HomeMy WebLinkAbout03-08-2016 Parks & Recreation Commission Agenda
City of Saratoga
Parks and Recreation Commission
Regular Meeting
Agenda
DATE: Tuesday, March 8, 2016
TIME: 6:30 p.m. – 9:00 p.m.
LOCATION: Administrative Conference Room
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order
Roll Call
Commissioners: Ping Li, Renee Paquier, Rick Pearce, Pallavi Sharma, Terry Ward
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly
posted on March 3, 2016.
Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2.
Oral & Written Communication: Any member of the public may address the Commission about any matter not
on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter,
but may choose to place the topic on a future agenda.
- No communications from the public
Approval of Draft Parks and Recreation Commission (PRC) Minutes:
January 12, 2016
Old Business:
1. Community Feedback/ survey
Issue: Commissioners Pearce and Sharma recently completed their Community Feedback Survey that
asks residents if they have attended PRC events, which ones they have enjoyed and what type of events
they would like offered in the future. The community feedback/ survey will help the development of the
future City Parks Welcome Packets/Brochures. The survey has been distributed via Facebook, Nextdoor,
and City website news: https://www.surveymonkey.com/r/PRC2015Survey. According to Commissioner
Pearce, the City received 53 responses immediately after the survey released in November. The City
resent the survey to the general public in January and has received an additional 87 responses for a total
of 140. Commissioners plan to provide hard copies of survey at Blossom Festival on March 19th, future
Quarry events, and at assigned parks.
Action: Discuss sample already received and next steps.
2. Volunteer Work at Quarry
Issue: Commissioner Ping Li worked closely with City staff to develop a volunteer program at the
Quarry Park. The first event took place on May 9, 2015 at 9 a.m. City staff purchased tools,
including 7 extractigators for volunteers to use during the event. Commissioner Li organized
events on December 12th and January 9th. The next two events have been scheduled for March
5th and April 9th. All events are dependent on weather.
Action: Commissioner Li to discuss details of events.
3. Movie Night
Issue: In past years prior to 2013, the PRC hosted one outdoor movie per year that took place in
September at Wildwood Park. In 2013, as a result of Council direction, the PRC piloted a 3-
outdoor movie series at El Quito Park. The movie series attracted approximately 150 attendees
at each event and Commissioner Paquier obtained donations from Gene’s Market, Starbucks,
and Action Day Care. At its November 12, 2013 meeting, Commissioners Paquier, Pearce, and
Ward volunteered to coordinate the Summer Movie Night series for 2014. The Summer Movie
Night series in 2014 and 2015 included more public outreach, including median banners at the 7
designated sections in Saratoga. The movie series for both years was sponsored by Roku. This
year the City will be hosting movie nights again in June, July and August. Roku has confirmed it
will not be sponsoring Saratoga Movie Nights. The Commission will need to decide whether to
solicit for new sponsors. Attached is the list of movies for summer 2016.
Action: PRC to select movies for Summer Movie Night 2016.
4. Event Updates:
America in Bloom
Action: Discuss recent and upcoming events
New Business
5. Welcome Packets for Real Estate Agents about City Parks
Issue: The Commissioners would like to discuss the idea of providing brochures to real estate agents
that contain information about City parks and recreational activities.
Action: Discuss and determine next steps
6. Joint Meeting with City Council/Work Plan
Issue: The Commissioners will be meeting with the City Council on March 16th to discuss the 2016
Workplan. The City Council will talk to Commissioners about what they would like the PRC to focus on
this year and would like to hear from the Commissioner the future goals.
Action: Discuss and determine Work Plan 2016 goals.
Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational
only; no actions will be taken.)
Commissioner Park
Li Wildwood, Foothill
Paquier El Quito, Gardner
Pearce Bell Grove, Congress Springs, Ravenwood
Sharma Beauchamp, Brookglen
Ward Azule, Kevin Moran
Agenda Items for Next Meeting
Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related
modification or accommodation to participate in this meeting, contact the Mainini Cabute at 408.868.1258 or
mcabute@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of
the meeting.
Parks and Recreation Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and
Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777
Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made
available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation
Commission.
Certificate of Posting of Agenda:
I, Mainini Cabute, Management Analyst II for the City of Saratoga, declare that the foregoing agenda for the meeting of the
Parks and Recreation Commission of the City of Saratoga was posted on March 3, 2016 at the office of the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also
available on the City’s website at www.saratoga.ca.us.