HomeMy WebLinkAbout01-14-2014 Parks & Recreation Commission Minutes
City of Saratoga
Parks and Recreation Commission
Regular Meeting
MINUTES
DATE: Tuesday, January 14, 2014
TIME: 6:30 p.m. – 8:30 p.m.
LOCATION: Administrative Conference Room
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order
Roll Call 6:39 P.M.
Present: Ping Li, Renee Paquier, Rick Pearce
Absent: Cheryl Bailey, Terry Ward
Staff Present: Mainini Cabute
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly
posted on January 9, 2014.
Oral & Written Communication: Any member of the public may address the Commission about any matter not
on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter,
but may choose to place the topic on a future agenda.
Approval of Draft Parks and Recreation Commission (PRC) Minutes:
- November 12, 2013 Special Meeting
- Paquier motion to move minutes
- Pearce gave 2nd motion
- 3-0 Paquier, Pearce and Li approved
Old Business:
- Commissioner Paquier moved to discuss item #2 before item #1.
1. Let’s Walk Saratoga!
Issue: At its November 12, 2013 meeting, the commissioners discussed and volunteered for specific
assignments. Commissioner Bailey and Commissioner Li have volunteered to coordinate the activities for
Let’s Walk Saratoga. In past years, the PRC coordinated 3 walks per year and focused on different trails
in Saratoga. Guided tours have been given at Joe’s Trail, Villa Montalvo, and Fremont Older. At the Joint
Meeting with Council in September 2013, Council Member Miller expressed an interest in conducting
more tours of the Saratoga Quarry via the PRC Let’s Walk Program.
Action: Select dates and discuss the planning and implementation of the events.
- Commissioner Li stated that she would like to host guided walks once a month.
- Parks trails will include the Saratoga Quarry Park, Montalvo, and Joe’s Trail.
- Commissioner Li asked staff to communicate with Council Member Howard about his availability.
2. Outdoor Summer Movie Nights-
Issue: At its November 12, 2013 meeting, the commissioners discussed and volunteered for specific
assignments. Commissioners Paquier, Pearce, and Ward volunteered to coordinate the Summer Movie
Night series. In past years prior to 2013, The PRC hosted one outdoor movie per year that took place in
September at Wildwood Park. In 2013, as a result of Council direction, the PRC piloted a 3-outdoor
movie series at El Quito Park. The movie series attracted approximately 150 movies at each event and
Commissioner Paquier obtained donations from Gene’s Market, Starbucks, and Action Day Care.
Action: Select dates and discuss the planning and implementation of the events.
- Commissioners discussed event times and made decision to host events on the third Friday of every
month beginning in June. The event dates are June 20th, July 18th, and August 15th.
- Commissioners also discussed that the June 20th movie should be targeted to an older group of kids due
to the lateness of the time of the event as a result of the solar solstice.
- Commissioners directed staff to ask the Youth Commission to select movies for the events using the list
of available movies provided by Swank Motion Pictures.
- Commissioners discussed assignments and marketing to include flyers for social network, banners,
Facebook, and Nextdoor.
New Business
None.
Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational
only; no actions will be taken.)
Commissioner Park
Bailey Beauchamp, Brookglen
o No report.
Li Wildwood, Foothill –
o Wildwood Park Bbq pit, top is gone, just pole, there’s a cone
Paquier El Quito, Gardner-
o Bathroom doors are heavy- door resistance and bathrooms seem
unclean and unmaintained.
Pearce Bell Grove, Congress Springs, Ravenwood
o Congress Springs Park-Two rail wooden fence, bottom rail missing,
Ravenwood water fountain did not work, graffiti on table, wear and tear
on a few.
Ward Azule, Kevin Moran
o No report
Agenda Items for Next Meeting
- March 11, 2014, nesting boxes and daffodils.
Adjournment- 7:20 p.m.
- Paquier motioned to adjourn
- Li gave a second motion
-3-0 Paquier, Pearce and Li approved
Respectfully submitted,
Mainini Cabute, Administrative Analyst II