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10-05-1998 parks & Recreation agendaSaratoga Parks and Recreation Commission Meeting Administrative Offices, City Hall 13777 Fruitvale Avenue, Saratoga Monday, October 5, 1998 7:30pm AGENDA I. Organization A) Roll Call: Clabeaux, Crotty, Friedrich, Ioannou, Olsen, Swan, Whitney B) Report on Posting of the Agenda Pursuant to Government Code 54954.2 the agenda was properly posted on October 1, 1998 C) Approval of September 8, 1998 Minutes D) Approval of September 22,1998 Minutes II. Administration A) Park Development Fund - Financial Report III. Oral & Written Communication This section is for the Public to speak on any item Not on the agenda IV. Old Business A) Park Development Fund - Project Update 1) Beals change in scope of services - New Schedule B) Joint Meeting with Council on 9/22/98 - General Discussion C) Effie Adamson Foundation - Revised Grant Proposal V. New Business A) Trail Easement Request for Payne Property - Planning Department B) Teen Task Force Representative - Ioannou VI. Commissioner & Staff Reports A) Commissioner Reports B) City Hall Update - Irene Jacobs C) Recreation Department Status Report - Joan Pisani VII. Adjournment Saratoga Parks and Recreation Commission Meeting Administrative Offices, 13777 Fruitvale Avenue, Saratoga September 8, 1998 7:30 p.m. Action Minutes I. Call to Order The meeting was called to order at 7:35 p.m. II. Roll Call Commissioners Present: Crotty, Clabeaux, Friedrich, Ioannou, Olsen, Swan, Whitney Commissioners Absent: None Others Present: Terri Baron, Sheila Daly, Joan Pisani, Irene Jacobs III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the agenda was properly posted on September 3, 1998. IV. Approval of Minutes of August 3, 1998 Meeting Commissioner Swan made a motion to approve the minutes of August 3, 1998. Commissioner Whitney seconded the motion and the motion carried. (6/0) V. Oral & Written Communication: Commissioners Swan and Ioannou, who together comprise of the Commission's Trail Sub - Committee, received a letter from Terri Barron. Ms. Baron shared her concern regarding Lot 18, Mount Eden Estates, DR -96 -014, located at 2179 Villa Oaks Rd. and the trail improvements on this particular site. Ms. Baron was physically present at the meeting and shared with the Commission that from what she understood, the standards for this site were not completed to the standards that had been outlined in the Parks and Trails Master Plan. Although Lots 23 and 11 were not mentioned in the letter, they too were included in the discussion and identified by the Commission as also being of concern for the same reasons already mentioned. Commissioner Swan made a motion to request of the Planning Department Staff that prior to occupancy, it be required that Lot 18 place an all- weather trail on their property as outlined in the City's Parks and Trails Master Plan. In addition, the Commission would like to make sure that this also be required of Lots 23 and 11 as well as any other lots affected by the Parks and Trails Master Plan and that they not be granted occupancy until trail improvements are approved by the Parks and Recreation Commission. Commissioner Crotty made a motion to attend to New Business items first and then return to Old Business in order to accommodate those members of the public who were present in order to discuss the items listed under New Business. Commissioners Whitney seconded the motion and the motion carried. (6/0) VI. New Business: A)Trail Easement Request for Peck Property: The Planning Department had forwarded a memo to the Parks and Recreation Commission asking if the Commission had any modifications to make regarding any Trail Improvements at the Peck Property located on Mount Eden Road. The Commission agreed with the Planning Department's recommendation to have the developer improve the existing trail which connects to Villa Oaks. In addition, Commissioner Swan made a motion to amend their previous recommendation to the Planning Department by requesting that this portion of trail be added to the City's Trails Master Plan and therefore require that these trails be developed to the standards outlined in the Trails Master Plan. Commissioner Crotty seconded the motion and the motion carried. (6/0) B) Beals- Request for Change in Scope of Services: Commissioner Clabeaux made a motion to recommend to the City Council to accept the proposal submitted by Beals Landscape Architecture. The proposal recommended that there be modifications made to the process that would incorporate creating schematic designs for the seven playfield sites prioritized by the Playfield Task Force. Commissioner Crotty seconded the motion and the motion passed. (6/1) C. joint Meeting with Council- Prepare MeetiM: There was general discussion among the Commissioners of what issues should be discussed with the Council at their joint meeting scheduled for September 22, 1998. The Commission decided that they would need to discuss the following items: • Trail Issues Status of Parks Development Fund Projects Beals Proposal for modified Scope of Services Jenny Crotty's Term extension VII. Old Business: A) Playfield Task Force Update: Commissioner Olsen informed the Commission that there had not been a Playfield Task Force Meeting scheduled since their last Commission meeting B) Trail Grant Program: In prior month's meetings, the Commissioners discussed the criteria that should be considered in evaluating trail proposals in addition to the information that should be included in the proposal. Staff was asked to draft a brochure that included all this information that could then be reviewed for changes before a final approval was made. Staff shared the final draft version of the brochure with Commissioners and comments were shared. VIII. Reports: Commissioner Reports: There were general updates and comments made by all Commissioners on an array of various issues related to Parks and Recreation. Cify Hall Update: Staff asked for some clarification from the Commission regarding their preferences in reviewing vendor materials for various Park Development Projects. Recreation Department Status Report: The Director received a request from a resident that the City build more tennis courts. General updates were given. IX. Adjournment Commissioner Whitney made a motion to adjourn the meeting and Commissioner Friedrich seconded the motion. The motion carried and the meeting was adjourned at 10:03 p.m. (6/0) Prepared By: I ne M.Jacobs City Staff Represe tative Saratoga Parks and Recreation Commission Meeting Administrative Offices, 13777 Fruitvale Avenue, Saratoga September 22, 1998 8:00 P.M. Action Minutes I. Call to Order The meeting was called to order at 8:00 p.m. II. Roll Call Commissioners Present: Crotty, Clabeaux, Friedrich, Ioannou, Olsen, Swan, Whitney Commissioners Absent: None Others Present: Irene Jacobs III. Report on Posting of the Minutes: Pursuant to Government Code 54954.2 the agenda was properly posted on September 17, 1998. The Commission met at staffs request to discuss an issue that had developed since the last regularly scheduled Parks and Recreation Commission Meeting and the joint meeting with the City Council that was scheduled to begin at 8:30 that evening. At their September 8, 1998 meeting, the Parks and Recreation Commission had voted to approve a proposal that had been submitted by Beals Landscape Architecture to revise his original scope of services as Project Manager for the Playfield Development Project. Since that time, staff had worked with Jaye Beals to make some modifications to his original proposal to include some elements to the project that had not been included and to delete some items that were not essential to the implementation of this phase of the project. Commissioner Ioannou made a motion to recommend to the City Council that they approve the revised proposal submitted by Beals Landscape Architecture. Commissioner Swan seconded the motion and the motion passed. (6/0) Prepared By: gm-W-4w1�1 ne M. Jacobs City Staff Represe tative BAY AREA PARK & RECREATION COMMISSIONERS & BOARD MEMBERS COUNCIL (BAPRCBM) oPARK me RLC4LAT;UN `!JO O A CALIFORNIA ASSOCIATION OF PARK & N RECREATION COMMISSIONERS & D BOARD MEMBERS (CAPRCBM) INVITES COMMISSIONERS /BOARD MEMBERS AND PROFESSIONALS TO ATTEND A TRAINING iVVORKSHOP HOSTED BY THE CITY OF SAN JOSE PARKS, RECREATION & NEIGH. SERVICES ON SATURDAY, OCTOBER 10, 1998 8:30AM UNTIL 3:OOPM AT THE CYPRESS SENIOR CENTER LOCATED AT 403 S. CYPRESS AVE. IN BEAUTIFUL SAN .DOSE, CALIFORNIA This workshop offers an opportunity for new and experienced Commissioners and Board Members to learn new skills, share ideas and become more effective AND an opportunity for Professionals to learn how to use the resources of their Commissioners or Board Members. WORKSHOP TOPICS - (1) THE RECREATION TEAM - CITIZENS AND PROFESSIONALS, A SEAMLESS ALLIANCE (2) ROLE OF THE COMMISSIONER OR BOARD MEMBER (3) ADVOCACY, SELLING THE BENEFITS OF RECREATION $ PARKS (4) THE BROWN ACT B THE COMMISSIONER (5) PARLIAMENTARY PROCEDURE. HOW TO CONDUCT A PRODUCTIVE MEETING (6) CITY /SCHOOLS COLLABORATIVE. PRESENTERS INCLUDE COMMISSIONERS AND PROFESSIONALS Registration, $35 per person by October 2, 1998 $40 on site registration For information call M. Braxton - 510 - 233 -0777 FAX - 510 215 -8151 ----------------------------------------------------------------- ------------------------- - - - - -- -------------- ------ NAME AGENCY ADDRESS TELEPHONE ENCLOSED$ (Lunch included in Registration) Make cks. payable to "BAPRCBM" and mail to 2464 Almaden Blvd., Union City, Ca. CLIP AND MAIL THIS COUPON - DIRECTIONS ON REVERSE DIRECTIONS TO 403 S. CYPRESS AVENUE FROM OAKLAND, TAKE 880 SOUTH, EXIT STEVENS CREEK BLVD., LEFT ON CYPRESS AVE. FROM SANTA CRUZ, TAKE HIGHWAY 17 NORTH, EXIT STEVENS CREEK BLVD., LEFT ON CYPRESS AVE. FROM SACRAMENTO, TAKE 680 SOUTH, 680 TURNS TO 280, EXIT TO 880, LEFT ON STEVENS CREEK BLVD., LEFT ON CYPRESS AVE. CALIFORNIA ASSOCIATION OF PARK & RECREATION COMMISSIONERS & BOARD MEMBERS A NONPROFIT CORPORATION SINCE 1991 September 3, 1998 Recreation, Parks and Cultural Services Departments: Enclosed please find a notice regarding a training workshop that is being sponsored by the California Association of Park and Recreation Commissioners and Board Members. We would appreciate it very much if you would duplicate this notice and forward it to your Commissioners and Staff members and encourage them to attend this workshop. This workshop has been designed to provide information and training that will build strong alliances between Commissioners and Professionals and increase their effectiveness as advocates for Recreation and Parks. The workshop is especially useful for Agencies who cannot send their Commissioners and Staff to the Annual CPRS Training Conference due to budget restraints. There is a great need for Commissioners to become aware of their responsibility to advocate for Federal and State legislation needed to fund Recreation and Parks projects. Commissioners should also be in the forefront in educating elected officials and the general public regarding the Benefits of Recreation. For example, State side funding of the Land and Water Conservation Fund failed to pass by only 10 votes in 1998. Enclosed is a copy of the projects funded by LWCF in your County in prior years. It is important that all citizens become aware of the importance of legislation to our respective communities. Thank you for your attention to this matter. rs S rtle Braxton - Ellington, Chaiy ity of Richmond Recreation and Parks Commission ast President - California Assn. of Park & Recreation Commissioners & Board Mem. Board of Directors - Citizen Board Members Branch, NRPA Affiliated with the California Park and Recreation Society and the National Recreation and Park Association, Citizen -Board Members Branch To: Irene Jacobs From: David Mooney Date: 9/21/98 RE: Play equipment Co. selection process. Per your request, here are the procedures I followed for selecting a play equipment Co. to supply us with plans to replace the existing structures at Gardiner, and Kevin Moran parks. At the time we started consideration of these replacements we had in our possession a number of manufacturers catalogs. In addition others were given to me by individuals who had attended this years Parks and Recreation convention. From those, three were selected that met the criteria of, durability, ease of maintenance, and exciting design elements. Additionally when these were contacted they were asked to provide designs that would appeal to both Tots, as well as school age users. By requiring this it was my hope that we would receive designs that. would meet the needs of all users for a longer time period. By that I mean that. The first designs that were submitted varied greatly due to the fact that certain apparatus that was installed at both sights . was manufactured by one of the competing designers. This allowed that manufacturer to be able to build directly off of the older component, while the others would need to have proper clearance from those pieces. When asked if those remaining components would meet upcoming standards, I was told by the manufacturer that they would need to be either retrofitted or replaced. At that time it was felt that by eliminating those pieces and thus allowing the others to have the same surface area to work with, the City would get two much more competitive designs to choose from. These company's were then asked to submit new designs. Two of which, Ross Recreation Equipment representing Landscape Structures Inc., and Husbands and Assoc. Inc. area representative for Gametime did. It was felt at the time that these would be adequate due to the fact that we were already well along in the time frame we had established for finding these individuals, and that both met the criteria mentioned earlier. I hope this helps you, as well as any others understand the steps I took in finding the individuals who have thus far submitted plans. If it is decided that more needs to be done in order to get a better feel for what is available to us in the way of designs please give me a ring at X247. Thanks for all that you do. Sincerely, .David cc: John Cherbone MEMORANDUM Date: September 14, 1998 To: Heather Bradley, Associate Planner From: Irene M. Jacobs, Staff Liaison to the Parks and Recreation Commission RE: Response to letter received by the Parks and Recreation Commission regarding Lots 18, 23 and 11, Mount Eden Road I first would like to take this opportunity to thank you for meeting with myself and Commissioner Swan to discuss several trail issues that are of concern to the Parks and Recreation Commission that are directly affected by new development. Although there were several issues discussed and more will be raised on our second meeting scheduled for Wednesday, per your request, I am putting into writing a request by the Parks and Recreation Commission regarding a pressing and timely issue. At their most recent meeting the Parks and Recreation Commission discussed a letter that had been received from Terri Lynn Baron regarding Lot 18, Mount Eden Estates, DR -96 -014, located at 2179 Villa Oaks Rd. and the trails improvements on this particular site. Ms. Baron was present at the Commission meeting and expressed her concern that the standards for this trail were not being followed as outlined in the Parks and Trails Master Plan. Ms. Baron shared that she had informed Planning Staff of the situation and that she had been told that the matter had already been addressed by the Parks and Recreation Commission and that the Commission had no comment on this matter. The Parks and Recreation Commission wanted to clarify to staff that this matter had not come before the Commission and that they would like to make sure that prior to occupancy it be required of lot 18, to place an all- weather trail on their property as outlined in the City's Parks and Trails Master Plan. In addition, the Commission would like to make sure that this be required of lots 23 and 11 as well as any other lots affected by the Parks and Trails Master Plan and that they not be granted occupancy until trail improvements are approved by the Parks and Recreation Commission. Commissioner Swan provided you copies of documents requiring these trial standards for this particular development. If I can provide you with any information that will assist you in your attention to this matter, please feel free to call me. Thank You cc: James Walgren, Community Development Director Larry I. Perlin, City Manager Parks and Recreation Commission MEMORANDUM Date: September 14, 1998 To: Heather Bradley, Associate Planner From: Irene M. Jacobs, Staff Liaison to the PiVks and Recreation Commission RE: Response to your memo regarding trail easement request for the Peck Property on Mount Eden Road Your request of the Parks and Recreation Commission was agendized and discussed at the Commission's September 8, 1998 meeting. As you stated in your memo, the Commission is also in favor of requesting that the developer improve the existing trail which connects to Villa Oaks lane. The only modification that was made by the Parks and Recreation Commission is that they unanimously voted to have that portion of the trail added to the Parks and Trails Master Plan. As I understand, this formal action by the Commission would then obligate the developer to develop the trail to the standards outlined in the Parks and Trails Master Plan. If I can be of any further assistance, please do not hesitate to call. cc: James Walgren, Community Development Director Parks and Recreation Commission 9 -30 -1998 4:51PM FROM BEALS LANDSCAPE 408 28/ elbb Fax Transmittal Date: 9.30.98 No. of pages: 2 (Including Cover Page) To: City of Saratoga Ate: Irene Jacobs Phone Number: 868 -1215 Fax Number: 868 -1281 Subject: Tentative Schedule CC: Jay Beals Allison Yamamoto Time: From: Phone Number: Fax Number: Project Name: Project Ref. No.: BEALS LANDSCAPE ARCHITECTURE INC. 4:30 Jeff Kreps 408.287.4202 408.287.0165 City of Saratoga Park Development 98 -12 For Approval ❑ For Your Use ❑ Reply ASAP ® Please comment ❑ Hard Copy to Follow Remarks: Hi Irene, Here is a copy of the Tentative Schedule... Its pretty much as we talked about this morning. At this point it's difficult to tell whether or not we'll have to go all the way 'til December 16th, but for now let's "pencil in" the reservation. Jay has not had a look at this, but I made it largely with the use of his calendar, so there shouldn't be any conflicts. If any of this seems questionable, give me a call. If you can schedule the Community Room that would be great, but if you're too busy, just send me the contact and I'll be happy to make the call. Thanks, and have a great weekend. Jeff Confidentiality Note: The information contained in this fax transmittal is legally pmniegea ana oonnaenuai information intended only for the use of the individual or entity named above. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this fax transmittal is strictly prohibited. if you have received this fax transmittal in error, please immediately notify us by telephone and return the original message to me at the address above via United States Mail. F:U"8198.12 Sambp ComlftTax Tmr mitl*Taidtene9.70,98.dx TWO NORTH MARKET - FIFTH FLOOR - SAN JOSE, CA - 95113 - PHONE 408- 287 -4202 • f AX 406261-OIbb • Lit , NV ipso 9 -30 -1998 4:52PM FROM BEALS LANDSCAPE 408 287 01bb Sept 30, 1998 City of Saratoga Park Development Tentative Schedule of Meeting Dates, Based on Revised Scope of Work: Meeting Date Time Location 1) City, School Districts, User Tuesday, 4:00 -6:00 Saratoga Public Groups` -- Discuss schematic plans October 13 Library— and budget items for the four sites. Community Room 2) "Public Meetings " — successive Wednesday, 4:00 -6:00 Saratoga Public meetings to discuss each of the 3 October 21 Library— final school sites. Community Room 3) City, School Districts, User Tuesday, 4:00 -6:00 Saratoga Public Groups — Discuss revised plans November 3 Library— Community Room and costs; review lease language. 4) Project Planning Committee Tuesday, 4:00 -6:00 Saratoga City Meeting #4— Discuss lease November 17 Offices language revisions, prepare for Task Force Mtg. #4 5) Task Force Meeting #4^ Tuesday, 4:00 -6:00 Saratoga Public Presentation of final designs, November 24 Library— obtain agreement on accountability Community Room in lease agreements. 6) Parks and Recreation Monday, 4:00 -6:00 Saratoga City Committee — Present final report December 7 Offices 7) City Council— Presentation of Wednesday, 6:00 - ?? Saratoga City final report and recommendations. December 16 Offices \\ WAeWr00MUcbs98198.12 Saratoga Consulting\ Contrec 1pm&edSchedule9.30.98doc.doc RESOLUTION NO. DR -96 -014 CITY OF SARATOGA PLANNING COMMISSION STATE OF CALIFORNIA Payne; 13485 Villa Oaks Ln. WHEREAS, the City of Saratoga Planning Commission has received an application for Design Review approval to construct a new 5,507 sq. ft. single story residence on a vacant hillside parcel within the Mt. Eden Estate subdivision; and WHEREAS, the Planning Commission held a duly noticed Public Hearing at which time all interested parties were given a full opportunity to be heard and to present evidence; and WHEREAS, the applicant has met the burden of proof required to support said application, and the following findings have been determined: -The height, elevations and placement on the site of the proposed residence, when considered with reference to: (i) the nature and location of residential structures on adjacent lots and within the neighborhoods; and (ii) community view sheds will avoid unreason- able interference with views and privacy, in that proposed single story home is located on a large >15 acre parcel and is well away from any adjacent homes. -The natural landscape will be preserved insofar as practicable by designing structures to follow the natural contours of the site and minimizing tree and soil removal; grade changes will be minimized and will be in keeping with the general appearance of neighboring developed areas and undeveloped areas, in that no grading or tree removal is necessary or proposed. -The proposed residence in relation to structures on adjacent lots, and to the surrounding region, will minimize the perception of excessive bulk and will be integrated into the natural environment, in that the proposed design is similar in scale, style, and size to the other approved homes within the development and surrounding areas. -The proposed residence will be compatible in terms of bulk and height with (i) existing residential structures on adjacent lots and those within the immediate neighborhood and within the same zoning district; and (ii) the natural environment; and shall not (i) unreasonably impair the light and air of adjacent properties nor (ii) unreasonably impair the ability of adjacent properties to utilize solar energy, in that the residence is setback greatly in excess of the minimum required setbacks, and the design is compatible with other homes in the area. -The proposed site development or grading plan incorporates current grading and erosion control standards used by the City. File No. DR -96 -014; 13485 Villa Oaks Ln. -The proposed residence will conform to each of the applicable design policies and techniques set forth in the Residential Design Handbook and as required by Section 15- 45.055. NOW, THEREFORE, the Planning Commission of the City of Saratoga does hereby resolve as follows: Section 1. After careful consideration of the site plan, architectural drawings, plans and other exhibits submitted in connection with this matter, the application of Payne for Design Review approval be and the same is hereby granted subject to the following conditions: 1. The development shall be located and constructed as shown on Exhibit "A ", incorporated by reference. 2. Prior to submittal for Building or Grading Permits, the following shall be submitted to Planning Division staff in order to issue a Zoning Clearance: a. Four (4) sets of complete construction plans incorporat- ing this Resolution as a separate plan page. b. Four (4) set of engineered grading and drainage plans, also incorporating this Resolution as a separate plan page. c. All applicable requirements /conditions of the Resolution shall be noted on the plans. 3. No retaining wall shall have an exposed height that exceeds five feet. In addition, no fence or wall shall exceed six feet in height and no fence or wall located within the required front yard shall exceed three feet in height. 4. Fences and walls shall comply with the hillside district fencing requirements contained in Article 15- 29.020 of the City Code. 5. No structure shall be permitted in any easement. 6. No ordinance size tree shall be removed without first obtain- ing a Tree Removal Permit. 7. All exposed slopes shall be contour graded. 8. Landscaping and irrigation pursuant to the approved Landscape Plan shall be installed prior to Final Occupancy approval. 9. The pedestrian /equestrian trail easement which crosses the west edge of the property shall be improved to minimum Saratoga Parks and Trails Master Plan standards, unless these File No. DR -96 -014; 13485 Villa Oaks Ln. improvements are deferred to a later date by the Parks and Recreation Commission. If the PRC does want to see the trail improved now, Planning Staff would recommend shifting the driveway so that the trail head and path can be distinctly marked. Ant required trail improvements shall be performed prior Final Occupancy approval. 10. Early Warning Fire Alarm System shall be installed and maintained in accordance with the provisions of Article 16 -60 City of Saratoga. 11. Early Warning Fire Alarm System shall have documentation relative to the proposed installation and shall be submitted to the Fire District for approval. 12. Automatic sprinklers shall be installed in garage. 13. Driveways shall be built to a minimum 14 ft. width, plus 1 ft. shoulders. 14. A turnaround shall be shown on the plans and constructed at the proposed dwelling site having a 33 ft. outside radius. 15. A parking area shall be shown on the plans and constructed at the proposed dwelling site for two emergency vehicles. 16. The applicant shall retain the services of a Certified Engineering Geologist and Registered Geotechnical Engineer to conduct an investigation of the property per recommendations listed below prior to issuance of a grading permit. a. An original, engineering geologic map of the property and cross sections shall be prepared at a scale of 1" = 20' (or better). The map and cross sections should extend beyond the property boundaries to ensure that offsite conditions have been considered with respect to the proposed development. The map and cross sections should depict the following features and conditions: the extent and probable thickness of earth materials (fill, thick colluvium, landslides, and bedrock), natural and artifi- cial slopes and slope profiles, orientation of underlying bedrock, and locations of existing and proposed struc- tures and improvements (where known). b. The seismic setting of the property shall be character- ized and seismic ground motion parameters should be provided for consideration by the structural engineer in the design of the residence and retaining walls. C. The project engineering geologist shall verify the location of the Landslide I keyway installed by Nordmo Associates, and resolve whether the keyway provides File No. DR -96 -014; 13485 Villa Oaks Ln. sufficient mitigation of the Landslide. The thickness of artificial fill in the vicinity of the building site shall be determined. If the uncertainties associated with Landslide I and /or the existing artificial fill cannot be resolved with available reports, then subsur- face exploration will be needed as a means of investigat- ing these issues. d. Representative samples shall be obtained and appropriate tests shall be performed to provide characterization of geotechnical properties as a basis for foundation design criteria. The geotechnical engineer shall provide geotechnical design criteria and construction recommenda- tions for the proposed development on the basis of the investigation findings. e. The consultants shall accurately locate the outlet drains for slope subdrains previously installed, and provide measures for relocating the drains (if needed) so that they are not damaged during site development. 17. The Project Engineering Geologist and Project Geotechnical Engineer shall review and approve all geotechnical design aspects of the detailed site development plans (i.e., site preparation and grading, site drainage improvements and design parameters for foundations and driveway) to ensure that his recommendations have been properly incorporated. The presence of existing subdrains shall be specifically,addressed in the plan review letter(s). The results of the plan review(s) shall be summarized by the consultants in a letter(s) and submitted to the City Geotech- nical Consultant for review and approval prior to issuance of a grading permit. 18. The geotechnical consultant shall inspect, test (as needed), and approve all geotechnical aspects of project construction. the inspections should include, but not necessarily be limited to: site preparation and grading, site surface and subsurface drainage improvements, and excavations for foundations and retaining walls prior to the placement of steel and concrete. The results of these inspections and the as -built conditions of the project shall be described by the geotechnical consul- tant in a letter and submitted to the City Geotechnical Consultant for review prior to finalization of the grading permit. 19. The applicant shall pay any outstanding fees associated with the City Geotechnical Consultant's review of the project prior to issuance Zoning Clearance. File No. DR -96 -014; 13485 Villa Oaks Ln. 20. The applicant shall sign the written statement required by § 16- 75.020(d) of the City Code prior to issuance of any permits. 21. All building and construction related activities shall adhere to New Development and Construction - Best Management Practic- es as adopted by the City for the purpose of preventing storm water pollution. 22. Applicant agrees to hold City harmless from all costs and expenses, including attorney's fees, incurred by the City or held to be the liability of City in connection with City's defense of its actions in any proceeding brought in any State or Federal Court, challenging the City's action with respect to the applicant's project. 23. Noncompliance with any of the conditions of this permit shall constitute a violation of the permit. Because it is impossi- ble to estimate damages the City could incur due to the violation, liquidated damages of $250 shall be payable to this City per each day of the violation. Section 2. Construction must be commenced within 24 months or approval will expire. Section 3. All applicable requirements of the State, County, City and other Governmental entities must be met. Section 3. Unless appealed pursuant to the requirements of Article 15 -90 of the Saratoga City Code, this Resolution shall become effective fifteen (15) days from the date of adoption. PASSED AND ADOPTED by the City of Saratoga Planning Commis- sion, State of California, this 22nd day of May 1996 by the following roll call vote: AYES: Abshire, Kaplan, Murakami, Patrick, Pierce & Siegfried NOES: None ABSENT: Asfour Chairperson, Planning Commission ATTEST: Secr ary, Plann' g Commission -20�9 '� (u�eti�a C C V� a Lk