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HomeMy WebLinkAbout02-01-2017 City Council MinutesMINUTES WEDNESDAY, FEBRUARY 1, 2017 SARATOGA CITY COUNCIL REGULAR MEETING At 5:00 p.m., the City Council held a study session on the Council Norms of Operation in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue. The City Council reviewed the Norms and directed staff to bring back a revised copy of the Norms with the following changes: - Update seating arrangement based on Mayoral Rotation Policy - Add language that states when a member of the public provides personal contact information in connection with a City Council agenda item, use of that individuals contact information shall be limited to the intended use associated with that agenda item and the City will limit use of personal informational on the City website Add language that states scheduling of City events will be the Mayor's responsibility and will be done with due consideration for the organizations involved in the event and availability of Council Members - Add language that states City Council Resolutions of Support or Opposition are generally disfavored with the exception of matters that have a specific and identifiable impact to the City Add a statement that clarifies that the City Council use of electronic devices at City Council Meetings shall be for the purpose of obtaining information and shall be respectful to audience members at public meetings Add language that states Council Members shall be respectful of each other and maintain a polite discourse with each other At 6:00 p.m. the City Council held a Joint Meeting with representatives of the Mountain Winery in the Administrative Conference Room at Saratoga City Hall at 13777 Fruitvale Avenue. At 7:00 p.m., Mayor Emily Lo called the Regular Session to order and led the Pledge of Allegiance. Mayor Lo then announced that the meeting would be held in honor of William Glennon. ROLL CALL PRESENT Mayor Emily Lo, Vice Mayor Mary -Lynne Bemald, Council Members Manny Cappello, Howard Miller, Rishi Kumar ABSENT None ALSO PRESENT James Lindsay, City Manager Richard Taylor, City Attorney Crystal Bothelio, City Clerk/Asst. to City Manager John Cherbone, Public Works Director Mary Furey, Finance & Administrative Services Director Erwin Ordofiez, Community Development Director Michael Taylor. Recreation & Facilities Director Sandy Bailey, Project Manager Lauren Pettipiece, Administrative Analyst 1 Saratoga City Council Minutes — Page I of 8 REPORT ON POSTING OF THE AGENDA City Clerk Crystal Bothelio reported that the agenda for this meeting was posted on January 26, 2017 REPORT FROM STUDY SESSION AND JOINT MEETING Mayor Lo announced that the City Council started a Study Session on the City Council Norms, which would reconvene after the Regular Session. She also noted that the Council held a Joint Meeting with the Mountain Winery ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None COUNCIL ANNOUNCEMENTS Council Member Kumar announced Love Notes in Saratoga Village, the elimination of the San Jose Water Company drought surcharge and efforts to remove the Santa Clara Valley Water District's call for a mandatory reduction of water use by 20 percent, and notices that property owners in the Weed Abatement Program can expect to see in the coming weeks. Council Member Miller announced the roll out of Silicon Valley Clean Energy and upcoming local charity races, including the City of Campbell annual Valentine's run. Council Member Cappello announced Abrahamic Religious Trialogue: Serving Humanity and its Challenges at Congregation Beth David on February 25 Vice Mayor Bemald shared the City's A grade from the American Lung Association, the Blossom Festival on March 18, and Valentine's gift offerings at the Saratoga Historical Museum. Mayor Lo announced the Community Event Grant program for Fiscal Year 2017/18, the deadline to submit applications for the Planning Commission and Youth Commission, and a cooking demonstration from Chef Martin Van at Saratoga Library on February 4. SPECIAL PRESENTATIONS Presentation by Valley Transportation Authority (VTA) on the Next Network Project Recommended Action: Receive presentation from Valley Transportation Authority (VTA) on the Next Network Project aimed at improving transit ridership. Jay Tyree, VTA Senior Project Manager, and Ying Smith, VTA Transportation Planning Manager, provided a presentation on VTA Next Network. Mayor Lo invited public comment on the item. The following person requested to speak Jim Stallman Saratoga City Council Minutes — Page 2 of 8 No one else requested to speak. Council Member Miller proposed extending the 55 bus line down Saratoga -Sunnyvale Road to the corner of Big Basin Way and Saratoga -Sunnyvale Road. down Saratoga Avenue to the Transit Center at West Valley College at 30 minute intervals to maintain a public transportation connection to the City's downtown, between Saratoga and CalTrain, and to the City s Transit center. The City Council concurred with this requested change to the Next Network plan and requested that the Mayor submit a letter to VTA expressing this request from the City Council. 1. CONSENT CALENDAR 1.1. City Council Meeting Minutes Recommended Action: Approve the City Council minutes for the Regular City Council Meeting on January 18, 2017 CAPPELLO/MILLER MOVED TO APPROVE THE CITY COUNCIL MINUTES FOR THE REGULAR CITY COUNCIL MEETING ON JANUARY 18, 2017 MOTION PASSED. AYES, LO, BERNALD CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.2. Review of Accounts Payable Check Registers Recommended Action: Review and accept check registers for the following accounts payable payment cycles: 1/17/2017 Period 7; and 1/24/2017 Period 7 CAPPELLO/MILLER MOVED TO ACCEPT CHECK REGISTERS FOR THE FOLLOWING ACCOUNTS PAYABLE PAYMENT CYCLES• 1/17/2017 PERIOD 7; AND 1/24/2017 PERIOD 7 MOTION PASSED. AYES, LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.3. Treasurer s Report for the Month Ended December 31, 2016 Recommended Action: Review and accept the amended Treasurer s Report for the month ended December 31, 2016. CAPPELLO/MILLER MOVED TO ACCEPT THE AMENDED TREASURER'S REPORT FOR THE MONTH ENDED DECEMBER 31, 2016. MOTION PASSED. AYES, LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1 4. Highway 9 Improvements Phase IV Project - Appropriation of Additional Funds Recommended Action: Approve a budget resolution to appropriate $49,684 in additional funds for the Highway 9 Improvements Phase IV Project and authorize City Manager to execute the same. Saratoga Cily Council Minutes — Page 3 of 8 RESOLUTION NO. 17-005 CAPPELLO/MILLER MOVED TO APPROVE A BUDGET RESOLUTION TO APPROPRIATE $49.684 IN ADDITIONAL FUNDS FOR THE HIGHWAY 9 IMPROVEMENTS PHASE IV PROJECT AND AUTHORIZE CITY MANAGER TO EXECUTE THE SAME. MOTION PASSED. AYES, LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 1.5. Resolution of Support for Senate Bill (SB) 65 Recommended Action: Approve the resolution of support for SB 65 RESOLUTION NO. 17-006 CAPPELLO/MILLER MOVED TO APPROVE THE RESOLUTION OF SUPPORT FOR SB 65. MOTION PASSED. AYES, LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 2. PUBLIC HEARING None 3. OLD BUSINESS None 4. NEW BUSINESS 4.1. Community Event Grant Program Application Recommended Action: Review Community Event Grant Program application for this fiscal year and provide direction. Lauren Pettipiece, Administrative Analyst II, presented the staff report. Mayor Lo invited public comment on the item. The following person requested to speak: Rabbi Leslie Alexander No one else requested to speak. CAPPELLO/MILLER MOVED TO ALLOCATE $1,000 FROM THE COUNCIL DISCRETIONARY AS A FY 2016/17 COMMUNITY EVENT GRANT TO THE SHUSHAN COUNTY FAIR HOSTED BY CONGREGATION BETH DAVID. MOTION PASSED. AYES, LO. BERNALD, CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 4.2. Use of Public Right of Way for Surveillance Cameras Recommended Action: Accept staff report and provide direction to staff. Saratoga City Council Minutes — Page 4 of 8 City Attorney Richard Taylor presented the staff report. Mayor Lo invited public comment on the item. No one requested to speak. MILLER/BERNALD MOVED TO ACCEPT THE PROPOSED STANDARDS FOR ENCROACHMENT PERMITS FOR PRIVATE SECURITY CAMERAS WITH THE FOLLOWING AMENDMENTS: REVISE SECTION 2 BULLET 1 TO ALLOW AN EXCEPTION FOR ALL LAW ENFORCEMENT AGENCIES AND ADD A REQUIREMENT THAT HOMEOWNERS ASSOCIATIONS MUST NOTIFY ALL RESIDENTS AND HOMEOWNERS OF THE APPLICATION 30 DAYS IN ADVANCE OF THE CITY'S DECISION ON THE PERMIT AND PROVIDE CERTIFICATION OF THE NOTICE. MOTION PASSED. AYES, LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 4.3. Authorization for Points of Interest Markers Recommended Action: Adopt a resolution authorizing a process for establishing Points of Interest Markers on public property or within a street right of way Sandy Bailey, Project Manager. presented the staff report. Mayor Lo invited public comment on the item. The following people requested to speak: Rina Shah. Heritage Preservation Commission Chair Annette Stransky, Heritage Preservation Commission Vice Chair No one else requested to speak. RESOLUTION NO. 17-007 MILLER/BERNALD MOVED TO ADOPT A RESOLUTION AUTHORIZING A PROCESS FOR ESTABLISHING POINTS OF INTEREST MARKERS ON PUBLIC PROPERTY OR WITHIN A STREET RIGHT OF WAY AND DIRECTED STAFF TO CREATE A SIMILAR LOOK AND FEEL FOR MARKERS SO THAT THEY ARE EASILY IDENTIFIED. MOTION PASSED. AYES, LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 4.4. Formation of Public Safety Task Force Recommended Action: Provide direction to staff. Crystal Bothelio, City Clerk/Assistant to the City Manager, presented the staff report. Mayor Lo invited public comment on the item. Saratoga City Council Minutes — Page 5 of 8 No one requested to speak. CAPPELLO/MILLER MOVED TO DIRECT STAFF TO BRING BACK A RESOLUTION ESTABLISHING THE PUBLIC SAFETY TASK FORCE COMPRISED OF 5 MEMBERS - EACH NOMINATED BY A MEMBER OF THE CITY COUNCIL - WITH THE OBJECTIVE OF ENHANCING PUBLIC SAFETY AND TERMINATING NOVEMBER 30, 2018 THE CITY COUNCIL FURTHER DIRECTED THE TASK FORCE TO CONSIDER CITY COUNCIL DISCUSSION ON THE FORMATION OF THE TASK FORCE TO GUIDE DEVELOPMENT OF A PROPOSED WORK PLAN. MOTION PASSED AYES, LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 4.5. City Council Meeting Schedule Recommended Action: Provide direction to staff regarding the City Council's 2017 meeting schedule. Crystal Bothelio, City Clerk/Assistant to the City Manager, presented the staff report. Mayor Lo invited public comment on the item. No one requested to speak. MILLER/CAPPELLO MOVED TO CANCEL THE SECOND REGULAR MEETING IN JULY AND FIRST REGULAR MEETING IN AUGUST MOTION PASSED. AYES, LO, BERNALD CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. 4.6. Adoption of City Council Assignments - Ministerial Association Recommended Action: Approve the resolution amending the City Council assignments. Crystal Bothelio, City Clerk/Assistant to the City Manager, presented the staff report. RESOLUTION NO. 17-008 LO/MILLER MOVED TO ADOPT THE RESOLUTION AMENDING THE CITY COUNCIL ASSIGNMENTS AND DESIGNATE THE ALTERNATE FOR THE MINISTERIAL ASSOCIATION AS ANY COUNCIL MEMBER AVAILABLE TO ATTEND. MOTION PASSED. AYES. LO, BERNALD, CAPPELLO, MILLER, KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. CITY COUNCIL ASSIGNMENT REPORTS Mayor Emily Lo Santa Clara Count}' Library Joint Powers Aulhornr - Saratoga Library will soon have a new Community Librarian, Michael Eitner. He will start February 27 West Galley Motors and Managers - the work plan for the year was decided at the last meeting. It includes housing, ABAG/MTC merger, clean energy, age -friendly communities, transportation, and State legislation that may impact the West Valley cities. Saratoga City Council Minutes — Page 6 of 8 Vice Mayor Mary -Lynne Bemald Public Art Committee - the first meeting was held on January 31 The Committee considered its mission and a proposal for life-sized bronzes of W illys and Petty Peck. Saratoga Historical Foundation - the Foundation is concerned about storage. which is an ongoing concern. The school education programs are continuing to grow. Vice Mayor Bemald thanked the City Council for the flowers following surgery on her shoulder. She also shared that she attended an event at Montalvo featuring artist Jerry Smith, who is working with a group of residents to create bronzes of Willys and Betty Peck. Council Member Manny Cappello Santa Clara County Housing and Community Development (HC'D) Council Committee - the meetings to consider allocation of HUD dollars are being scheduled and will start February 6 with a review of all applications and available funding. Saratoga Area Senior Coordinating Council (SASC'C') - during the last meeting, it was reported that memberships are growing dramatically. There is also a new check-in system similar to those used by gyms. This will provide SASCC with more accurate information about member engagement at the Senior Center. Adult Care participation is also expected to increase with the closure of the San Jose Veterans Day Care program closing in March. Council Member Howard Miller Finance C'ommntee - the Finance Committee considered a proposal to make the Committee a Committee of the Whole so that all members of the City Council may attend and participate in Finance Committee meetings. A resolution reflecting this proposed change will be coming before the City Council. Additionally. the Finance Committee has been reviewing the financial and budget matters that will be discussed at the Council Retreat. Silicon Valley Clean Energy Authority Board of Directors - implementation continues to move forward and the Authority is very busy. With changes in Council assignments in other communities, there are some new Board of Directors. Council Member Rishi Kumar Association of Bay Area Governments (ABAG) - Council Member Kumar attended the ABAG meeting on behalf of Vice Mayor Bernald. There was discussion of what the Bay Area needs from a council of governments, as well as the merger with MTC Santa Clara Valley Water District Commission- the Commission received an update on drought conditions. There was also discussion of the drought surcharge and elimination of the 20% water reduction requirement. CITY COUNCIL ITEMS None CITY MANAGER'S REPORT None ADJOURNMENT Saratoga City Council Minutes - Page 7 of 8 MILLER/CAPPELLO MOVED TO ADJOURN THE REGULAR SESSION AT 9:34 P.M. AND RECONVENE THE STUDY SESSION ON COUNCIL NORMS IN THE ADMINISTRATIVE CONFERENCE ROOM. MOTION PASSED. AYES, LO, BERNALD, CAPPELLO, MILLER. KUMAR. NOES. NONE. ABSTAIN: NONE. ABSENT NONE. wenutes respectfully submitted: Crystal Bothelio, ity CI City of Saratoga Saratoga City Council Minutes — Page 8 of 8