HomeMy WebLinkAbout08-03-1998 Parks & Recreation agendaSaratoga Parks and Recreation Commission Meeting
Administrative Offices, City Hall
13777 Fruitvale Avenue, Saratoga
Monday, August 3, 1998
7:30pm
AGENDA
I. Oraanization
A) Roll Call: Clabeaux, Crotty, Friedrich, Ioannou, Olsen, Swan, Whitney
B) Report on Posting of the Agenda
Pursuant to Government Code 54954.2 the agenda was properly posted
on July 29, 1998
Q Approval of July 13, 1998 Minutes
II. Administration
III. Oral & Written Communication
This section is for the Public to speak on any item Not on the agenda
IV. Old Business
A) Park Development Fund - Project Update
1) Warner Hutton House Improvements: Request from the
Friends of the Warner Hutton House
2) Playfield Improvements - Task Force Update
3) Trail Grant Program - Review Format & Brochure
V. New Business
A) Park Development Fund Projects - Priorities for staff
B) Election of New Commission Chair
VI. Commissioner & Staff Reports
A) Commissioner Reports
B) City Hall Update - Irene Jacobs
Q Recreation Department Status Report - Joan Pisani
D) Park Maintenance Division Update
VII. Adiournment
Saratoga Parks and Recreation Commission Meeting
Administrative Offices, 13777 Fruitvale Avenue, Saratoga
July 13,1998
7:30 p.m.
Action Minutes
I. Call to Order
The meeting was called to order at 7:37 p.m.
II. Roll Call
Commissioners Present:, Crotty, Friedrich, Ioannou, Olsen, Swan, Whitney
Commissioners Absent: Clabeaux
Others Present: James & Terri Baron, Sandy Nichols, Benjamin Pease, Darwin
Barrett, Sheeva Ghassemi, Alex Scordelis, Joan Pisani, Irene Jacobs
III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the
agenda was properly posted on July 8, 1998.
IV. Approval of Minutes of June1.1998 Meeting
Commissioner Olsen made a motion to approve the minutes of Junel, 1998.
Commissioner Friedrich seconded the motion and the motion carried. (510)
V. Oral & Written Communication: Sandy Nichols and Benjamin Pease from The
Trail Center in Palo Alto addressed the Commission regarding their availability to
assist the Commission with the creation a Trail Map and/or map updating. The
Trail Center will be contacted at a later date when this need is addressed. No
action was taken.
VI. Old Business:
A) Community Center Improvements: Last month, Recreation Director, Joan
Pisani introduced Pamela Brulle who had come to address the Commission about
the Community Center feasibility study. Joan reported that she had already met
with Pam Brulle and other representatives from the Community Center to begin
discussions necessary for the study to be completed. The Commission had
requested that Ms. Brulle complete the study in order to provide the City Council
with the information they had requested regarding the costs associated with a
feasibility study of improvements to the Community Center. Ms. Pisani told the
Commission that the consultant's proposal would not exceed $5,000.
B) Playfield Task Force Update:
Mr. Darwin Barrett, a Saratoga resident whose house is located near Marshall
Lane School, came to speak to the Parks and Recreation Commission to inform
them that certain residents from his neighborhood would not support any playfield
development at the mentioned school site. The Commission assured him that if it
came to pass that the task force recommend that the Marshall Lane school site be
developed then he, in addition to the residents of that neighborhood, would be
informed and they would have an opportunity to address this issue and have their
concerns heard.
Commissioner Olsen updated the Commission to the progress that was being
made by the Playfield Task Force. The next Task Force Meeting is scheduled for
July 28, 1998 from 4 -6 p.m. at City Hall.
C. Effie Adamson Foundation Grant Request:
The Commission explained to the Barons, who had submitted the proposal, that
the Commission would be unable to address their proposal until they as a
Commission first established the grant program criteria. This criteria would allow
the Commission to evaluate their proposal and all subsequent proposals received
by the Commission. The Barons were asked to return in September when the
Commission had had an opportunity to establish the parameters of the Trail Grant
Program.
VII. New Business:
A) Trail Grant Program/Establish Format- The Commission determined that the
main reasoning behind the establishment of the Trails Grant Program was to
address the need for trail improvements at a time when there are insufficient
funds available to maintain existing trails and create new trails. In the past,
volunteer groups have approached the City and volunteered their time to clean
up certain portion of a trail. The City would then supply the volunteer group
with the necessary materials for the improvement project. The Commission
felt that by formalizing this process, it would encourage more residents to
volunteer their time to make improvements to the trails that they most use.
Interested parties could collect a brochure from City Hall or from a
Commissioner containing all the pertinent information related to the program.
The individual or group would then submit their proposal by the designated
time and the Commission would review and address the proposal at their next
scheduled meeting. Depending upon the amount of the grant would determine
whether or not the recommendation would need to be forwarded to the City
Council for approval.
The Commission discussed the criteria that should be considered in evaluating
the proposals in addition to the information that should be asked to be
included in the proposal. Staff was asked to draft a brochure that included all
this information that could then be reviewed for changes before final approval
was made.
B) Establish Project Sub - Committees:
It was mentioned at the Commission's June regular meeting that perhaps
several sub - committees should be formed in order to better address some of
the issues and projects that the Commission has undertaken. As a result of
this recommendation the following sub - committees were formed:
Trail Sub - Committee: Marianne Swan & Sheila Iannou
Playfield Sub - Committee: Barbara Olsen, Jennie Crotty & Frank Friedrich.
C) Warner Hutton House Improvements: Youth Commissioners Alex Scordellis
and Sheeva Ghassemi attended the meeting to request that the Park
Development Funds be used to make the planned improvements to the Warner
Hutton House. Joan Pisani explained that the project would cost somewhere
between $70,000 to $100,000 to renovate the attic that the Youth Commission
and the Friends of the Warner Hutton House hope to see converted in to a
study area for youth from the community. The original intent of the Friends
of the Warner Hutton House was to seek funding for this project via grant
monies. The Friends have been unsuccessful in attaining these funds and are
requesting that the project be funded by the Park Development Fund.
The entire Commission recognized the value of the project yet, the discussion
revolved around the precedence that had already been set when the
Commission declined both the request from Saratoga High School for
assistance with the aquatics center and the request to fund a skateboard park.
Both requesting parties were told that the Commission first needed to
complete some of the items on the priority list established by the Commission
and approved by the City Council before they would then entertain assisting
or undertaking any additional projects. There was discussion that Teens were
listed on the original priority list but, the counter argument pointed out that the
documented sum of $5,000 that had been agreed upon for the renovation of
the Warner Hutton House had already paid. In addition, it was mentioned that
the projects already listed on the priority list would also greatly benefit the
entire teens community.
At the end of the discussion Commissioners Friedrich made a motion to
decline the request of the Friends of the Warner Hutton House to fund the
expansion of the attic. Commissioner Swan seconded the motion and the
motion carried. (511)
VIII. Reports:
Commissioner Reports:
Commissioner Whitney reminded the Commission that elections for a new
Commission chair are held in August and she asked Commissioners to consider
who they would want to nominate.
City Hall Update: Staff reported that Chris Fischer had been hired as the new
Public Works Director and that she would be instrumental in helping to
implement these Park Development projects.
Recreation Department Status Report: Joan Pisani reported that the Recreation
Department had brought in 42% additional revenue than expected this year to
cover the department's indirect costs.
Park Maintenance Division Update: No report at this time.
IX. Adjournment
Commissioner Friedrick made a motion to adjourn the meeting and Commissioner
Olsen seconded the motion. The motion carried and the meeting was adjourned at
10:40 p.m. (6/0)
Prepared By:
ne M. Jacobs
City Staff Repres tative
Playfield Sub - Committee: Barbara Olsen, Jennie Crotty & Frank Friedrich.
C) Warner Hutton House Improvements: Youth Commissioners Alex Scordellis
and Sheeva Ghassemi attended the meeting to request that the Park
Development Funds be used to make the planned improvements to the Warner
Hutton House. Joan Pisani explained that the project would cost somewhere
between $70,000 to $100,000 to renovate the attic that the Youth Commission
and the Friends of the Warner Hutton House hope to see converted in to a
study area for youth from the community. The original intent of the Friends
of the Warner Hutton House was to seek funding for this project via grant
monies. The Friends have been unsuccessful in attaining these funds and are
requesting that the project be funded by the Park Development Fund.
The entire Commission recognized the value of the project yet, the discussion
revolved around the precedence that had already been set when the
Commission declined both the request from Saratoga High School for
assistance with the aquatics center and the request to fund a skateboard park.
Both requesting parties were told that the Commission first needed to
complete some of the items on the priority list established by the Commission
and approved by the City Council before they would then entertain assisting
or undertaking any additional projects. There was discussion that Teens were
listed on the original priority list but, the counter argument pointed out that the
documented sum of $5,000 that had been agreed upon for the renovation of
the Warner Hutton House had already paid. In addition, it was mentioned that
the projects already listed on the priority list would also greatly benefit the
entire teens community.
At the end of the discussion Commissioners Friedrich made a motion to
decline the request of the Friends of the Warner Hutton House to fund the
expansion of the attic. Commissioner Swan seconded the motion and the
motion carried. (511)
VIII. Reports:
Commissioner Reports:
Commissioner Whitney reminded the Commission that elections for a new
Commission chair are held in August and she asked Commissioners to consider
who they would want to nominate.
City Hall Update: Staff reported that Chris Fischer had been hired as the new
Public Works Director and that she would be instrumental in helping to
implement these Park Development projects.
Recreation Department Status Report: Joan Pisani reported that the Recreation
Department had brought in 42% additional revenue than expected this year to
cover the department's indirect costs.
Park Maintenance Division Update: No report at this time.
IX. Adjournment
Commissioner Friedrick made a motion to adjourn the meeting and Commissioner
Olsen seconded the motion. The motion carried and the meeting was adjourned at
10:40 p.m. (6/0)
Prepared By:
ne M. Jacobs
City Staff Repres tative
ME MORANDUM
Date: July 29, 1998
To: Parks and Recreation Commission
From: Irene Jacobs, Staff Liaison
Re: Trails Grant Program Brochure -DRAFT
I have attached for your review a very, very rough draft of the proposed brochure for the
Trail Grant Program. Since last month's meeting was held a week later than usual, my
month was cut short and I did not have as much time as I would have liked to prepare this
draft. I literally threw some text together and asked a volunteer to word process it for me.
I did want to share with you what I had so far as not to hinder progress.
Please make any changes to the attached brochure and return it to me so that I can refer to
it when drafting the final version of the brochure. I am most interested in recommended
changes to the content of the brochure because the layout and wording can be easily
cleaned up but, I want to make sure that the content of the brochure reflects that which
was discussed by the Commission at the July 13th meeting.
Contacts:
City of Saratoga Staff Liaison:
(408) 868 -1200
Parks and Recreation Commission
13777 Fruitvale Ave.
Saratoga, CA 95070
CITY OF SARATOGA
TRAIL IMPROVEMENT
GRANT PROGRAM
14 1 1111 p
ov
What is the trail improvement
grant program?
Over the past eight years, the Saratoga
Parks & Recreation Commission,
appointed by the Saratoga City Council,
has worked diligently toward the
implementation of a Parks & Trails Master
Plan which will serve the parks and
recreational needs of our community. Our
goal is to acquire, develop, and maintain a
system of parks, trails, bicycle lanes,
recreational facilities, and park- related
community service facilities which meet
the needs of Saratoga's residents.
In 1990, the City of Saratoga
commissioned a study for the preparation
of a Parks & Trails Master Plan. This plan
was completed by Wallace, Roberts &
Todd in November 1991, and was
subsequently approved by the City
Council. This plan provides a framework
for the City's actions in implementing a
recreation system which will serve all ages
and sections of the Saratoga's population.
The very lengthy Master plan is available
for all Saratogans to view at City Hall.
The Parks & Trails Master plan is a
comprehensive document which includes
recommendations for active parks and
play fields, passive parks, as well as
pedestrian, equestrian, and bicycle trails
and pathways.
In June of 1996, the Commission held a
very well attended community workshop to
determine an updated priority list for the
D-,, F A - F-F
expenditure of the Park Development
Fund.
Trail improvements were one of the items
that was on the priority list and that the
Commission is dedicated to improving.
Since the city is fiscally unable to fund on-
going maintenance of existing trails, the
Parks & Recreation Commission has
established this grant program to allow
those individuals, groups or agencies
interested in renovating existing or
creating new trails to do so. The grant
program is designed to provide groups with
materials and supplies necessary to make
the requested improvements to the
designated trails.
What do I need to include in
my grant proposal?
The grant proposal submitted to the Parks
& Recreation Commission should address
the following items:
• Description of who they are
(background)
• Highlight/describe area of trails that
they would like to renovate
* Experience in improving or creating
trails
* Why are they unique to this job?
* Number of (trail) users that would
benefit from the improvement
* Proposed /itemized budget
* Has this concern been addressed by
the City's Parks & Trails Master plan?
* Timeline for the proposed project
Criteria for Evaluating Grants
In evaluating the grant proposal, the Parks
& Recreation Commission will take into
consideration the following criteria:
* Alignments & linkages of and to
existing trails
* Will it encourage additional bodies off
busy city streets?
* Does it improve the safety of the
existing trail of trail area?
* Does it keep equestrian paths open?
* Does it provide additional signs
identifying the trail?
Submitting the Proposal
The Parks and Recreation Commission
meets the first Monday of the month at
7:30 am at the Saratoga City Hall
Administrative Offices. All grant proposals
submitted to the Commission will be
agendized and discussed at a regular
commission meeting. In order to have
your grant proposal included in a
commission packet, you must submit nine
copies of your proposal to City Hall no
later than 5:00 pm on the last Monday of
the month. Since the Commission may
have follow -up questions to the submitted
proposal, we do ask that a member of your
organization be present at the commission
meeting when your proposal is discussed.
Please allow two to three weeks time in
order to receive a response to your
proposal.
Saratoga Parks and Recreation Commission Meeting
Administrative Offices, 13777 Fruitvale Avenue, Saratoga
July 13, 1998
7:30 p.m.
Action Minutes
I. Call to Order
The meeting was called to order at 7:37 p.m.
II. Roll Call
Commissioners Present:, Crotty, Friedrich, Ioannou, Olsen, Swan, Whitney
Commissioners Absent: Clabeaux
Others Present: James & Terri Baron, Sandy Nichols, Benjamin Pease, Darwin
Barrett, Sheeva Ghassemi, Alex Scordelis, Joan Pisani, Irene Jacobs
III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the
agenda was properly posted on July 8, 1998.
IV. Approval of Minutes of June1.1998 Meeting:
Commissioner Olsen made a motion to approve the minutes of June 1, 1998.
Commissioner Friedrich seconded the motion and the motion carried. (510)
V. Oral & Written Communication: Sandy Nichols and Benjamin Pease from The
Trail Center in Palo Alto addressed the Commission regarding their availability to
assist the Commission with the creation a Trail Map and/or map updating. The
Trail Center will be contacted at a later date when this need is addressed. No
action was taken.
VI. Old Business:
Al Community Center Improvements• Last month, Recreation Director, Joan
Pisani introduced Pamela Brulle who had come to address the Commission about
the Community Center feasibility study. Joan reported that she had already met
with Pam Brulle and other representatives from the Community Center to begin
discussions necessary for the study to be completed. The Commission had
requested that Ms. Brulle complete the study in order to provide the City Council
with the information they had requested regarding the costs associated with a
feasibility study of improvements to the Community Center. Ms. Pisani told the
Commission that the consultant's proposal would not exceed $5,000.
B) Playfield Task Force Update:
Mr. Darwin Barrett, a Saratoga resident whose house is located near Marshall
Lane School, came to speak to the Parks and Recreation Commission to inform
them that certain residents from his neighborhood would not support any playfield
development at the mentioned school site. The Commission assured him that if it
came to pass that the task force recommend that the Marshall Lane school site be
developed then he, in addition to the residents of that neighborhood, _would be
informed and they would have an opportunity to address this issue and have their
concerns heard.
Commissioner Olsen updated the Commission to the progress that was being
made by the Playfield Task Force. The next Task Force Meeting is scheduled for
July 28, 1998 from 4 -6 p.m. at City Hall.
C. Effie Adamson Foundation Grant Request:
The Commission explained to the Barons, who had submitted the proposal, that
the Commission would be unable to address their proposal until they as a
Commission first established the grant program criteria. This criteria would allow
the Commission to evaluate their proposal and all subsequent proposals received
by the Commission. The Barons were asked to return in September when the
Commission had had an opportunity to establish the parameters of the Trail Grant
Program.
VII. New Business:
A) Trail Grant Program/Establish Format- The Commission determined that the
main reasoning behind the establishment of the Trails Grant Program was to
address the need for trail improvements at a time when there are insufficient
funds available to maintain existing trails and create new trails. In the past,
volunteer groups have approached the City and volunteered their time to clean
up certain portion of a trail. The City would then supply the volunteer group
with the necessary materials for the improvement project. The Commission
felt that by formalizing this process, it would encourage more residents to
volunteer their time to make improvements to the trails that they most use.
Interested parties could collect a brochure from City Hall or from a
Commissioner containing all the pertinent information related to the program.
The individual or group would then submit their proposal by the designated
time and the Commission would review and address the proposal at their next
scheduled meeting. Depending upon the amount of the grant would determine
whether or not the recommendation would need to be forwarded to the City
Council for approval.
The Commission discussed the criteria that should be considered in evaluating
the proposals in addition to the information that should be asked to be
included in the proposal. Staff was asked to draft a brochure that included all
this information that could then be reviewed for changes before final approval
was made.
B) Establish Project Sub-Committees:
It was mentioned at the Commission's June regular meeting that perhaps
several sub - committees should be formed in order to better address some of
the issues and projects that the Commission has undertaken. As a result of
this recommendation the following sub - committees were formed:
Trail Sub - Committee: Marianne Swan & Sheila Iannou
ME MORANDUM
Date: July 29, 1998
To: Parks and Recreation Commission
From: Irene Jacobs, Staff Liaiso
Re: Request from The Friends of the Warner Hutton House
I wanted to quickly explain an item that is listed on your agenda for Monday's meeting.
As you remember, representatives from the Youth Commission came to request that the
Parks & Recreation Commission approve a request that Park Development Funds be used
to build the addition that is being planned for the Warner Hutton House. In addition, the
Commission received written correspondence from the President of the Board of the
Friends of the Warner Hutton House, Kathy Weiner ,requesting that the project be funded
as well.
A vote was taken at last week's meeting and the Commission decided not to fund the
project because only $5,000 had been allocated to that project from the Park
Development Fund and any additional funding would have to wait for consideration just
as was asked of the High School pool project and the Skateboard Park request. (Please
refer to minutes for more details)
Since that time, it has been requested that the Commission revisit the issue of funding the
project because the Friends of the Warner Hutton House felt that some Commissioners,
especially those who have served shorter terms, did not have enough documentation that
reflected the true intent of the Commission when monies were allocated to the various
projects. They believe that the documented amount of $5,000 was not set in stone and
that it was the intention of the Commission to revisit the issue at a later date. They have
provided me with the attached information and asked me to include it in you packet for
your review. You will be asked to reconsider their request on Monday Night.
File 92060
Adopted on: August 7, 1996
POLICY ON USE OF PARKS AND RECREATION DEVELOPMENT FUND
BACKGROUND:
In March, 1996, the Saratoga City Council requested that a Community Task
Force be developed in order to recommend what needs should be addressed
by the Parks and Recreation Development Fund. The task force was
comprised of two Parks and Recreation Commissioners, Jenny Crotty
(Chair), and Kay Whitney; one Council Member, Gillian Moran; two
community members, Jack Mallory and Fran Franklin and one alternative
member who served as secretary, Monique Drumm. In addition, Rich Hughes
was contracted by the City of Saratoga as a consultant. On June 8, 1996,
approximately 70 members from the community attended a workshop to help
determine and prioritize the needs of the City. Based on the results of
that meeting, the Task Force makes the following recommendations.
RECOMMENDATIONS:
1. Community Center Expansion - $100,000 for the initial phase
This expansion is based on a concept that there is a need to have a
community hub which would meet the needs of all the community and
would include a variety of facilities.
Create a master plan for a Community Center Hub
$100,000 to hire an architect /consultant to consider
* A new or expanded Community Center and its location
* Possible relocation of the corporation yard
* Possibility of including an indoor sports center
* Joint use /joint development of gym with Redwood School
* Possibility of partnering with private organizations to
develop joint use agreement for facility use for Seniors
* "Just -for- Teens" facility
* Method for funding the development or operation of this
new facility (tax /bond issue).
2. The Community emphasized a strong interest in meeting the needs of
_youth. This included a concern about teen programs, development of
new fields and upgrade of- ex-1 'sting field usage,. at school sites.
Although the workshop did not discuss location for these
recomine.^.dations, the task force looked at existing resources and is
making.% the 'following recommendation:
Playing fields for youth sports: 3 new and 4 renovated - '$i„000,000
a. Joint use playing fields at school sites - $700,000
-(There are 7 fields for possible renovation listed
alphabetically)
* ?argonaut School l' renovated field - multi -use
* Blue Hills Sch. /Azule Pk.l new, 1 renovated
* Foothill School 2 renovated fields - softball
* Marshall Lane School 1 or more field - multi -use
* Saratoga School 1 renovated field - multi -use
* McAuliffe School 1 renovated field - multi -use
b. Sports fields at City parks - $300,000
This would expand the number of fields currently available
* Azule Pk. /Blue Hills Sch. 1 - 2 new fields - multi -use
C. Teen programs and needs were strongly emphasized by the
Workshop. The City should continue to make the Warner Hutton
House available for teen programs and find a way to fund low
cost activities for teens.
3. Improvements to existing parks - $500,000
Because of possible development of sports fields at Blue Hills and
Azule, special considerations should be given to those areas.
a. Azule Park (undeveloped)
* Trees, picnic tables, BBQ
* playground area, paths
* Landscaped, off - street parking area
b. Kevin Moran Park
* Trees and benches
* Picnic benches, BBQ
* Playground equipment for older children
* Community garden or garden plots
* Landscaped off - Street parking area
(to support both Kevin Moran and Azule users)
C. Gardiner Park
* New Playground equipment
d. Hakone Garden
* Replace hand rails if existing are unsafe
* Replace restrooms
4. Reserve Fund - $400,000
a. Use to complete projects 1 through 3 above (if under - funded)
b. Create a long term plan for developing and funding parks,
recreation areas, trails and open space.
* Park and open space acquisition , e.g. Mountain Winery,
school sites, etc.
* Trail improvements.
5. The above projects are not stated in priority order. See attached
minutes of 7/17/96 and 7/23/96 for discussion on priorities.
2
TO: City Council
FROM: Parks and Recreation Commission
DATE: May 9, 1997
SUBJECT: Priority Revision and Proposed Future Scheduling of the
use of the Park and Recreation Development Fund.
At the April 7, 1997 Saratoga Parks and Recreation Commission
meeting, by direction of City Council to reorder the priorities and
scheduling for use of the Park and Recreation Development Fund,
the Commission considered all listed projects and new projects that
were submitted as possible candidates to be funded by the Park and
Recreation Development Fund. The Commission stated that first
priority projects would be projects that did not increase current
maintenance cost centers in the budget or would even reduce the
current level of effort.
The Commission recommends that the playfield improvements at
existing school sites be given the highest priority and to direct
staff to negotiate with the interested school districts and
potential user groups of each improved school site. The purpose of
these negotiations will be to determine and develop a maintenance
and use agreement, in which all parties will agree to share in the
cost of the annual maintenance of the improved playfield. The
Commission recommends that a negotiated maintenance and use
agreement be finalized before the City makes any request to have
any site designed and developed.
lA Community Center Facility Renovation $500,000
FY 97/98
A)
Feasibility Study
FY 97/98
A)
1. To determine and idenify the need for renovation
and renovate play areas
and play equipment
and maintenance upgrades for this facility.
2. If this facility is meeting the leisure needs of
the community now and in the future.
3. The study could determine if expansion
of the
facility will increase revenue for the City
and pay
for the expansion over a period of time.
B)
Design Phase as determined by study
FY 97/98
C)
Construction Documents
FY 97/98
D)
Construction
FY 97/98
1B Kevin
Moran
Park /Gardiner Park
$160,000
FY 97/98
A)
Design
and renovate play areas
and play equipment
at both
park sites
1C Wildwood Park Restrooms $100,000 FY 97/98
A) Design and construct a new restroom facility to meet ADA
standards.
1D
lE
2.
Heritage Orchard Improvements $ 50,000 FY 97/98
A) Installation of a water well system and planting of 500
to 600 new fruit trees. The purpose of this project is
to reduce maintenance cost of the orchard and in time
allow the contract orchardist to agree to take over the
total maintenance operation, thus ending the annual
$25,000 budget for maintenance of the orchard.
Improvements to the Warner Hutton House $ 5,000 FY 97/98
The Commission is recommending that this is a whorthwhile
project to service the teens of the community. Recommends
$5,000 be spent for improvements to the Warner Hutton House
Teen Center.
Playfield Improvements at Existing School Sites $1,000,000
Determine in FY 97/98 if the schools and the user group of the
facilities would enter into a long term maintenance agreement
with the City to pay for the annual maintenance cost after the
fields are improved and /or constructed by the City. Only
after a completed maintenance agreement, then the City would
proceed with the following:
A) Design Phase for possible sites: PY97/98
Foothill School and /or Blue Hills School /Azule Park Site
B) Construction Phase
FY 98/99
C) Design Phase for possible sites: FY 98/99
Argonaut, Saratoga, Marshall Lane and McAuliffe Schools
D) Construction
FY 2000/2001
3. Trail Improvements $ 1001000
Over two years ago, the City ended funding for trail
maintenance, currently all maintenance of the existing trail
systems have been done through volunteer efforts. The Park
and Recreation Commission considers use and maintenance of the
existing trail system to be a valuable recreational asset to
the community. The Commission feels there should be a level
of effort to maintain existing trails segments and an attempt
to construct new segments as listed in the Trails Master Plan,
4.
especially segments that will link to County Park and Open
Space Preserves.
The Commission realizes that only means that this will be
accomplished without additional financial burdens will be to
continue with the volunteer efforts. To accomplish this, the
Commission is proposing establishing a City Grant Program to
aid volunteer groups to maintain existing trails segments and
the possibility of constructing new segments. The program
would consist of volunteer groups submitting applications to
the Parks and Recreation Commission for review and final
recommendations for funding be submitted to council for final
approval.
A) Have a consultant update the Trails Master Plan and
develop a map to show all existing segments and proposed
segments that will link to County Parks and Open Space
Preserves. $ 100,000 FY 97/98
Projects that were listed on the Parks and Recreation
Development Fund but are recommended to be tabled at this time
for the following reasons:
A. Civic Theater Improvements
The Commission stated that the theater is in need of
remodeling but felt that at this time the many needed
improvements should be funded from the established ticket
surcharge.
B. Saratoga High School Swimmina Pool
The Commission felt that although this may be a needed
project, it was not ranked high on the priority list
recommended by the community task force and the original
use policy adopted by Council.
SUMMARY OF RECOMMENDED PROJECTS
1.
Community Center Facility Renovation
$ 500,000
2.
Kevin Moran Park /Gardiner Park Play Areas
160,000
3.
Wildwood Park Restrooms
100,000
4.
Heritage Orchard Improvements
50,000
5.
Improvements to the Warner Hutton House
5,000
6.
Playfield Improvements at Existing
School Sits
11000,000
7.
Trail Improvements
100,000
8.
Hakone Restroom (currently in design phase)
100,000
9.
Hakone Handrail System (under construction)
4,000
TOTAL
$2,019,000
File 92060
Adopted on: July 22, 1997
(Supersedes policy adopted August 7, 1996)
C-,
POLICY ON USE OF PARKS AND RECREATION DEVELOPMENT FUND
The following projects are listed in priority order:
• Playfield Improvements at Existing School Site—Id
1 Wildwood Park Restrooms 4
Heritage Orchard Improvements
Warner Hutton House Improvements
• Kevin Moran Park /Gardiner Park Play Areas 1
Trail Improvements
Community Center Facility Renovation Study
JUL -16 -1998 17:11 CITY OF SAPATOGA /ADMIN, 408 868 1280 P.02/02
City Council minutes July 22, 1997
A. Discussion of US* of Interest frog Parks Development puns
Mr. Perlin introduced Paula Reeve as the new staff liaison for the
Parks and Recreation Commission,
Mr. Fil explained the use of the Parks Development Fund interest for
parks maintenance in the past and its expected use in the future. In
response to Mayor Moran, he explained the increase in park maintenance
costs, much of which was due to a revised procedure for allocating
indirect costs. He and Mr. Perlin answered further questions from the
Commissioners and Councilmembers.
S. Discussion of Revised Park Priorities as recommended by the
Commission
Mr. Perlin reviewed the materials provided in the information packet.
Darwin Barrett, 14050 Marilyn Lane, opposed spending money for a pool
as proposed by Principal Skelly of Saratoga High School.
A resident of McCullough Ave. objected to such a pool because
presumably she would not get full access to it if it were restricted
to use by those within the current boundaries of the school district.
Phil Newlin, 12425 Woodside Dr., concurred.
Debbie Lillo, 12054 Christie Lane, favored the recommendations of the
Commission, as did Carolyn Drozdiak, 19353 Melinda Circle, who also
urged that the money be spent for children's needs quickly.
Rob Piper, 20901 Old Santa Cruz Highway, LOS Gatos, spoke as president
Of a girls' softball association. He felt the playing fields needed
work by the City and stated his association had done some maintenance
work.
Jill Hunter, 20606 Lomita, addressed the school district boundary
question, saying that there were no cities in Santa Clara County whose
boundaries coincided with school boundaries except Palo Alto,
Commissioner Crotty stated it was difficult for Saratogans in the
Campbell School District to work with and get the support they need
from Campbell institutions.
Councilmembers then discussed the park project priorities with the
Commissioners.
There was consensus to amend the priority list. in priority order, the
projects will be Playfield Improvements at Existing School Sites,
wildwood Park Restrooms, Heritage Orchard Improvements, Warner Hutton
House Improvements, Kevin Moran Park /Gardiner Park Play Areas, Trail
Improvements, and Community Center Facility Renovation. Hakone
Restroom and Hakone Handrail System were removed from the list because
they are already being done.
Mayor Moran felt the list should be approved without specific dollar
amounts. She noted that the Council may want to revisit the list
later.
Concerning the playfields, Mr. Perlin pointed out that the staff would
have the resources to work on only one field at one site at one time.
In response to Chairperson Whitney, Mayor Moran said that the
Commission need not work on the pool proposed by Principal Skelly. Any
work on the pool would be done by staff, and the Commission should work
on the other priorities.
C. Other - None.
S. Discussion of Possible change of Location of City Council Meetings
Mr. Perlin noted that using the Multi- Purpose Room of the Community
TOTAL P.02
,4
Mublt B
CITY OF SARATOGA
RECREATION SERVICES-PROGRAM BUDGET
1997-1998
TEENS SERVICES PROGRAM BUDGET
1997-1998
96-97
9797 =98
97, =98
P
Total
Ewes Revenue
OverDlrcct
Emm Revenue
over
FuH-thme
Professional
Rcvmue
Revenue
Indirect
Revenue
Revenue
96_97
Actual
Projected
Pro cted
Salaries
Ouarteriv
Dlreet
Proamm
Program
Salaries +
Fuu -time
Over
Over (Under)
,Cod
over
Over (Under)
Bendb
BMSbUr*
Direst C os
All Cost
COntMCtl
Bff_enue
Revenue
Rqmue
SUDDlies
CGIMILMILS
Prnnsm
Cost
- , Cast
Bendib
Erb
Winder)
Allocation . -
(Under)
..__..._...,...........
...................._.._....._.
C29
-bg ..._...
....._ _ .._.... :...._.......
_....._
_ ..............
! �....._
............................
.._._........_...
_..._..._......................
..._ .... ..9 ...._....._._..
.._........
_..._.....a.._..._........�.
oea o
...(P ........_........
.._...........
..... Cost..........
' e�....
Clessea /
$3 470
$9 400
S39,976
. - -$28.976
$32228
J .15 B .25
1,204
$54 529
115,733
The".
$250,000
$281,614
52%
$15,000
$1.250
$85,000
$18,100
S1191350
$162,264
73%
$94,396
J .28 K .65 B .05
$67.968
229%
$72,403
$4,535
-3%
Trips
$76.000
$77,000
14%
$1,500
$750
$57,000
$2;000
S61,250
$15,750
70%
$20,652
J .06 K .18
2)
-17%
$27,592
2,484
-23%
Youth 3
$16000
325,000
SX
$3,500
$3700
$6,600
$10 00
$14,800
$10,200
5%
$15,678
1.06B.14
5,478
-18%
$10,343
15,821
-11%
Adult S
$28,900
$28,000
5%
$3 800
$3,2
$10,700
$1,000
$1 0
$9,550
4%
$20,986
1.06 B. 24
11,436
.39%
S13,792,
5,22
-18%
Camps -
Conbact
orts
$42,000
SKOOO
10%l
$1,000
$44,000
$750
S45.750
$8,250
4%
$11;976
J.03 K.12
-13%1
$19,826
23,552
-17%
Camps -All
Others
afar)
535,000
S46.200
9%
$26,000
$8,900
$0
$750
S35,650
$10,550
5%
$21,922
J .06 B .2T
11,372
-38%
$19,924
$31,1
-22%
Redwood
School
S
$26,600
$5.000
5%
$0
$0
$20,500
$0
$20
$4,5001
2 °/a
$5,786
J.05
1,28
4%
$8,619
,905
-7%
Total
S476.5001
5636,814
100X
$50,500
$17,9501
S223,8001
$23,600
$315J7501
$221,064
1000/0
$191,3961
J.60 K.95 B.701
$29,668
100%
$172,389
142 721)
100%
TEENS SERVICES PROGRAM BUDGET
1997-1998
(l) Includes salaries and benefits for professional and 'cal staff
FTB Professional: 2.25 , , n
FTE Clerical: 1.28
(2) Professional staff: 1 ""
Indirect Joan; K= Kim; B= Beverly S
(3) Cost Allocation based an pro -rate of Total Direct Cost Salaries 2.60
A,
d
Elass Revenue
96_97
97 -98
Part -time
Total
ov-
Full ll-time
Profmional
Revenue
dIn irat
Revenue
Actual
Protected
Saba 0&
SUDD110
COntMCtl
us
Dbvd
Di-d
Salaries +
Full -time
Over ( UndeA
Coat
Over (Under)
k.40, ...
......... ...........
...................
Arac ° ..
_ fired Cost...
C29
-bg ..._...
e...._.
ru ._..
..........
t�ln G .
._.... Cost.
B11M JU.......
FAHWej (1)
._
.._................
oea o
Teens
$24 74
511000
$27106
$3 470
$9 400
S39,976
. - -$28.976
$32228
J .15 B .25
1,204
$54 529
115,733
(l) Includes salaries and benefits for professional and 'cal staff
FTB Professional: 2.25 , , n
FTE Clerical: 1.28
(2) Professional staff: 1 ""
Indirect Joan; K= Kim; B= Beverly S
(3) Cost Allocation based an pro -rate of Total Direct Cost Salaries 2.60
A,
d