HomeMy WebLinkAbout04-26-2016 Library Commission Agenda
City of Saratoga
Library Commission
AGENDA
DATE: Tuesday, April 26, 2016
TIME: 7:00 p.m.
LOCATION: Saratoga Library/ Quiet Study Reading Room
13650 Saratoga Avenue
Saratoga, CA 95070
Call to Order
Roll Call
Report on Posting of the Agenda: Pursuant to Government Code Section 54954.2, the agenda for this
meeting was properly posted on April 20, 2016.
Oral & Written Communications: Any member of the public may address the Commission about any
matter not on the agenda for this meeting for up to three minutes. Commissioners may not comment on
the matter, but may choose to place the topic on a future agenda.
Approval of Minutes: Draft minutes for the February 23 meeting.
New Business
1. New Library Commissioner, Carol Barmier
Issue: Carol has been appointed to fill one of two seats on the Commission
Action: No action needed.
Old Business
2. Library Commission Work Plan
Issue: On April 6, 2016, the Library Commission met with the City Council at a Joint
Session and discussed the commission’s work plan.
Action: Now that the work plan has been officially accepted by Council, the Commission
needs to prioritize the list, create a timeline, and assign duties.
Reports
1. Nancy Howe, Santa Clara County Librarian
2. Allison Lew, Saratoga Community Librarian
3. Lisa Finley, Friends of the Saratoga Libraries
4. Robert Gulino, Library Commission Chair
5. Adam Henig, City of Saratoga Liaison
Agenda Items for the Next Meeting, June 28, 2016
Adjournment
In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a
disability-related modification or accommodation to participate in this meeting, please contact the City
Clerk’s Office at 408.868.1269 or ctclerk@saratoga.ca.us. Requests must be made as early as possible
and at least one full business day before the start of the meeting.
Library Commission Agenda Note:
In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to
the Library Commission by City staff in connection with this agenda are available at the office of the City
Manager at 13777 Fruitvale Avenue, Saratoga, California 95070. Any materials distributed by staff after
the posting of the agenda are made available for public review at the office of the City Manager at the
time they are distributed to the Library Commission.
Certificate of Posting of Agenda:
I, Adam Henig, Recreation Supervisor, for the City of Saratoga, declare that the foregoing agenda for the
meeting of the Library Commission of the City of Saratoga was posted on April 20, 2016 at the office of
the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and was available for public review at
that location. The agenda is also available on the City’s website at www.saratoga.ca.us.
LIBRARY COMMISSION WORK PLAN & MEMBERSHIP KEY POINTS OF WORK PLAN
1. Advise on programs and events and assist with promotion and outreach
2. Advise Library staff regarding results of County-wide survey
3. Provide recommendation on Interior Space budget to spent during fiscal year 2017-18
4. Engage in Information Sharing with library and public
5. Collaborate with West Valley College as part of the City’s partnership initiative, as directed by
Mayor Cappello and the City Council.
TOPICS IN DETAIL
• Information Sharing with the Library
a. Hold a 3D Printing Event
b. Support Trivia Night
c. Provide three recommendations to Library Staff at meetings. These would include
upcoming events to promote the library, new trends, interests, etc.
d. Explore supporting a volunteer program for after school hours at the library;
e. Provide additional items to the Local Government Resource Center (e.g., including
a photo of Library Commission);
• Information sharing with the public
a. Working with KSAR to promote Library programming;
b. Expanding social media to promote Library and its offerings;
c. Assist with tabling at city-wide events (e.g., Heritage Day)
d. Creating email campaigns to reach specific populations (such as parents,
youth, seniors, etc.) to tout Library and its programs;
e. Assist promoting and passing out the monthly Library Report to the public;
• Survey
a. Assisting Library staff and Deputy County Librarian Chris Brown to roll out
countywide survey that will be implemented in the near future. The objective is
to find out how to better serve users.
• Interior Space Budget
a. Provide recommendations regarding the $200,000 interior space budget; (i.e.,
What’s a great fit for the community?)
• Other Topics
a. Serve as contest judges
b. Procedure review (e.g., revising the Community Room sign-up policy)
c. Visit other County library commissions & JPA meetings