda Items for Next Meeting
- TBD
Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-
related modification or accommodation to participate in this meeting, contact the Mainini Cabute at
408.868.1258 or mcabute@saratoga.ca.us. Requests must be made as early as possible and at least one full
business day before the start of the meeting.
Parks and Recreation Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and
Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777
Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made
available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation
Commission.
Certificate of Posting of Agenda:
I, Mainini Cabute, Management Analyst II for the City of Saratoga, declare that the foregoing agenda for the meeting of the
Parks and Recreation Commission of the City of Saratoga was posted on September 4, 2014 at the office of the City of
Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is
also available on the City’s website at www.saratoga.ca.us.