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Home My WebLink About06-22-2017 Public Safety Task Force Agenda Packet Saratoga Public Safety Task Force Agenda - Page 1 of 2 SARATOGA PUBLIC SAFETY TASK FORCE REGULAR MEETING JUNE 22, 2017 6:00 P.M. REGULAR MEETING City Hall, Administrative Conference Room | 13777 Fruitvale Avenue, Saratoga, CA 95070 ROLL CALL REPORT ON POSTING OF THE AGENDA The agenda for this meeting was properly posted on June 15, 2017. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS Any member of the public may address the Public Safety Task Force for up to three (3) minutes on matters not on the Agenda. The law generally prohibits the Public Safety Task Force from discussing or taking action on such items. However, the Public Safety Task Force schedule the item for discussion at a future meeting. AGENDA ITEMS: 1. Public Safety Task Force Minutes Recommended Action: Review and approve draft minutes from the May 25, 2017 meeting. 2. Public Safety Task Force Work Plan Council Priorities & Implementation Timeline Recommended Action: Review City Council priorities for the Public Safety Task Force work plan; discuss and finalize the work plan implementation timeline. 3. City Budget Overview Recommended Action: Receive summary on the City’s budget development process. 4. Public Safety Metrics Recommended Action: Review arrest data (on-view vs warrant) and suspicious calls for service; provide direction on development of metrics for measuring success of crime prevention efforts. Saratoga Public Safety Task Force Agenda - Page 2 of 2 5. Improved Public Safety Webpage Recommended Action: Review existing content on City public safety page and provide recommendations for improvement. 6. Mobile App with Public Safety Information Recommended Action: Provide recommendations for desired mobile app content. 7. Future Agenda Items Recommended Action: Consider agenda items for upcoming meetings. ADJOURNMENT CERTIFICATE OF POSTING OF THE AGENDA, DISTRIBUTION OF AGENDA PACKET, & COMPLIANCE WITH AMERICANS WITH DISABILITIES ACT I, Crystal Bothelio, City Clerk for the City of Saratoga, declare that the foregoing agenda for the meeting of the Public Safety Task Force was posted and available for review on June 15, 2017 at the City of Saratoga, 13777 Fruitvale Avenue, Saratoga, CA 95070 and on the City's website at www.saratoga.ca.us. Signed this 15th day of June 2017 at Saratoga, California. Crystal Bothelio, City Clerk In accordance with the Ralph M. Brown Act, copies of the staff reports and other materials provided to the Public Safety Task Force by City staff in connection with this agenda are available at the office of the City Clerk at 13777 Fruitvale Avenue, Saratoga, CA 95070. In Compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk at 408.868.1269. Notification 24 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 5.102-35.104 ADA title II] PUBLIC SAFETY TASK FORCE AGENDA PLANNER MEETING DATE AGENDA ITEMS March 27, 2017  Nomination of Chair/Vice Chair  Overview of State/City Laws & Policies  Review Public Safety Task Force Objectives, Development of Work Plan  Meeting Schedule  Future Agenda Items April 27, 2017  Review/approval of Minutes  Review of Public Safety Statistics  Proposed Public Safety Task Force Work Plan May 25, 2017  Review/approval of Minutes  Solved Crime/Arrest Data  Proposed Public Safety Task Force Work Plan  Future Agenda Items June 22, 2017  Review/approval of Minutes  Public Safety Metrics (Arrest Data: on-view vs warrant, Calls for Service)  Work Plan Implementation Council Priorities & Implementation Timeline  City Budget Overview  Work Plan Item: Improved Public Safety Webpage  Work Plan Item: Mobile App that Includes Public Safety Information  Future Agenda Items July 27, 2017  Review/approval of Minutes  Future Agenda Items August 24, 2017  Review/approval of Minutes  Future Agenda Items September 28, 2017  Review/approval of Minutes  Future Agenda Items October 26, 2017  Review/approval of Minutes  Future Agenda Items November 23, 2017 *  Review/approval of Minutes  Future Agenda Items December 28, 2017 *  Review/approval of Minutes  Future Agenda Items January 25, 2018  Review/approval of Minutes  Future Agenda Items February 22, 2018  Review/approval of Minutes  Future Agenda Items March 22, 2018  Review/approval of Minutes  Future Agenda Items April 26, 2018  Review/approval of Minutes  Future Agenda Items May 24, 2018  Review/approval of Minutes  Future Agenda Items June 28, 2018  Review/approval of Minutes  Future Agenda Items July 26, 2018  Review/approval of Minutes  Future Agenda Items August 23, 2018  Review/approval of Minutes  Future Agenda Items September 27, 2018  Review/approval of Minutes  Future Agenda Items October 25, 2018  Review/approval of Minutes  Future Agenda Items November 22, 2018 *  Review/approval of Minutes  Future Agenda Items * Meeting falls on City Hall holiday/closure. Meeting to be rescheduled or canceled. RESOLUTION 17-010 - PUBLIC SAFETY TASK FORCE ROLE/DUTY: “The Public Safety Task Force will serve in an advisory capacity to the City Council on matters related to public safety and is charged with providing recommendations that can be considered and utilized by the City Council to enhance public safety in the City of Saratoga.” PUBLIC SAFETY TASK FORCE MEMBERSHIP FIRST NAME LAST NAME NOMINATED BY CITY EMAIL Ray Cosyn Vice Mayor Bernald rcosyn@saratoga.ca.us Sudip Ghosal Council Member Kumar sghosal@saratoga.ca.us John Hirokawa Chair Council Member Cappello jhirokawa@saratoga.ca.us Rebecca Jepsen Mayor Lo rjepsen@saratoga.ca.us Chuck Page Vice Chair Council Member Miller cpage@saratoga.ca.us PUBLIC SAFETY TASK FORCE WORK PLAN Approved June 7, 2017 MISSION: Enhance public safety in the City of Saratoga. GOAL: Bring greater awareness to public safety through outreach and education; strengthen partnerships between residents and their neighbors, the City, and public safety agencies; and monitor and track progress of City efforts. PROPOSED ACTION ITEMS IMPLEMENTATION 1. Outreach and Education: A. Create an improved public safety website  Review existing content and provide staff with recommended changes before the launch of the new City website, scheduled for late summer/early fall 2017. B. Create a mobile app that includes public safety information  Provide staff with recommendations for desired content and functionality to be implemented in mobile app available through CivicPlus.  Review effectiveness of mobile app after implementation. C. Increase public safety communications on a broad range of public safety topics and provide regular communications on public safety (as needed or on a set schedule)  Create a public safety communications plan that identifies the audience, strategies for communicating (including priority messages/information and communication frequency), format for communications (such as email), and measure for success.  Include schools in communication efforts to target parents. D. Hold a Saratoga Safety Fair that provides residents with a variety of public safety resources, including information on domestic violence reporting/prevention, identity theft prevention, and burglary prevention  Identify event objectives and create an estimated event budget  Request event funding from the City council  Schedule event date and time  Work with staff to create outreach strategy  Document event planning process and lessons learned so that it can be recreated in future years 2. Strengthen Partnerships: A. Host a gathering of Neighborhood Watch leaders  Schedule event date and time  Work with staff to create outreach strategy  Document event planning process and lessons learned so that it can be recreated in future years B. Increase the number of Neighborhood Watch groups  Identify areas without a Neighborhood Watch  Conduct targeted outreach to those areas to solicit interest in Neighborhood Watch, including CERT members that may not be part of an existing Neighborhood Watch C. Encourage collaboration between Neighborhood Watch and CERT by working to have 1 CERT member per neighborhood  Identify Neighborhood Watch groups without active CERT Members  Conduct targeted outreach to those areas to solicit interest in CERT D. Review process and guidelines for forming Neighborhood Watch groups  Recommend changes to the City’s Neighborhood Watch registration process, if necessary E. Establish guidelines for keeping Neighborhood Watch groups active  Survey or solicit input from Neighborhood Watch groups to better understand what has worked well and should be avoided when forming Neighborhood Watch groups or keeping them active  Draft a guide for keeping a Neighborhood Watch group active 3. Monitor and Track Progress: A. Develop a metric for measuring success of public safety efforts, such as arrest rates  Work with Sheriff’s Office to identify effective measures for tracking progress, including crime rates, calls to 911, and arrest rates or case solved rates  Identify regular review period (such as annual or quarterly) to monitor success B. Measure/monitor engagement of Neighborhood Watch groups  Create Neighborhood Watch survey for leads to inquire about activities and engagement  Regularly review Neighborhood Watch registration and grant applications (such as annual or quarterly) CITY COUNCIL PRIORITIES & DIRECTION FOR IMPLEMENTATION: - Improve Public Safety Website - Communications and Outreach o Include schools in outreach to target parents - Gathering of Neighborhood Watch Leaders - Development of metric(s) - Present any budget requests that may be needed to achieve work plan items to the Council by the December 6, 2017 City Council Meeting Saratoga Public Safety Task Force Minutes - Page 1 of 2 MINUTES MAY 25, 2017 PUBLIC SAFETY TASK FORCE REGULAR MEETING Chair John Hirokawa called the regular meeting to order at 6:08 p.m. in the City Hall Administrative Conference Room at 13777 Fruitvale Avenue, Saratoga, CA. ROLL CALL PRESENT: Members Ray Cosyn, Sudip Ghosal, John Hirokawa, Rebecca Jepsen, Chuck Page ABSENT: None ALSO PRESENT: James Lindsay, City Manager Captain Rich Urena, Santa Clara County Sheriff’s Office REPORT ON POSTING OF THE AGENDA James Lindsay, City Manager, the agenda for this meeting was properly posted on May 18, 2017. ORAL COMMUNICATIONS ON NON-AGENDIZED ITEMS None AGENDA ITEMS: 1. Public Safety Task Force Minutes Recommended Action: Review and approve draft minutes from the April 27, 2017 meeting. PAGE/HIROKAWA MOVED TO APPROVE DRAFT MINUTES FROM THE APRIL 27, 2017 MEETING. MOTION PASSED. AYES: COSYN, GHOSAL, HIROKAWA, JEPSEN, PAGE. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 2. Solved Crime/Arrest Rates Recommended Action: Receive and review public safety information. Captain Rich Urena presented information about crime and arrest rates. PAGE/HIROKAWA MOVED TO DIRECTED CAPTAIN URENA TO CATEGORIZE THE ARREST DATA BY ON-VIEW ARRESTS AND WARRANT ARRESTS, AND RETURN WITH THE DATA AT THE JUNE 22, 2017 MEETING. MOTION PASSED. AYES: COSYN, GHOSAL, HIROKAWA, JEPSEN, PAGE. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 3 Saratoga Public Safety Task Force Minutes - Page 2 of 2 3. Public Safety Task Force Work Plan Recommended Action: Consider development of a proposed work plan for the Public Safety Task Force based on Council priorities and timeline of the Public Safety Task Force. The Task Force reviewed the Draft Work Plan Framework. PAGE/HIROKAWA MOVED TO ACCEPT THE FRAMEWORK AS THE TASK FORCE’S DRAFT WORK PLAN TO PRESENT TO THE CITY COUNCIL ON JUNE 7, 2017 AND SPLIT ACTION ITEM 2.D INTO TWO SEPARATE ACTIONS. MOTION PASSED. AYES: COSYN, GHOSAL, HIROKAWA, JEPSEN, PAGE. NOES: NONE. ABSTAIN: NONE. ABSENT: NONE. 4. Future Agenda Items Recommended Action: Consider agenda items for upcoming meetings. The Task Force agreed to begin work on Action Item 1.A – Create an improved public safety webpage, and Action Item 1.B – Create a mobile app that includes public safety information at their June 22, 2017 meeting. ADJOURNMENT Chair Hirokawa adjourned the meeting at 7:50 p.m. Minutes respectfully submitted: James Lindsay, City Manager City of Saratoga 4 CITY OF SARATOGA Memorandum To: Public Safety Task Force From: Crystal Bothelio, City Clerk/Assistant to the City Manager Date: June 22, 2017 Subject: Public Safety Task Force Work Plan Council Priorities & Implementation The Public Safety Task Force Work Plan, finalized at the May 25, 2017 meeting, was presented to the City Council for consideration on June 7, 2017. The City Council authorized the Task Force to move forward with the work plan as proposed and prioritized the following elements of the work plan: - Improve Public Safety Website - Communications and Outreach o Include schools in outreach to target parents - Gathering of Neighborhood Watch Leaders - Development of metric(s) to measure success - Present any budget requests that may be needed to achieve work plan items to the Council by the December 6, 2017 City Council Meeting Based on this prioritization, staff has provided a tentative implementation timeline for the different elements of the work plan. Work plan items identified as a priority are shown earlier in the schedule. Many work items appear more than once, as they the nature of the item will likely require multiple conversations. Additionally, the City Council requested any items that require funding be presented to the City Council by the December 6, 2017 City Council Meeting. Given this deadline to identify funding requests, staff scheduled discussion of the Neighborhood Watch Leader Gathering and Saratoga Safety Fair before the December deadline. The Task Force has discretion in adjusting the schedule and can make changes to dates as well as the distribution of items. After the work plan timeline is finalized, staff will communicate the timeline to the City Council. TASK FORCE MEETING AGENDA ITEMS June 22, 2017  Work Plan Item: Metrics for Measuring Success  Review Arrest Data (on view vs warrant) and Suspicious Calls for Service  Work Plan Item: Improved Public Safety Webpage  Review existing content and provide recommendations  Work Plan Item: Mobile App that Includes Public Safety Information  Provide recommendations for desired app content July 27, 2017  Work Plan Item: Metrics for Measuring Success  Finalize metrics to use and establish review period 5  Work Plan Item: Communications Plan  Determine when to communicate, frequency of communications, and where/how to communicate August 24, 2017  Work Plan Item: Improve Public Safety Webpage  Review webpage implementation  Work Plan Item: Neighborhood Watch Leader Gathering  Define event, identify potential expenses, create outreach plan September 28, 2017  Work Plan Item: Saratoga Safety Fair  Determine goals of event, define event scope, identify potential expenses, identify potential dates and locations  Work Plan Item: Neighborhood Watch Leader Gathering  Finalize budget request, if necessary October 26, 2017  Work Plan Item: Saratoga Safety Fair  Finalize budget request, if necessary  Work Plan Item: Review Neighborhood Watch Process/Guidelines  Provide recommendations for the Neighborhood Watch registration process  Work Plan Item: Guidelines for Keeping Neighborhood Watch Groups Active  Create survey or method for collecting input from Neighborhood Watch groups to create guide for keeping Neighborhood Watch groups active, identify outreach plan for collecting input November 23, 2017 *  Work Plan Item: Increase Neighborhood Watch Groups  Select areas to target and create outreach plan to solicit interest  Work Plan Item: Increase Neighborhood Watch/CERT Collaboration  Select areas without active CERT members to target, create outreach plan to solicit interest December 28, 2017 *  Work Plan Item: Review Neighborhood Watch Process/Guidelines  Provide feedback on draft guidelines January 25, 2018  Work Plan Item: Guidelines for Keeping Neighborhood Watch Groups Active  Review input provided by Neighborhood Watch groups, provide staff with desired guide content  Work Plan Item: Mobile App that Includes Public Safety Information  Provide feedback on implementation of mobile app February 22, 2018 March 22, 2018  Work Plan Item: Guidelines for Keeping Neighborhood Watch Groups Active  Review draft guide April 26, 2018 May 24, 2018 June 28, 2018  Work Plan Item: Neighborhood Watch Leader Gathering  Discuss planning process and lessons learned so that the gathering can be recreated in the future  Work Plan Item: Saratoga Safety Fair  Discuss planning process and lessons learned so that the event can be recreated in the future July 26, 2018 August 23, 2018  Work Plan Item: Neighborhood Watch Leader Gathering  Provide feedback on draft guide for Neighborhood Watch Leader Gathering  Work Plan Item: Saratoga Safety Fair 6  Provide feedback on draft guide for Saratoga Safety Fair September 27, 2018 October 25, 2018 November 22, 2018 * * Meeting falls on City Hall holiday/closure. Meeting to be rescheduled or canceled 7 CITY OF SARATOGA Memorandum To: Public Safety Task Force From: Crystal Bothelio, City Clerk/Assistant to the City Manager Date: June 22, 2017 Subject: City Budget Overview Since several Public Safety Task Force work plan items may require City funding, attached to this memo is the City’s budget calendar. As shown in the calendar, development of the budget usually begins in December. At this time of year, staff begins collecting the information needed to begin building the budget for the following fiscal year. Additionally, any adjustments to the current fiscal year budget are gathered. These adjustments include allocation of funds for unanticipated expenses or accepting funds that may not have been projected during the budget adoption. Budget projections and mid-year budget adjustments are usually presented to the City Council during the Annual Retreat in January or February. Mid-year adjustments are then adopted at a Council Meeting following the Retreat. Following the Retreat, the City Council typically has 1 to 2 study sessions on the budget. In May, the City Council holds a public hearing on the proposed budget for the following fiscal year and the budget is usually adopted during the first Council Meeting in June. 8 CITY OF SARATOGA INTRODUCTION SECTION 40 BUDGET CALENDAR December January February March Budget Office to prepare worksheets, gather information, and begin development of financial forecast and budgets for following fiscal year, including:  Draft operating budget revenue and expenditure projections  Prior fiscal year-end fund balance available for CIP Budget Office to prepare Mid-Year Budget Report and Five-Year Financial Forecast for Council review at annual retreat For Operating Budget:  Budget Office to provide budget information to staff on budget assumptions, directives, initiatives, and goals  Budget Office and Program Managers to prepare Internal Service and Equipment Replacement Fund analyses and schedules, finalize internal service rates  Budget Office to prepare operating budget worksheets for updates, including departmental/program narratives, staffing and financial worksheets, asset and staffing requests. For Capital Budget:  Budget Office to prepare updated five -year CIP project worksheets Budget Office and departments to review current User Fee Schedule for appropriate changes in preparation of annual updates process For Operating Budget:  Budget Office to finalize Internal Service Fund program workplans  Budget Office to prepare budget worksheets for departments, including staffing and internal service program costs  Departments to prepare draft revenue expenditure workplans For Capital Budget:  Project Managers to prepare funding, scope of work, and cost estimates for new proposed projects For Operating Budget:  Departments to finalize budget work plans  Review proposed budgets with City Manager  Departments and Budget Office to finalize budget changes For Capital Budget:  Project Managers to determine year end CIP project estimates  City Manager to finalize new proposed CIP projects 9 CITY OF SARATOGA INTRODUCTION SECTION 41 April May June July/ August/ September For Operating Budget:  Departments to finalize program narratives and performance measures  Budget Office to compile final program narratives, financial and supplemental schedules, and financial budget summaries and charts for City Council Budget Study Session For Capital Budget:  Project Managers to finalize new project information for CIP submittal  Public Works Manager to bring new projects to Planning Commission meeting for General Plan conformance review City Council to hold Public Hearing for Annual User Fee Update City Council to hold Budget Study Session For Operating & Capital Budgets:  Final budget briefing with City Manager  Budget Office to incorporate Council directed changes into proposed budgets and prepare final documents for Public Hearing presentation City Council to hold Proposed Budget Hearing For Operating & Capital Budgets:  City Council revisions incorporated into budget documents  City Council adoption of Operating and Capital Budget  City Council adoption of Gann Appropriation Limit  City Council adoption of Annual Investment Policy Update  City Council adoption of GO Bond Tax Assessment Rate Finance to:  Finalize prior fiscal year revenue and expenditures  Determine operating budget carryforwards  Finalize capital project expenditures and roll-over amounts. Budget Office to:  Finalize detail budgets and distribute to internal users  Prepare final financial and supplemental schedules, charts, and reference materials for budget documents  Finalize the Adopted Operating & Capital Summary Budget documents  Post Adopted Operating and Capital Budget document on website  Submit budget award application to GFOA 10 CITY OF SARATOGA Memorandum To: Public Safety Task Force From: Crystal Bothelio, City Clerk/Assistant to the City Manager Date: June 22, 2017 Subject: Public Safety Metrics At the May meeting, the Task Force reviewed arrest data from the Sheriff’s Office and requested further refinement of the data to show arrests made through warrants versus those made by patrol deputies, who are often arresting individuals who are actively breaking the law. This data is shown in below. Data showing the number of calls from Saratoga reporting suspicious activity is also shown. ARREST DATA – 2014 TO APRIL 2017 2014 2015 2016 2017 # Residential Burglaries 98 123 130 27 Total Arrests 25 7 8 8 Patrol Arrests 14 6 6 6 Detective/Warrant Arrests 11 1 1 2 0 20 40 60 80 100 120 140 RESIDENTIAL BURGLARY AND ARRESTS 2014 -APR 2017 # Residential Burglaries Total Arrests Patrol Arrests Detective/Warrant Arrests 11 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec # Residential Burglaries 4 5 11 11 8 8 13 6 3 12 8 9 Total Arrests 0 1 3 9 3 3 2 0 0 2 1 1 Patrol Arrests 0 0 0 9 0 3 0 0 0 2 0 0 Detective/Warrant Arrests 0 1 3 0 3 0 2 0 0 0 1 1 0 2 4 6 8 10 12 14 2014 RESIDENTIAL BURGLARY AND ARRESTS # Residential Burglaries Total Arrests Patrol Arrests Detective/Warrant Arrests Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec # Residential Burglaries 10 13 20 9 13 10 8 11 5 2 8 14 Total Arrests 0 1 0 0 0 0 0 6 0 0 0 0 Patrol Arrests 0 0 0 0 0 0 0 6 0 0 0 0 Detective/Warrant Arrests 0 1 0 0 0 0 0 0 0 0 0 0 0 5 10 15 20 25 2015 RESIDENTIAL BURGLARY AND ARRESTS # Residential Burglaries Total Arrests Patrol Arrests Detective/Warrant Arrests 12 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec # Residential Burglaries 7 10 18 12 11 19 13 12 2 4 15 7 Total Arrests 0 1 0 0 1 0 0 0 0 5 1 0 Patrol Arrests 0 1 0 0 0 0 0 0 0 5 0 0 Detective/Warrant Arrests 0 0 0 0 0 0 0 0 0 0 1 0 0 2 4 6 8 10 12 14 16 18 20 2016 RESIDENTIAL BURGLARY AND ARRESTS # Residential Burglaries Total Arrests Patrol Arrests Detective/Warrant Arrests Jan Feb Mar Apr # Residential Burglaries 7 6 4 10 Arrests 0 4 2 2 Patrol Arrests 0 4 2 0 Detective/Warrant Arrests 0 0 0 2 0 2 4 6 8 10 12 2017 RESIDENTIAL BURGLARY AND ARRESTS # Residential Burglaries Arrests Patrol Arrests Detective/Warrant Arrests 13 CALLS FOR SERVICE FOR SUSPICIOUS ACTIVITY – 2014 TO APRIL 2017 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2014 22 26 27 24 23 21 31 26 15 20 21 23 2015 15 30 27 26 27 24 16 25 13 22 28 43 2016 28 25 39 25 29 16 24 37 37 34 33 53 2017 25 36 28 20 22 0 10 20 30 40 50 60 CALLS FOR SERVICE -SUSPICIOUS ACTIVITY 2014 2015 2016 2017 14 CITY OF SARATOGA Memorandum To:Public Safety Task Force From:Crystal Bothelio,City Clerk/Assistant to the City Manager Date:June 22, 2017 Subject:Improve Public Safety Webpage Creating an improved public safety website is one of several outreach and educational work plan items that the Public Safety Task Force has identified. The City is currently in the process of developing a new City website. The new site is scheduled to go live in the late summer or early fall of this year. Input provided now by the Task Force can be incorporated into the website changes that will go live with the launch of the new website. After the website is launched, staff will review the implementation of the changes to the public safety page to confirm that they are in line with the desires of the Task Force. Currently, the City has public safety resources on its website at www.saratoga.ca.us/stayingsafe. The page is intended to provide a variety of safety resources in one spot. The page includes: -Contact information for the Sheriff’s Office, County Fire, and Saratoga Fire Protection District -Summary of Sheriff’s Office services -Neighborhood Watch information (Neighborhood Watch orientation presentation slides), Neighborhood Watch map, Neighborhood Watch registration, Neighborhood Watch email sign- up, Neighborhood Watch Forum, and Neighborhood Watch grant application) -Home burglary prevention tips -Identity theft prevention tips -Crime prevention presentation slides -Emergency preparedness resources and information Below are several examples of law enforcement websites that may provide some inspiration. These examples are from large agencies with the resources to create dedicated, customized websites. As a result, the City may not be able to recreate design elements on the example sites, such as the horizontal scrolling panels on the Monroe Police Department page, the tiles under Programs and Resources on the New York City Police Department site,or the staggered layout of content on the Sacramento Police Department page. However, the City can replicate some of the content, such as a message from the Captain similar to Monroe; information about Neighborhood Policing, various Sheriff’s Office programs, and current initiatives like the New York City Police Department site; and current crime trends and social media feeds like the Los Angeles Police Department and Sacramento Police Department. Example Websites: -Monroe Police Department -http://mpdsource.com/ -New York City Police Department -http://www1.nyc.gov/site/nypd/index.page -Los Angeles Police Department -http://www.lapdonline.org/ -City of Sacramento Police Department -https://www.cityofsacramento.org/Police 15 CITY OF SARATOGA Memorandum To: Public Safety Task Force From: Crystal Bothelio, City Clerk/Assistant to the City Manager Date: June 22, 2017 Subject: Mobile App with Public Safety Information The Public Safety Task Force included creation of a mobile app with public safety information as one of its work plan priorities. As part of the City’s agreement with Civic Plus, the City will be developing a mobile app after the launch of the new City website. The exact timing of the mobile app development is still to be determined. The mobile app offered by Civic Plus offers the ability to select content from the website to feature on the app. Using this feature, the City could highlight the public safety information on the City website on the mobile app. Users can also opt into receiving push notifications and can send messages to the City, including reports of graffiti or other non-emergency issues. While design of the app is still several months out, input provided by the Public Safety Task Force now will be used to guide development. Staff can then return at a later date to confirm that the implementation of the app is in line with the Task Force’s recommendations. Attached is additional information about the Civic Plus mobile app. 16 CivicMobile 888.228.2233 CivicPlus.com 302 South 4th Street, Suite 500 Manhattan, KS 66502 The App Your Citizens Are Waiting For One customizable app. One user-friendly interface. Endless possibilities. Apps are used everywhere, for everything, by everyone. Why a mobile app? Mobile device ownership is high – and growing. What are users doing on all those devices? Using apps! Mobile apps are used everywhere for everything by everyone. You use apps, right? Your citizens do too. Research shows that the average person looks at their mobile phone up to 150 times a day. As more and more people adopt mobile devices we’ll continue to see the user demand for apps increase. Currently, 86% of the time we spend on mobile devices is spent using apps. This provides a great opportunity for you to connect with citizens. You’ll want to do everything you can to make sure they can access your site content whenever, wherever, and however they want – an app makes that possible. With seamless integration, the CivicMobile app puts the power of your CivicPlus® website conveniently the palm of your citizens’ hands. Updates to your site are automatically synced to the app in real-time. Contact us today to learn more about the exciting doors a customized app can open for your community. Apps continue to dominate the mobile web 86% of time spent on mobile devices is spent using apps Mobile views surpassed desktop web views in 2014 & continue to rise MARKET INSIGHTS APPS CONTINUE TO DOMINATE THE MOBILE WEB SOURCE: FLURRY ANALYTICS 2013 2014 80%86% 20%14%MOBILE WEB APPS Percent of time spent using mobile web vs. apps 17 CivicMobile 888.228.2233 CivicSend.com 302 South 4th Street, Suite 500 Manhattan, KS 66502 One customizable app. One user-friendly interface. Endless possibilities. Who’s Using It? 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Our expert team will make sure it stays up-to-date and follows the ever- changing landscape of mobile apps. What do you get? ■■Choose to include up to 18 modules ■■Include up to six web links for easy integration with any mobile-friendly web page ■■Link to social media accounts (Facebook,® Twitter,® and YouTube®) ■■Choose your own app name 18