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HomeMy WebLinkAbout05-10-2016 Parks & Recreation Commission Agenda City of Saratoga Parks and Recreation Commission Regular Meeting Agenda DATE: Tuesday, May 10, 2016 TIME: 6:30 p.m. – 9:00 p.m. LOCATION: Administrative Conference Room 13777 Fruitvale Avenue Saratoga, CA 95070 Call to Order Roll Call Commissioners: Ping Li, Renee Paquier, Rick Pearce, Pallavi Sharma, Terry Ward Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, this meeting was properly posted on May 4, 2016. Accept Agenda Items: No additional items may be added pursuant to Government Code Section 54954.2. Oral & Written Communication: Any member of the public may address the Commission about any matter not on the agenda for this meeting for up three minutes. Commissioners may not comment on the matter, but may choose to place the topic on a future agenda. - No communications from the public Approval of Draft Parks and Recreation Commission (PRC) Minutes: March 8, 2016 Old Business: 1. Community Feedback/ survey Issue: Commissioners planned to conduct community surveys at the Blossom Festival on March 19th, and also discussed conducting survey at future events. Action: Discuss survey experience at Blossom Festival and next steps. 2. Volunteer Work at Quarry Issue: Commissioner Ping Li worked closely with City staff to develop a volunteer program at the Quarry Park. The first event will took place on May 9, 2015 at 9 a.m. City staff purchased tools, including 7 extractigators for volunteers to use during the event. Commissioner Li organized events for April 9th, May 7th and June 4th. The next two events have been scheduled for March 5th and April 9th. All events are dependent on weather. Action: Commissioner Li to discuss details of events. 3. Movie Night Issue: In past years prior to 2013, the PRC hosted one outdoor movie per year that took place in September at Wildwood Park. In 2013, as a result of Council direction, the PRC piloted a 3- outdoor movie series at El Quito Park. The movie series attracted approximately 150 attendees at each event and Commissioner Paquier obtained donations from Gene’s Market, Starbucks, and Action Day Care. At its November 12, 2013 meeting, Commissioners Paquier, Pearce, and Ward volunteered to coordinate the Summer Movie Night series for 2014. The Summer Movie Night series in 2014 and 2015 included more public outreach, including median banners at the 7 designated sections in Saratoga. The movie series for both years was sponsored by Roku. This year the City will be hosting movie nights again in June, July and August and the June event will be hosted by Intero. July and August may have other sponsors. Below are the movie details for this summer: - June 17th Minions (Terry/Pallavi) - July 15th Star Wars (Rick) - August 19th Good Dinosaur (Renee) Action: PRC to discuss details of upcoming Summer Movie Night 2016—specifically, who will pick up donated items and which commissioners will be able to help at events. 4. Event Updates: Action: Discuss recent and upcoming events 5. Welcome Packets for Real Estate Agents about City Parks Issue: The Commissioners would like to discuss the idea of providing brochures to real estate agents that contain information about City parks and recreational activities. Action: Discuss specific information to include in the brochure and the purpose of the brochure. Brochure can be placed on a City webpage as a pdf and anyone can upload the file for their distribution. 6. Park Signage & Reservation Policy at Quarry Issue: Commissioners requested more information about the status of park signage and reservation policy at Quarry Park. Action: Commissioners will receive an update from staff on phase 2 of Quarry Park and the reservation policy. 7. Joint Meeting with City Council/Work Plan Issue: The Commissioners met with City Council on March 16th to discuss the 2016 Work Plan. Action: Discuss 2016 Work Plan based on discussion at Joint Council Meeting. Commissioner & Staff Reports (This includes committee updates and park reports. This section is informational only; no actions will be taken.) Parks and Recreation Month- July 6th 2016 City Council Meeting Commissioner Park Li Wildwood, Foothill Paquier El Quito, Gardner Pearce Bell Grove, Congress Springs, Ravenwood Sharma Beauchamp, Brookglen Ward Azule, Kevin Moran New Business None. Agenda Items for Next Meeting Adjournment In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disability-related modification or accommodation to participate in this meeting, contact the Adam Henig at 408.868.1272 or ahenig@saratoga.ca.us. Requests must be made as early as possible and at least one full business day before the start of the meeting. Parks and Recreation Commission Agenda Note: In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Parks and Recreation Commission by City staff in connection with this agenda are available at the office of the City Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after the posting of the agenda are made available for public review at the office of the City Manager at the time they are distributed to the Parks and Recreation Commission. Certificate of Posting of Agenda: I, Adam Henig, Recreation Supervisor for the City of Saratoga, declare that the foregoing agenda for the meeting of the Parks and Recreation Commission of the City of Saratoga was posted on May 4, 2016 at the office of the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at that location. The agenda is also available on the City’s website at www.saratoga.ca.us.