HomeMy WebLinkAbout05-10-2016 Parks & Recreation Commission Agenda
City of Saratoga
Parks and Recreation Commission
Regular Meeting
Agenda
DATE: Tuesday, May 10, 2016
TIME: 6:30 p.m. – 9:00 p.m.
LOCATION: Administrative Conference Room
13777 Fruitvale Avenue
Saratoga, CA 95070
Call to Order
Roll Call
Commissioners: Ping Li, Renee Paquier, Rick Pearce, Pallavi Sharma, Terry Ward
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly
posted on May 4, 2016.
Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2.
Oral & Written Communication: Any member of the public may address the Commission about any matter not
on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter,
but may choose to place the topic on a future agenda.
- No communications from the public
Approval of Draft Parks and Recreation Commission (PRC) Minutes:
March 8, 2016
Old Business:
1. Community Feedback/ survey
Issue: Commissioners planned to conduct community surveys at the Blossom Festival on March 19th,
and also discussed conducting survey at future events.
Action: Discuss survey experience at Blossom Festival and next steps.
2. Volunteer Work at Quarry
Issue: Commissioner Ping Li worked closely with City staff to develop a volunteer program at the
Quarry Park. The first event will took place on May 9, 2015 at 9 a.m. City staff purchased tools,
including 7 extractigators for volunteers to use during the event. Commissioner Li organized
events for April 9th, May 7th and June 4th. The next two events have been scheduled for March
5th and April 9th. All events are dependent on weather.
Action: Commissioner Li to discuss details of events.
3. Movie Night
Issue: In past years prior to 2013, the PRC hosted one outdoor movie per year that took place in
September at Wildwood Park. In 2013, as a result of Council direction, the PRC piloted a 3-
outdoor movie series at El Quito Park. The movie series attracted approximately 150 attendees
at each event and Commissioner Paquier obtained donations from Gene’s Market, Starbucks,
and Action Day Care. At its November 12, 2013 meeting, Commissioners Paquier, Pearce, and
Ward volunteered to coordinate the Summer Movie Night series for 2014. The Summer Movie
Night series in 2014 and 2015 included more public outreach, including median banners at the 7
designated sections in Saratoga. The movie series for both years was sponsored by Roku. This
year the City will be hosting movie nights again in June, July and August and the June event will
be hosted by Intero. July and August may have other sponsors. Below are the movie details for
this summer:
- June 17th Minions (Terry/Pallavi)
- July 15th Star Wars (Rick)
- August 19th Good Dinosaur (Renee)
Action: PRC to discuss details of upcoming Summer Movie Night 2016—specifically, who will pick up
donated items and which commissioners will be able to help at events.
4. Event Updates:
Action: Discuss recent and upcoming events
5. Welcome Packets for Real Estate Agents about City Parks
Issue: The Commissioners would like to discuss the idea of providing brochures to real estate agents
that contain information about City parks and recreational activities.
Action: Discuss specific information to include in the brochure and the purpose of the brochure.
Brochure can be placed on a City webpage as a pdf and anyone can upload the file for their distribution.
6. Park Signage & Reservation Policy at Quarry
Issue: Commissioners requested more information about the status of park signage and reservation
policy at Quarry Park.
Action: Commissioners will receive an update from staff on phase 2 of Quarry Park and the reservation
policy.
7. Joint Meeting with City Council/Work Plan
Issue: The Commissioners met with City Council on March 16th to discuss the 2016 Work Plan.
Action: Discuss 2016 Work Plan based on discussion at Joint Council Meeting.
Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational
only; no actions will be taken.)
Parks and Recreation Month- July 6th 2016 City Council Meeting
Commissioner Park
Li Wildwood, Foothill
Paquier El Quito, Gardner
Pearce Bell Grove, Congress Springs, Ravenwood
Sharma Beauchamp, Brookglen
Ward Azule, Kevin Moran
New Business
None.
Agenda Items for Next Meeting
Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related
modification or accommodation to participate in this meeting, contact the Adam Henig at 408.868.1272 or
ahenig@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of
the meeting.
Parks and Recreation Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and
Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777
Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made
available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation
Commission.
Certificate of Posting of Agenda:
I, Adam Henig, Recreation Supervisor for the City of Saratoga, declare that the foregoing agenda for the meeting of the
Parks and Recreation Commission of the City of Saratoga was posted on May 4, 2016 at the office of the City of Saratoga,
13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also
available on the City’s website at www.saratoga.ca.us.